MUNICIPAL SERVICES COMMITTEE REPORT

Transcription

1 Tuesday, at 12:05 p.m. Report of a meeting held on Tuesday, at 12:05 p.m. in the City Hall Council Chamber. The following Committee members were in attendance: Chairman: Mayor M. Heyck, Councillor R. Alty, Councillor A. Bell, Councillor L. Bussey, Councillor N. Konge, Councillor S. Morgan, Councillor J. Morse, Councillor S. Payne, (12:25 p.m.) and Councillor R. Silverio. The following members of Administration staff were in attendance: S. Bassi-Kellett, E. Bussey, D. M. Gillard, C. Greencorn, N. Naidoo, K. Penney, G. White, S. Woodward, and S. Jovic. Item Description 1. There were no disclosures of pecuniary interest. 2. Committee agreed unanimously to amend the agenda to include a discussion regarding policies and an in camera personnel matter.

2 3. Committee heard a presentation from Planning and Development regarding the Building Bylaw. 4. Committee read a memorandum regarding whether to initiate discussions with the Government of the Northwest Territories for the purpose of entering into a Delegation Agreement for Plan Review, pursuant to the Fire Prevention Act. Committee noted that in October 2017 Council directed Administration to proceed with the review, repeal and replacement of Building By-law No. 4469, as amended. The goal of the new by-law is to provide a clear and consistent framework, clarity of process and be responsive to client needs. In advance of presenting a new by-law, Administration would like to establish the framework in which the Building Inspections Division undertakes its work. This memorandum also addresses recommendation PS1 from the Planning & Development Operational Review (the Review ) which required the City to work towards delegated authority from the Government of the Northwest Territories (GNWT) for fire safety reviews as a means of improving coordination and overall customer service. Council Goal #1: Better Engagement with Stakeholders Council Goal #5: Stronger Internal Working Relationships and Accountability Committee noted that applicable legislation, by-laws, studies, plans include: 1. Cities, Towns and Villages Act S.N.W.T. 2003; 2. Fire Prevention Act R.S.N.W.T 1988; 3. Building By-law No. 4469, as amended; and 4. National Building Code and associated referenced documents. Committee noted that as part of Administration s work to review, repeal and replace of the Building By-law the first step is to determine what codes and standards the by-law should reflect. This memorandum recommends adopting certain codes and standards within a three year time frame. Once the relevant codes and standards are adopted, Administration will proceed with the comprehensive review of the Building Bylaw within the context of specific codes and standards. The delegation of authority can directly address the concerns highlighted in the department Operational Review which required the City to work towards delegated authority from the GNWT for fire safety reviews as a means of improving coordination and overall customer service. Committee requested that Administration provide an update to Council on the status of current initiatives arising from the Planning and Development Operation Review. Committee requested that Administration provide an update to Council regarding the Fire Prevention Act Resolution submitted to NWTAC. Committee recommends that Council direct Administration to initiate discussions with the Government of the Northwest Territories Department of Municipal and Community DM# Page 2

3 Affairs in order to enter into a Delegation Agreement pursuant to the Cities, Towns and Villages Act and the Fire Prevention Act. 5. Committee read a memorandum regarding whether to accept the Intercultural Heritage & Placemaking Plan and authorize the expenditure of $45,000 for the implementation of the Plan. Committee noted that the City of Yellowknife Heritage Committee has committed to sharing a more inclusive story of Yellowknife s identity and heritage in its activities to promote Yellowknife s history. In recent years, the Committee has partnered with the Yellowknives Dene First Nation (YKDFN) on a number of significant initiatives, organizing a bus tour focusing on Yellowknives Dene oral history, sponsoring an interactive Hide Tanning Revitalization Project in Somba K e Park, and encouraging funding submissions for projects with a focus on indigenous heritage and history. Additionally, Council has made changes to the structure of the Heritage Committee to include a designated seat for a representative from the YKDFN. On January 23, 2017, Council passed motion # to authorize the expenditure of $5,000 toward Historical Research Consulting and Graphic Design Work for a heritage themed Public Signage Initiative with funds from the Heritage Committee Reserve Fund. Since that time work has progressed and the initiative was re-branded the Intercultural Heritage & Placemaking Plan ( the Plan ) to highlight its focus on intercultural heritage. The Plan is now ready for approval and implementation and requires approval of $45,000 for the proposed budget of $50,000 for the project. Pursuant to the Heritage Committee Terms of Reference all Heritage Committee projects or initiatives above $3,000 require approval by Council based on a memorandum and recommendation from Administration. Council Goal 1: Better Engagement with Stakeholders Council Goal 2: Downtown Revitalization Council Motion # That projects or initiatives which (a) fall outside of the approved budget, (b) are above $3,000, or (c) may conflict with City By-laws or procedures or Council Goals and Objectives, require approval by Council based on a memorandum and recommendation from Administration. Council Motion # That Council authorize the expenditure of $5,000 toward Historical Research Consulting and Graphic Design Work for a heritage themed Public Signage Initiative with funds from the Heritage Committee Reserve Fund. DM# Page 3

4 Heritage Committee Strategic Theme 2: Sharing a More Inclusive Story of Yellowknife s Identity & Heritage Heritage Committee Strategic Theme 3: Supporting a Prosperous Heritage Tourism Economy Heritage Committee Motion, July 19, 2017: That Committee recommends: 1. The approval the Intercultural Heritage & Placemaking Plan, as amended; and 2. The expenditure of $45,000 for commemoration of historic sites which have significance to both the Yellowknives Dene history and that of the non- Indigenous settlement of Yellowknife (or a Heritage-themed Public Signage Initiative). Heritage Committee Motion, June 20, 2018: That Committee approve the Draft Intercultural Placemaking Plan as amended. Committee noted that applicable legislation, by-laws, studies, plans include: 1. General Plan By-law No. 4656, as amended; 2. Zoning By-law No. 4404, as amended; 3. Heritage By-law No. 4540; and 4. Heritage Committee Terms of Reference, as amended. The Intercultural Heritage & Placemaking Plan is part of the City of Yellowknife Heritage Committee s continuing effort to celebrate an inclusive story of Yellowknife s heritage. The City of Yellowknife and YKDFN are in the process of cultivating a growing collaboration. The implementation of the proposed plan will provide tangible evidence of this partnership and support Council objectives around tourism, economic development, and downtown revitalization. Further, the plan will contribute to the ongoing work toward reconciliation between the City of Yellowknife and the YKDFN, thus implementing Truth and Reconciliation Commission of Canada s Calls to Action. Committee recommends that Council: 1. Accept for information, the Intercultural Heritage and Placemaking Plan; and 2. Approve an expenditure of $45,000 from the Heritage Committee Reserve Fund for the implementation of the Intercultural Heritage and Placemaking Plan. 6. Committee read a memorandum regarding whether to authorize the expenditure of $5,000 from the Heritage Committee Project Funding budget for the Dene Nahjo Urban Hide Tanning Camp. Committee noted that Dene Nahjo s mission is to advance social and environmental justice for northern peoples while promoting Indigenous leadership by fostering emerging leaders. DM# Page 4

5 The organization strives to live, learn and celebrate their cultures, languages and Indigenous values on the land, guided by their elders, to strengthen relationships in the North. The Heritage Committee has contributed to the Dene Nahjo Urban Tanning Camp for the last two consecutive years with $5,000 approved in 2017 and $3,000 approved in The Heritage Committee plans to continue its support for the 2018 Urban Hide Tanning Camp. On June 20, 2018, the Heritage Committee approved by motion the expenditure of $5,000 for the Dene Nahjo Hide Tanning Project as part of its 2018 Project Funding Budget. Pursuant to the Heritage Committee Terms of Reference, as amended, all Heritage Committee projects or initiatives above $3,000 require approval by Council based on a memorandum and recommendation from Administration. Council Goal 1: Better Engagement with Stakeholders Council Goal 2: Downtown Revitalization Council Motion # That projects or initiatives which (a) fall outside of the approved budget, (b) are above $3,000, or (c) may conflict with City By-laws or procedures or Council Goals and Objectives, require approval by Council based on a memorandum and recommendation from Administration. Heritage Committee Strategic Theme 2: Sharing a More Inclusive Story of Yellowknife s Identity & Heritage Heritage Committee Strategic Theme 3: Supporting a Prosperous Heritage Tourism Economy Heritage Committee Motion, June 20, 2018: That Committee approve the expenditure of $5, from the Heritage Committee Project Funding budget for Dene Nahjo s Urban Tanning Camp, which will occur in September of Committee noted that applicable legislation, by-laws, studies, plans include: 1. Heritage By-law No. 4540; and 2. Heritage Committee Terms of Reference, as amended. Initiatives such as the Urban Hide Tanning Camp provide opportunities for the City of Yellowknife to recognize and support the local Indigenous knowledge and skills present in the community. Funding the Urban Hide Tanning Camp is in keeping with the Heritage Committee s goal of sharing a more inclusive story of Yellowknife s identity and heritage; and supporting a prosperous heritage tourism economy. DM# Page 5

6 Committee recommends that Council approve the expenditure of $5,000 from the Heritage Committee Project Funding budget for the Dene Najho Urban Hide Tanning Camp. 7. Committee read a memorandum regarding whether to appoint Darren Lucas as a Development Officer for the City of Yellowknife. Committee noted that pursuant to the Zoning By-law No. 4404, as amended, Development Officers must be appointed by resolution of Council. Darren Lucas has been hired as a Development Officer for the City of Yellowknife, thus necessitating a resolution to appoint him as a Development Officer. Council Goal #5: Stronger Internal Working Relationships and Accountability Committee noted that applicable legislation, by-laws, studies, plans include: Community Planning and Development Act; and Zoning By-law No. 4404, as amended. The timely appointment of Development Officers helps ensure that proper levels of staffing and resources are achieved. Committee recommends that: 1. Pursuant to s. 2.2 of Zoning By-law No. 4404, as amended, Darren Lucas be appointed as a Development Officer for the City of Yellowknife; and 2. The term of appointment shall expire upon termination of employment with the City of Yellowknife. 8. Committee accepted for information the minutes of the Audit Committee from July 26, Committee discussed policies. Councillor Morse served notice that he will move the following motion at the next regularly scheduled Council meeting: That Council direct Administration to: 1. bring forward enhancements to the Respectful Workplace and Anti-Harassment Policy, the Security Camera Policy and the Ethical Conduct for City of Yellowknife Employees for Council consideration; 2. modernize the Degrees of Discipline policy; and DM# Page 6

7 3. bring forward a Public Complaints Policy for Council consideration. 10. Councillor Bussey moved, Councillor Alty seconded, That Committee move in camera at 1:29 p.m. MOTION CARRIED UNANIMOUSLY 11. Committee discussed a memorandum regarding a whether to appoint a member to serve on the City of Yellowknife Development Appeal Board. 12. Committee discussed a personnel matter. 13. Councillor Bussey moved, Councillor Alty seconded, That Committee return to an open meeting at 1:38 p.m. Business arising from the in camera session MOTION CARRIED UNANIMOUSLY 14. Committee read a memorandum regarding a whether to appoint a member to serve on the City of Yellowknife Development Appeal Board. Committee noted that Mr. Aidan Kennedy has resigned from the Development Appeal Board. It is the practice of the City of Yellowknife to advertise all vacancies for boards and committees. The City has advertised the vacancy on the Development Appeal Board in the Capital Update and the City s website. Council Goal #1: Better Engagement with Stakeholders. Motion # , as amended by # , # and # : The following policy be adopted with respect to appointments to municipal boards and committees: i. The maximum consecutive years that an individual may serve on any one board or committee is six. ii. Individuals who have served the maximum six-year period on one municipal board or committee shall be eligible to be appointed to another board or committee. DM# Page 7

8 iii. No individual shall be precluded from serving concurrent terms on more than one municipal board or committee. iv. Notwithstanding that an individual appointee has served less than six years on a particular board or committee, Council may, after the expiration of the first or subsequent terms of that appointee, advertise for applicants to fill a vacancy on that board or committee. v. Notwithstanding clause (i.) of this policy, should the City receive no applications to fill a vacancy on any particular board or committee, the six year maximum limitation may, at the discretion of City Council, be waived. vi. Should the City receive no applications to fill a vacancy on any particular board or committee, City Council may appoint a member of the public at their discretion. Applicable legislation include: 1. Community Planning and Development Act; and 2. Zoning By-law No. 4404, as amended. The appointment of members will ensure that the Development Appeal Board has a full complement of members. A full complement of Board Members will ensure that hearings can be held in a timely manner. Committee recommends that Council appoint Brodie Costello to serve, for a three (3) year term effective September 11, 2018 until September 10, 2021, on the City of Yellowknife Development Appeal Board. 15. The meeting adjourned at 1:38 p.m. DM# Page 8