1 st High Level Seminar on E-procurement. Good Governance for Development in Arab Countries Initiative

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1 1 st High Level Seminar on E-procurement Good Governance for Development in Arab Countries Initiative Process Reengineering, Simplification and Transparency in E-Procurement Julie Basile Office of Federal Procurement Policy, USA Naples, January 2006 DIPARTIMENTO PER L INNOVAZIONE E LE TECNOLOGIE MINISTERO DEGLI AFFARI ESTERI DIPARTIMENTO DELLA FUNZIONE PUBBLICA

2 E-Gov started with a Task Force The Quick Silver Task Force August - September 2001 The Task Force members did 75 interviews Received 300+ ideas, projects, gaps in Narrowed it down to business lines that most agencies do The following criteria was used to rate the projects/ideas: Is it largely doable in months Are there measurable milestones in 6-12 months Is there a large and repetitive impact Does it cross agencies The GOAL was to affect the incoming budget cycle: Funding for these projects will come from redirection of the FY 02 funds and in the FY 03 budget.

3 Guiding Principles - Require Teamwork 1. Data is entered by the owner at the lowest level/first step of the process 2. Data is owned by the person who generates it 3. Data should only be entered once 4. If an application is already in use by someone else, explore how to use it and if possible, do not build a new one 5. Integration of to share 6. Integration of applications and exchanges

4 The 16 Lanes of Contracting Micropurchases and other credit card buys, to include payments Simplified Acquisition Procedures up to 5M for commodities Large Dollar Value, Simplified Negotiated Acquisition FAR Procedures type up to 5M for for research commodities & development, services, base operations, construction, and major weapons or other systems Yes, they do differ.

5 What might be fixed for e- Procurements Collect all the various types of e- catalogs and e-malls into a system-tosystem integration or in a portal to: Administer who has access to what applications they need Monitor usage, review all the e-catalogs and e-malls Periodically review who is the weakest link ; consolidate what is needed from it and then turn it off

6 Traditional Procurement steps - one at a time Contractor s Sub-ktg Opps model Agency pages DoDBusOpps SUB-NET usage of [e.g., D&B] model FedBizOpps publishing notices of intent &/or solicitations [DoD] [NASA] [NIH] Federal schedule FAMIS FPDS model feeder system procurement Internal procurement process requirement/ customer approval chain writing issue orders administration receive voucher payment close out finance Internal budget and payment process obligation authority commitment verify receipt of supply/service make expenditure

7 Govt Inventories / Suppliers On-line GPE for vendor registration E-Procurement In 2002 (Complex Service Contracts) 1/9/02 = Needs inter Available by & for source funding = Proposed Commercial Inter- Intra- model model Agency pages DoDBusOpps FedBizOpps publishing notices of intent &/or solicitations SUB-NET Contractor s Sub-ktg Opps usage of [e.g., D&B] [DoD] [NASA] [NIH] = In process Award history Pricing history Federal schedule FAMIS FPDS Government-wide Future process CCR model feeder system End User procurement Internal procurement process requirement/ customer approval Chain writing administration Receive voucher payment close out CACI SAP PD2 FARA CCR finance Internal budget and payment process obligation authority commitment verify receipt of supply/service make expenditure dispose of property 25 departments and agencies 100+ separate reporting organizations

8 GPE for vendor registration E-Procurement In-Progress 2005 (Complex Service Contracts) model model Agency pages FedBizOpps publishing notices of intent &/or solicitations SUB-NET SVU Contractor s Sub-ktg Opps usage of = Needs inter Available by & for source [e.g., D&B] [DoD] [NASA] [NIH] funding = Proposed = In process Pricing history Federal schedule CCR FPDS-NG Commercial Inter- Intra- Government-wide Future process model PKI feeder system procurement Internal procurement process requirement/ customer approval Chain writing administration Receive voucher payment close out CACI SAP PD2 FARA CCR finance Internal budget and payment process obligation authority commitment verify receipt of supply/service make expenditure dispose of property 25 departments and agencies 100+ separate reporting organizations

9 City planning vs. building a system Business Opportunities Network (green) Integrated Vendor Profile-Data Network Acquisition Information Network (black) (blue) We need to decide what needs to work together.

10 T h e W o r ld The Circle of Neighborhoods or Networks Award Data e-catalogs F P I/N IB JW OD/FSS NISH/FTS DoD emall Subing Opportunities FAMIS (G S A ) Assets/ Inventory Online Fed- Commons (G rants Online) The World GW AC/ O nline Sub-Net (S B A ) Grant Funding Opportunities Wage D eterm inatio n Reporting Forms From Contractors Ratings e-m ail N otification for all Contracts Awarded Over 100,000 NIH Inter- Governmental Service Provider "Yellow Pages" Award Data Wage D eterm inatio ns (Labor) Pre-Award and Adm in Data Acquisition Network Data Pro-Net (S B A ) FedBizOpps (G S A ) Government-wide PPI Shared Data W arehouse (D od ) Contractor's Government P O C Inform ation Government business with the who want to do Small Businesses S olicitation & Proposal Receiving Tools DoD #1 or #2 TeDS (D od ) Contract W riting S ystem Grantees CCR Contractor EFT (D od ) In te r- Gov't. Orgs. D&B Integrated Acquisition for FAR Part Contracts Most Preferred Method CAGE A w ard Info Least Preferred Method O nline C erts & Reps TIN Novation A pplication EPLS (See Note) FMS (Dead Beat List) 508 & Product Inform ation The World G overnm ent-w ide P oint of E ntry for Business Opportunities Integrated Vendor Profile-Data Network Other Applications for the "Acquisition Network" NASA Note: EPLS Provides Three Capabilities: 1. Contractors that are suspended or debarred 2. Student loans 3. Grant defaultees