OFFICE OF BUSINESS AND SUPPORT SERVICES Summary of State Board of Education Agenda Items November 13-14, 2007

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Eunice Anthony
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1 OFFICE OF BUSINESS AND SUPPORT SERVICES Summary of State Board of Education Agenda Items November 3-4, 2007 OFFICE OF HEALTHY SCHOOLS Office of Child Nutrition D. to accept procurement authorization from the Mississippi Department of Information Technology Services (ITS) with CCH Consulting for Professional Services Specifications: CCH Consulting. $39,78.25 (subject to availability of funds). 0//2007 2/3/2007. Federal Funds. ITS Competitive Procurement Program Office: Awarded Vendor: Child Nutrition CCH Consulting, Newton, MS Modification and Reason: Modification 2 The current contract with CCH Consulting expired on September 30, However, because of back logs at ITS this contract was not re-bid for services prior to end of the contract. To continue to provide this service until these services can be re-bid, ITS issued a CP- Acquisition Form in the amount of $8, This CP- authorization was for 0 hours to cover additional hours needed in September and 84 hours for the month of October. The State Board of Education approved Modification in October ITS did not obtain a new contract for these services in the time frame allotted and has now issued a new CP- Acquisition Form in the amount of $39,78.25 for services through December Modification 2 is a request to accept CP- Acquisition Form CP was issued as a replacement to CP to extend both the expiration date, hours of work and authorized award amount. Scope of Project: CCH Consulting provides a Project Manager for the maintenance and enhancements to our on-line Child Nutrition payment system. The Project Manager is responsible for oversight of additional contractual programmers assisting in the project as well as documentation of system design and edits.

2 No one associated with this contract are former employees or related to an employee of MDE. Contract History: ITS did not issue a contract extension for this service but did authorize the continuation of services with CCH Consulting. Term of Contract: 03/0/ /30/2007 Cost of Current Contract: $90, Term of Modification: 0/0/2007-2/3/2007 Modification Increase: Modification : $8, Modification 2: $2,93.25 Total Modification Cost: $39,78.25 Total Cost of Modified Contract: $30, Method of Contract Award: Funding Source: Summary of Selection Process: Total Proposals Received: Total Proposals Recommended for Award: Scoring Criteria: List of all Vendors Submitting Proposals: ITS Competitive Procurement Federal Funds ITS Competitive Procurement Backup material attached. Recommendation: 2

3 0/22/ /29/2008 0/24/2007 CP- Acquisition Form 30 North Lamar Street, Suite 508 Jackson, MS (60) CP Page: This is your authorization from ITS to issue a purchase order and/or make ongoing payments for the following configuration to the vendor listed at the prices itemized. Contracts, if any, have been signed by ITS and forwarded to the vendor. This procurement is contingent upon availability of funds and will not become final until vendor has received a purchase order from your agency. Keep this form with your financial records to provide an audit trail of ITS approval. Reference the CP- number and dates covered by the payment on each copy of your purchase order. ContactITS for revised approval if: vendor or acquisition plan changes; there are major changes to the configuration; CP- has expired; or the total expended amount exceeds the CP- Lifecycle limit. It is important to issue your purchase order promptly upon receipt of this CP- because the vendor is not required to honor pricing indefinitely. The CP- may contain an expiration date beyond the date which the vendor will honor pricing, in order to allow sufficient time to complete paperwork. 20 PLACE ORDER TO: V Education, Department of ATTN: Gary May Central High School Building 359 North West St. Jackson, MS MAKE PAYMENT TO: V MAX ANNUAL % INCREASE 0.00 CP LIFECYCLE LIMIT This CP will be used to extend the consulting services of CCH through December ,78.25 NUMBER OF PAYMENTS Prior to December 2007, a competitive procurement will be completed and a contract with the awarded vendor executed for these services (project # 37096). APPROVED ITS DATE:0/24/2007 PRODUCTS AND SERVICES PURCHASE DETAILS QTY PRODUCTS EACH NET EXTENDED NET 605 Project management and , consulting services COMMODITY CODES , , REPLACED CPS Extend expiration date and add hours MAXIMUM 39, DISTRIBUTION TO Gary May - garymay@mde.k2.ms.us Gary LeBlanc - gary.leblanc@its.state.ms.us PRNO GLB ATHY DIRECTOR APRV REPLACEMENT EXCEPTION RFP No(s) 3508

4 0/22/ /29/2008 0/24/2007 CP- Acquisition Form 30 North Lamar Street, Suite 508 Jackson, MS (60) CP Page: 2 Product/Services 605 hours of Project Management and Consulting Services CP- LIFECYCLE REPORT Payment frequency MAXIMUM Max Annual % Increase 0.00 Total +MIN(% / $,000) Lifecycle PERIOD PAYMENT AMOUNT # PMTS 0/22/ , FOR 39, , ,78.25

5 09/9/2007 2/5/ /24/2007 CP- Acquisition Form 30 North Lamar Street, Suite 508 Jackson, MS (60) CP Page: This is your authorization from ITS to issue a purchase order and/or make ongoing payments for the following configuration to the vendor listed at the prices itemized. Contracts, if any, have been signed by ITS and forwarded to the vendor. This procurement is contingent upon availability of funds and will not become final until vendor has received a purchase order from your agency. Keep this form with your financial records to provide an audit trail of ITS approval. Reference the CP- number and dates covered by the payment on each copy of your purchase order. ContactITS for revised approval if: vendor or acquisition plan changes; there are major changes to the configuration; CP- has expired; or the total expended amount exceeds the CP- Lifecycle limit. It is important to issue your purchase order promptly upon receipt of this CP- because the vendor is not required to honor pricing indefinitely. The CP- may contain an expiration date beyond the date which the vendor will honor pricing, in order to allow sufficient time to complete paperwork. 20 PLACE ORDER TO: V Education, Department of ATTN: Gary May Central High School Building 359 North West St. Jackson, MS MAKE PAYMENT TO: V MAX ANNUAL % INCREASE 0.00 CP LIFECYCLE LIMIT This CP will be used to extend the consulting services of CCH through October ,70.25 NUMBER OF PAYMENTS During September & October 2007, a competitive procurement will be completed and a contract with the awarded vendor executed for these services (project # 37096). APPROVED ITS DATE:09/24/2007 PRODUCTS AND SERVICES PURCHASE DETAILS QTY PRODUCTS EACH NET EXTENDED NET 285 Additional project management and , consulting services ($65.00 per hour) COMMODITY CODES , , MAXIMUM 8, DISTRIBUTION TO Gary May - garymay@mde.k2.ms.us Gary LeBlanc - gary.leblanc@its.state.ms.us PRNO GLB ATHY DIRECTOR APRV REPLACEMENT NEW RFP No(s) 3508

6 09/9/2007 2/5/ /24/2007 CP- Acquisition Form 30 North Lamar Street, Suite 508 Jackson, MS (60) CP Page: 2 CP- LIFECYCLE REPORT Product/Services Project Mangement and Consulting Services Payment frequency MAXIMUM Max Annual % Increase 0.00 Total +MIN(% / $,000) Lifecycle PERIOD PAYMENT AMOUNT # PMTS 09/9/2007 8, FOR 8, , ,70.25

CONTRACT/PURCHASING TRAINING MAY 23 & 24, 2018 QUESTIONS AND ANSWERS

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