Creating an External Agency Work Order

Transcription

1 WEEDDAR DATABASE

2 Creating an External Agency Work Order When entering a work order for an external agency, select the agency from the dropdown list. Then choose a work order from the dropdown list or create a new one using the Agency Workorder option under Menu options.

3 Creating an External Work Order In the Agency Workorder form, select agency from the drop down list.

4 Creating an External Work Order Next, select Asset ID from the drop-down list. The Work Order # is automatically generated by the program.

5 Creating an External Work Order Next, select Org from the drop-down list.

6 Creating an External Work Order Finally, select a funding source.

7 Creating an External Work Order To return to main form, select Weed Dar Info under Menu options.

8 Supervisor Report for Contractors A Supervisor Report for Contractors details.

9 Supervisor Report for Contractors For a Supervisor Report for Contractors, fill in all information and select Water Body from dropdown list. Then select Run Report button.

10 Supervisor Report for Contractors

11 Supervisor Report for Contractors

12 Entering an External Agency Work Order Choose appropriate Agency by selecting from the drop down list.

13 Entering Data In Header section, enter: Agency Work Order # Funding Source by selecting from the drop down list.

14 Entering an External Agency Work Order Complete the Header portion of the work order. Enter a tracking number if the treatment is conducted by a contractor and check the 454 box if needed. Select a water body from the drop-down list.

15 Entering a SFWMD Work Order For SFWMD work orders, header information comes from SAP.

16 Entering a SFWMD Work Order Enter a date in the format shown and a tracking number if the treatment is being conducted by a contractor.

17 Entering Data The Header ID, Vegetation detail ID, etc. are automatically generated by the program once the record is saved.

18 Entering Data Check the 454 box if the treatment is DEP- funded and select a water body from the drop down menu.

19 Entering Data Choose a vegetation type from the drop down list.

20 Entering Data Choose a treatment method from the drop down list. Then fill in remaining information about the area treated.

21 Entering Data In the Herbicide Treatment tab below, fill in chemical information for EACH vegetation type entered in Vegetation section above using dropdown list.

22 Entering Data Use the drop-down list to select unit for chemical quantity. Use Agency Qty tab if Agency provides chemical and Contractor Qty tab if Contractor provides chemical.

23 Entering Data Enter Contractor information in Contractor Data tab using the drop-down list if work is conducted by a contractor.

24 Entering Data Enter vehicle information using the drop-down lists for treatments that are conducted by inhouse crews only.

25 SFWMD DEP-Funded Work When work is DEPfunded for SFWMD work orders, enter Employee information under SFWMD 454 tab using the drop-down list.

26 Entering an External Agency Work Order When the work order is completed by an external agency, employee information is documented in the Agency Resource tab.

27 Entering Data SFWMD 454 Agency Resource When a work order is entered for SFWMD, the Agency Resource tab becomes inactive. When a SFWMD work order is not DEP-funded, the SFWMD 454 tab becomes inactive.

28 Business Rules If a user attempts to enter vehicle information in a work order conducted by a contractor, an error msg. pops up and the program does not allow the information to be entered.

29 Business Rules If a mechanical treatment or survey inspection is selected for Treatment Method, the program will not allow the user to select a chemical.

30 Business Rules If a tracking number is not entered (i.e., the work is conducted by in-house crew), WEEDDAR will not allow a user to enter Contractor information in the Chemicals section.

31 Business Rules If a tracking number is not entered, the program will not allow a user to enter Contractor information in the Contractor Data tab.

32 Generating Reports Various types of reports can be generated by selecting from the Report Menu.

33 Asset Report by Contractor Tracking Number An Asset Report by Contractor Tracking Number details.

34 Asset Report by Contractor Tracking Number For an Asset Report by Contractor, select tracking number and/or dates and run report.

35 Asset Report by Contractor Tracking Number Pg. 1 Pg. 2

36 Plant Treated Report For a Plant Treated Report, select dates and types of plants from drop-down list and run report.

37 Plant Treated Report A Plant Treated Report details.

38 Maintenance Tables There are several maintenance tables that administrators need to maintain on a yearly basis or as needed.

39 Herbicide Maintenance Table The Herbicide Maintenance Table contains costs and effective dates that must be maintained yearly. Additional herbicides can be added as needed.

40 Contractor Maintenance Table Contractor table includes rate and services provided. Additional contractors and services can be added as needed.

41 Projections WEEDDAR will be available to participating agencies through the CERPZone server. CERPZone is the extranet for the Cooperative Everglades Restoration Plan Test WEEDDAR will be available to certain users by July 28, Production WEEDDAR is anticipated to be available by August 30, Participating agencies include US Army Corps of Engineers National Park Service US Fish and Wildlife Service Palm Beach County Funding provided by National Park Service and South Florida Water Management District