ARMS to ARMS 2006 APPENDIX F. Retention Period Changes. ARMS Retention Period ARMS 2006 Retention Period SO + 2y

Transcription

1 APPENDIX F ARMS to ARMS 2006 Retention Changes Administration General - Reports and Administration Meetings - Reports and Administration Organization - Reports and Acts and Legislation General - Reports and Acts and Legislation Internal - Reports and Acts and Legislation External - Reports and Agreements General - Reports and Agreements Federal - Reports and Agreements Foreign - Reports and Agreements Interprovincial and Territorial - Reports and Agreements Saskatchewan Government - Reports and Agreements Local Authorities - Reports and Appreciation, Invitations, Greetings and Congratulations - Reports and Associations, Clubs, Societies Reports and Cabinet Reports and 1

2 Campaigns and Canvassing - Reports and Circulars, Directives and Manuals - Reports and Committees and Commissions General - Reports and Committees and Commissions General Commissions of Inquiry Committees and Commissions Cabinet - Reports and Committees and Commissions Internal - Reports and Committees and Commissions Internal Board of Directors Committees and Commissions Inter-institutional - Reports and Committees and Commissions International - Reports and Committees and Commissions Interprovincial/Territorial/Federal - Reports and Complaints and Investigations - Reports and Conferences, Seminars, Symposia - Reports and Co-operation and Liaison General - Reports and Co-operation and Liaison Internal - Reports and Co-operation and Liaison External - Reports and Delegation of Authority - Reports and SO* + T (* = completion of inquiry) SO* + T (*= dissolution of the board) SO* (* = completion of inquiry) SO* + (*= dissolution of the agency/corporation) 2

3 Emergency Measures - Reports and Executive Services - Reports and Forms Management - Reports and Information Services General Reports and Information Services Advertising and Marketing - Reports and Information Services Audio-Visual and Photographic Media Reports and Information Services Books and Publications Distribution Reports and Information Services Books and Publications Individual Reports and Information Services Inquiries Reports and Information Services Lectures and Speeches Deputy Ministers Speeches Reports and Information Services Lectures and Speeches Deputy Ministers Speeches Information Services Lectures and Speeches Premier and Minister s Speeches Information Services Media Relations Reports and Information Services Publics Programs and Communications Reports and 20y 20y 3

4 Information Services Public Programs and Communications Other public programs Information Services Research and Surveys Reports and Information and Services Standards, Style and Terminology Reports and Information Services Websites Reports and Inventions, Patents, Copyrights Reports and Legal Matters Reports and Legislative Matters Throne Speech Material Legislative Matters Reports and Library Materials Reports and Library Services General Reports and Library Services Accessioning and Cataloguing Reports and Library Services Acquisition Reports and Library Services Circulation Reports and Library Services Reference Reports and Licences and Permits Reports and Mail, Freight and Courier Services Reports and Management Services Reports and Office Support Services Reports and SO + N/A 4

5 Plans and Programs - Reports and Protocol and Diplomacy Reports and Records Management General Reports and Records Management Format Conversion Reports and Records Management Schedules and Disposition Authorities - Reports and Records Management Storage, Retrieval, and Physical Disposal Disposal Requests and Approvals Records Management Storage, Retrieval and Physical Disposal List of records transferred to and from other jurisdictions (formerly ) Records Management Storage, Retrieval, and Physical Disposal - Reports and Records Management Freedom of Information and Protection of Privacy - Reports and Risk Management and Insurance - Reports and Security General Security and Special Investigation Case Files Security General - Reports and Security Information - Reports and Security Personnel - Reports and Permanent SO + 100y 100y SO *+ (*= upon completion of investigation or any subsequent legal action) 5

6 Security Physical- Reports and Buildings and Properties General Reports and Buildings and Properties Charges and Invoices Reports and Buildings and Properties Contracts Reports and Accommodation Reports and Buildings General Reports and Buildings Acquisition and Disposal Reports and Buildings Alterations, Damages and Repairs Reports and Buildings Construction Reports and Buildings Expansions and Renovation Reports and Buildings Fire Contingency and Planning Reports and Buildings Maintenance Reports and Lands General - Reports and Lands Acquisition and Disposal Reports and Lands Concessions Reports and Lands Improvement and Maintenance Reports and Parking Areas Reports and Utilities General Reports and 6

7 Utilities Gas, Lighting, Electrical, Water and Plumbing Reports and Utilities Environmental Control Reports and Utilities Waste Management -Reports and Equipment and Supplies General Reports and Equipment and Supplies Contracts Reports and Asset Control and Inventories Reports and Audiovisual Reports and Badges, Emblems, Crests and Flags Reports and Building Materials Reports and Clothing Reports and Computers General Reports and Computers Hardware Reports and Computers Hardware Hardware History/Case Files Computers Hardware Hardware Problems and Maintenance Computers Software Reports and Disposal and Surplus Asset Transfer and Disposal (includes sales and salvage) Disposal and Surplus Recycling (equipment) Disposal and Surplus Reports and Firearms, Weapons and Restraints Reports and SO* + (*= upon transfer to Sales and Salvage) SO* + (*= upon transfer to Sales and Salvage) SO + SO + 7

8 Foods Reports and Forms Reports and Fuels Reports and Furniture and Furnishings Reports and Kitchen, Cafeteria and Eating Facilities Reports and Laboratory Reports and Laundry Facilities Reports and Medical - Reports and Micrographic Reports and Office Reports and Photographic- Reports and Printing Services Reports and Procurement and Receipt Reports and Product Information Reports and Standing Offer Agreements Reports and Special Items Reports and Telecommunications Reports and Vehicles General Reports and Vehicles Air Reports and Vehicles Air Aircraft Research Files SO + 8y SO + 8

9 Vehicles Construction and Off-Road Reports and Vehicles Road Reports and Vehicles Water Reports and Finance General Fraud and Alleged Fraud Currency Reports and Fees Reports and Human Resources General Reports and Accidents and Injuries Reports and Awards and Honours Reports and Benefits and Services General Reports and Benefits and Services Benefits Reports and Benefits and Services Services Reports and Classification Reports and Employees General Reports and Employees Employee Record Reports and Employees Employee Record Employee File (by employee) SO* + (*=age 75 of employee or 5 years after death (whichever is earlier) provided 5 years have elapsed since the last administrative action on the file). SO + SO* (*=age 75 of employee or 5 years after death (whichever is earlier) provided 5 years have elapsed since the last administrative action on the file). 9

10 Employees Employee Record Pay Records (by employee) Foreign Postings and Allowances - Reports and Health and Safety - Reports and Human Rights Issues - Reports and Job Enhancement - Reports and Labour Relations General - Reports and Labour Relations Collective Agreements and Interpretations - Reports and Labour Relations Discipline - Reports and Labour Relations Exclusions - Reports and Labour Relations Grievances, Complaints and Arbitrations - Reports and Leave and Attendances - Reports and Performance Planning and Review - Reports and Reassignments and Transfers - Reports and Regulations and Directives - Reports and Retirements and Preretirements - Reports and Salaries and Wages - Reports and Separations and Layoffs - Reports and SO* + (*=age 75 of SO* (*=age 75 of employee or 5 years after employee or 5 years after death (whichever is earlier) death (whichever is earlier) provided 5 years have provided 5 years have elapsed since the last elapsed since the last administrative action on the administrative action on the file). file). 10

11 Staffing General - Reports and Staffing General Security Checks Staffing Acting and Temporary Appointments - Reports and Staffing Competitions - Reports and Staffing Recruitment - Reports and Staffing Vacancies and Obligations - Reports and Studies and Surveys - Reports and Training and Development General - Reports and Training and Development Courses - Reports and Training and Development Resources - Reports and Volunteers - Reports and Wellness and Recreation - Reports and Information Systems and Technology General Service Requests Information Systems and Technology General - Reports and Information Systems Planning - Reports and Database Development and Administration - Reports and SO + SO* + (*= after termination of employment) 11

12 Database Development and Administration Performance Monitoring and Evaluation End-User Support - Reports and End User Support Help Centre End User Support - Training and Support Network Design and Management - Reports and Network Design and Management Development Projects Network Design and Management Performance Monitoring and Evaluation System Development - Reports and System Development Project Management System Development Planning and Initiation System Development Requirements Analysis SO + SO + SO* + (SO *= until the system has been decommissioned and the information it manages has met applicable retention requirements, or has been successfully migrated to another system). SO* + (SO *= until the system has been decommissioned and the information it manages has met applicable retention requirements, or has been successfully migrated to another system). SO* + (SO *= until the system has been decommissioned and the information it manages has met applicable retention requirements, or has been successfully migrated to another system). 12

13 System Development Construction Programming System Development Testing System Maintenance - Reports and System Operations - Reports and System Operations Problems and Incidents System Operations - Space Management System Operations System Monitoring System Reports Incident Reports System Reports Maintenance Reports System Reports Status Reports System Security and Reliability - Reports and System Security and Reliability Backup/Recovery Procedures SO* + (SO *= until the system has been decommissioned and the information it manages has met applicable retention requirements, or has been successfully migrated to another system). SO* + (SO *= until the system has been decommissioned and the information it manages has met applicable retention requirements, or has been successfully migrated to another system). SO + SO + 13