Job Posting Program Coordinator - Canada Programs Closing Date: July 28, 2017 Organization: Department/Division: Work location: Right To Play International Promoting Life-skills in Aboriginal Youth (PLAY) Program Vancouver, Canada BACKGROUND: Right To Play is a global organization committed to improving the lives of children and youth affected by conflict, disease and poverty. Established in 2000, Right To Play has pioneered a unique play-based approach to learning and development which focuses on quality education, life skills, health, gender equality, child protection and building peaceful communities. With programming in over 20 countries, Right To Play transforms the lives of more than one million children each week using play and sports, both inside and outside of the classroom. In addition to our work with children, Right To Play advocates with parents, local communities, and governments to advance the fundamental rights of all children. Right To Play is headquartered in Toronto, Canada and has operations in North America, Europe, the Middle East, Africa and Asia. Visit us at www.righttoplay.com JOB SUMMARY: The Promoting Life-skills in Aboriginal Youth (PLAY) program partners with First Nations communities and urban Aboriginal organizations across Ontario, British Columbia, Manitoba and Alberta to deliver community-driven, culturally-relevant play-based programming designed to enhance leadership, self-confidence, and self-efficacy among children and youth. Guided by an Indigenous community development model, PLAY and its partners create safe and inclusive spaces where children and youth can share their ideas, their hopes and their fears, and learn the skills to become positive agents of change. Reporting to the Program Manager, PLAY the Program Coordinator is responsible for supporting and executing all event and financial functions for the PLAY office in British Columbia as well as, Canada Programs, as required. The ideal candidate for this position must possess strong administrative and organizational skills, superior written and oral communication skills, good attention to detail, a positive attitude and an ability to work in a highly dynamic and energetic team. Most importantly, the ideal candidate will have the ability to juggle many diverse tasks, a background in finance and a genuine desire to provide extraordinary support to our valuable partners. This position will support the PLAY team working in Vancouver in partnership with First Nation communities and urban Aboriginal organizations in British Columbia and Alberta. The Program Coordinator will be based in Vancouver with up to 2-3 weeks spent travelling to Right To Play programs.
For more on the Promoting Life-skills in Aboriginal Youth (PLAY) Program please visit us at: www.righttoplay.com/playprogram. PRIMARY RESPONSIBILITIES: Job Responsibility #1: Event Logistics and Coordination (30% of Time): Provide administrative support to all members of the Canada Programs team for workshops, retreats, trainings, symposiums and clinics delivered across Canada Coordinate travel logistics (e.g. flights, buses, taxis, rental cars) for team members, participants and external consultants for wide variety of PLAY events Prepare and distribute necessary travel documentation to participants (e.g. itineraries, maps, directions) Support Training and Program Development team to coordinate logistics with venue and confirm contracts (e.g. Elder, psychosocial and medical support) for events Coordinate the purchase, printing and transportation of all materials and supplies for major events Facilitate experiential workshops at Community Mentor Trainings and Youth Symposiums Job Responsibility #2: Community Outreach and Communications (25% of Time): Lead the annual community application process through outreach, recruitment and selection Lead the coordination of PLAY Advisory Circles including, strategic recruitment of Advisory Circle participants and coordination of Advisory Circle meetings Draft formal letters and invitations as necessary to partners, funders, and ministries Create original content keeping multiple platforms in mind, including Twitter and Facebook Engage team members and partners to share content updates on social media Prepare and update PLAY Program hand-outs and other communication materials Job Responsibility #3: Office and Financial Administration (15% of Time): Manage office equipment, maintenance and service contracts Manage and maintain an inventory of office supplies and facilitation materials Maintain an up-to-date program resource library Prepare budget for trainings and events and complete periodic review of budget vs. actual Track office expenditures and complete periodic review of budget vs. actual Manage financial duties related to the daily office operations including, administering petty cash, monitoring office bank account for sufficient funds, preparing checks for signature and mailing Prepare invoices for payment to service providers and consultants Complete expense reports for staff as required Provide administrative support as needed to the Director, Canada Programs including, coordinating meetings, drafting correspondence, preparing expenses and financial reports Respond to general inquiries for PLAY Office (e-mail, phone and in-person) and act as the first point of contact for the BC Office Liaise with Building Management regarding maintenance requests
Proactively provide feedback and make suggestions for improvement regarding the processes and procedures for the efficient execution of office administrative functions Job Responsibility #4: Information Management (15% of Time): Manage the PLAY Formstack account including, creating and maintaining all forms in Formstack Manage community partner information stored on the Q drive Maintain an up-to-date database of all current and potential community partners and contacts Job Responsibility #5: Human Resources Coordination (10% of Time): Work with hiring managers and HR to draft and share job postings throughout network Screen, shortlist and recommend candidates for interviews with managers Coordinate new hire process by creating onboarding schedules, packages and liaising with IT for workstation setup Deliver orientations for new staff and coop students with Canada Programs Job Responsibility #6: Perform Other Duties (5% of Time): Perform other duties as assigned MINIMUM QUALIFICATIONS (must have): EDUCATION/TRAINING/CERTIFICATION: Bachelor degree or equivalent combination of education and related work experience EXPERIENCE: Minimum 2 years of experience in logistics Minimum 1 year of experience in budget administration, including accounts payable responsibilities Minimum 1 year of experience working in an office setting Experience with a database system (preferably CRM or Formstack) Experience with data analysis and report writing KNOWLEDGE/SKILLS REQUIRED: Intermediate skills in Microsoft Word, Excel, PowerPoint and Outlook (e-mail, contacts and calendar)
COMPETENCIES/PERSONAL ATTRIBUTES: Proactive, engaged and a self-starter Good team work ethic, and also capable of working independently Highly motivated and committed to program success Strong verbal and written communication skills Strong interpersonal skills Good organizational skills and demonstrated ability to handle multiple tasks Able to work under pressure Cross-cultural sensitivity and experience working with a variety of stakeholders Decision-making and problem solving skills LANGUAGES: Fluency in oral and written English DESIRED QUALIFICATIONS (an asset): Understanding of an Aboriginal language, traditions and culture Understanding of Aboriginal history and policy in Canada Experience working with remote First Nations Communities in Canada Experience or education in Indigenous Methodologies, and/or history of aboriginal research Suggested skills: workshop and/or other facilitation experience; experience working with children and youth in leadership capacity; community development experience; experience in qualitative data collection (e.g. focus group discussion, interviews) Compensation: Employment Start Date: Contract Duration: We offer a competitive salary and benefits package Immediately One year contract with possibility of renewal HOW TO APPLY: If you are interested in applying for this position, please send your resume and cover letter to: hr1@righttoplay.com and kindly include Program Coordinator, PLAY and your name in the subject line. Please indicate your salary expectations in the cover letter. Aboriginal candidates are encouraged to apply. While we thank all applicants for their interest, only those selected for interviews will be contacted. Right To Play is a child-centered organization. Our recruitment and selection procedures reflect our commitment to the safety and protection of children in our programs. The successful candidate will be required to provide a satisfactory police record check as a condition of employment.
All applicants are notified that, where needed, accommodation for disabilities will be provided on request. This includes accommodation for attending interviews and assessment tests. To learn more about who we are and what we do, please visit our website at www.righttoplay.com.