2016 Technology Procurement Outreach Event July 18,2016. M/WBE Office Procurement and Contracts Division Technology Management Department

Transcription

1 2016 Technology Procurement Outreach Event July 18,2016 M/WBE Office Procurement and Contracts Division Technology Management Department

2 Agenda 2 Introductions M/WBE Program Procurement Overview Solicitations esupplier Supplier Diversity IT Projects Questions and Answers

3 3 M/WBE Program

4 HISTORY The M/WBE Program was established in 1983 to increase the opportunity for minority and women owned businesses to participate in City Procurement Chapter 57 Article II & III 18% MBE Participation 6% WBE Participation 4

5 OUR COMMITMENT The M/WBE Office is committed to constantly refining our processes and procedures that will enable minority and women-owned businesses to participate on city contracts at a level that represents their availability in the industry. 5 The City of Orlando views the development of minority and women-owned business enterprises as an important part of the continuing development of the community. Therefore, it is a continuing goal of the City to actively pursue minority and women-owned business enterprises to take part in contracting activities.

6 M/WBE PROGRAM SERVICES M/WBE Certification M/WBE Internet Directory Mediation and Conciliation Services Contract Compliance Investigations Referral Service for Technical/Financial Assistance Advocacy 6

7 M/WBE Certification Initial Certification - 1 year Re-Certification - 2 years Certification Workshop 2 nd Monday of every Month Disney Entrepreneur Center at Fashion Square Mall 7

8 Advantages of Certification Listed in M/WBE Directory Cityoforlando.net/mwbe/certified-mwbedirectory/ Increased visibility Gives advantage of being selected as a subcontractor/sub consultant on the City s projects in support of the City of Orlando s goals 8

9 M/WBE Tips Use certification as a marketing tool Get to know Prime Contractors Attend Pre-Bid Meetings Send out letters of introductions to Prime Contractors Get to know the Purchasing Agents/Project Managers 9

10 M/WBE Tips 10 Be persistent Network: Local Chamber of Commerce Small Business Development Centers Business Organizations Procurement Technical Assistant Centers (PTAC) Verify contact information as listed in M/WBE Directory

11 OUR M/WBE DEPARTMENT TEAM THANKS YOU!!! MBE Official: Kevin Walsh (407) Certification: Gina Bernard (407) Construction: Byron Raysor (407) Professional Services: Chisha Lewis (407) Goods and Services: Dawn Chin Shue (407)

12 12 Procurement and Contracts Division

13 Procurement Function 13 All goods, services, construction and professional services Centralized Procurement - Support all using agencies within the City Decentralized ordering Open, transparent process Impartial, fair and equitable treatment

14 What Does the City Purchase? General Contractor services Technology Building Maintenance plumbing, painting, HVAC Janitorial Grounds maintenance Many more 14

15 Procurement Stats 2,667 Purchase Orders 778 Term Contracts $178 million Purchasing Spend 15

16 Procurement Methods City Stores (internal purchase) If <$1,000 - Procurement Card, Invoice Purchase Order Term Contract 16

17 Solicitations What is a solicitation? Open, competitive process Sealed Bid - preferred method Requirements / How to respond / Pre-bid meeting M/WBE and VBE Suppliers notified - esupplier 17

18 Solicitation Types 18 Request for Quotes (RFQ) Invitation for Bids (IFB) Request for Proposals (RFP) Request for Qualifications (RFQu) Request for Information (RFI) Invitation to Negotiate (ITN) Reverse Auction

19 How To Find Solicitations esupplier: supplier registration and notification website Newspaper Procurement Bulletin Board 19

20 esupplier vendorlink.cityoforlando.net Register with esupplier Company and commodity information Keep information up-to-date 20

21 Obtaining Solicitation Information Documents are on esupplier notifications and search During the solicitation process, only contact the Procurement and Contracts Division Supplier responsible for ensuring all solicitation information obtained prior to and after the scheduled opening date. 21

22 22 esupplier Registration Service

23 Active Term Contracts cms.cityoforlando.net Click Ctrl+F to search Sort columns Help tab for additional information 23

24 24 Active Term Contracts

25 Quick Tips 25 Register on esupplier Review solicitation documents in detail Attend pre-bid meetings Ask questions Provide exceptional service If M/WBE firm, get certified by the City Get to know the Purchasing Agents and Project Managers

26 26 Supplier Diversity

27 Supplier Diversity - VBE 27 Veteran Business Enterprise Preference Chapter 7 Effective January 1, 2014 Certified by State of Florida Department of Management Services Principal place of business in Orange, Lake, Seminole or Osceola counties Bids and Quotes: preference scale Other solicitations: 2% of the scoring points

28 Resources esupplier: vendorlink.cityoforlando.net Term Contracts: cms.cityoforlando.net MBE/WBE Certification: cityoforlando.net/mwbe 28

29 Contact Info Procurement and Contracts Division City Hall, 4th Floor 400 S. Orange Ave. Orlando, FL (407) Fax: (407) Minority & Women Business Enterprise City Hall, 5th Floor 400 S. Orange Ave. Orlando, FL (407) Fax: (407)

30 30 Technology Management Department

31 IT Mission The mission of Information Technology Department is to plan and provide secure, efficient, reliable and innovative solutions to City departments, as well as citizens, business partners and outside agencies. 31

32 IT Functions Strategy and Architecture Security and Compliance Business Relations Vendor and Contract Management Operation 32

33 Project Update In progress Economic Development Information System Analytics and Predictive Analysis Police Records system upgrade Cashiering system IRIS refresh Open Data portal Infrastructure refresh/re-design Security and compliance related project System and Application upgrades/replacement New OPH move City Hall remodeling Mobile applications Access Control 33

34 Project Update Coming Joint Police and Fire CAD and Collaboration FPR Departmental System Public Works Departmental System Police Mobile Device Replacement Orlando Police Body cameras Legacy systems data migration System and application upgrade/replacement Enterprise Document management system IT tooling 34

35 Opportunities What are the current opportunities? What to do? What do I need? Who should I contact? What not to do? Provide feedback. 35

36 36 Questions and Answers