MEETING NO. 18. Mayor Bob Simpson and Councillors John Brisco, Ed Coleman, Scott Elliott, Ron Paull, Laurey-Anne Roodenburg and Sushil Thapar

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1 MEETING NO. 18 A Regular Meeting of the Municipal Council of the City of Quesnel was held on the 26th day of June, 2018 commencing at 7:00 p.m. at City Hall Council Chambers. Present: Mayor Bob Simpson and Councillors John Brisco, Ed Coleman, Scott Elliott, Ron Paull, Laurey-Anne Roodenburg and Sushil Thapar Staff Members in Attendance: City Manager Byron Johnson, Director of Capital Works and Infrastructure Chris Coben, Director of Development Services Tanya Turner, Director of Emergency Services/Fire Chief Sylvain Gauthier, Economic Development Officer Amy Reid and Executive Assistant Rhya Hartley (Recorder) There were two members of the media in attendance and approximately twelve members present in the gallery for portions of the meeting. A. CALL TO ORDER - MAYOR BOB SIMPSON Mayor Bob Simpson called the meeting to order at 7:00 p.m. and recognized that this meeting is taking place on the traditional territory of the Lhtako Dene Nation. B. APPROVAL OF AGENDA: MOVED Councillor Thapar, Seconded Councillor Paull and resolved: THAT Council approves the June 26, 2018 Regular Meeting of Council Agenda with the following amendments: ADD: Staff Report; J.9) - Funding for City Forestry Initiatives CHANGE ORDER TO ACCOMMODATE GALLERY: J.6) - Transit Service Hours addressed before H. Committee Reports C. ADOPTION OF REGULAR MINUTES: C.1) Adopt Regular Council Meeting Minutes of June 19, MOVED Councillor Paull, Seconded Councillor Roodenburg and resolved: THAT Council approves the June 19, 2018 Quesnel City Council Regular Meeting Minutes. D. PRESENTATION(S): (NONE) E. DELEGATION(S): E.1) BC Hydro - Peace to Kelly Lake Capacitors Project - Mark Alexander, Project Manager, and Sabrina Locicero, Stakeholder Engagement (Dave Mosure, BC Hydro Community Relations, in Gallery Attendance) E.2) BC Hydro representatives, Mark Alexander, Project Manager, and Sabrina Locicero, Stakeholder Engagement, explained that the Peace Region currently generates over 30% of the total electricity produced in the province, however, the lines in the area are at 95% capacity and will eventually not be able to maintain voltage. The Peace to Kelly Lake Capacitors project will address transmission capacity issues from the Peace Canyon Generating Station at Hudson Hope, BC to the Kelly Lake Substation near Clinton, BC. BC Hydro is exploring three project alternatives through public engagement with First Nations and stakeholders. The final option and project scope will be announced by early 2019 with anticipated completion between For more information please visit City of Quesnel Economic Development Strategy - Final Draft - Randy Sunderman, Peak Solutions Consulting 1

2 Meeting No.18 Page 2 of 6 Randy Sunderman of Peak Solutions Consulting, presented the draft City of Quesnel Economic Development Transition Strategy ( Strategy ). The Strategy identifies long-term economic development direction and actions that reflect Quesnel s visions for future prosperity, in accordance with broader community development goals. The Strategy also builds on the City s Economic Development initiatives aimed at economic diversification and community well-being. The Strategy focuses on five goals: 1. Attract and Retain a diverse and growing population through the provision of local services, amenities, and a strong sense of place; 2. Diversify the economic base by creating a positive business climate and encouraging innovation. 3. Develop Quesnel as a destination for visitors with improved infrastructure, hosting capacity, and marketing. 4. Quesnel s brand is based on nature and this should infuse and inspire all activities undertaken in the strategy 5. First Nations partnerships in economic diversification and collaboration on strategic project development. Next steps include Council approving the Strategy at a future council meeting. F. ITEMS ARISING FROM PREVIOUS SPECIAL CLOSED MEETINGS: (NONE) G. UNFINISHED BUSINESS: (NONE) [J.6) - Transit Service Hours addressed here] H. COMMITTEE REPORTS: H.1) Quesnel Age Friendly Initiative Committee - Age-Friendly Assessment and Action Plan 2018 (Motion to Approve) - Mayor Simpson to Discuss The Age-Friendly Assessment and Action Plan 2018 framework was created through citizen engagement and is the first step in the Age Friendly Designation process. Age Friendly British Columbia identifies eight key accessible, inclusive and safe features for an age friendly community: outdoor spaces/public buildings, transportation, housing, social participation/recreation, respect/social inclusion, civic participation/information, communication/information, community support/health services. Next steps include prioritizing and implementing the recommendations and sharing the plan MOVED Councillor Thapar, Seconded Councillor Roodenburg and resolved: THAT Quesnel City Council adopts the City of Quesnel 2018 Age-Friendly Assessment and Action Plan as presented to Council at the June 26, 2018 Regular Meeting of Council. H.2) Executive Committee - Draft Meeting Minutes - Councillor Elliott to Report (Motion to Approve) 1. June 5, 2018 (No Recommendations) MOVED Councillor Elliott, Seconded Councillor Thapar and resolved: THAT Council approves the June 5, 2018 Executive Committee Meeting Minutes. H.3) Policy and Bylaw Committee - Draft Meeting Minutes - Councillor Roodenburg to Report (Motion to Approve) 1. June 12, 2018 (No Recommendations) MOVED Councillor Roodenburg, Seconded Councillor Paull and resolved: THAT Council approves the June 12, 2018 Policy and Bylaw Committee Meeting Minutes. H.4) Financial Sustainability and Audit Committee - Meeting Minutes - Mayor Simpson to Report 1. June 14, Draft (Recommendations) MOVED Councillor Elliott, Seconded Councillor Paull and resolved: THAT Council approves the June 14, 2018 Financial Sustainability and Audit Committee Meeting Minutes. 2

3 Meeting No.18 Page 3 of 6 I. COUNCIL REPORTS AND DISCUSSION ITEMS: I.1) Draft Letter to the Honourable Mike Farnworth, Minister of Public Safety and Solicitor General - Policing Issues - Mayor Simpson to Discuss MOVED Councillor Elliott, Seconded Councillor Brisco and resolved: THAT Quesnel City Council endorses the content of the letter addressed to the following recipients regarding "Law Enforcement Resources - City of Quesnel": - Minister of Justice and Attorney General of Canada; - Minister of Public Safety and Emergency Preparedness; - Public Safety and Solicitor General of British Columbia; and - Attorney General of British Columbia. I.2) 2018 Calendar of Special Meetings and Strategic Initiatives - Mayor Simpson to Report (Brought forward for informational purposes only; no resolution(s) considered.) I.3) Council Report #13/ Union of British Columbia Municipalities - Meeting Requests for 2018 Annual Convention - Mayor Simpson to Report MOVED Councillor Elliott, Seconded Councillor Thapar and resolved: THAT Quesnel City Council approves the Meeting Requests for UBCM, with the addition of Wildfire Recovery. J. CITY STAFF REPORTS: J.1) Administration Report #73/18 - OCP Rezone (RZ at 772 Rita Road) - Director Turner to Report MOVED Councillor Thapar, Seconded Councillor Paull and resolved: THAT Council received Administration Report #73-18 regarding the proposed rezoning application for 772 Rita Road; J.2) AND THAT Council will address any bylaw readings and/or set the public hearing day for proposed Bylaw Zoning Amendment Bylaw No.1856 under the Bylaw section of the June 26, 2018 Regular Council Agenda. Administration Report #74/ Emergency Fire Protection Services Agreement - Dunkley Lumber Ltd. - Director Gauthier to Report MOVED Councillor Roodenburg, Seconded Councillor Coleman and resolved: THAT Council approve the renewal of the Emergency Fire Protection Services Agreement with Dunkley Lumber Ltd. J.3) Administration Report #72/18 - Quesnel Wells Field Project Update - Director Coben to Report MOVED Councillor Elliott, Seconded Councillor Brisco and resolved: THAT Council receives Administration Report #72/2018 regarding an informational update to re-engage all stakeholders in the community on the status of the longterm project entitled "Quesnel Well Fields Project". J.4) Administration Report #75/18 - Barkerville Brewing Co. - Patio Request - Director Turner to Report MOVED Councillor Elliott, Seconded Councillor Brisco and resolved: THAT Quesnel City Council amend the recommendation provided by staff in report #75/18 - Barkerville Brewing Co. proposed outdoor seating area with liquor service, to waive the annual fee of $ for use of the patio space for 2018, 3

4 Meeting No.18 Page 4 of 6 and to require an encroachment fee consistent with the Outdoor Café Regulation Bylaw in future years MOVED Councillor Elliott, Seconded Councillor Paull and resolved: THAT Council approves Staff amending the existing Encroachment Agreement to allow the use of a 360 ft2 outdoor seating area (patio) at 185 Davie Street on a seasonal basis subject to the following conditions: Providing a revised Certificate of Location which shows all existing encroachment areas and the newly proposed patio space (seasonal) encroachment; Specifying in the revised Encroachment Agreement that the outdoor space can only be on a seasonal basis (beginning of April until end of September); Providing certificate of insurance to the City which names the applicant as insured and the City insured as an additional name, with limits of not less than $2 million dollars; Including a termination clause in the Encroachment Agreement to require permanent removal of the encroachment should City require use of this space in the future; and Moving the existing concrete planters between the patio and Kinchant Street to provide an additional barrier from vehicular traffic; AND THAT Council will not require a fee of $ for 2018 for the use of the patio space as recommended for the encroachment for 2018, and state in the encroachment agreement that future fees will be consistent with the annual fee required in the Outdoor Café Regulation Bylaw. J.5) Administration Report #67/18 - City of Quesnel 2018 Annual Report - City Manager Johnson to Report (Motion to Approve) MOVED Councillor Thapar, Seconded Councillor Brisco and resolved: THAT Quesnel City Council approves the 2018 City of Quesnel Annual Report. J.6) Administration Report #77/18 - Transit Service Hours - School District Schedule and Relocation of Quesnel Junior School - City Manager Johnson to Report on behalf of Director Norburn [J.6) - Transit Service Hours addressed before H. Committee Reports] MOVED Councillor Brisco, Seconded Councillor Elliott and resolved: THAT Quesnel City Council approves the allocation of approximately 200 additional service hours to the Quesnel Transit schedule to better align it with the bell schedule at Correlieu Secondary and Quesnel Junior Schools MOVED Councillor Roodenburg, Seconded Councillor Thapar and resolved: THAT Quesnel City Council direct staff to schedule a meeting with the School District #28 Board & Administration, City Council and City Staff to address potential issues arising from the Quesnel Junior School relocation. J.7) Administration Report #76/18 - Pinecrest Water Trunk Main (Award Contract) - Director Coben to Report MOVED Councillor Paull, Seconded Councillor Thapar and resolved: THAT Quesnel City Council direct staff to proceed with awarding the General Contract for the Pinecrest Water Trunk Main Project to Canadian Western Mechanical for $618,877.10, plus applicable taxes, to be allocated from the Pinecrest Water System Upgrade Project surplus. 4

5 Meeting No.18 Page 5 of 6 J.8) Administration Report #5F-18 - Bylaw of the Month Program - Water Sprinkling/Irrigation Regulations - Director Turner to Report MOVED Councillor Roodenburg, Seconded Councillor Elliott and resolved: THAT Council receives Administration Report #5F/18 regarding the Bylaw of the Month program; AND THAT Council approves of City Staff's strategic education/enforcement around developing awareness of the City's sprinkling/irrigation regulations in an attempt to eliminate any over-watering of lawns, gardens and property, as per Section 7 of the City of Quesnel Water Regulation Bylaw J.9) Administration Report #78/ Funding for City Forestry Initiatives - City Manager Johnson to Report MOVED Councillor Coleman, Seconded Councillor Brisco and resolved: THAT Quesnel City Council approves the use of up to $20,000 from the Wildfire Recovery Reserve to further forestry initiatives of Council. K. COUNCIL INFORMATION PACKAGE: K.1) Receive Council Information Package - Issue # MOVED Councillor Thapar, Seconded Councillor Brisco and resolved: THAT Council receives all items contained within the Council Information Package, Issue 12. L. CORRESPONDENCE: L.1) District of Wells - ArtsWells - Request for Cell Guards MOVED Councillor Paull, Seconded Councillor Roodenburg and resolved: THAT Council approves allowing City of Quesnel Cell Guards to assist the District of Wells with security for the ArtsWells Festival, from August 3-6, 2018 provided: 1. All costs are covered by the Wells R.C.M.P. budget; and 2. This request does not affect the Cell-Guard operations of the Quesnel R.C.M.P. detachment. M. BYLAWS: M.1) Bylaw Official Community Plan Rezone Amendment (Regional Shopping Centre at 772 Rita Road) - First and Second Readings (Please See Agenda Item J.1 for Bylaw) MOVED Councillor Paull, Seconded Councillor Elliott and resolved: A bylaw entitled City of Quesnel Zoning Amendment Bylaw No of 2018 receives first and second readings, subject to the conditions listed in Administration Report #73/2018 and presented to Council at the June 26, 2018 Regular Council Meeting; N. NEW BUSINESS: (NONE) AND THAT Council sets the Public Hearing, regarding proposed Bylaw 1856, for 7 pm, Tuesday, July 24th, 2018 at City Hall Council Chambers. O. INFORMATION AND QUESTION PERIOD: 5

6 Meeting No.18 Page 6 of 6 O.1) O.2) O.3) Changes to Upcoming Meeting Schedule - None. Changes to Committee Appointments - None. Announcements/Future Events The following community information/announcement was made: Sunday, July 1, 2018: - Quesnel Canada Day celebrations in LeBourdais Park; 11:00 am - 3:00 pm, with the Seniors Strawberry Tea held at the Billy Barker Casino this year from 12:30-2:30 pm - Please Contact Honey Affleck to Confirm Reservation. - Barkerville Canada Day 'Dominion' celebrations; 11:00 am - 11:00 pm O.4) Gallery Questions - None P. ADJOURNMENT: MOVED Councillor Thapar, Seconded Councillor Coleman and resolved: THAT Council adjourned the June 26, 2018 Regular Meeting of Council at 9:24 p.m. CERTIFIED CORRECT Mayor Bob Simpson, Presiding Member Byron Johnson, Corporate Officer 6