Ohio Department of Transportation John R. Kasich, Governor Jerry Wray, Director Construction Administration Updates Clint Bishop Construction Administration Updates Construction Administration Updates Value Engineering Partnering Dispute Resolution Process CPM Scheduling Development of Standards and Specifications Field Office EEO Definition of a New Hire 2 1
Value engineering specification C&MS 105.19 The Department will not approve VECPs with any of the following characteristics: A. Consist only of non-performing items of work contained in the plans. B. Include plan errors identified by the Contractor as part of the cost reduction. C. The VECP designer/consultant for the Contractor is also the designer of record for ODOT. D. Changes to anythe special architectural or aesthetic treatments. of structures. E. Changes the design or thickness of cast-in-place concrete decks. F. Changes the cross section of geometric design features such as, but not limited to, bridge width, vertical clearance, horizontal clearance, shoulder width. 3 Value engineering specification EG. Requires concrete beams to be installed with less than 17' vertical clearance over a state highway. H. Changes the design of overhead sign supports and breakaway sign supports. I. Changes the type of noise barriers. FJ. Changes the type or buildup of permanent pavement. K. Changes prescribed sequence of operations for the work as originally contemplated and/or the method for maintaining traffic. GL. Compromises controlling design criteria or would require a design exception as discussed in Volume I, Section 100, of the Location and Design Manual. H. Proposes a time savings for any project which has an Incentive / Disincentive clause, which was awarded based on A+B Bidding or Lane Rental. 4 2
Value engineering specification M. Includes cost savings based on revisions of utility relocations or other similar items to be done by other non-contract parties. N. Causes additional work, increases the cost, or causes modifications to adjacent projects. 5 Value Engineering Standard Procedure Referenced by PN008 as part of contract Improved oversight of the VECP process Provides three submittal documents Conceptual VECP Submittal Preliminary VECP Submittal Final VECP Submittal 6 3
Partnering 101.03 Partnering. A collaborative process for project cooperation and communication meant to achieve effective and efficient contract performance and completion of the Project within budget, on schedule, safely and with requisite quality in accordance with the contract. 7 Partnering moved all of section 104.05 Partnering and Dispute Resolution into section 108.02 revised 108.02 to include the process for Self-facilitated Partnering relocated 108.11 Post Construction Meeting into 108.02 8 4
Disputes Resolution Process 104.05 F. Step 2 (District Dispute Resolution Committee). Each District will establish a District Dispute Resolution Committee (DDRC) which will be responsible for hearing and deciding disputes at the Step 2 level. The DDRC will consist of the District Deputy Director, District Highway Management Administrator, and District Construction Engineer and the Planning and Engineering Administrator or designees (other than the project personnel involved). 9 Dispute Resolution Process 104.05.G 1. The Director s Claims Board Hearing. The Director s Claims Board (the Board) will consist of the Deputy Director of the Division of Construction Management, Deputy Director of Highway Operations Deputy Director of Engineering Production Management and a District Construction Engineer from a district not involved in the claim or designees. 10 5
CPM Progress Schedules CPM Scheduling Software Migration to P6 Purchase 113 licenses Training Project Engineers and Area Engineers in each District OCA Contractors 11 CPM Progress Schedules CPM Scheduling Software Implementation Revise PN 107 CPM Progress Schedule New projects - April 20, 2012 Old projects - Migrate from P3 to P6 with change order referencing revised PN 107 or finish project in P3 12 6
CPM Progress Schedules PN 107 CPM Progress Schedule Using project year and number in the file names Creating calendars at the Project Level, not Global Creating activity codes at the Project Level, not Global Overall reduction in number of reports submitted with the schedule 13 Development of Standards and Specifications Policy and Standard Procedure Merge two existing standard procedures Provide construction perspective on design standards Provide design perspective on construction specifications Eliminate potential conflicts between documents 14 7
Development of Standards and Specifications Six Committees Construction Administration Committee Geotechnical Committee Pavement and Materials Committee Structures Committee Hydraulics and Environmental Committee Traffic and Roadway Committee 15 Development of Standards and Specifications Committee Membership Engineering Construction Operations Districts Consulting Industry Contracting Industry Trade Associations FHWA 16 8
Field Office Copy machine has been replaced by a multifunction copier Broadband internet has increased from 1.5 Mbps to a 2 Mbps (Type A), 5Mbps (Type B) and 10 Mbps (Type C) Add language to store nuclear gage in a two lock box at least 15 foot from any occupied work area Facsimile machine has been deleted Base radio & 4-hand held units deleted 17 Equal Employment Opportunity PN 020 11/21/2011 - NOTICE OF REQUIREMENT OF AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY New Hire Definition: An individual who has a break in service (not on an employer s payroll) for a period of 60 days12 months or longer and the person affected is not a salaried employee, but belongs to a union craft. 18 9
Construction Administration Being Considered Overruns and Underruns Subcontractor Mark-up Contractor Invoicing (Pilot Project) 19 Overruns and Underruns 104.02.D decrease in quantity - current language TABLE 104.02-2 % Decrease Factor % Decrease Factor 25 to 28 1.02 61 1.14 29 to 32 1.03 62 1.15 33 to 35 1.04 63 1.16 36 to 38 1.05 64 1.17 39 to 41 1.06 65 1.18 42 to 44 1.07 66 1.19 45 to 47 1.08 67 1.20 48 to 50 1.09 68 1.21 51 to 53 1.10 69 1.22 54 to 56 1.11 70 1.23 57 to 59 1.12 71 1.24 60 1.13 72 and over 1.25 20 10
Overruns and Underruns 104.02.D Underruns - proposed 21 Overruns and Underruns 104.02.D Underruns - proposed 22 11
104.02.D Overruns - proposed Overruns and Underruns 23 Subcontractor Mark-up 109.05 - currently TABLE 109.05-2 Subcontractor Force Account Costs Mark-up Amount Up to $10,000 $500 $10,001 to $500,000 5% of Subcontractor Force Account Costs Over $500,000 $25,000 + 2.5% of Subcontractor Force Account amount over $500,000 to a maximum of $37,500 24 12
Contractor Invoicing District 8 Pilot Project Proposal Note 109.01 Measurement of Quantities and 109.09 Estimates would be modified to require the contractor to provide quantity measurements and documentation, certification, and contractor invoicing in order to receive payment for contract work on a project. 25 Contractor Invoicing Submit quantity documentation, including but not limited to, the applicable drawings, sketches, diagrams, measurements, calculations, tickets, and cost analyses on forms provided by the contractor to substantiate the invoiced quantities. The Department will perform quality assurance reviews on a minimum of 10% of the total project reference items. 26 13
Questions Clint Bishop clint.bishop@dot.state.oh.us 614-387-1164 27 14