The National Procurement Service for Wales. Presented by: Sheila Powell, National Procurement Service Date:
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1 The National Procurement Service for Wales Presented by: Sheila Powell, National Procurement Service Date:
2 The National Procurement Service - Background Concept arose following the McClelland Review into Public Sector Procurement in Wales NPS is a pan public sector organisation, for the public sector, of the public which will deliver All-Wales contracts and frameworks for common and repetitive spend (CaRS) available to any public sector organisation in Wales to use 76 public sector organisations have signed up to use the NPS including emergency services Sign up process is simple, any public sector organisation can join Welsh Government provided Invest-2-Save Funding to March 2016 NPS must be self funding by March 2016 via levy model Welsh Government are also a customer of NPS but do not have loudest voice
3 The National Procurement Service Current State Go live was 1 November 2013 with the Ministerial launch on 21 November Media campaign, website go live and newsletter release all coincided with Ministerial launch ( Draft pipeline and priorities are now published on the NPS website As an independent organisation, hosted by the Welsh Government, NPS is accountable to an independent board, meeting The Chair of the NPS Board will be a public appointment, announced w/c Sector representation makes up the remaining membership (meets Quarterly) All sector leads are now identified as Board Members Beneath the NPS Board will be a Delivery Board to endorse the procurements (monthly) Work has commenced on building funding model Governance structures in place
4 Interaction Value Wales Policy standards, monitoring, supporting capability development Feedback National Procurement Service Provision of contracts & demand management advice Wider public sector including Welsh Government
5 Governance Diagram of NPS Accountability Public Service Leadership Group PSLG Procurement Board National Procurement Service Board Director NPS Chairs NPS Delivery Board Welsh Ministers Welsh Government Officials Stronger accountability for members of Procurement Board to report sector progress
6 NPS - Priorities Stakeholder engagement, differs sector by sector Business continuity on existing frameworks Maintaining & refreshing the detailed pipeline (dependent of VW data collection exercise with Bravo). Production of Category and Sector savings plans Business continuity for existing contracts and frameworks, procurements in progress Creation of governance below Independent Board, at category/sector level Supplier engagement and SME Development including Community Benefits Recruitment: Phase two
7 NPS - Scope and Membership The Business Case was built using spend data from a number of public sector bodies which was then analysed by category and commodity Contributing organisations included: Welsh Government Natural Resources Wales NHS Wales 22 Local Authorities. An initial work plan has been developed by sector and by category (2010/11 data) 12/13 spend analysis to refresh data, should complete April 2-14 NPS created based on a category management approach, 7 key categories: Fleet (Diana Francis) - Corporate Services & Utilities (Sam Perkins) IT (Richard Sharp) - Construction Trades, Materials & FM (Claire Powell) Special Projects (Mark Gwilym) - People Services (Sheila Powell) Professional Services (Paul Griffiths) Each Category Lead is also a sector lead
8 NPS Operating Model Sector Leads: Education, Mark Gwilym -Emergency Services, Diana Francis Health, Claire Powell - Welsh Government, Paul Griffiths Local Authorities, Sam Perkins, Karen Roberts & Sheila Powell Customer charter developed outlining way of working (being presented to Board for approval ) will be circulated to all members NPS will deliver All Wales contracts and frameworks for the key categories agreed in the Business Case NPS Board agrees business cases for members wishing to opt out Stakeholder groups will be formed around each category to agree specifications and standards for each new contract or framework tendered Focus will be on encouraging SME, micro business and voluntary sector in appropriate categories (eg. Resource Efficiency Framework) All procurements will be endorsed by the NPS Delivery Board (monthly) which reports to the NPS Board (Quarterly) Requests due to go to Sectors for Delivery Board representation w/c
9 NPS Spend * All Sectors Spend Summary by Category Category Total Wales GPS No of Suppliers People, Services & Comms 913,364,724 27,876,695 7,563 FM, Utilities & Construction 378,571,436 99,386,577* 2,258 Professional Services 212,153,129 18,646,270 1,446 Information & Technology 176,085,456 21,097,423 1,170 Fleet 84,511,624 19,407, Office Supplies 44,742,546 1,076, Total 1,809,158, ,490,891 13,564 * Spend Data taken from NPS Business Case based on 10/11 figures (Spikes Cavell)
10 Current Spend through NPS frameworks Framework Spend Savings IT Equipment & Associated Services - ITEAS (III) (Commenced 1 Oct 11) 22, Telephony Collaborative Purchasing Agreement 22, Mobile Framework 114, PSN Services Lot 6 Mobile Voice and Data Services (from July 2012) 16, Photocopiers and multi functional devices (From Dec 2008) RM , Stationery 32, Copier Paper 13, Computer Consumables 38, Photocopiers and multi functional devices (From Mar 2012) RM , , Printer Consumables III 27, , Print Framework 13, Hire of Car, Commercial and Specialist Vehicles - CARS 9, Hire of Car, Commercial and Specialist Vehicles - COMMERCIAL 336, Purchase of Cars and Light Commercial Vehicles 460, , Total 1,305, , Total sector spend via reported Frameworks - -Recorded Savings - - Percentage saving - Review Period - April November 2013
11 Priorities for Sector Construction materials Cost pressures due to increasing economic activity, particularly within the private sector housing market and some large infrastructure projects Construction Trades Pressure on availability of skilled workers Keeping spend in Wales Main contractor can use Sell2Wales to advertise contract opportunities, meeting the sustainability and local agenda Corporate Spend Maximising value on corporate spend to provide resources for front line requirements
12 Sector Specific Issues Engagement in NPS Main focus of sector is housing provision and linked contracts, however NPS offers opportunities to be involved in a much wider range of collaborative contracts covering general corporate requirements, IT, stationery, paper and printing. Sector currently uses these contracts but take up is not universal
13 Annex A NPS Draft Category Pipelines For information
14 Proposed Category Pipeline /2013 / Process Spend Assessment People, Services & Comms Sheila Powell Selection Current State Category Forum Decision Point Plan Creation & Implementation Delivery & Benefits Realisation Sub Category 2013 Q2 Q2- Current Frameworks Expiration Date Corporate Wear & Uniforms Tender PPE ESPO PPE+Corp 144 July Aug May Recruitment Advertising Services Tender Dec Admin & Clerical Staff GPS RM692 /VW/Cardiff MSTAR 653F YPO May Jan April Jan Print Audit Services GPS RM1599 Feb Feb His Vis Clothing & PPE Tender Decision Award Implement PPE ESPO PPE+Corp 144 July Aug May Hotel Accom & Conferences Tender Decision Award Implement YPO/ESPO RM Conf Hotels GPS RM808 GPS RM1034 Aug Mar 2016 Dec 2013 Aug Oct 2017 Vending Machines & Stock ESPO 900 April 2013 June Child Care Vouchers Tender ESPO 329 YPO 319 March March July Wednesday, 20 November 2013 Unrestricted Version 1
15 Proposed Category Pipeline /2013 / Process Spend Assessment FM & Construction Claire Powell Selection Current State Category Forum Decision Point Plan Creation & Implementation Delivery & Benefits Realisation Sub Category 2013 Q2 Q2- Current Frameworks Expiration Date General Building Products Tender YPO/NEPO 12 GPS RM 632 Jan Mar Mar 014 Plumbing & HVAC Tender YPO NEPO 141 Nov Oct 2013 Oct Mar Aggregates Timber Supplies Tools & Equipment Cleaning & Janitorial Supplies PAT Testing Transition Planning Tender Decision Award Implement Tender NEPO 219 YPO/NEPO 185 NEPO 96 NEPO 131 WFEPC YPO/NEPO 306 Oct 2013 TBA Dec Nov 2013 April April Nov 2013 Oct June July Oct Portable Fire Equipment Tender NEPO 225/WCE Dec June 2013 Office Furniture Tender NEPO 282 June 2013 Mar Wednesday, 20 November 2013 Unrestricted Version 1
16 Proposed Category Pipeline /2013 / Professional Services Paul Griffiths Decision Point Process Spend Assessment Selection Current State Plan Creation & Implementation Delivery & Benefits Realisation Category Forum Sub Category 2013 Q2 Q2- Current Frameworks Expiration Date Legal Services- Technical Tender One Stop GPS RM919 WFEPC Feb Jan June April Financial Services- Banking Services Financial Services Cash Collection Consultants- Technical Transition Planning Lot 1 Lot 2 NEPO 384 South Wales Police NHS YPO 338 NEPO 324F NHS GPS RM1502 VW/CPS Tech Cons Onestop YPO/NEPO 664 May 2013 June 2013 Mar June Oct 2013 Sept Oct 2016 July 2013 Sept 2016 Oct 2013 May April Feb Jan Consultants- Public Analyst Services NEPO 348 TBA Dec Welsh Translation & Interpretation Award Implement GPS (YPO) RM987 Dec Wednesday, 20 November 2013 Unrestricted Version 1
17 Proposed Category Pipeline /2013 / Information & Technology Richard Sharp Decision Point Process Spend Assessment Selection Current State Plan Creation & Implementation Delivery & Benefits Realisation Category Forum Sub Category 2013 Q2 Q2- Current Frameworks Expiration Date Consumables Tender VW Consumables III YPO 413 WFEPC July Feb Jan May 2016 Laptops Notebooks GPS RM721/RM653 GPS RM1692 Sprint II RM720 Feb July March Audio Visual WFEPC (VW) Aug.2013 Nov Mar MFD/Copiers GPS RM1599 Feb Feb Printers GPS RM720 Sprint II GPS RM1692 March July Oct Desktops GPS RM653 GPS RM721 VW ITEAS III Feb Feb Sept July 2016 Software GPS RM713 GPS RM865 LGSAS GPS RM1557 II GPS RM1557 III YPO 936/Y10178 Dec 2013 July Oct 2013 May Mar Dec Mobile Telecoms GPS GPS Janet 3G June June July Wednesday, 20 November 2013 Unrestricted Version 1
18 Proposed Category Pipeline /2013 / Fleet Diana Francis Decision Point Process Spend Assessment Selection Current State Plan Creation & Implementation Delivery & Benefits Realisation Category Forum Sub Category 2013 Q2 Q2- Current Frameworks Expiration Date Tyres & Associated Tender GPS RM955 Value Wales ESPO 222 YPO 48 Aug 2016 Feb Dec 2013 Mar Feb Vehicle Hire Spot (Cars & Commercial) Mechanical Sweeper Brushes Leased Vehicles Purchased Vehicles Transition Planning Tender Decision Award Implement Tender Value Wales /CMU GPS 807 ESPO 271 YPO 52 South Wales Police Cardiff Council GPS RM858 ESPO 218 (P&L) YPO Y11063 YPO Specialist 324 ESPO Specialist 215R ESPO 215D Vehicles Mar Mar Feb Oct Nov Aug 2013 April Mar May June 2017 Oct Pending Mar July 2016 July 2016 June Oct Fuel Cards Tender GPS RM536 ESPO 307 South Wales Police Cardiff Council Mar Aug 2013 Mar Aug 2013 Mar Wednesday, 20 November 2013 Unrestricted Version 1
19 Proposed Category Pipeline /2013 / Corporate Services & Utilities Sam Perkins Decision Point Process Spend Assessment Selection Current State Plan Creation & Implementation Delivery & Benefits Realisation Category Forum Sub Category 2013 Q2 Q2- Current Frameworks End dates Printing Services Tender Value Wales/CPS GPS LCD/00013/2010 NHS Printing Services Jan May 2016 Dec Paper Pre Cut & Specialist Value Wales/CPS GPS RM655 WFEPC Copier Paper GPS/YPO Paper Cardiff - Canon Jan Jan Oct Dec 2017 Open Gas & Electricity Tender Decision Award Implement GPS RM550 NH Elec GPS RM864 HH Elec GPS Gas D RM896 GPS Gas N.D RM897 YPO Gas & Elec 2017 Gas & Elec Mar Aug Mar 2016 Mar 2016 Mar 2017 Feb Heating Oil GPS Fuels RM1013 Fuel Oil YPO Ref 301 Pro5 Aug Mar Sept Postal & Courier Transition Planning GPS Postal RM782 Mail Room Courier Airmail Franking Mac YPO Mail Room Equipment Aug Mar July July Aug Wednesday, 20 November 2013 Unrestricted Version 1
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