Payment Method Matrix xls. Interunit Transfer on General Ledger (GL) SciQuest Requisition to PO. Recurring Contract Voucher.

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1 Method Matrix xls Workman's Comp Premiums Contingent Staffing Temporary labor services, Workforce development program participants Background Checks Mileage Reimbursements Employee Appreciation Gift cards, holiday meals, rewards Travel Workman's Comp Claims Meetings, Conferences, Air Travel, Auto/Taxi/Limo Rental, Entertainment, Lodging, Meals, Parking/Tolls/Tips, Alcohol Equipment Rental Equipment Lease Copiers, Printers AHIS Equipment Minor Equipment Non-capital equipment purchases ongoing service, a Contact the Work Comp Administrator at your Local Health Ministry ongoing service of a varying amount, a Requisition would be used. For an ongoing service where the monthly amount is the same and the vendor does NOT send an invoice, a would be used. Equipment Postage Equipment Rental Pitney Bowes IT Software License Fees AHIS Software licenses are managed by AHIS, except where they are bundled with Capital Equipment Acquisitions IT Website Hosting AHIS Clinic cash drawers, bingo money Other Cash Drawers for long term facility Insurance Refunds Durable Medical Equipment (DME) Lost Valuables Fees & Directorships (non-employed physicians) Replacing a patient's lost or stolen items On call pay, directorships, moonlighting, PSA's, Appointments/Reappointments, Preceptor fees BRE Guarantees Expense Bonus if revenue target is met (non-employed) - Licenses & - Dues & Subscriptions BRE Automatic file feed into A/P No longer in use A/P will pay as ad-hoc vendor (one time). No need to set up as vendor in PeopleSoft Business Related are submitted on BRE Manual and submitted for Audit Business Related are submitted on BRE Manual and submitted for Audit Page 1 of 5

2 Method Matrix xls Malpractice Insurance - CME for employed physicians - CME for contingent or contracted physicians Seminars, conferences, training, educational materials Seminars, conferences, training, educational materials BRE Business Related are submitted on BRE Manual and submitted for Audit Recruitment Fees & For a physician that DOES NOT get hired OR pay out prior to start date Recruitment Fees & ; Relocation Fees and Paid Post Hire HR Student Resident Stipends HR Management Fees Transfer funds between ministries - Ascension Fees, CHAN fees, Interhospital Transfer Fees Revenue Cycle Mgmt. Fees Accretive Health Consulting Fees Consulting services Legal Fees Legal services Audit Fees Auditing services Bond Fees bonds Collection Fees Collection fees Other Fees Lobbyist fees, CSI fees Taxes Donations & Sponsorships Property, Occupational, Sales & Use, Including Penalties and Interest for missed Tax s Donations, honorariums, scholarships American Express Company paid expenses Insurance Vehicle Rental/Lease for Company Vehicles Automotive, Liability, Directors & Officers, Earthquake & Flood, Crime, Property, etc. Not travel related In order for expenses to be classified as Recruitment expense, payment must be made by prior to the physician's start date. In order for this to qualify for recurring voucher contract, it must be a fixed monthly cost ongoing service, a Personal liability. paid by Cardholder and reimbursed through Page 2 of 5

3 Method Matrix xls Licenses (not related) Equipment licenses, operating licenses For monthly license fees where the monthly amount is the same and the vendor does NOT send an invoice, a would be used. One-off licenses should be paid by. / Recruitment Fees (, nothired) For candidates not selected / Recruitment Fees & ; Relocation Fees and Paid Post Hire Rent Facility Rent Medical Equipment Rental & Repairs Dialysis contracting, laser rentals for lithotripsy, oxygen equipment, Holter monitors ed Lab s ed lab tests, blood work Dietary s Sodexo, Cafeteria Management Medical Transportation Helicopter rental, ambulance, airplane contracting Laundry s Bed linens TriMedx Environmental s Radiation monitoring Cleaning s HVAC, plumbing, electrical Facility Repairs and Maintenance services, pest control, carpet & floor cleaning Information Systems AHIS Day s & Supplies Ceramics, Bingo, Water aerobics, gaming, Lamaze, Yoga, Hair Stylists Accounting & Billing Outsourced patient billing, outsourced accounting HR For a one time rental, a ongoing rental, a ongoing service, a ongoing service of a varying amount, a Requisition would be used. For an ongoing service where the monthly amount is the same and the vendor does NOT send an invoice, a would be used. ongoing service, a Printing & Copying Copy Co, Kinko's Advertising Marketing, Flyers, Pamphlets, Newspaper, Printed Materials Recruitment Advertising Newspaper advertisements Answering Beverage/Coffee Water Cooler Rental/, Coffee Machine Rental/ Data Processing & Transcription s Vehicle Repair & Maintenance Oil, Tires, Repairs Satisfaction Surveys Draw-down req / by location Page 3 of 5

4 Method Matrix xls Postage Refills, USPS Box Postage & Shipping fees, USPS Bulk mail services Signage Storage Unit Rental Grounds Maintenance Lawn services, snow removal, tree removal or trimming Security s ed Meeting Room Rentals Catering Florists Locksmith Freight Account UPS account, FedEx account Freight on Invoice Keyed directly to voucher by A/P Cylinder Demurrage Carrying cost of cylinders while on loan Guest Speakers Maintenance and Repair Supplies s for speaking engagements Vehicle Fuel Company owned vehicles ONLY Postage Supplies Staples Office Supplies Staples Newspaper/Magazine Subscriptions Educational Materials McKesson Pharmacy Pharmacy (non-mckesson) Hospital Acquired Uniforms Scrubs, Lab Coats Gift Shop Goods Sold Trial Equipment - at no cost Lot Controlled supply s(externally purchased) Promotional Items Balloons, Edibles, Flowers, Giftware, Greeting Cards, Jewelry, Magazines, Personal Care Items, Toys Trial/evaluation of equipment or product Lab equipment supplies for specific equipment Letterhead, Envelopes, forms Logoed items, pens, key chains, etc. IT Hardware/Software PC's Laptops, software programs AHIS Medical, Surgical, Departmental Supplies Nonstock medical supplies McKesson Direct Online or must supply an invoice for payment. Include any special mailing instructions on the invoice, such as mailing check to the requestor rather than the speaker. For one-off fuel purchases, a p-card may be used. For payment of a fuel card program invoice, a draw down should be used. Requisition only if not available in or McKesson Direct Lab coat cleaning would be included in line 26 for laundry services This is used primarily when a specific lot needs to be secured with a Vend/Mfg. to prevent frequent unnecessary recalibration of equipment. Page 4 of 5

5 Method Matrix xls Bill-Only Bill Only requests for supplies used in patient case By design this unique process bypasses default dispatch method. Bill only requisitions must be entered through the bill only template in the Create Requisition module. Capital Purchase Purchase of approved capital budgeted item Local Capital approval processes (outside of PSFT) must be performed, where applicable). The Capital Requisitioning process inside PSFT must also be followed to allow proper tracking of capital assets. / Gas tank purchase Consignment Storeroom/Stock STAT Lease to Buy Pager Lease/Rental Telecommunications Purchase of various gases and tank usage Stocking and replenishment of consignment items ing of items maintained in storeroom location Requisitions requiring expedited handling Purchase of equipment that originates as a Lease with option to buy Phone, Internet, Cable, Cell Phone, Fax Utilities - Core Gas, Electric, Water, Sewer Waste Disposal Waste, Solid and Medical included For a one time service/purchase, a (on contract) or (non-contract) Requisition would be used. For an ongoing service/purchase of a varying quantities, a Requisition would be used. Must indicate high priority This process should include creation of 2 requisitions - 1 for lease, and 2nd for purchase. If the lease portion is a set amount of fixed payments over a period of time, then a recurring contract voucher would be used. The 2nd requisitions to complete the buyout would follow the Capital Purchase process if necessary. If Movero determines they are unable to service a particular geographic area, the invoices should TEMS Vendor be paid through a Requisition. If Movero determines they are unable to service a particular geographic area, the invoices should TEMS Vendor be paid through a Requisition. UBM Vendor Research subjects Paid volunteers for research studies Ad hoc Refund Page 5 of 5