Kettering Connect Employer Help Document

Transcription

1 Employer Table of Contents Employer Self Registration... 2 Employer Cannot Find Organization Example # Employer Organization is Listed Example # Logging in as an Employer... 6 Employer Home Page... 7 Report a Hire... 8 My Task List... 9 Task List Items Employer My Profile Employer My Jobs Employer View Job Activity Job Posting Expires Resume Packet from Kettering University Work Evaluations Co op and Thesis Program Student Work Evaluation Notification E Communication Employer Work Evaluation Notification E Communication Student Work Evaluation Reminder E Communication Employer Work Evaluation Reminder E Communication Student Work Evaluation Confirmation E Communication Employer Work Evaluation Confirmation E Communication Login as Employer Work Evaluations View all Co op Students Employed with your Organization Student Search Feature Document Last Edit: November 22,

2 Employer Self Registration New users must click the [Click here to Register!] link to create a new account. When a new contact registers, the first step is to search the database of employers to see if their employer is already registered with you. As letters are typed, the system will search for the words and display a list of matching organizations. If the company name does not exist, the new contact can click on the Can t Find Your Organization to register the employer information as well as their contact information. Document Last Edit: November 22,

3 Employer Cannot Find Organization Example #1 In this first example, we will take you through the screens an employer will see after they have selected the Can t Find Your Organizationn button: Document Last Edit: November 22,

4 Once an employer clicks on the Register button (completes the registration) ), the profile will have a Pending status until an administratorr activates the profile (changes the status to Active and assigns a Contact Type). By default, the following is the menu that a pending employer can see. At this point, they will be able to edit their profile and post new jobs (which will also be assigned a Pending status). Employer Organizationn is Listed Example #2 If a new employer contact finds their company listed in the database already, they can check the box next to the name of their company and click Continue to add a new contact person and have it be associated with the existing employer record. Document Last Edit: November 22,

5 This is the next screen they will see after they have selected their organization and clicked on Continue : Once an employer clicks on the Register button (completes the registration) ), the profile will have a Pending status until an administratorr activates the profile (changes the status to Active and assigns a Contact Type). By default, the following is the menu that a pending employer can see. At this point, they will be able to edit their profile and post new jobs (which will also be assigned a Pending status). Document Last Edit: November 22,

6 Logging in as an Employer Registered userss must enter their user name and password to login. Document Last Edit: November 22,

7 Employer Home Page When an employer successfully logs in, the Home page is the first screen displayed. An employer can return to the home page from any screen by clicking on the Home menu. Calendar 1. Job Event: expiration date (appear in Blue) 2. Career Events: Career fairs, employer orientations and so on (appear in Aqua Blue) 3. Schedule Events: upcoming Interview date, upcoming information session date (appear in Yellow) 4. Personal Events: Are seen only by the contact that created the personal event. (appear in White) More information about the Quick Links section: Document Last Edit: November 22,

8 Report a Hire The Report a Hire function allows employers to report to our staff that they hired a student. This function is turned on by default. There are three steps to the process: Step 1: Search for the student, then select the student Step 2: Select the position that was filled **If a position is not listed Click here will allow you to fill in the specific position** Document Last Edit: November 22,

9 Step 3: Fill in details My Task List The My Task List function is meant as a place to show employers activity that requires attention on their part but since it is not date based, it will not appear on the calendar. The tasks are grouped together by type of task and each task item can be acted upon by clicking the GO link that appears next to the item. Once a task has been completed it will be removed from the task list. Document Last Edit: November 22,

10 Task List Items NEW REFERRAL Employers can view resumes of students who have applied to their job postings. MAKE SELECTIONS Employer can make their preselections on their interview schedules. IMPORTANT: If you have enabled the System Event (Automatic) E mails for these two events, then the employer will have received these tasks via e mail and will not need to address the items in their My Task List. Document Last Edit: November 22,

11 Employer My Profile An employer can view and edit their profile by clicking on the My Profile menu. Document Last Edit: November 22,

12 Employer My Jobs An employer can manage jobs by highlighting the My Jobs menu. To view a list of previous job postings, an employer must select Job List. My Jobs > Job List: To create a new job, the employer must select New Job. When an employer saves a new job, the job will appear in the Pending bin for administrator approval. Document Last Edit: November 22,

13 Employer View Job Activity An employer can view a job s activity, which include referrals and placements, by using one of thesee two methods: 1. Clicking on the P or R under the Activity column in the job list page. 2. Clicking on the job ID or the job title in the job list page and then clicking on the View Activity link in the job profile. Document Last Edit: November 22,

14 Document Last Edit: November 22,

15 Job Posting Expires Resume Packet from Kettering University At the completion of your job posting, Kettering University will e mail you a packet of student resumes. Embedded with this , is a link (illustrated below) to the Resume Packet Document viewer. Document Last Edit: November 22,

16 After clicking the embeddedd resume packet link, your browser window will open the following document viewer. Document Last Edit: November 22,

17 Description of the Document Viewer: 1. Left side contains: a) Summary this is the cover page b) Student name(s) each student is listed on the left. Click on their name to view their documents on the right. NOTE: If you would like to print or save a single document, use the Save or Print button on the toolbar at the top of the right hand window. c) Download All Click this button to download a ZIP file of all documents contained in the packet. Each individual document in the packet is contained in the ZIP file. d) Print/View All Click this button to access a single PDF file containing all the documents in the packet. This will allow you to easily save or print all documents in the packet. 2. Right side contains: a) The Documents the document displayed will depend on what is selected on the left side (i.e. the summary/cover page or a student). b) Tabs If the studentt has more than one document in this page, then there will be a tab for each document. The current tab of the document you are viewing will be highlighted in yellow. The other tabs will be white. NOTE: If you would like to print or save a single document, use the Save or Print button on the toolbar at the top of the right hand this is the help page for the Document Viewer. Click on it to view window. c) Show Help link (upper right corner) helpful tips on using this new feature. Document Last Edit: November 22,

18 Work Evaluations Co op and Thesis Program The work evaluation processs will no longer require employers to log into our website to complete an evaluation. To complete work evaluations, an e communicationn message will be sent to the primary co op coordinator requesting the be forwarded on to the appropriate supervisor for completion. The following sections will illustrate the new work evaluation e communication plan. Student Work Evaluation Notification E Communication During 8 th week, the system will automatically trigger the Work Evaluation notification communication plan. The following letter is an illustrated example of the notification letter sent to students. Students no longer need to log into Kettering Connect to complete a work evaluation. A secure link is now embedded within the notification. Upon clicking the link, the work evaluation survey will immediately open. Document Last Edit: November 22,

19 Employer Work Evaluation Notification E Communication During 8 th week, the system will automatically trigger the Work Evaluation notification communication plan. The following letter is an illustrated example of the notification letter sent to employers. Employers no longer need to log into to completee a work evaluation. A secure link is now embedded within the notification. Upon clicking the link, the work evaluation survey will immediately open. Document Last Edit: November 22,

20 Student Work Evaluation Reminder E Communication If the student or the employer have not completed the work evaluation, the system will automatically trigger the following reminder communications at the following two time frames: Thursday of 11 th week during the current work term (just before the student leaves the work term). 2 nd week of the following work term when the student returns to their co op work term. The survey notification window will not expire. The student and employer will be reminded to completee the work term evaluation upon every log in until its completed. Following is an illustration of the student s work evaluation reminder e communication: Document Last Edit: November 22,

21 Employer Work Evaluation Reminder E Communication If the student or the employer have not completed the work evaluation, the system will automatically trigger the following reminder communications at the following two time frames: Thursday of 11 th week during the current work term (just before the student leaves the work term). 2 nd week of the following work term when the student returns to their co op work term. The survey notification window will not expire. The student and employer will be reminded to completee the work term evaluation upon every log in until its completed. Following is an illustration of the student s work evaluation reminder e communication: Document Last Edit: November 22,

22 Student Work Evaluation Confirmation E Communication Upon completion of the work evaluation the student will receivee a confirmation message indicating evaluation completion. Embedded within the body of the will be a link to a printable version of the work evaluation. Following is an example of the student ss work evaluation confirmation message sent upon completion of the Student Co op Work Evaluation: Document Last Edit: November 22,

23 Following is an example of the student ss work evaluation confirmation message sent upon the employer completing the Employer Co op Work Evaluation: Document Last Edit: November 22,

24 Employer Work Evaluation Confirmationn E Communication Upon completion of the work evaluation the employer primary co op coordinator and supervisor completing the work evaluation will receive a confirmation message indicating evaluation completion. Embedded within the body of the will be a link to a printable version of the work evaluation. Following is an example of the employer s work evaluation confirmation message sent upon completion of the Employer Co op Work Evaluation: Document Last Edit: November 22,

25 Login as Employer Work Evaluations The following section will illustrate how employer s can access their work evaluations upon loggingg into. Immediately upon login, a window will appear notifying the employer that student work evaluation needs to be completed. The Select Survey window is a RAD window and is not blocked by pop up blocker software The Select Survey window never expires. The student or employer must complete the evaluation for the window to disappear. The Select Survey window will appear during 8 th week prompting the student to complete their current work term evaluation. Document Last Edit: November 22,

26 View all Co op Students Employed with your Organization Feature Coming Soon is developing a new tool to enable co op employers to view current and previous employed co op students. We anticipate this feature will be released around January Student Search Feature Feature Coming Soon This feature will allow an employer with immediate employment needs to search our co op and fulltime student database. This database will only contain students, graduation seniors and alumni who have opted in and given Kettering University authorization to allow approved employers to search and review their resumes. We anticipate this feature will be released in December Document Last Edit: November 22,