Running a Sustainable Procurement Program
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1 Running a Sustainable Procurement Program Green California Summit 2015 Charleen Fain-Keslar Standards & Quality Control Manager Department of General Services
2 Sustainable Procurement Understanding and Launching Strategy Cycles ANALYZE PLAN LAUNCH Environment Price Performance IMPLEMENT REPORT
3 Sustainable Procurement CA Environmentally Preferable Purchasing Support legislation & regulations Launch purchasing strategies Analysis state spend Plan strategic plan Implement current & future steps
4 CALIFORNIA LAWS, REGULATIONS & INITATIVES 1976 Appliance Energy Efficiency Standards 2005 Environmentally Preferable Purchasing Act of % Recycling by 2020 AB California Transparency in Supply Chains Act of Zero Emission Vehicles Executive Order B Green Building Executive Order B Energy Efficiency Standards
5 CALIFORNIA Environmentally Preferable Purchasing Program Program Administration: Outreach & Communication Training Purchasing: Contracts Commodities Purchases Human Health & Environmental Impacts
6 EPP Program Administration
7 Purchasing Strategies : Reduce, Reuse and Recycle California Public Schools First Priority Surplus Property Quality Take- Back Recycle
8 Purchasing Strategies Tiered Approach Specifications Leverage industry to lower environmental impacts Purchasing Standards Guides Purchasers in achieving sustainability goals Third-Party Certifications Streamlines Evaluation Process
9 Purchasing Strategies CA Initiatives & Policies STATE BUIDINGS GREEN BUILDING ACTION PLAN Greenhouse Gas Emissions Energy On-Site Renewable Energy Goals Building Design and Construction Building Commissioning Existing Buildings Indoor Environmental Quality Water Efficiency and Conservation Electric Vehicle Charging Stations Environmentally Preferable Purchasing Financing Monitoring and Executive Order Oversight
10 Sustainable Procurement Analysis and Prioritization Support legislation & regulations Launch purchasing strategies Analysis state spend Plan strategic plan Implement current & future steps
11 ANALYSIS Spend & Impacts Purpose Develop a full understanding of the Economic, Social and Environmental impacts Develop strategic action plan for addressing impacts and optimizing opportunities. Establish a baseline and prioritize high impact areas
12 ANALYSIS Spend Category vs Supplier Input and Outputs of What SPEND Input and Outputs ANALYSIS of Who SPEND CATEGORIES SPEND DATA BY CATEGORY SPEND DATA BY SUPPLIER SUPPLIER IDENTIFICATION DATA Category Profiles & Overall Impact Profile Supplier Risk Profiles & Overall Risk Profile
13 SUPPLIERS SB/DVBE Spend Millions $140 $120 $100 $80 $60 $40 $20 $0 Fiscal Year Top Spend
14 SUPPLIERS SB/DVBE Spend Trends
15 SUPPLIERS Vendors Billions $3 $2 $2 Fiscal Year Top Spend $1 $1 $0
16 Millions $20,000 $18,000 $16,000 $14,000 $12,000 $10,000 $8,000 $6,000 $4,000 $2,000 $0 UNSPSC UNITED NATIONS STANDARD PRODUCT SERVICES CODE Fiscal Year Top Spend Per UNSPSC $631 $263
17 CATEGORIES Medical Supplies Spend Medical/Surgical Gloves Supplier Business Type Count Spend Med - Large 308 $1,754, SB/DVBE 293 $2,180, Total 601 $3,935, Contract # Type of Contract Spend No LPA # Own Delegation $2,970, MMCAP (COOP) $67, B Medical Supplies -MMCAP - Medline Industries $16, (COOP) E Medical Supplies - MMCAP - McKesson $864, Corporation (COOP) Facilities Maintenance, Lighting Products, $5, Industrial Supplies and Tools (WSCA) SBP01337 Laboratory Equipment and Supplies National $9, Association of State Procurement Officials (NASPO) escpcrs Data captured from to Grand Total $3,935,017.41
18 CATEGORIES Transportation
19 IMPACTS Regulatory Authorities Commodity ARB CalRecycle CEC DTSC Lamps PC goods Printers/MFDs Recycled paint Vehicles California Air Resources Board (ARB) California Energy Commission (CEC) Department of Toxic Substance Control (DTSC)
20 IMPACTS & Attributes STATEWIDE CONTRACTS VEHICLES MULTIFUNCTIONAL DEVICES OFFICE FURNISHINGS TONER CARTRIDGES PERSONAL COMPUTERS PAPER PRODUCTS LATEX PAINTS HERBICIDES/PESTICIDES LAMPS Waste diversion or resource conservation: contains Recycled Content, offers take-back options or re-manufacturing Toxicity reduction: alternative products, lower concentrations or elimination of hazardous substances Reduction in air emissions: Volatile Organic Compounds (VOCs) /Greenhouse Gases (GHGs) Increased fuel/energy efficiency
21 Guidance for Leadership in Sustainable Purchasing v1.0, 2014 Edition. ANALYSIS Prioritization Copyright 2014 by the Sustainable Purchasing Leadership Council
22 SPECIFICATIONS PC Goods Mandatory Requirements California RoHS Compliance Flame Retardants EPEAT Silver, except for monitor category EPA Energy Star Total Energy Consumption Reduction (10% less) Trade-In and Take-Back Non-Mandatory Scored Requirements EPEAT Gold PC Goods Contract
23 Sustainable Procurement Plan, Commit, Implement, and Report Support legislation & regulations Launch purchasing strategies Analysis state spend Plan strategic plan Implement current & future steps
24 METRICS Administrative Metrics PURCHASING STANDARDS GUIDANCE Multi-functional devices Janitorial Paper Supplies Janitorial Cleaners DGS Specifications EPP STATEWIDE LPAs CONTRACTS Statewide Master Service Agreements CA Master Service Agreements (GSA) Western States Contract Alliance (WSCA) National Association of State Procurement Officials (NASPO) EVENTS & WEB UPDATES OUTREACH & COMMUNICATION NASPO Webinars Procurement Division PES workgroup SPLC Technical Advisory Committee UNEP 10YP - SPP Conferences DGS Buying Green website
25 METRICS Program and Environmental Metrics Air Emissions MEASURING PROGRAMS SUCCESS Limited by the data capabilities of the enterprise systems and the purchasing structure of the organization. Water Conservation Take Back Packaging Carbon Footprint Toxicity Resource conservation Energy Efficiency
26 METRICS Delegations The Department of General Services (DGS) Procurement Division (PD) delegates purchasing authority to state departments. Based on dollar thresholds per acquisition type. CA DGS PD SB/DVBE SABRC Third-Party Certifications
27 CERTIFICATIONS METRICS
28 STRATEGIC PLAN: EPP Measure and evaluate the EPP program s progress and purchasing impacts on the environment and human health. Collaboration Specification Development Training Best Practices Manual EPP Contracts Environmental Metrics
29 STRATEGIC PLAN: EPP Collaborative and Workgroups Performance and Environmental Standards Work Group (PES) California Green Task Force California Medical Supply Formulary Sustainable Purchasing Leadership Council (SPLC) National Association of State Procurement Officials (NASPO) Green Committee
30 STRATEGIC PLAN: EPP Implementation Milestones 2015 Establish baseline Deploy new EPP training Implement tracking into state s Enterprise Resource system 2016 Use FI$Cal data to develop state agency spend reports for EPP analysis and program evaluation (annual) 2020 EPP fully integrated into all state procurement operations
31 QUESTIONS & COMMENTS Charleen Fain-Keslar Standards & Quality Control Manager Department of General Services (916)
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