The DNA of Source-to-Pay: Cracking the Code on a Business Case for Procurement Transformation

Transcription

1 The DNA of Source-to-Pay: Cracking the Code on a Business Case for Procurement Transformation

2 Agenda About Zycus Building the Business Case: Source-to-Pay Value Levers Establishing Baseline and Target Performance Developing the Pro-Forma Future State Vision Procurement Transformed

3 Comprehensive Source-to-Pay Suite

4 Recognized Market Leader Challengers Leaders Key Gartner Findings Product Quality Ability to execute Niche players Visionaries Gartner Magic Quadrant 2013 Completeness of vision Zycus has the most even product set of all the vendors in the magic quadrant, with no missing modules and all modules scoring in the top 50% of the field. Customer Satisfaction Zycus was the second highest ranked leader s quadrant vendor in terms of customer satisfaction.

5 Customer Vertical Market Focus Pharmaceuticals Manufacturing Electronics Food & Beverage BFSI Oil & Gas

6 Building the Business Case

7 Source-to-Pay Value Levers Capture Prompt Pay Discounts/ P-Card Rebates Track Finance- Approved Savings Increase SUM Discover Savings Opportunities Reduce Transaction Process Costs Higher Sourcing Throughput & Savings ID Reduce/Eliminate Maverick Purchases Visibility and Compliance to Preferred Agreements Rationalize Supply Base Increase Spend w/preferred

8 Source: CAPS Research Cross-Industry Benchmarks Baseline and Target Performance - SUM Establish Baseline - Spend Actively Sourced/Managed by Procurement Sourceable Spend Set Target Goal to Achieve Best-in-Class/Industry Standard Cross-Industry Benchmarks Benchmark Laggards Average Best-in-Class Spend Under Management 22% 62% 80% Source: Aberdeen Group Selected Industry Benchmarks Aerospace & Defense Automotive & Transport Chemical Pharmaceutical Financial Manufacturing Services Industrial Manufacturing Metals & Mining Petroleum Utilities % SUM 93.00% 93.08% 77.70% 82.91% 63.86% 85.18% 83.61% 81.66% 67.91%

9 Baseline and Target Performance Spend Visibility Establish Baseline Current Spend Visibility at Granular Level Set Target Goal to Achieve Best-in-Class Gartner research shows Top Performers have more than 95% of spend accurately classified to a sufficiently detailed level for procurement to analyze and scope potential sourcing savings.

10 Baseline and Target Performance - Savings Establish Baseline Identify Current Savings on SUM Set Target Incremental Savings By Achieving World-Class Total Spend Cost Savings Total spend cost savings (reduction and avoidance) as a percent of annual spend The Hackett Group Procurement Benchmark % 7.68% 7.56% 6.46% 4.94% 5.54% 4.40% 5.25% 4.80% 5.34% 2.13% 2.73% 2.30% 2.29% 2.00% 3.06% 3.39% 2.19% 2.93% 2.97% Non World Class World Class

11 Baseline and Target Performance - Compliance Establish Baseline Identify Current Compliance Set Target Ensure Compliance Visibility and Control to Prevent Savings Leakage Source: Aberdeen Group

12 Baseline and Target Performance Transactional Efficiency Establish Baseline Identify Transaction Cost and Discount/Rebate Capture Rate Set Target Goal to Achieve World-Class Source: Hackett Group Procurement Benchmarks

13 Baseline and Target Performance Supplier Management Establish Baseline Determine Need for Supplier Rationalization Set Target Ensure Supply Management Resources Aligned to Achieving World-Class Goal Suppliers per Billion Spend 9,613 9,374 Source: The Hackett Group Procurement Benchmark ,822 5,806 2,894 2, ,627 2,420 2,018 1,959 Non-World Class World Class Non-World Class World Class Non-World Class World Class Direct Indirect Overall

14 Baseline and Target Performance Additional Considerations Increased Revenue from Procurement-led Supplier Innovation Average Top Quartile 3.5% 7.4% Number of procurement FTEs focused on 13 supply risk Top Quartile Median Bottom Quartile Source: The Hackett Group Procurement Benchmark, 2014 Reduced Supply Risk Exposure Increased Stakeholder Satisfaction

15 Developing the Pro-Forma ` Pro-Forma Business Case Business Metrics - Annual Spend & Transaction Volume Total Adressable Spend $350,000,000 Esitmated Spend Not Under Management (%) 43% Estimated Spend Under Management (SUM - %) 57% Targeted SUM (%) 80% Realized Savings (%) 6% Req-to-Order Cycle Time (Days) 1 Annual Requisition Volume 45,000 Invoice Processing Cycle Time (Days) 7 Annual Purchase Order Volume 60,000 Per PO Processing Cost $11.63 Annual Invoice Volume 225,000 Per Invoice Processing Cost $6.67 Current Prompt Pay Discounts (% of Spend) $140,000 Current P-Card Rebates - Business Value - Savings & Process Improvement Component Current Incremental Improvement Target Performance Incremental Savings Incremental Negotiated and Realized Savings($) 57% 23% 80% $4,800,000 Incremental Prompt Pay Discount Savings ($) 0.04% 0.12% 0.16% $420,000 Incremental P-Card Rebates Savings ($) 0.00% 11.00% 11.00% $385,000 PO Processing Cost ($) $ % $4.80 $409,800 Invoice Processing Cost ($) $ % $2.06 $1,037,250 Total Savings $7,052,050 Cycle Time Improvement: Requisition-to-Order Cycle (Days) 3 67% 1 * Invoice Processing Cycle (Days) 25 76% 6 * * Note: Assumes Best-in-Class Cycle Time Achievement with P2P of 1 Day Order and 6 Days Invoice Process Cycle Times

16 Future Vison Procurement Transformed

17 Best-in-Class Technology Adoption and Benchmarks Procurement/Finance collaboration 4.35 out of for all others 2/3 can track savings impact to Financial Statements Financial Savings Management (Emerging) Spend Analysis (80%) 80% adoption rate 2x lowest performers 60% more likely to have classified/cleansed spend data Sourcing (57%) 72% follow formal/standard process 52% higher realized/implemented savings than all others Supplier Management (63%) Contract Management (68%) 54% higher contract compliance rates than all others 15-20% faster contract creation and approval cycle time (~33 days) than all others 71% more likely to monitor supplier risk 1% duplicated suppliers 27% for lowest performers 2% suppliers catastrophic failure 5% for lowest performers Source: Aberdeen Group Benchmarks Procure-to- Pay (65%) 86% of POs contract compliant 2-3 days to on-board suppliers

18 Future Vision OneView Dashboard Visibility

19 Spend Management Dashboard

20 Procurement Operations Dashboard

21 Supplier Management Dashboard

22 Q&A - Contact For more information, please contact: Richard Waugh, VP Corporate Development Zycus Inc. Richard.Waugh@zycus.com