Health, Safety and Wellness CAPSC Safety Services Nova Scotia 27 th Annual Conference & Trade Show
Objectives of the presentation Learn how Transcontinental ensures: That the Corporate health, safety and wellness objectives are clearly defined and communicated to all its business units (branch locations), such as Transcontinental Halifax, Transcontinental Dartmouth, Transcontinental PEI, Transcontinental Moncton, Transcontinental Media That the business units have support, coaching and counselling to meet the objectives And in ensuring that the objectives are achieved. 2
Panel Members Matthew Britten Manufacturing Manager Transcontinental Halifax Employee Representative Rufus Percival Roslyn Wright Corporate Health, Safety, Wellness Regional Advisor Corporate overview Roslyn Business overview Matthew Reality Check Rufus Q&A 3
COMMITMENT Vision HSW Prevention Program At Transcontinental, occupational health, safety and wellness is as important as productivity and quality; the Corporation has therefore made a clear commitment to HSW Commitment: Ensure and maintain a healthy and safe work environment for employees, suppliers and contractors. Promote wellness in order to encourage healthy lifestyle practices. Our vision is based, on our company s values: respect for others, professionalism and integrity, judgement and discipline, creativity and innovation, and leadership and entrepreneurship. Vision: To be a well known leader in health, safety and wellness. Develop exemplary practices in health, safety and wellness Develop wellness programs (Nutrition-Physical; Exercise-Prevention; etc) Our program To support our vision, we have set up Vigilance, which is the umbrella for all of Transcontinental s health, safety and wellness activities and initiatives. Vigilance translates into awareness of our actions, a commitment to change how we act, and adoption of responsible behaviours that promote a healthy lifestyle. 4
VIGILANCE a word that carries a lot of meaning! Vigilance truly reflects what is expected of us, individually and as a group, as we take charge of our health, safety and wellness. Being vigilant is a state of mind: it makes us more attentive and careful in what we do. Prevention, awareness and openness are also signs of a vigilant attitude. As a whole, the visual is eye-catching and immediately reminds employees of the importance of remaining vigilant and attentive at all times, for their own safety and that of others! We use our eyes as a key element. It exemplifies the human aspect of vigilance and emphasizes the individual, i.e. each employee at Transcontinental. The letters of the alphabet represent the Media Sector while the bull s eye is used in reference to our Printing Sector. The colors reflects the inks used in printing. Vigilance on the Intranet Vigilance is a health, safety and wellness information portal that is available online on our global Intranet. HSW policies -Programs - Best practices - Examples at Transcontinental Information References Internal and external resources. Visit Vigilance often!! 5
How do we support our commitment & vision in HSW? Analysis, develop, train, monitor, evaluate 6
How do we support our commitment and Vision in HSW? By measuring and analysis of each Business Unit s the HSW performance 2.2 Frequency and Severity rates Report Frequency and Severity Rates : Monthly report Injuries description: Quarterly report HSW Annual Report Tool: Corporate Frequency and Severity Methodology 2.3 Worker Compensation cost and result Monthly and Annually Tool: Transcontinental Global Assessment 7
How do we support our Commitment and Vision in HSW? 1. By developing and implementing the Transcontinental s prevention program (HSW Policies, Procedures and Programs ) in each Transcontinental business unit (HSW Manual) The HSW program includes procedures, standards, and best practices in order to achieve a world class performance The HSW program encourage commitment from employees and senior management. The HSW program encourages the implementation of a HSW culture The HSW program is based on continuous improvement in HSW The HSW program invites all employees and senior management to adopt a healthy lifestyle. 1.1 The management of each business unit is responsible to implement the HSW policies, procedures and programs The HSW Manual communicates roles, responsiblities, procedures and provides templates, examples for implementation. 11
How do we support our Commitment and Vision in HSW? 2. By measuring the HSW performance in each Transcontinental business unit 2.1 Audit program: Each business unit must seek to achieve obtain 100% compliance level based upon the standards, applicable legislation which are measured through our corporate health, safety & wellness audit program. The Corporate health, safety & wellness audit is based on international HS evaluation system" Best Practices (SIES, OSHA VPP, OHSAS 18001, DUPONT STOP) The mark achieved demonstrates the health, safety and wellness performance, areas of strengths or weakness 12 evaluation points Audits are conducted every 2 years by the Health, Safety & Wellness Regional Advisor Expected result to the HSW Audit: 1st audit (acquisition): evaluation of the HSW file 2nd audit: 50% (1 year after the 1st audit) 3rd audit: 70% (2 years after the 2nd audit) 4th audit: 85% (2 years after the 3nd audit) Expectation following an audit: HSW action plan must be elaborated by the business unit with a quarterly followup with the HSW Regional Advisor 12
Transcontinental H. S. Assessment Quebec Province 1.6 million $/year Financial Management Remainder of Canada, US and Mexico 3.5 million$/year Total Approximately 5 million direct costs now add in. 1 million $ for indirect cost : temporary assignment and replacement of manpower
HSW management 14
3 Point Integrated Management of HSW Good management of HSW must include the 3 points. Claims Management Preventive Management Financial Management Prevention is the best way to eliminate injuries Prevention is the best way to offer our employees a safe work environment Accidents have negative impact on individual (physically psychologically etc.) When an accident occur we must work with the worker to keep the link with Transcontinental Good follow-up in claims management is necessary To be competitive, the cost must be as low as possible Increase in number of accidents, therefore increase in accident costs 15
Preventive Management Administration of HSW policy, guidelines and role and responsibilities PDI HSW objectives Basic Legislative programs (examples) : Lock-out/Tag-out - Machine Safety - Walking and working surfaces Power surge - Electrical Safety - Arc Flash - Confined space - Lift Truck - Hazmat: Blanket Wash, Solvent, Clean Solution Safe manual handling - Hearing Conservation program Eye protection Safety Trips, slips and fall prevention Program Chemical safety Hoist Safety Ladder Safety Office Safety Right to know - Back injury prevention - Eye Wash / Safety showers - Welding Safety / Hot work permits - etc. HSW Committee Monthly HSW committee meetings Training for employees-supervision and managers Ergonomics, job task analysis, PPE. Investigative Accident Procedures MSDS Hazards elimination and Communication Emergency/Evacuation plans- Emergency response NFPA - Fire Safety Fire extinguishers Emergency planning First Aid CPR Basic first aid Blood borne Pathogen - Respiratory Team meetings and Communication Temporary Assignments Return to work program Orientation Program Inspection Program Monthly Inspections of your facility HSW Promotion Campaign Claims Management Preventive Management Financial Management 16
Manufacturing Manager Matthew Britten 17
Frequency & Severity 2008
Audit Results Audit Schedule 1998 55% 2002 75% 2004 70% 2006 94% 2008 98% 2010 85% or greater
Employee Rufus Percival 20
Employee s slides Importance of 5S in regards to health and safety. A rigorous auditing regime already in place for both 5S and health & safety. A solid structure of follow-up and accountability. Management driven to ensure the right steps are made. The next step forward The integration of 5S with health and safety. Audit 21
Conclusion All three aspects Corporate, Business Unit and Employees must be involved in HSW Engagement and vision by Senior Management Implementation of HS&W programs, policies and procedures and elaboration of HSW Action plan by the management of business unit Transcontinental s HSW programs will put you into compliance with legislation Integrated 3 aspects of HS&W management (claims, finance and prevention) Effective HSW committees Evaluation of HSW Performance HSW performance indicators by Corporate HSW Responsibilities and objectives in the PDI process by management of business unit Available tools and resources HSW Corporate team Vigilance on intranet Training for management 22
Questions and Answers Thank you! 23