The Hybrid PMO. How to increase you por5olio s transparency to meet the needs of an Agile enterprise

Transcription

1 The Hybrid PMO How to increase you por5olio s transparency to meet the needs of an Agile enterprise Presenter: Alan Shefveland, Director - Product Strategy, Changepoint

2 A recent Changepoint survey said that 86% are currently using or with Agile processes.

3 69% are using methods including Agile and Waterfall

4 With the advent of tools like Trello and methods like Agile, is the PMO is becoming fragmented?

5 The tradi)onal delivery are predic)ve in nature Requirements are detailed up front to minimize the impact on scope, change and risk A linear process, focused on delivery of the final product The PMO provides a service heavy in process, ensuring complete deliverables

6 The Agile advantage The ac)vi)es in Agile are con)nuous: development is itera)ve planning is adap)ve project roles are blurred (team) scope can vary requirements can change

7 Agile provides Value faster Pivot faster Faster outcomes Reduces risk

8 All projects are not alike it s not black and white PMI s con)nuum of project lifecycle 2 Predictable Itera)ve Incremental Agile Requirements are clearly defined before development begins Deliver plans for the eventual deliverable. Then deliver only a single final product Change is constrained as much as possible Key stakeholders are involved at specific milestones Risk and cost are controlled by detailed planning of mostly knowable considera)ons Requirements can be elaborated at periodic intervals during delivery Delivery can be divided into subsets of the overall product Change is incorporated at periodic intervals Key stakeholders are regularly involved Risk and cost are controlled by progressively elabora)ng the plans with new informa)on Requirements can be elaborated frequently during delivery Delivery occurs frequently with customer-valued subsets of the overall project Change is incorporated in real- )me during delivery Key stakeholders are con)nuously involved Risk and cost are controlled as requirements and constraints emerge

9 Your PMO needs to accommodate all!

10 The PMO becomes strategic The role of the PMO focuses on shaping demand Looking for the most value for the business Top down Demand Intake & evaluation Strategic & operational change Biz/Tech Portfolios Communica)ng / facilita)ng change Demand shaping Impact analysis Focused on outcomes and not project comple)on Providing a framework for transparency Performance repor)ng Bottom up Status WBS Predictability Project portfolio mgmt LWPM Agile Agilit y Outcomes Products Capabilities Applications Services

11 Performance repor)ng is key You re crea)ng transparency Yes, there s a difference in performance repor)ng with various modes The focus is on por5olio level KPIs: Status - RAG % complete Leave the opera)onal KPI repor)ng to the respec)ve methods / PMs. Burn-down Variance

12 Sample metrics Waterfall Planned start / Finish Actual start / Finish Planned / Actual work % Complete Budget Spend to date Health Resource u)liza)on Agile Number of user stories Total story points Story points per release % Stories completed % Stories delayed Team velocity

13 The intersec)on is at the KPIs Time That s not Agile Some s)ll want )me for accoun)ng purposes % compete Waterfall simple Agile - story points Timeline Waterfall simple Agile not so simple Look to releases as milestones

14 Shi` to the hybrid PMO Adjust your thinking Adap)ve thinking vs. predic)ve thinking Waterfall (predic)ve) is not going away Adap)ve and predic)ve are not mutually-exclusive In fact adap)ve and predic)ve can reside in the same project Shaping demand becomes your focus Significantly increases your relevance Supported by Project Management Ins)tute (PMI) Hybrid is visionary for your organiza)on

15 Dap)v PPM and Agile tool hybrid architecture Stakeholders Project Team Member Portfolio Governance and Demand Management Approves waterfall time Forecasts and reforecasts costs Resource reporting Status reporting Time reporting Identifies / selects Cost reporting, etc. projects and execution model Daptiv PPM Create and update project Works assigned waterfall tasks Updates time Agile Tool Works assigned activities Updates time Update stories / points Update approved time PPM Native Project Manager Plans / assigns work activities Approves Agile time Agile Native PPM / Agile Integration

16 Hybrid PPM benefit Maintain a solid demand management capability Single source of truth for )me management Single source of truth for resource management Integrate project repor)ng & por5olio analy)cs Full por5olio transparency

17 Dap)v Connect for JIRA bi-direc)onal Project Manager Create / Update Dap)v Projects JIRA CONNECT Create / Update JIRA Projects Log work )me on JIRA issues Team Member Dashboard / Reports Log )me against Dap)v projects POWERED BY Execs/PMO

18 Unstructured work is impac)ng capacity

19 Kanban is popping up everywhere Disconnected informa)on and silos of data No central source of truth Difficult repor)ng, managing demand, assignments and resources Impac)ng capacity No single source of truth

20 Dap)v Task Boards minimize the impact Kanban func)onality Built on the power of Dap)v PPM Drag-and-drop priori)za)on and status updates Seven standard boards Ability to design custom boards

21 What makes Dap)v Task Boards unique? Tie back to por5olio transparency and governance Approve project then pick best method Integrate project repor)ng & por5olio analy)cs Resource management across different project methods Demand management across all methods of managing projects

22 For the Hybrid PMO New Dap)v Task Board project management New Dap)v Connect for JIRA integra)on Expanding Dap)v PPM governance over mul)ple methods of work Integrated project repor)ng and por5olio analy)cs From tradi)onal predic)ve to lightweight adap)ve to full Agile methodologies

23 Conclusion Transparency to ALL work in the por5olio An intersec)on of like KPIs Metrics can be brought into Dap)v Dap)v Task Boards offer an to Kanban style tool prolifera)on Deeper insight into resource capacity Stop the resource leakage

24 Ac)on plan/gejng started with your Hybrid PMO Re-visit your PMO charter Educate yourself Connect with your CSM Have your CSM connect you with the Dap)v services Create and execute a rollout plan for Dap)v Task Boards

25 Resources Managedagile.com - Learn how to blend the predic)ve and adap)ve approaches in the right propor)ons to fit any situa)on Project Management Book of Knowledge (PMBOK) Guide 6 th addi)on / Agile Prac)ce Guide

26 Please fill out the survey! We want your feedback! Win an Amazon Echo Show Each survey submiled = a chance to win 1 st drawing Fireside chat on Day 2 2 nd drawing Locknote at the end of Day Changepoint

27 Ques)ons?

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