Sponsor & Exhibitor Prospectus

Transcription

1 Sponsor & Exhibitor Prospectus Omnitracs Outlook 2017 February 26th March 1st Sheraton Grand Phoenix AZ

2 Meet us in Phoenix at Omnitracs Outlook 2017 It s an exciting time to be part of the rapidly growing transportation industry. Join us for our third-annual user conference for the Omnitracs customer and partner community, bringing together hundreds of leaders in transportation. Outlook is a major event for sponsors and exhibitors to: Network with fleet decision makers, thought leaders, and future partners Make a lasting mark in the transportation space Announce new products or services Generate new leads and build relationships There are many ways for you to maximize your brand visibility to this extensive group of fleet executives, power users, and industry leaders. All sponsors and exhibitors will be recognized before, during, and after the conference. I RECOMMEND OMNITRACS OUTLOOK TO EVERYBODY THE PEOPLE AND THE PRESENTERS ARE AMAZING. John Cole, Safety Compliance Manager, Len Dubois Trucking Omnitracs Outlook 2017 February 26th - March 1st Phoenix, Arizona 2

3 Who attends Omnitracs Outlook? Outlook 2017 is expected to attract over 800 attendees, including senior executives, directors, managers, and technical experts from leading private and for-hire fleets of all sizes and operational profiles. I M ABLE TO SHARE AND LEARN WITH NOT ONLY SOME OF MY COLLEAGUES AND SOME OF MY PEERS BUT IN VARIED INDUSTRIES. Martin Manescu, President, Ram Supply Company 35% Job Level 17% 48% 1:10 Sponsor to Customer Ratio Executives Managers Other 11% 12% Department 8% 7% Transportation Mgmt/ Logistics/Distribution 19% 43% IT/Technology Operations Safety/Compliance Financial/Consulting/ Analyst Representation United States International Sales/Marketing Omnitracs Outlook 2017 February 26th - March 1st Phoenix, Arizona 3

4 Sponsor & Exhibitor Prospectus Packages At-A-Glance Drive Traffic to Your Booth DIAMOND PLATINUM GOLD SILVER BRONZE EXHIBITOR Receive Premium Brand Visibility by Sponsoring a Significant Conference Event or Opportunity Sponsorship Level Opportunities: See Page 5 Harley-Davidson of Scottsdale Biker Party See Page 6 See Page 7 See Page 8 See Page9 Exhibitor space (location assigned by Omnitracs) 10 x10 or 10 x20 10 x10 or 10 x20 10 x10 or 10 x20 10 x10 10 x10 10 x10 Company logo/link on conference website and mobile app a a a a a a Company logo on all sponsor signage a a a a a Recognition during opening general session a a a a a Company logo and description in conference program 100 words 100 words 75 words 75 words 50 words 50 words Ad in conference program Full page Full page 1/2 page 1/4 page Complimentary conference registrations Advance Business Opportunities Host a breakout session on your product/service a a Promote Pre- and Post-Event Company name in conference press release a a a Ability to issue an Omnitracs Outlook Sponsorship press release a a Company logo/link included in promotions sent to customers and prospects a a Company logo/link in post-event thank you a a TOTAL $50,000 $35,000 $24,000 $16,000 $12,000 $6,000 Omnitracs Outlook 2017 February 26th - March 1st Phoenix, Arizona 4

5 Sponsorship Opportunities Diamond Sponsorship $50,000 Be Our #1 Event Sponsor! As the Diamond sponsor, your company will be the official and exclusive sponsor sor of our HARLEY-DAVIDSON OF SCOTTSDALE BIKER PARTY on the evening of Monday, February 27 at the world s largest Harley-Davidson dealership. ersh The Diamond sponsor s logo will be prominently featured on all signage at this popular networking event and conference highlight. hlig THE DIAMOND SPONSOR WILL RECEIVE: Prominent signage throughout the Harley-Davidson of Scottsdale dealership Company logo on all sponsor signage Company logo on Biker Party attendee photos IN ADDITION TO BEING THE EXCLUSIVE SPONSOR OF THE HIGHEST VISIBILITY EVENT POSSIBLE, THE DIAMOND SPONSOR WILL ENJOY A HOST OF OTHER BENEFITS AS OUTLINED ON PAGE 's Diamond sponsor had this to say about his company's experience: OUTLOOK WAS AN EXCEPTIONAL EVENT FOR US. THE BRANDING AND VISIBILITY THAT WE ENJOYED WAS UNLIKE ANYTHING I HAVE RECEIVED AT OTHER EVENTS, AND THE ACCESS WE HAD TO OMNITRACS CUSTOMERS WAS SENSATIONAL. A STEADY STREAM OF CUSTOMERS WERE BROUGHT TO OUR BOOTH BY OMNITRACS TEAM MEMBERS, AND ON SEVERAL OCCASIONS WE WERE THANKED DIRECTLY BY CUSTOMERS BY SUPPORTING THE SOCIAL EVENT THAT WE HAD SPONSORED, AS OUR BRANDING WAS EVERYWHERE AT THE VENUE. Doug Johnson, Director of Marketing, Drivewyze Omnitracs Outlook 2017 February 26th - March 1st Phoenix, Arizona 5

6 Sponsorship Opportunities Platinum Sponsorship $35,000 Platinum sponsors can choose one of the following high-visibility opportunities, in addition to receiving a number of benefits from exhibit space to hosting a breakout on your product or service. For full benefit details, please view the chart on page OPTION 1 - CLOSING NIGHT PARTY NEW to Omnitracs Outlook, we are planning a closing night party on Tuesday, February 28 at the Sheraton Grand Phoenix. This evening networking event promises to be a fun-filled time with live music from a recognizable band, indoor and outdoor mingling space, and open bar with light appetizers. Your company logo will be prominently featured on all signage. OPTION 2 - WELCOME RECEPTION Help us kick off the conference in style as the sponsor of the Welcome Reception on Sunday, February 26. This evening event will include appetizers, a bar, and plenty of networking within the Partner Pavilion and Solutions Center. Your company logo will be prominently featured on all signage. OPTION 3 - GENERAL SESSION KEYNOTE SPEAKER As the sponsor of the day-two general session keynote speaker, an executive of your choosing will have the podium to give the opening remarks and introduce the speaker. Your company logo will be prominently featured on all signage. OPTION 4 - BADGE LANYARDS Your company logo will be visibly placed on the lanyards and distributed to all attendees at registration to wear throughout the conference. OPTION 5 - CONFERENCE BAGS Prominently display your company logo on the conference bag distributed to all attendees at registration. OPTION 6 - ELEVATOR DOORS Showcase your company s brand by displaying your logo and messaging on two elevator doors that are located near the meeting space. Omnitracs Outlook 2017 February 26th - March 1st Phoenix, Arizona 6

7 Sponsorship Opportunities Gold Sponsorship $24,000 Gold sponsors can choose one of the following opportunities that showcase their company s logo in prominent positions at the conference. Participating companies will also be recognized, receive exhibit space, and more. For full benefit details, please view the chart on page OPTION 1 - HOTEL ROOM KEYS Don t miss out on the opportunity to have your company logo on a four-color, customprinted room key distributed at check-in to all conference attendees. OPTION 2 - WIRELESS INTERNET As the sponsor of the wireless internet provided to all conference attendees, you ll have the opportunity to create the splash landing page that attendees view when logging into WiFi. OPTION 3 - MOBILE APP Ensure your brand is front and center by sponsoring the mobile app, which attendees will use to keep on schedule throughout the conference, as well as network with other attendees. A custom banner featuring your company logo will be displayed on each page of the app. OPTION 4 - CHARGING STATIONS Attendees will be using their mobile phones and laptops throughout the conference and will always be looking for a place to recharge them. Your company logo will be featured on the multiple charging stations and you ll have the opportunity to supply one piece of collateral for placement on the stations. OPTION 5 - MONDAY HAPPY HOUR Before we depart for the Harley Davidson Scottsdale, kick off the Monday evening s festivities by sponsoring Happy Hour in the Partner Pavilion and Solutions Center. This opportunity will feature open bar service, networking opportunities, and your company s logo prominently featured on all signage. OPTION 6 - REUSABLE WATER BOTTLES A reusable water bottle with your company logo will be given to all attendees during registration as part of their welcome package. Omnitracs Outlook 2017 February 26th - March 1st Phoenix, Arizona 7

8 Sponsorship Opportunities Silver Sponsorship $16,000 Silver sponsors can choose one of the following opportunities that will leave a mark; their logos can be placed on any of the following choices from notepads to signage to disposable water bottles at our golf event. In addition, all Silver sponsors receive a spot in the exhibit hall, a conference ad, and more. For full benefit details, please view the chart on page 4. 1 OPTION 1 - CONFERENCE NOTEPADS Showcase your company logo as the sponsor of the conference notepads, which will be given to all attendees during registration as part of their welcome package. 2 3 OPTION 2 - CONFERENCE PENS Pens with your company logo will be given to all attendees during registration as part of their welcome package, and additional pens will be distributed throughout the conference meeting rooms. OPTION 3 - DISPOSABLE WATER BOTTLES All guests staying at the Sheraton Grand Phoenix will receive two complimentary bottles of water in their guest-rooms upon arrival. Take advantage of this sponsorship opportunity and have the bottles wrapped with your company s logo. 4 OPTION 4 - BREAKFAST SPONSOR Help give attendees a kick start to their day by serving as the host of one breakfast (on Monday, February 27; Tuesday, February 28; or Wednesday, March 1). Your company logo will be included on the table tents and you will have the opportunity to supply one piece of collateral for placement on each breakfast table. 5 OPTION 5 - LUNCH SPONSOR Keep the attendees energy going by serving as the host of one lunch (either on Monday, February 27 or Tuesday, February 28). Your company logo will be included on the table tents and you will have the opportunity to supply one piece of collateral for placement on each luncheon table. Omnitracs Outlook 2017 February 26th - March 1st Phoenix, Arizona 8

9 Sponsorship Opportunities Bronze Sponsorship $12,000 A number of options give Bronze sponsors the chance to gain brand exposure at our event. In addition to one of the options below, Bronze sponsors will receive the benefits listed in the chart on page 4. 1 OPTION 1 - NEWSPAPER STICKER A sticker with your messaging and/or logo will be placed on the USA Today that will be delivered to all attendees guest rooms on Monday, February 27; Tuesday, February 28; or Wednesday, March OPTION 2 - GOLF OUTING As the sponsor of the optional afternoon golf outing on Sunday, February 26, your company logo will be prominently displayed on signage at the Legacy Golf Club. Additionally, you ll have the option to offer players a promotional gift supplied by your company. OPTION 3 - REFRESHMENT BREAK Provide attendees with mid-morning or mid-afternoon refreshments by serving as a break sponsor on either Monday, February 27 or Tuesday, February 28. Your company logo will be included on the table tents and you will have the opportunity to supply one piece of collateral for placement on each break table. 4 5 OPTION 4 - FULL PAGE ADVERTISEMENT - INSIDE FRONT COVER OF CONFERENCE PROGRAM Increase your company s visibility with a four-color advertisement on the inside front cover of the conference program. OPTION 5 - FULL PAGE ADVERTISEMENT - INSIDE BACK COVER OF CONFERENCE PROGRAM Increase your company s visibility with a four-color advertisement on the back cover of the conference program. Omnitracs Outlook 2017 February 26th - March 1st Phoenix, Arizona 9

10 Sponsorship Opportunities Exhibitor $6,000 Showcase your products and services with a booth in the exhibit hall. 10 x 10 Space - $6,000 If you are interested in a larger space, please events@omnitracs.com. Conference Program Advertisements Maximize your visibility with a four-color advertisement in the conference program. Enhance the sponsorship packages that do not already include ads, or expand your presence in our program. Full Page - $2,000 Half Page - $1,000 Quarter Page - $500 For full benefit details, please view the chart on page 4. Omnitracs Outlook 2017 February 26th - March 1st Phoenix, Arizona 10

11 Omnitracs, LLC Outlook Conference 2017 Exhibitor Terms and Conditions Omnitracs, LLC and its authorized agents and representatives acting within the scope of their authority ( Omnitracs ) are hosting the Omnitracs Outlook Conference 2017 ( Conference ), from February 26, 2017 through March 1, 2017 at the Sheraton Grand Phoenix. Exhibitor, as used in these rules, means any person or company exhibiting at the Conference ( Exhibitor ). Signing the attached Sponsorship Agreement constitutes Exhibitor s acceptance of the following provisions and is conditional upon your continued acceptance of and compliance with the following provisions. CODES AND AGREEMENTS Exhibitor hereby agrees to be bound by the Rules and Regulations of the Conference, and all amendments thereto. Exhibitor further agrees to adhere to and be bound by: (a) all applicable fire, safety, utility and building codes and regulations; (b) any rules or regulations of the facility where the Conference is held; (c) the terms of all leases and agreements between Omnitracs and any other party relating to the Conference. ASSIGNMENT OF SPACE Omnitracs reserves the right to change location assignments at any time, as it may in its sole discretion deem necessary without notice. No space will be assigned until the Sponsorship Agreement and payment in full has been received and accepted by Omnitracs. PAYMENT The cost of each exhibit, event, add-on and package is as indicated in the attached Sponsorship & Exhibitor Prospectus. Full Payment must accompany the Sponsorship Agreement to reserve exhibit space. EXHIBIT PERSONNEL All exhibit personnel must be a registered attendee. Omnitracs does not offer partial registrations. EQUIPMENT All equipment shall be provided by Exhibitor at Exhibitor s own expense. Exhibitor shall make arrangements for shipment, delivery, receipt and storage of materials. FIRE PROTECTION All draping and decorative materials used by Exhibitor shall be flameproof. All equipment shall be in keeping with and consistent with all rules, codes and regulations referred to under Codes and Agreements above. Exhibits not conforming to the outlined specifications, or which, in design, operation, or otherwise are objectionable in the opinion of Omnitracs, will be prohibited. INSTALLATION AND DISMANTLING All exhibits must be erected and ready for viewing by the earlier of (a) two hours prior to the date and hour announced as the opening of the Conference or (b) the official inspection time announced by Omnitracs. Omnitracs reserves the right to engage labor on behalf of Exhibitor, if in the opinion of Omnitracs, Exhibitor is unlikely to meet pre-designated deadlines. Exhibitor promises to pay promptly any invoices for such labor. Goods received by Exhibitor after the Exhibition opening must be delivered to the official decorator or exhibit hall manager, whom shall be designated by Omnitracs, and set up during times when the Conference hall is closed. Exhibit materials and displays may not, without approval by Omnitracs, be removed from the exhibit hall until the hall has been officially closed. The deadline for clearance of materials from the hall will be indicated in the official exhibitor s service manual provided by Omnitracs and will be enforced. It is Exhibitor s responsibility to have display dismantled, packed, identified and cleared for shipment by such time. EXCLUSION OR REMOVAL OF THE EXHIBITOR S PROPERTY Omnitracs reserves the right to remove from the hotel or Conference hall premises any or all of the property of Exhibitor should the Conference be canceled or relocated or should the Exhibitor violate any of the conditions of the this agreement. Omnitracs shall have the right to exclude, remove at Exhibitor s expense, or to require modification of any display or demonstration, which, in its sole discretion, considers unsuitable to or not in keeping with the character of the Conference. If Exhibitor refuses Omnitracs demands, Omnitracs reserves the right to exclude or remove, at Exhibitor s expense, the entire display or demonstration. Omnitracs assumes no liability for damage to said property or obligation to return Exhibitor s exhibit payment or any part thereof. DEFAULT OCCUPANCY Failure to occupy space contracted for shall not relieve Exhibitor from the obligation of paying for such space at the full rental price, and Omnitracs shall have the right to use such space as it sees fit to eliminate blank space in the Conference hall, provided such exhibit space is not set-up and occupied two hours before the official Conference opening. LIABILITY The relationship between Omnitracs and Exhibitor shall be that of independent contracting parties and this agreement shall not be construed as creating a partnership, employer-employee relationship, joint venture or agency between Omnitracs and Exhibitor. Omnitracs employees, members, service contractors, and agents are not responsible for the safety of the Exhibitor from theft, fire, accident, vandalism or other causes. Any protection to persons or property provided by Omnitracs including but not limited to provision of security watchmen and other precautions that Omnitracs may take to protect property during installation, exhibition periods and removal, shall be deemed purely gratuitous and shall not give rise to any duty by Omnitracs or any liability on its part. Omnitracs shall not be liable for the fulfillment of this agreement as to delivery of space, if non-delivery is due to any one of the following causes: destruction of or damage to the building or the Conference area by fire or act of God; acts of public enemy; strikes; war or war-like conditions; terrorist attacks; the authority of the law; or any cause beyond Omnitracs control. Omnitracs will, however, in the event it is not able for any of the above named causes to complete Omnitracs duties, reimburse Exhibitors for any exhibit rental fees to be determined at Omnitracs sole discretion. PHOTOGRAPHY AND VIDEO RELEASE - Exhibitor grants permission to Omnitracs for the rights of Exhibitor image, likeness and sounds as recorded on audio or video during the Conference without payment or any other consideration. Exhibitor understand that Exhibitor s image may be edited, copied, exhibited, published or distributed and waives the right to inspect or approve the finished product wherein such likeness appears. Additionally, Exhibitor waives any right to royalties or other compensation arising or related to the use of Exhibitor s image or recording. INSURANCE - All property of the Exhibitor will remain under Exhibitor s custody and control during transit to and from and within the confines of the exhibit hall, Exhibitor must maintain minimum insurance coverage for the following types of coverage: general liability insurance with limits not less than $2,000,000 per occurrence, covering liability for personal injury, property damage, liquor liability, and automobile liability, as well as Workers Compensation insurance per applicable laws and Employers Liability insurance. Upon written request, Exhibitor shall make evidence of coverage available to Omnitracs. TAXES AND LICENSES. Exhibitor shall be responsible for obtaining any licenses, permits, or approvals required under local, city, state, or national law applicable to Exhibitor s activity at the Conference, including licenses to use music or other intellectual property. Exhibitor shall be responsible for obtaining any tax identification numbers and paying all taxes, license fees, use fees, or other charges that may become due to any governmental authority concerning Exhibitor s activities related to the Conference. INDEMNIFICATION Exhibitor agrees to indemnify, hold harmless and defend Omnitracs, Omnitracs officers, directors, employees, agents or assigns, from and against any and all liability, loss, cost or expense, including reasonable attorney fees arising of any nature under contract from the activities of the Exhibitor. CANCELLATION OR RELOCATION OF EXHIBITION In the event that the Exhibition is postponed due to any occurrence not caused by the conduct of Omnitracs or Exhibitor, whether such occurrence be an Act of God or the common enemy or the result of war, riot, civil commotion, terrorist attacks, sovereign conduct, or the act of conduct of any person or persons not party or privy to this Lease, then the performance of the parties under this agreement shall be excused for such period of time as is reasonably necessary after such occurrence to remedy the effects thereof, and in any event for the duration of such postponement. In the event that such occurrence results in cancellation of the Exhibition, the obligations of the parties under the Lease shall be refunded to Exhibitor, less a pro rate share of expenses actually incurred by Omnitracs in connection with the Exhibition. CANCELLATION OF EXHIBIT SPACE Exhibit space may be canceled by the Exhibitor up to December 28, 2016 (60 days prior to Conference start date). All cancellations must be in writing and an original document delivered to Omnitracs by 5pm CT on December 28, A refund of all sums, less a $500 service fee, will be made. No refund will be made if cancellation is received after 5pm CT on December 28, In the event of cancellation by Exhibitor after December 28, 2016, Omnitracs shall have the right to rent the space to anyone else, without obligation to return the amount already paid, and the right to retain such amount as liquidated damages. CONFERENCE HALL ACCESS Omnitracs Conference is not a public show. Omnitracs will have sole control over the admission to the Conference area of all persons including Exhibitor personnel and/or registrants. All persons visiting the Conference area will be admitted according to authorized representatives of Omnitracs. Omnitracs makes every effort to attract the maximum number of attendees to the Conference, but does not guarantee specific volumes or levels of attendance. Traffic by a specific exhibit is a function of the particular exhibit and not a responsibility of Omnitracs. USE OF SPACE All demonstrations, sales activities, and distribution of circulars and promotion materials must be confined to the limits of the exhibit. Exhibitor shall not assign, sublet or share the space assigned, nor display articles or materials not manufactured or sold normally by Exhibitor without prior written consent of Omnitracs. RESERVED RIGHTS As between Exhibitor and Omnitracs, Omnitracs reserves the sole and exclusive right to sell or serve on, in, or about the Conference any alcoholic beverages, soft drinks, food, souvenirs, or other merchandise, and no food or beverage, samples or otherwise, may be served or distributed by Exhibitor without the prior consent of Omnitracs. Omnitracs likewise reserve the right to eject any objectionable persons from the Conference hall that has not received Omnitracs consent. Any such person so ejected shall be deemed to have waived any right and all claims for damages, reimbursement, or reinstatement, against Omnitracs and its respective agents and employees. GOVERNING LAW This agreement and performance hereunder shall be governed and construed in accordance with the substantive laws of the State of Texas. CONFIDENTIALITY All information provided by Omnitracs at and in relation to the Conference is confidential and proprietary information. 2015, 2016, Omnitracs, LLC. Confidential and Proprietary v Omnitracs Outlook 2017 February 26th - March 1st Phoenix, Arizona 11

12 Sponsorship Agreement Form Omnitracs Outlook 2017 On behalf of, I hereby agree to abide by the policies laid out in the terms and conditions of this agreement, and have authorization to bind my organization to these terms. Company Name (as you wish it to appear in all conference materials): Company Web Address: Printed Name: Signature: Date: Sponsorship Packages Diamond $50,000 o Harley-Davidson of Scottsdale Biker Party Platinum $35,000 o Closing Night Party o Welcome Reception o General Session Keynote Speaker o Badge Lanyards o Conference Bags o Elevator Doors Gold $24,000 o Hotel Room Keys o Wireless Internet o Mobile App o Charging Stations o Monday Happy Hour o Reusable Water Bottles Silver $16,000 o Conference Notepads o Conference Pens o Disposable Water Bottles o Monday Breakfast o Monday Lunch o Tuesday Breakfast o Tuesday Lunch o Wednesday Breakfast Bronze $12,000 o Sunday Golf Outing o Monday Newspaper o Tuesday Newspaper o Wednesday Newspaper o Monday AM Refreshment Break o Monday PM Refreshment Break o Tuesday AM Refreshment Break o Tuesday PM Refreshment Break o Conference Program Inside Front Cover Full Page Ad o Conference Program Inside Back Cover Full Page Ad Exhibitor $6,000 o 10 x 10 Space Conference Program A-la-Carte Ad: o Full Page $2,000 o Half Page $1,000 o Quarter Page $500 Total Amount: $ Sponsor Contact Information Name: Address: Phone: Title: City: State: Zip: Sponsorship Agreement and Payment Information Please completed agreement form to: events@omnitracs.com. Requests will be considered in the order they are received. Upon receipt and acceptance of this sponsorship agreement, an invoice for the amount due will be generated and sent to the sponsor contact listed above. Check payment is required and should be made payable to: Omnitracs, LLC. Credit cards may not be used for sponsorship payments. Online Sponsor and Exhibitor Resource Center Beginning November 1st, the Sponsor/Exhibitor Resource Center will be available on the conference website Here you will find further instructions and all of the resources you will need to assist with the management of your sponsorship entitlements. If you have any questions or run into any challenges, please send an to: events@omnitracs.com. Omnitracs Outlook 2017 February 26th - March 1st Phoenix, Arizona 12