SOUTH DAKOTA BOARD OF REGENTS Committee on Budget and Finance AGENDA ITEM: II D DATE: December 3-4, 2014 ****************************************************************************** SUBJECT: FY16 HEFF M&R Allocation and Projects The Higher Education Facilities Fund (HEFF) represents twenty percent of all state support tuition collected except for the first $875,000 of medical school revenue, and an equivalent amount per credit hour on all self-support courses. The funds are used for maintenance and repair (M&R) needs of the universities, long-term indebtedness for capital improvements, and new construction. The HEFF allocation formula is based on fifty percent of the replacement values and fifty percent of the gross square footage for academic buildings. Attachment I provides the formula distribution for the FY16 HEFF allocation. At this point, the proposed HEFF M&R allocation will remain at $15,105,379. Board Policy 6:6 requires that up to five percent of the M&R allocation may be assigned towards planning and design to assist the universities in determining appropriate work scope of each proposed project. The funding for planning and design is identified as part of the allocation. In July 2011, the Board of Regents bonded for M&R projects on behalf of Black Hills State University, Northern State University, South Dakota State University, and the University of South Dakota through the South Dakota Building Authority. The debt obligation for each campus is based on the ratio of the bonded M&R projects for the university to the total amount bonded. A portion of the university s HEFF allocation is dedicated to that M&R bond retirement. Attachment II provides the FY16 maintenance and repair projects submitted by the institutions for approval. Each project is placed into one of the following categories: Public Health, Safety and Compliance; Building Integrity; Programmatic Suitability; Energy and Utility Savings; or Other according to Board Policy 6:6. The policy provides for funding realignments and transfers between approved projects. Changes to the approved project list for projects estimated to cost $50,000 to $100,000 must be submitted for the Executive Director s approval and projects more than $100,000 must be submitted for Board approval. ****************************************************************************** RECOMMENDED ACTION OF THE EXECUTIVE DIRECTOR Approve the HEFF allocation and the requested projects for FY16.
FY16 HEFF M&R Allocation Formula Distribution Line 1 M&R Funding Available $15,105,379 $0.00 2 Gross Sq. Feet 6,049,626 3 Replacement Value $1,295,827,545 BHSU DSU NSU SDSM&T SDSU USD SSOM UC-RC UC-SF TOTAL 4 Academic Square Feet 524,302 309,354 606,265 574,449 2,192,628 1,597,190 91,895 56,272 97,271 6,049,626 5 Current FY Gross Square Feet Disbursement Factor: (Line 4/Line2)*.5 4.33% 2.56% 5.01% 4.75% 18.12% 13.20% 0.76% 0.47% 0.80% 50.00% 6 Current FY Gross Square Feet Portioned M&R Funds Line 5*Line 1 $654,569 $386,215 $756,895 $717,175 $2,737,399 $1,994,021 $114,727 $70,252 $121,439 $7,552,692 7 Academic Replacement Value 111,674,747 58,094,502 112,244,462 117,862,095 462,543,593 368,291,185 15,851,745 14,869,131 34,396,085 1,295,827,545 8 Current FY Institutional Replacement Value Disbursement Factor: (Line 7/Lines 3)*.5 4.31% 2.24% 4.33% 4.55% 17.85% 14.21% 0.61% 0.57% 1.33% 50.00% 9 Current FY Replacement Value Portioned M&R Funds Line 8 * Line 1 $650,892 $338,602 $654,213 $686,955 $2,695,921 $2,146,573 $92,391 $86,664 $200,476 $7,552,687 10 Institutions M&R Allocation for FY16 Line 6 + Line 9 $1,305,461 $724,817 $1,411,108 $1,404,130 $5,433,320 $4,140,594 $207,118 $156,916 $321,915 $15,105,379 Series 2011 M&R Bond $107,705 $0 $134,991 $0 $520,796 $427,472 $0 $0 $0 1,190,964 5% Planning and Design (Maximum) $65,273 $36,241 $70,555 $70,207 $271,666 $207,030 $10,356 $7,846 $16,096 $755,270 Balance of HEFF Allocation for M&R Projects $1,132,483 $688,576 $1,205,562 $1,333,923 $4,640,858 $3,506,092 $196,762 $149,070 $305,819 $13,159,145 ATTACHMENT I 2
Black Hills State University 6H1601 Series 2011 M&R Bond $107,705 6H1602 Planning & Design $65,273 6H1603 Campus Bank Stabilization & Erosion Control Campus Infrastructure Maintenance $450,000 6H1604 Jonas Entryway Concrete Repair & Drainage Grading Building Integrity Repair $70,600 6H1605 Lyle Hare Stadium Pressbox & Concession Upgrade Programmatic Suitability Renovation $100,000 6H1606 Campus Irrigation Upgrade Campus Infrastructure Maintenance $140,000 6H1607 Campus Life Safety Upgrades PHI Public Health, Safety & Compliance Repair $371,883 FY16 HEFF M&R Allocation: $1,305,461 Dakota State University 8H1602 Campus Planning & Design $36,241 8H1603 Lowry Hall Lowry Hall Roof Repairs Building Integrity Repair $20,000 8H1604 Campus Classroom Improvements Programmatic Suitability Renovation $160,000 8H1605 Science Center UPS Replacement Programmatic Suitability Renovation $100,000 8H1606 East Hall Window Replacement Project Energy and Utility Savings Renovation $200,000 8H1607 Campus DDC Control Upgrade Energy and Utility Savings Renovation $158,576 8H1608 Campus Parking Lot Repairs Public Health, Safety & Compliance Repair $50,000 FY16 HEFF M&R Allocation: $724,817 Northern State University 5H1601 Series 2011 M&R Bond $134,991 5H1602 Planning & Design $70,555 5H1603 Barnett Center Replace Bleachers Building Integrity Maintenance $900,000 5H1604 Dacotah Hall Bathroom Remodel Building Integrity Renovation $75,000 5H1605 Barnett Center Air Condition Conference Room Programmatic Suitability Renovation $85,000 5H1606 Campus-wide Landscape & Concrete Campus Infrastructure Maintenance $45,562 5H1607 Various Buildings Remodel Offices Building Integrity Maintenance $40,000 5H1608 Johnson Fine Arts Center Upgrade Lighting Energy and Utility Savings Renovation $60,000 FY16 HEFF M&R Allocation: $1,411,108 South Dakota School of Mines & Technology 4H1602 Campus Planning & Design $150,000 4H1603 Campus Campus HVAC Emergency Public Health, Safety & Compliance Maintenance $80,000 4H1604 Campus Campus Fire & Life Safety Public Health, Safety & Compliance Maintenance $50,000 4H1605 Campus Campus Building Integrity Building Integrity Maintenance $40,000 4H1606 Campus Sidewalk Maintenance Campus Infrastructure Maintenance $50,000 4H1607 Campus Classroom Interior/Exterior Upgrades Building Integrity Alteration $75,000 4H1608 Electrical Engineering/Physics EEP Crawl Space - humidity issues Building Integrity Maintenance $50,000 4H1609 Devereaux Library Library Plumbing Repairs Building Integrity Repair $76,390 (continued next page) ATTACHMENT II 3
South Dakota School of Mines & Technology (con't) 4H1610 Campus Industrial Engineering Renovation Programmic Suitability Renovation $250,000 4H1611 McLaury McLaury Install Elevator Public Health, Safety & Compliance Alteration $300,000 4H1612 O'Harra Stadium Stadium Stairwells Public Health, Safety & Compliance Maintenance $57,740 4H1613 Electrical Engineering/Physics EEP Roof Replacement Building Integrity Repair $175,000 4H1614 Power Plant Power Plant Replace Roof Building Integrity Repair $50,000 FY16 HEFF M&R Allocation: $1,404,130 South Dakota State University 3H1601 Central Heating Plant 2011 Series M&R Bond Campus Infrastructure Bond $520,796 3H1602 Campus Campus Academic Buildings - Condition Assessment Study Building Integrity Planning $70,000 3H1603 Campus Future Building Renovations - Space Planning Alternatives Programmatic Suitability Planning $70,000 3H1604 Lincoln Music Hall & Wagner/Bailey Rotunda Planning - Electrical M&R Building Integrity Planning $95,000 3H1605 Northern Plains Biostress Planning - HVAC M&R Building Integrity Planning $60,000 3H1606 Campus Campus Utility Steam & Chilled Water Upgrades Payment Campus Infrastructure Repair $2,500,000 3H1607 Lincoln Music Hall Replace Motor Control Center & Elec Distribution Building Integrity Repair $315,000 3H1608 Wagner/Bailey Rotunda Replace Motor Control Center & Primary Switchgear Building Integrity Repair $520,000 3H1609 Northern Plains Biostress Replace Chiller w/system Connected to Chiller Plant Building Integrity Repair $390,000 3H1610 Campus Matching Funds for Energy Conservation Projects Energy and Utility Savings Maintenance $65,000 3H1611 Campus Concrete Walk and Pavement Projects Building Integrity Repair $101,124 3H1612 DePuy Military Hall Medal of Honor Park Relocation Programmatic Suitability Renovation $112,400 3H1613 Northern Plains Biostress Exhaust System Replacement & Maintenance Building Integrity Repair $284,000 3H1614 Campus Replace Expansion Joints in Steam Lines Campus Infrastructure Repair $130,000 3H1615 Lincoln Music Hall Asbestos Abatement in Perimeter Tunnels Public Health, Safety & Compliance Repair $200,000 FY16 HEFF M&R Allocation: $5,433,320 University of South Dakota 2H1601 Series 2011 M&R Bond Bond $428,413 2H1602 Planning & Design Planning $207,030 2H1603 Campus Hazardous Materials Abatement (asbestos, lead paint) Public Health, Safety & Compliance Maintenance $100,000 2H1604 Campus Mechanical Systems Components Inspection and Repairs Energy & Utility Savings Maintenance $75,000 2H1605 Campus Campus AC and Chiller Maintenance Repair Energy & Utility Savings Maintenance $75,000 2H1606 Campus Generator/ Transformers Testing and Repairs Public Health, Safety & Compliance Maintenance $70,000 2H1607 Campus Testing & Repair Fire Alarm Public Health, Safety & Compliance Maintenance $75,000 2H1608 Campus Roof Inspections and Repairs Building Integrity Maintenance $50,000 2H1609 Campus Elevator Maintenance Public Health, Safety & Compliance Maintenance $25,000 2H1610 Campus Fire Escape Maintenance Public Health, Safety & Compliance Maintenance $25,000 2H1611 Campus Irrigation Line Maintenance Campus Infrastructure Maintenance $15,000 2H1612 Campus Maintenance Floor Covering Replacement - Various Building Building Integrity Maintenance $100,000 2H1613 Campus Campus Camera & Emergency System Install & Upgrades Public Health, Safety & Compliance Maintenance $75,000 (continued next page) ATTACHMENT II 4
University of South Dakota (con't) 2H1614 Campus Maintenance Painting and Finishes - Various Buildings Building Integrity Maintenance $60,000 2H1615 Campus Classroom Critical Maintenance Building Integrity Maintenance $185,716 2H1616 Campus Academic Building Space Maintenance Building Integrity Maintenance $50,000 2H1617 Campus Steam Line Repairs Energy & Utility Savings Repair $300,000 2H1618 Campus Data Closet Code Modifications Building Integrity Renovation $50,000 2H1619 Campus Card Access Improvements For Buildings Building Integrity Renovation $45,000 2H1620 Akeley-Lawrence Physics Space Review Phase II Programmatic Suitability Renovation $350,000 2H1621 Dakota Dome Pool Mechanical System Repairs and upgrades Building Integrity Repair $260,000 2H1622 Dakota Dome Catwalk Repair, Dome Light Lift and Maintenance Public Health, Safety & Compliance Repair $140,000 2H1623 Davidson Power Plant Repair Fuel Oil Storage Tanks Building Integrity Maintenance $200,000 2H1624 East Hall Transformer Replacement Building Integrity Maintenance $300,000 2H1625 Law School Mechanical System Repairs Public Health, Safety & Compliance Maintenance $200,000 2H1626 Med School Mechanical System Upgrade Energy & Utility Savings Renovation $300,000 2H1627 Med School Atrium Lights Replacement Energy & Utility Savings Renovation $100,000 2H1628 Med School Upgrade Edstrom Watchdog Security and Control System Public Health, Safety & Compliance Repair $79,884 2H1629 Med School Feed Water Pipe Replacement Energy & Utility Savings Renovation $50,000 2H1630 National Music Museum Chiller Compressor Replacement Energy & Utility Savings Repair $100,000 2H1631 National Music Museum HVAC - Phase II Energy & Utility Savings Maintenance $34,551 2H1632 Vucurevich Paint Rooms and Re-carpet Spaces Public Health, Safety & Compliance Renovation $15,000 FY16 HEFF M&R Allocation: $4,140,594 Sanford School of Medicine 2H1642 Planning & Design Planning $10,356 2H1643 HSC-SF Replace Carpet/Flooring Building Ingrity Maintenance $196,762 FY16 HEFF M&R Allocation: $207,118 University Center - Rapid City 6H1652 University Center Planning & Design $7,846 6H1653 University Center Mechanical Modification Building Integrity Repair $49,070 6H1654 University Center Classroom Upgrade Programmatic Suitability Renovation $60,000 6H1655 University Center Landscape Upgrade PHII Campus Infrastructure Maintenance $40,000 FY16 HEFF M&R Allocation: $156,916 University Center - Sioux Falls 2H1661 Bond Repament Bond $14,185 2H1662 Planning & Design Planning $16,096 2H1663 GEAR Building electrical and mechanical upgrade Maintenance $50,000 2H1664 GEAR Building electrical and mechanical upgrade Maintenance $241,634 FY16 HEFF M&R Allocation: $321,915 Total FY16 M&R Projects: $15,105,379 ATTACHMENT II 5