DESIGN/BUILD RIGHT OF WAY PROJECT PROGRESSION. Tuesday, October 13, :15 4:45 PM

Transcription

1 DESIGN/BUILD RIGHT OF WAY PROJECT PROGRESSION Tuesday, October 13, :15 4:45 PM

2 Design/Build Right of Way Project Progression S P E A K E R S Elizabeth T. Norris Kerry Fulton Right of Way and Utility Management Atkins Strategic Projects Division, ROW Texas Department of Transportation Ryan Bean Dallas/Fort Worth, Construction Kiewit 2

3 Strategic Project Division (SPD) ROW Projects Are Different Programs under the Strategic Projects Division include: PPP CDA DB DBOM Concession Public Private Partnership Comprehensive Development Agreement Design Build Design Build Operate Maintain Form of project financing 3

4 It Begins With Coordination and Communication The P3 project model Advanced Acquisition when possible Identify and manage risk 4

5 SPD ROW Program Coordination Meetings: Utility Owners Local cities and counties Early Communication County & Local Judges Title Companies TxDOT District Office 5

6 SPD ROW Program Project Coordination TxDOT SPD TxDOT PMC Developer/DBC TxDOT District TxDOT ROW Division Acquisition Service Provider Utility Providers Office of Attorney General Environmental Specialist Title Company 6

7 CONDITIONAL AWARD What happens after the selection?

8 The SPD ROW Program Process Notices in accordance with SB 18 TxDOT may undertake some right of way acquisition in order to progress the project during procurement. Once procurement is complete, Design Builder will be tasked with acquiring the necessary right of way for the project. Schedule Flowcharts and Checklists 8

9 SPD ROW Program - Solution Driven DBC is responsible for all ROW acquisition and relocation Determine what ROW is necessary for constructability: Good communication and due diligence will prevent problems later on that could affect schedule. Proper training for all agents, especially relocation agents is critical; this is a very specialized field. 9

10 SPD PROGRAM APPROACH Programmatic and Consistent

11 SPD ROW Program - Positive Approach to Challenges Identify and manage risk Encourage negotiated settlements Encourage design to mitigate damages 11

12 Execution with Integrity Acquisition and Condemnation Packages Concurrent Activities Consistency of Process and Deliverables 12

13 SPD ROW Program Acquisition Guidelines START Developer Prepares and Submits Acquisition Package Project Coordinator adds assignment to ROW Tracker Project Coordinator sends Approval/Rejection to Document Control. Receptionist receives package and date stamps transmittal. Logs date in ROW Tracker and notifies Project Coordinator and Document Control Scanner Document Control Scanner scans transmittal Document Control Scanner sends original transmittal and package to Project Coordinator Project Coordinator reviews package against Negotiation Review Checklist Project Coordinator copies and files original transmittal and confirms dates in ROW Tracker and inputs into Package Tracking Log Developer addresses corrections Project Coordinator alerts Appraisal Reviewer. Package Picked Up and Signed Out Developer sends corrected components to Reviewer Package Picked Up and Signed Out Reviewer sends package back to Project Coordinator after Review and placed in Under Review Folder Package Picked Up and Signed Out Reviewer sends package back to Project Coordinator after Review and placed in Under Review Folder Package Picked Up and Signed Out Reviewer sends package back to Project Coordinator after Review and placed in Under Review Folder Package Picked Up and Signed Out Package Reviewed Package Reviewed Package Reviewed Package Reviewed Package Reviewed Reviewer sends package back to Project Coordinator after Review and placed in Under Review Folder Project Coordinator alerts Survey Reviewer Reviewer contacts ASP and Project Coordinator regarding details of Correction Project Coordinator alerts Title Reviewer Does Package Require Corrections YES NO Project Coordinator alerts ESA Reviewer Project Coordinator alerts Acquisition Reviewer Reviewer sends package back to Project Coordinator after Review and placed in Under Review Folder Document Control Scanner scans Rejection Letter and upload to E-Managers and s Document Control Oversight. NO Is Package Approved YES Document Control Scanner scans Acceptance/ Recommendation Letter and Package and Upload to E-Managers and Document Control Oversight. Document Control Oversight confirms upload and enters Approval/Rejection date in ROW Tracker and sends notification to Project Coordinator and places in Outbox. Project Coordinator sends out notification and enter date into ROW Tracker. Developer picks up Package. Project Coordinator contacts ASP NO NO Is Package Complete Reviewer Signs Acceptance/ Recommendation Submittal Form Reviewer Signs Acceptance/ Recommendation Submittal Form Reviewer Signs Acceptance/ Recommendation Submittal Form Reviewer Signs Acceptance/ Recommendation Submittal Form Reviewer Signs Acceptance/ Recommendation Submittal Form Receptionist obtains signature from ASP at time of pickup. YES Project Coordinator alerts Task Leads Project Coordinator sets up Package Components for Distribution Project Coordinator sends Package to TxDOT for Review and updates Sign Out Log. TxDOT sends Package back to Project Coordinator. Signed Appraisal Project Coordinator confirms. Acceptance or Rejection Letter Project Coordinator presents Approval/Recommendation or Rejection Letter to TxDOT Update ROW Tracker and Assignment Log TxDOT approves Packages and authorizes offer to Owner or Approves rejection of Package Project Coordinator makes a copy of Approval/Rejection Letter for Hard File Project Coordinator Document Control Oversight Task Lead End Developer authorized to submit Initial Offer to Property Owner. Legend Document Control Scanner Receptionist TXDOT Task Lead assigns Reviewer & Notify Project Coordinator of Assignment Developer Document Reviewer Decision 13

14 SPD ROW Program Rules and Innovation Follow the Law Senate Bill 18 Uniform Act TxDOT Right of Way Manuals Development Agreement 14

15 DESIGN BUILD CONTRACTOR PROGRAM APPROACH and they re off!

16 Communication Key Points Establish effective lines of communication early Establish expectations, document in PMP, stay consistent Consistent, predictable results Task force decisions & resolutions 16

17 Integrated Project Schedule Key Points Primavera schedule integrating all aspects of project Assign priorities, work where you can Be realistic but not overly conservative, can do! Communicate updates job wide immediately 17

18 Process Driven Details! Key Points Monitor status of each process Close coordination with design Start with the end in mind 18

19 SPD ROW Program Compliance Verification FHWA Audits State Audits Bond Market Auditors TxDOT Internal Audits TxDOT External Audits 19

20 THANK YOU No autographs please