THE FUTURE OF WORK
THE FUTURE OF WORK 1 IMAGINE TECHNOLOGY BUILT AROUND YOU A QUIET REVOLUTION IN PEOPLE POWER Enabling you to work as you want. Adapting and working for you on your terms. Free. Empowered. Connected. Sounds good? It is. Workplace Hub is designed for people and how they work. But what makes it special is that, for the very first time, it brings together all your different technologies and connects them so they work for you. It seamlessly configures systems, devices and software into a single layer and gives them a common language. All your old tools and some great new ones are now together in one simple interface, giving you real freedom and control to work as you want. It s for businesses that want people, places and devices to connect intuitively. Who want information to flow easily. Where all your IT can be accessed and managed in one simple place. Where effective collaboration becomes the norm. Where business efficiency is essential and a whole new level of potential a reality.
2 THE FUTURE OF WORK THE FUTURE OF WORK 3 WORK AS IT SHOULD BE Technology has reset expectations about working and communicating, with the promise of seamless collaboration, intelligent systems and efficient productivity. Technology doesn t always perform as you d want. You adapt to systems that are complex to manage, on terms that don t always help. And artificial intelligence seems the work of science fiction. Until now. Workplace Hub is a new technology designed around people and businesses that re-defines the workplace. It learns and fits to you, giving you the power, freedom and efficiency to work as you want. So you can forget about your IT and focus on growing your business, or focus on using your technology to gain competitive advantage.
4 THE FUTURE OF WORK THE FUTURE OF WORK 5 FREE TO DO MORE If you believe technology should serve us better, that efficiency matters and that people achieve more together, then Workplace Hub is made for your business. It combines the best of IT and security, with the promise of future technology, giving you the IT capability of a far bigger company and the freedom of a start-up. It unifies systems, removes repetitive tasks and enhances standards. It ends the unwelcome IT distractions of expiring licenses, re-assigning licenses, conflicting contracts, slipping security, full storage, hardware not matching and software not talking. It helps you work smarter, and the seamless integration of new intelligent technologies that become available, ensures you re always performing at your best. It means you are free to focus on what matters most.
6 THE FUTURE OF WORK THE FUTURE OF WORK 7 MADE TO MEASURE Whatever your business and IT needs, we ve got it covered. Workplace Hub is for businesses, large and small, who value efficiency and effective collaboration. It s from a company with a history of innovation and the outcome of close collaboration with businesses like yours. It s tailored to fit, so you can expect an ideal solution that s cost-efficient too. You don t need to worry about being tied into existing systems and managing multiple contracts: Workplace Hub gives you a flexible and scalable IT infrastructure that grows with your business, with one invoice for your entire IT ecosystem. Best of all, your current software will continue to work, whilst being enhanced with some great new tools. In a competitive market, we absolutely depend on having efficient systems NOW OUR IT MANAGERS CAN FOCUS ON ADDING VALUE. We run a small business we don't want IT worries WORKPLACE HUB CAME READY TO USE, WITH JUST THE SUPPORT WE NEEDED. We have a lot of different technologies to integrate WORKPLACE HUB HAS BECOME A KEY PLAYER IN DEVELOPING OUR IT STRATEGY.
8 THE FUTURE OF WORK THE FUTURE OF WORK 9 WHAT MAKES IT UNIQUE WHAT MAKES IT WORK Workplace Hub is the first solution to unify your IT system and learn how you behave to make work more effective. Until now compatibility between systems has been one of the great obstacles to productivity at work. By uniting the different parts of your IT infrastructure, Workplace Hub removes this barrier and provides intelligence-based services. It makes it easy to plan, manage and grow the IT environment that s right for you. It enables your people to work smarter from any device or location. Processes become simpler. Collaboration becomes easy. Work becomes intuitive. There s less downtime. And you can rest assured that everything is safe and secure. ADMIN DASHBOARD* True, functional simplicity the interface that puts you in control, from any device, wherever you are. TEAM SPACE* The better way for your colleagues, clients and partners to work together, from any location, device, or channel. IT INFRASTRUCTURE Everything brought together seamlessly, using technology that evolves with your business. MANAGED IT SERVICES A whole range of IT tasks managed for you, freeing up your time and resources. * Accessed via a web based interface. Desktop and mobile compatibility: Chrome, Firefox, Safari, Microsoft Edge.
10 THE FUTURE OF WORK THE FUTURE OF WORK 11 ONE COMPLETE ECOSYSTEM MULTIFUNCTION PRINTER STORAGE HYBRID CLOUD SERVER WI-FI ACCESS POINT Workplace Hub is a complete solution that combines hardware, software and a full suite of services, leaving you to choose the level of support, service and security you require. You work through the Admin Dashboard and can collaborate using a Team Space. We provide the IT infrastructure and Managed IT Services that makes this possible. WI-FI MANAGEMENT IT INFRASTRUCTURE ENHANCED COMMUNICATION ASSET MANAGEMENT KONICA MINOLTA MARKETPLACE ADDITIONAL APPS FILE SHARING HUB PLATFORM HUB PLATFORM ADMIN DASHBOARD TEAM SPACE STORAGE AND BACK-UP SETTINGS USER MANAGEMENT SMART FEATURES MULTIFUNCTION PRINTING SECURITY OVERVIEW MANAGED IT SERVICES SYSTEM SECURITY AND DATA PROTECTION STORAGE AND BACK-UP MANAGEMENT ONSITE INSTALLATION AND SUPPORT ONGOING PROACTIVE MANAGEMENT PROFESSIONAL IT SERVICES HELPDESK
THE FUTURE OF WORK 13 SIMPLICITY ALL IN ONE PLACE ADMIN DASHBOARD* True, functional simplicity. The Admin Dashboard puts everything in one place, with you in control. You now get a complete overview of all your company s IT users, assets, server, storage, Wi-Fi, multifunction printer and so on from any device you choose. Tasks become easy, whether reviewing resource usage, revizing service contracts, managing user rights, checking security or infrastructure status, changing site support or adding and removing applications. STORAGE AND BACK-UP SETTINGS Review and determine your storage, at the click of a button. See what s stored where, locally or in the Konica Minolta cloud Configure where you d like to store your data Decide data encryption levels Purchase additional local or cloud storage through Konica Minolta MarketPlace SECURITY OVERVIEW Remain in control of your IT and data security. At a glance traffic light overview of your system security status A more detailed overview of all relevant security settings, such as open ports, if required Quick and easy security level changes through talking to us WI-FI MANAGEMENT Control your company s Wi-Fi and access points wherever you are. Set different Wi-Fi access rights, including limited access for guests ASSET MANAGEMENT A simple way to review and manage all your hardware and software licenses. One simple overview of who is using what within your company Assign hardware and software to individuals Re-assign assets which are automatically freed up if a colleague changes role or leaves Purchase additional licenses through Konica Minolta MarketPlace USER MANAGEMENT A highly efficient way to manage users. Easily add, remove or group different users Define roles, individuals rights and authentication levels (e.g. passwords and ID cards) Make it simple to use external applications with a single sign-on. All the functionality you d expect is there, such as forgotten password, password encryption and blocking of accounts after a number of failed attempts KONICA MINOLTA MARKETPLACE Get ahead with access to a whole world of on-line software, applications and IT services through our proprietary store. Business productivity applications developed by approved third-party software developers that seamlessly integrate with your IT ecosystem Desktop software licenses (e.g. Microsoft Office) Infrastructure services (e.g. cloud storage) Professional IT services, e.g. for workflow or document management based solutions Single invoice billing for your entire Workplace Hub ecosystem by Konica Minolta * Accessed via a web based interface. Desktop and mobile compatibility: Chrome, Firefox, Safari, Microsoft Edge.
14 THE FUTURE OF WORK TEAM SPACE* Free and empowered to work at your best, wherever you are, and whatever device or channel. Team Spaces work around people not rooms. They are intelligent team focal points where team members can communicate, save relevant information and plan events based on dedicated topics, from any device. Work directly in the Team Space, continue using Microsoft Outlook, Gmail or other email clients, or combine the best of both. It doesn t matter. The information and documents you share and receive will be saved in the relevant project Team Space, meaning everything is easy to find, and traceable. Work is organized, accessible, and secure. Working becomes liberating, focused, and productive. And with smart, intuitive applications added over time, we'll help you perform at your best. ENHANCED COMMUNICATION Integrated ways to enhance your team collaboration around specific projects. Audio and video meetings Chat Share your screen All your normal communication tools 1 such as mail, messages, notes, tasks, calendar and address book integrate seamlessly into your Team Space From the Team Space you can access your telephone numbers and make calls. This puts all your contacts in one place and avoids conflicts between different phone configurations. FILE SHARING Share ideas immediately and securely, with colleagues and collaborators. Data is synchronized and encrypted automatically Notifications and version tracking help make it easy to follow communication, and a safe way to migrate or remove data Assign files to a specific Team Space, meaning searching for files is a thing of the past MULTIFUNCTION PRINTING Multifunction printing capabilities working harder for you. High resolution printing, scanning, copying or faxing from any device or location Scanned documents and incoming faxes are digitally converted to ensure anywhere access, and can be added to a relevant Team Space SMART FEATURES A continually evolving and growing suite of intelligent applications that improve workplace productivity. Contextual replies automatically suggested responses to emails based on content, previous answers and wider contextual information such as customers asking for specific product information Executive summaries key words in emails and documents are automatically highlighted so you only need focus on what matters most Additional smart features are added as they become available ADDITIONAL APPS Access to additional applications purchased through Konica Minolta MarketPlace. Applications can be installed locally or in the cloud Applications are fully integrated into the Team Space environment or accessed separately via your web browser A BETTER WAY OF WORKING * Accessed via a web based interface. Desktop and mobile compatibility: Chrome, Firefox, Safari, Microsoft Edge. 1 Integration by plug-in for Microsoft Outlook, Gmail and other market standard solutions available.
16 THE FUTURE OF WORK IT INFRASTRUCTURE Everything brought together seamlessly, using technology that evolves with your business. Workplace Hub includes a multifunction printer, data storage, HPE server, Wi-Fi access points, and hybrid cloud. It s equipped with an uninterruptable power supply and is designed to evolve continually as system updates and new features become available. MULTIFUNCTION PRINTER An all-in-one smart Konica Minolta printer, giving you fast, high-quality and versatile printing, as well as a copying, scanning and faxing capability that allows you to add documents directly to a relevant Team Space. STORAGE A data storage solution that grows with your business and never interrupts your service. A blend of local server storage with Konica Minolta data centers that comply with country regulations. TECHNOLOGY THAT GROWS WITH YOU HYBRID CLOUD A bridge between data stored in your office and in the cloud, giving you a highly flexible and secure way of working that combines the best of local and cloud computing. SERVER Cutting edge HPE server technology ensuring your business runs efficiently. WI-FI ACCESS POINT Trouble-free, secure Wi-Fi that s easy to configure and highly flexible. We make sure your Wi-Fi access points meet your demands and both your employees and guests enjoy connectivity throughout your premises.
THE FUTURE OF WORK 19 SUPPORT AS YOU WANT MANAGED IT SERVICES Free up your time and energy, by letting us take care of your IT management. We re here to look after complex, critical or timeconsuming tasks, empowering you to focus on your business. We can manage a whole range of time-consuming functions such as storage, security, installation and migration. The helpdesk ensures we re always available for support. ONSITE INSTALLATION AND SUPPORT We ll look after the initial setup, configuration and training so Workplace Hub works perfectly from the outset. Network, Wi-Fi, multifunction printer setup Basic migration and integration of existing data Physical security against theft Training on system usage ONGOING PROACTIVE MANAGEMENT Once Workplace Hub is installed, we remotely monitor and manage the entire system for you, finding and fixing problems before they impact your business. PROFESSIONAL IT SERVICES We can also provide further support for your specific IT projects, including consulting and installation of additional equipment, software and services. SYSTEM SECURITY AND DATA PROTECTION We re fully equipped to manage the complex task of protecting your data and systems from malicious attacks. We use Sophos unified threat management, which offers sophisticated security to keep you safe at all times. All data entered or processed by Workplace Hub is protected HELPDESK A range of help is available, from administration of your Workplace Hub through to full support, for your entire IT system. STORAGE AND BACK-UP MANAGEMENT A combination of local and cloud storage, depending on your needs. All data is backed up to a Konica Minolta cloud located within the local region and therefore complies with local country regulations All data can be encrypted for added security
20 THE FUTURE OF WORK THE FUTURE OF WORK 21 AT A GLANCE Workplace Hub connects your different technologies so they work for you. It s one complete system that adapts to you, giving you the freedom, ease and power to unlock your potential.
22 THE FUTURE OF WORK THE FUTURE OF WORK 23 IN BRIEF TECHNOLOGY WORKING FOR YOU An IT-enabled information hub for effective working Unifies all your existing technologies and makes them work together intuitively Connects people, places and devices Integrates hardware, software and services into a multi-vendor, one-stop solution Removes legacy restrictions Is future proofed, so it grows as and when you need it to Is safe and secure using latest Sophos unified threat management technology Bridges onsite and cloud technology REAL SIMPLICITY, ALL TOGETHER IN ONE PLACE ONE COMPLETE SYSTEM One standardized way of managing your IT, irrespective of vendor One way to plan, evaluate and buy your complete IT One contract based on your needs One call to set up One point of contact to resolve all your IT issues One place that houses all your core IT and combines the best of IT and security One interface to access and manage all your IT One interface to master One space to collaborate effectively One overview of your IT resource usage One way to bring your total IT spend down WORKPLACE HUB WORKS WITH THE TECHNOLOGY YOU VE GOT AND GROWS WITH YOUR BUSINESS AT LAST AN INNOVATION THAT GETS EVERYTHING WORKING TOGETHER FOR ME UNLOCKING YOUR POTENTIAL Removes repetitive IT tasks Enhances standards Ends unwelcome distractions Reduces total IT spend Gives you freedom to focus on what matters most Gives you the IT capability of a far bigger company Allows you to forget about your IT, or focus on it to gain competitive advantage
24 THE FUTURE OF WORK TAKE THE IDEA OF A BETTER WAY TO WORK AND MAKE IT REAL Our partners include: