INVITATION FOR BIDS PEST CONTROL SERVICES

Transcription

1 INVITATION FOR BIDS PEST CONTROL SERVICES The Housing Authority of East Baton Rouge Parish is accepting bids for PEST CONTROL services for the thirteen (13) public housing apartment complexes located in the parish. Proposed contract period is December 1, 2011 through September 30, 2013 with option for 3 one year renewals. Bids must be received at the administrative offices of the Housing Authority, 4731 North Boulevard, Baton Rouge, LA no later than Tuesday, October 4, 2011, 4:00 p.m. Bidding documents may be obtained at the Housing Authority Administrative Offices, 4731 North Blvd., Baton Rouge, LA Monday-Friday, 9:00 a.m. to 4:00 p.m. (225) or The Housing Authority of EBRP reserves the right to reject any or all bids. 1

2 INSTRUCTIONS TO BIDDERS Before submitting bid, bidder must inspect the facilities and existing conditions at all locations proposed for service. No additional compensation will be granted for work not included in original bid due to failure to inspect and become familiar with existing conditions affecting the performance of work included in the contract that are necessary to satisfactorily carry out the work included herein. A pre-bid site visit of all properties has been scheduled. SEE ATTACHED SCHEDULE WITH LOCATIONS, DATES AND TIMES. All bids must be submitted on the forms provided by the Housing Authority of East Baton Rouge Parish (HAEBRP). Bids must be placed in a sealed envelope clearly marked BID FOR PEST CONTROL Bidders must provide all the information required by the Invitation For Bids. The form HUD-5369C Certifications and Representations of Offerors (Non- Construction Contract) must be completed, signed and returned with bid. The HAEBRP will award a contract only to responsible prospective contractors who have the ability to perform successfully under the terms and conditions of the contract. In determining the responsibility of the bidder, the HAEBRP will consider such matters as the bidder's integrity, compliance with public policy, record of past performance, and financial and technical resources. The HAEBRP will evaluate bids in response to this solicitation without discussion and will award contract to the responsible bidder whose bid, conforming to this solicitation, will be most advantageous to the HAEBRP considering only price and any price-related factors specified in the solicitation. The HAEBRP reserves the right to reject any and all bids received. The HAEBRP may accept any item or combination of items bid. EQUAL EMPLOYMENT OPPORTUNITY The contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, or handicap. EQUAL OPPORTUNITY FOR BUSINESSES AND LOWER-INCOME PERSONS The work to be performed under this contract is on projects assisted under a program providing direct Federal financial assistance from the Department of Housing and Urban Development. Section 3 of the Housing and Urban Development Act of 1968 requires that to the greatest extent feasible, opportunities for training and employment be given to lower income residents of the project area. Form HUD-5369-B, Instructions to Offerors Non-Construction follows. 2

3 GENERAL CONTRACT REQUIREMENTS Contractor must be licensed and bonded in the State of Louisiana. INSURANCE The contractor must maintain workers compensation, commercial general liability and auto insurance, minimum of $1,000,000 coverage per occurrence during the course of the contract (The Housing Authority of East Baton Rouge Parish must be listed as additionally insured.) PAYMENTS Payment for services shall be made on a monthly billing cycle for any and all monthly services and/or quarterly for any and all quarterly services. Contractor will submit an invoice for services which shall be paid within twenty (20) calendar days. CONTRACT TERMINATION The Owner may terminate this contract in whole, or in part, whenever the Owner determines that such termination is in the best interest of the Housing Authority. Any termination shall be effected by delivery to the Contractor of a Thirty (30) Day Notice of Termination. General Conditions for Non-Construction Contracts Section I follows. STATEMENT OF WORK Pest management is integral to the provision of safe and sanitary housing. The HAEBRP is seeking an effective pest control service provided by companies that are trained, certified and licensed. It is the desire of the HAEBRP for products that, while producing the desired level of effectiveness, pose the least harm to human health and the environment and should be used on all properties serviced under the contract. The work of this contract (in general) is comprised of the following: Areas to be treated shall include, but not be limited to, all dwelling units regardless of whether the units are occupied or vacant, single and multi-story, foundations (where applicable), offices, and community area dumpster enclosures. Community areas and administrative offices shall be treated in the same manner as dwelling units. Pest control services shall include, but not be limited to, the extermination and control of the following list of pests: Roaches - Ongoing quarterly service Rodents (rats/mice) - Ongoing monthly service; as need basis per location Silverfish, bed bugs, ants, spiders, bees, bats, fleas on an as need basis per unit, per building, per site. 3

4 Contractor is required to respond to recalls within a forty-eight (48) hour period. All personnel furnished by the Contractor shall be bonded, licensed, and thoroughly skilled and trained in pest control procedures in accordance with Local, State and Federal laws, and statutes. MATERIALS AND EQUIPMENT: Materials and chemicals shall be generally recognized in the trade as effective and safe for the specific use intended. The Contractor shall be responsible for the selection of materials/chemicals that are known to be the most suitable and effective; however, no chemicals used shall be of a type that is poisonous or injurious to human beings of any age in the quantities that Contractor will use. All chemicals, compounds, and materials shall meet the requirements of the Environmental Protection Agency (EPA) and the Agency will be provided with a list of all chemicals used. Contractor shall provide Agency with Material Safety Data Sheets or similar documents for all chemicals used in the performance of this contract. Chemicals with high residual capabilities and excellent knockdown effect shall be used. These chemicals shall be alternated as needed to obtain the best results against immunity. The chemicals used in the pest control process shall not damage or stain the painted wall surfaces, vinyl floor tile, or household goods and furnishings. All aforementioned damages shall be the responsibility of the Contractor. SCHEDULE AND FREQUENCY: Contractor shall provide the Agency, prior to commencement of work, a six (6) month schedule showing the dates and locations of the communities and other locations to be serviced. Subsequent schedules shall be provided ten (10) working days prior to each six (6) month anniversary. Pest control service for roaches: All dwelling units and locations shall be scheduled and serviced on a quarterly basis, and there will be no charge for call backs. Pest control services will be on a per unit per quarter basis. Pest control service for rodents: All identified sites/locations shall be scheduled and serviced on a monthly basis, and there will be a reduced, set fee for call backs. Services will be on a per site per month basis. All other service for pests as identified above will be on an as needed basis and by direction of Contract Monitor or designee. CHECK-IN PROCEDURE: The Contractor s personnel shall sign in and out with the appropriate Property Manager Office as applicable. The Agency shall provide Contractor a list of all key personnel at that location. Property managers or their designee shall accompany service provider on quarterly pest control service. 4

5 REPORT PROCEDURE: The contractor shall, upon completion of every on-site call, furnish the appropriate Agency representative a work-ticket, which shall be the original, detailing all pest control services, call backs, tests, treatment method and any other treatments by date, time, and location. The appropriate Agency representative, as designated by the Contract Monitor, shall sign all work tickets. A copy of the completed and signed work ticket is a required submittal with the Contractor s invoice and essential to the payment process for completed work. Unsigned work tickets may result in non-payment. Contractor shall inform Agency, in writing, of any unsanitary conditions that effectively negates the pest treatments being performed. Contractor will also inform the appropriate Agency representative of any resident that refuses the service. HOURS OF OPERATION: Work shall be performed during the regular hours of operation, which is Monday through Friday, from 8:00 a.m. to 5:00 p.m. In the event of call backs, said call backs shall be honored within forty-eight (48) hours, excluding Saturday, Sunday and holidays. Contractor will perform services around HAEBRP holidays. ADMINISTRATIVE OFFICES 4730 and 4731 North Boulevard Baton Rouge, LA SITE LOCATIONS AMP 1 LA 03-01, Monte Sano Village LA 03-09, Wood Plaza 3002 East Mason Street 9990 Avenue J Baton Rouge, LA Baton Rouge, LA LA 03-02, Clarksdale LA 03-14, Scotland Villa 801 Swan Street Scotland Avenue Baton Rouge, LA Baton Rouge, LA AMP 2 LA 03-08, Kelly Terrace LA 03-11, Zion Terrace 999 Rosenwald Road 5958 Cadillac Street Baton Rouge, LA Baton Rouge, LA

6 AMP 3 LA 03-05, Turner Plaza 4546 North Street Baton Rouge, LA AMP 4 LA Duane LA 03-06, Ardenwood Village 1701 Duane Street 1957 North Ardenwood Drive Baton Rouge, LA Baton Rouge, LA LA 03-13, Capitol Square 700 North 17 th Street Baton Rouge, LA AMP 5 LA 03-12, Roosevelt Terrace LA 03-15, Sharlo Terrace 1255 West Roosevelt Street 4915 Alvin Dark Drive Baton Rouge, LA Baton Rouge, LA AMP 6 LA RIVERSOUTH AND HOPE VI SCATTERED SITE RENTALS C Thomas Delpit North 2 BR River South Way River South Way River South Way River South Way River South Way River South Way River South Way River South Way River South Way River South Way River South Way River South Way River South Way River South Way River South Way River South Way River South Way River South Way C Thomas Delpit South D Thomas Delpit South Colorado Street 2 10A 611 River South Way 3 11A 609 River south Way 3 57-A 2112 Kansas Street 2 59-A 2122 Kansas Street 3 62-A 2153 Colorado Street 2 63-A 2136 Kansas Street 2 66-A 2167 Colorado Street 3 68-A 311 Polk Street 2 68-A 2171 Colorado Street 3 70-A 349 Polk Street 2 B 1739 Napoleon Street 2 6

7 AMP units Development total 2 BR 3 BR 4 BR Monte Sano Village Clarksdale Scotland Villa Wood Plaza AMP units Zion Terrace Kelly Terrace AMP Turner Plaza AMP units Ardenwood Village Capital Square Duane Street AMP units Roosevelt Terrace Sharlo 78 AMP 6-33 RiverSouth Total

8 BID FORM TO: BID FOR: HOUSING AUTHORITY OF EAST BATON ROUGE PARISH 4731 NORTH BOULEVARD BATON ROUGE, LOUISIANA ATTN: DANNIE THREETON Pest Control Services BATON ROUGE, LOUISIANA PARISH OF EAST BATON ROUGE PROPOSAL DUE: Tuesday, October 4, 2011 THE BIDDER: hereby declares and represents that he: a) has carefully examined the Bidding Documents, b) has clear understanding of the Bidding documents, c) has not received, relied on, or based his bid on any verbal instructions contrary to the Contract Documents or any addenda, d) has personally inspected and is familiar with the project site(s), and hereby proposes to provide all labor, materials, tools, chemicals and equipment as required to perform, in a satisfactory manner, all pest control service(s) of afore referenced sites. BID: For all work required by the contract documents for ADMINISTRATIVE OFFICES 4730 North Boulevard Monthly Service-Rodent Amt. $ 4731 North Boulevard Monthly Service-Rodent Amt. $ BID: For all work required by the contract documents for AMP 1 LA East Mason Monthly Service-Rodent Amt. $ LA Swan Street LA Avenue J Monthly Service-Rodent Amt. $ Monthly Service-Rodent Amt. $ LA Scotland Avenue Monthly Service-Rodent Amt. $ BID: For all work required by the contract documents for AMP 2 LA Rosenwald Road Monthly Service-Rodent Amt. $ LA Cadillac Street Monthly Service-Rodent Amt. $ 8

9 BID: For all work required by the contract documents for AMP 3 LA North Street Monthly Service-Rodent Amt. $ BID: For all work required by the contract documents for AMP 4 LA Duane Street Monthly Service-Rodent Amt. $ LA N. Ardenwood LA North 17 th Street Monthly Service-Rodent Amt. $ Monthly Service-Rodent Amt. $ BID: For all work required by the contract documents for AMP 5 LA Alvin Dark Drive Monthly Service-Rodent Amt. $ LA West Roosevelt Monthly Service-Rodent Amt. $ BID: For all work required by the contract documents for AMP 6 LA RIVERSOUTH AND HOPE VI SCATTERED SITE RENTALS Monthly Service-Rodent Amt. $ C Thomas Delpit North 2 BR River South Way River South Way River South Way River South Way River South Way River South Way River South Way River South Way River South Way River South Way River South Way River South Way River South Way River South Way River South Way River South Way River South Way River South Way C Thomas Delpit South D Thomas Delpit South Colorado Street 2 10A 611 River South Way 3 11A 609 River south Way 3 57-A 2112 Kansas Street 2 59-A 2122 Kansas Street 3 9

10 62-A 2153 Colorado Street 2 63-A 2136 Kansas Street 2 66-A 2167 Colorado Street 3 68-A 311 Polk Street 2 68-A 2171 Colorado Street 3 70-A 349 Polk Street 2 B 1739 Napoleon Street 2 Fee for call back treatment Unit Costs Ea: Silverfish Bed Bugs Ants (Interior) Ants (Exterior) Spiders Per Unit $ Per Unit $ Per Unit $ Per Unit $ Per Site $ Per Unit $ Prices are fixed and shall not be adjusted for the contract period. Contract period is December 1, 2011 through September 30, 2013 with an option to renew for two additional one year periods. Payments shall be made on a month to month period upon satisfactory completion of service. AWARD AND EXECUTION OF CONTRACT: If the bidder is notified of the acceptance of the proposal within forty-five (45) days after opening of bids, the bidder agrees to execute the "Contract Between Owner and Contractor" within ten (10) days after notice from the Owner. If the Bidder fails to complete all requirements for executing contract within ten (10) days after notification, the Owner may reject the Bid and award the contract to the next lowest Bidder. REJECTION OF PROPOSAL: The Bidder understands that the Owner reserves the right to reject any or all bids for just cause. In accordance with La. R.S.38:2212 (A)(1)(b), the provisions and requirements of this Section, those stated in the advertisement for bids, and those required on the bid form shall not be considered as informalities and shall not be waived by any public entity. WITHDRAWAL OF PROPOSAL: The Bidder agrees that this bid shall be good and may not be withdrawn for a period of forty-five (45) calendar days after the scheduled closing time for receiving bids except in accordance with the provisions of R.S.38:2214. NAME OF COMPANY: ADDRESS: BY: TITLE: DATE: 10

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18 Schedule for Site Inspections Access to one unit of each size along with officecommunity space will be provided at each site. DAY ONE Mon., Time Development Monte Sano Village Clarksdale Wood Plaza Kelly Terrace Scotland Villa Address 3002 East Mason, B.R., LA Starting Point 9:00 a.m. 801 Swan St. B.R., LA To Follow 9990 Avenue J B.R., LA Rosenwald Rd B.R., LA Scotland Ave. Zion Terrace 5958 Cadillac St. DAY TWO Tues., Admin Offices North Blvd. Starting Point 9:00 a.m. Turner Plaza Ardenwood Village 4546 North St. B.R., LA To Follow 1957 N. Ardenwood B.R., LA Capital Square 700 North 17th Duane Street 1701 Duane St. RiverSouth Roosevelt Terrace Sharlo Scattered Site 1255 W. Roosevelt St AlvinDark Dr.