Content. Message of the Hon. Minister of Public Administration & Home Affairs 1

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2 Content Message of the Hon. Minister of Public Administration & Home Affairs 1 Message of the Hon. Deputy Minister of Public Administration & Home Affairs 2 Message of the Secretary 3 Introduction 4 Vision 4 Mission 4 Objectives 5 Strategies 5 Functions 6 Organization Structure 8 Division Introduction 911 Key Achievements Policy Decisions Progress Public Administration Division 2227 Home Affairs 2832 Internal Administration & Administrative Reforms Division 3335 Other Divisions 3640 Services Divisions 4147 Account Report

3 Towards a Modern and Stable Public Service. It is a great pleasure for me to add few words to the Performance Evaluation Report 2011 of the Ministry of Public Administration and Home Affairs. I am proud to state that we were able to achieve the significant role expected from the Ministry of Public Administration and Home Affairs according to the Mahinda Chinthana Policy Manifesto in 2011 in an efficient and productive manner. We had the opportunity during that period to enhance the supervision on the progress in the process for considering the suggestions and complaints made by the general public and also to obtain the views of the public in response to the public service delivery and the assistance provided to them to get their needs satisfied by the Divisional Administration whilst holding the responsibility of the Ministry by way of implementing citizen charter at the offices under this Ministry. Further, we were able to take necessary measures to conduct various surveys also. Action has been taken to establish the District Secretariat as the Center for Development Management in the implementation of longterm, midterm and shortterm large and small scale projects launched at present by the government. EDivisional Secretariat System has been initiated in Colombo with a view to provide solutions to the needs of the general public promptly, so as to suit to the modern world of information technology and it is expected to extend this programme to other districts. Further, it should be noted here that EPension system of the Department of Pensions and ECivil Registration System of the Department of Registrar General are achieving a great success. In the meantime necessary measures have been taken to satisfy the expectation of the public establishing in North and East Provinces. At this juncture I purely believe that the District and Divisional Administration whilst keeping in mind the responsibility, make their utmost dedication showing great interest to make the various projects implemented with a view to transform Sri Lanka into most developed country in Asia, a success. I am fortunate to receive the fullest cooperation from Hon. Wijaya Dahanayaka, Deputy Minister of Public Administration and Home Affairs in our effort to perform the responsibilities of the Ministry. So I extend my gratitude to Deputy Minister for his great support. I, whilst appreciating the service of the Secretary of the Ministry of Public Administration and all members of the staff who extend their cooperation proving admirable contribution in our effort to achieve the targets in No doubt they deserve my gratitude. W.D.J. Senevirathne (Member of Parliament) Minister of Public Administration and Home Affairs January

4 Dedicated for People Friendly Service Delivery First of all it is my responsibility to extend my gratitude to H.E. the President for his decision to appoint me as the Deputy Minister of this important Ministry. The opportunity granted me to fulfill the tasks and responsibilities of the post of the Deputy Minister of Public Administration and Home Affairs has undoubtedly opened a new path to me. In the meantime I am privileged to serve under the guidance of Hon W.D.J. Seneviratne, one of the most senior as well as experienced Minister of the Government. During this period I had a great opportunity to serve the people of our country directing District and Divisional Secretaries as well as Grama Niladharies serving at District and Divisional Secretariats under the Ministry of Public Administration and Home Affairs, which is the center for public administration, and also to understand the social behavior of the present Sri Lanka. Further this can be shown as a period which proved me the effectiveness and the practicability of the concept Gama Hada Rata Hadamu,the central theme of Mahinda Chinthana,which makes the way to transform country to the miracle of Asia. The decision taken by H.E. the President to introduce information technology for managing administrative functions with a view to enhance productivity and efficiency of public administration should be pointed out as one of the progressive steps taken during this year to ensure people friendly service delivery. Further the action taken by Hon Minister to make recruitments to several services based on skills and merit identifying the vacancies existed in public service for a considerable period should also be highlighted as a significant step of this year. Sri Lanka Institute of Development Administration and the Public Services Training Institute made their contribution to establish a public service with good governance and productivity by way of training and developing new recruits of public service. As in 2011, my main future objective is also to make my utmost contribution for the establishment of an excellent and people friendly public service through an optimum administrative methodology at national and divisional level, which ensures maximum utilization of human resource, whilst extending my fullest cooperation and assistance to Hon Minister to make Mahinda Chinthana policy manifesto a reality. At this juncture, I make this opportunity to extend my heartfelt gratitude to H.E. the President who lends his hand in each and every way to establish an excellent public service under Mahind Chinthana policy manifesto and to Hon W.D.J. Seneviratne, Minister of Public Administration and Home Affairs for his dedication and guidance. Further I should extend my gratitude to the staff including Mr P.B.Abeykoon, the Secretary, Ministry of Public Administration and Home Affairs since the cooperation extended by them is highly commendable in achieving the goals of the Ministry in D.W.W.Dahanayake (Member of Parliament) Deputy Minister of Public Administration and Home Affairs January

5 An effective public service aimed at the process of national development. I am proud to state first of all that the Ministry of Public Administration and Home Affairs, the main center for civil administration of the country, is one of the leading institutions to which a major role has been entrusted in the process of national development. Accordingly it has become the main responsibility of the public servant to ensure a productive as well as efficient service delivery to the public within a policy frame with a view to make future goals of the country a success. The necessity of a wellbalanced process of national development has been clearly highlighted specially by the Mahinda Chinthana towards a new Sri Lanka2005 and Mahinda Chinthana policy manifesto. Therefore in order to make such process a reality, necessary measures have been taken under the supervision of the Ministry of Public Administration and Home Affairs to ensure prompt service delivery to the whole community, whilst dedicating District Secretariats at district level, Divisional Secretariats at divisional level and Grama Niladhari offices at rural level. Public servant is bound to provide his service as a service provider, leader in the journey towards development as well as a partner and supervisor. Information technology has been introduced at district and divisional level to ensure efficient and productive service through proper human resources management within decentralized administration and it is now being operated at satisfactory level. This Information Technology network specially provides a great assistance in making the public aware of disasters promptly and in attending grievances of the public and further in making proper remedial measures. In the meantime the civil administration of North and East provinces which had become a dream to the people of those areas for a long time has now been reestablished and at present development projects are now being launched whilst infrastructure facilities are also completed. Further action has been taken to ensure a maximum public service delivery at such areas. Department of Pensions and the Department of Registrar General under this Ministry have now been transformed to two leading institutions which provide valuable service to the Sri Lankans applying information technology at the maximum level. At this juncture I humbly note that it is my expectation to extend these services ensuring efficiency in future. It is my duty to extend my gratitude to Hon W.D.J. Senevirathne, Minister of Public Administration and Home Affairs and Hon D.W.W.Dahanayaka, Deputy Minister of Public Administration and Home Affairs for their leadership and guidance in the fulfillment of my responsibilities of the Ministry. Further at this moment I hereby extend my gratitude to the Heads and the staff of Department of Pensions, Department of Registrar General, Sri Lanka Institute of Development Administration, all District and Divisional Secretariats, Public Services Training Institute and the Ministry of Public Administration and Home Affairs for making their contribution to achieve goals in P.B.Abeykoon Secretary, Ministry of Public Administration and Home Affairs January

6 INTRODUCTION The Ministry of Public Administration and Home Affairs as the Centre of Civil Administration facilitates and coordinates services related to the Public Administration, District Administration, Divisional Administration, Village Administration, Civil Registration and Employees Welfare. It deals with number of functional areas such as Public Policy Making on Organizational Excellence, Human Resource Management, Institutional Development, Electronic Government and Good Governance targeting Social and Economic Development along with the National Priorities of the Government. The strategic framework of the Ministry of Public Administration and Home Affairs is as follows: VISION An Excellent Public Service to the Nation MISSION To ensure an Excellent Public Service through Sound National and Regional Administrative System with Competent Human Resources 4

7 OBJECTIVES To formulate efficient public policies on Recruitment, Remuneration and other Service Conditions in Human Resource Management (HRM) of Public Service. To develop strategies to reorient mindset of existing Public Servants in responding to People s needs To formulate and implement new Management Structures and Systems to enhance Productivity and Quality in the Public Service. To establish and share a System of Values (Result Oriented Attitudes, Accountability, Resource Prudence, Impartiality, Transparency etc.). To identify Training Requirements of Public Sector to facilitate and conduct Training Programmes. To formulate and execute Pension and Programmes to address the issues related to Pension System. To improve the Public Financial Management including Assets Management in the Civil Administration system. To enhance efficiency and effectiveness of the Decentralized Administrative System. To devise framework for Institutional Development in the Public service, capable of achieving development objectives and priorities of the Government. To promote Application of Information and Communication Technology to improve Productivity and Quality of service delivery. To enhance the Competency of the Staff in the Public Service. To upgrade, develop and execute Guidelines for System Simplification and Process Reengineering in the Public Service to meet the changing environment. To facilitate and coordinate the District, Divisional and Village Administration. To perform functions delegated by law including Civil Registration and Document Management To facility, coordinate and manage Projects related to Civil Administration, e Government etc funded by Donors as well as Government of Sri Lanka To organize and coordinate State Functions and Festivals including Independence Day Ceremony STRATEGIES Prudent Policy and Regulatory Framework for an efficient Human Resource Management System in the Public Service Administrative Reforms towards Process Reengineering and System Development to improve productivity in the Public Service Delivery Competitive Recruitment and Selection Process in Public Service. Demand Oriented Capacity Development and Competency Matching Decentralized Institutional Networks to take the Service Delivery to close to the Citizens Decentralized Network of Civil Registration and Automated / Prudent Document Management System Application of Information and Communication Technology for Quality Improvement and Transparent in Service Delivery of the Public Service Citizens / Clients Charter to standardize the Service Delivery towards Citizens Centric Public Service 5

8 FUNCTIONS Management 01. Implementation of policies, plans and programmes pertaining to the subject of Public Administration and Home Affairs 02. Management of services pertaining to Combined Services, Sri Lanka Administrative Service, Sri Lanka Engineering Service, Sri Lanka Scientific, Technological and Architectural Services 03. Management, monitoring and coordination of all agencies come under the purview of the Ministry including District & Divisional Administration 04. Provide financial and administrative support services to the agencies which come under the Ministry of Public Administration and Home Affairs 05. Development of Human Resources in public service 06. Making arrangements for capacity building of Public Service 07. Assist in formulation of Administrative Reforms Policies and implement them in the Ministry and institutions under purview of the Ministry 08. Testing, practice and application of new public management concepts. Statutory 01. Formulation and implementation of policies on public service Pension, W&OP schemes and Public Service Provident Fund 02. Formulation, Interpretation and Revision of provisions in the Establishment Code 03. Organizing the National Independence Day Ceremony and other state ceremonies 04. Implementation of Holiday Act 05. Policy Formulation and Implementation of Civil Registration (Births, Marriages and Deaths). Social Welfare of Public Servants 01. Formulation and implementation of social security schemes for public servants (Agrahara Insurance Scheme, Property Loan etc ) 02. Providing housing facilities for Public Servants and allocation of Government Quarters 03. Management of Holiday Bungalows, Circuit Bungalows for Public servants and management of Pensioners Holiday Resort. 04. Providing Official Transport Facilities 6

9 Organization Public Administration Establishments Division Combined Services Division Pensions and Housing Division Pensions Department Research and Development Division Home Affairs District Administration Division Divisional Administration Division Grama Niladhari Administration Division Registrar General s Department Internal Administration and Administrative Reforms Internal Administration Division Administrative Reforms Division Public Service Training Institute Sri Lanka Institute of Development Administration Other Divisions Finance Division Investigation Division Internal Audit Division Media Division Services Divisions Sri Lanka Engineering Service Sri Lanka Scientific Service Sri Lanka Architectural Service Sri Lanka Technological Service 7

10 Organization Structure of Ministry of Public Administration and Home Affairs Hon. Minister of Public Administration and Home Affairs Hon. Deputy Minister of Public Administration and Home Affairs Secretary Ministry of Public Administration and Home Affairs Additional Secretary (Administrative Reforms & Internal Administration) Additional Secretary (Public Administration) Additional Secretary (Home Affairs) Chief Accountant (Finance Division) Services Divisions Internal Administration Division Combined Services Division District Administration Division District Secretariats Sri Lanka Engineering Service Division Internal Audit Division Administrative Reforms Division Establishment Division Divisional Administration Division Divisional Secretariats Sri Lanka Scientific Service Division Investigation Division Information Technology Division Pension & Housing Division Grama Niladhari Administration Division Sri Lanka Architectural Service Division Human Resource Division Department of Pensions Registrar General s Department Sri Lanka Technological Service Division Public Service Training Institute Project Development Division Sri Lanka Institute of Development Administration Media Division 8

11 Establishment Division The Establishment Division of the Ministry of Public Administration and Home Affairs is bound by the policy matters relating to the establishment activities of the public sector. Further, it informs the relevant institutions and individuals regarding the policies and modifications that are based on cabinet decisions or legal provisions and publishes through circulars. Combined Services Division The Combined Services Division of the Ministry of Public Administration and Home Affairs is responsible for management of Human Resource activities of personnel in the Sri Lanka Administrative Service, the Sri Lanka Information Technology Service, the Public Management Assistant Service, the Librarian Service, the Translator Service, the Driver Service and the Office Employee Service on Process of Recruitment, Confirmation, Promotion, Transfer, Retirement and Disciplinary. By November 31, 2011 this Division had administered altogether 59,000 Personnel Files island wide. Approved Cadre and Strength of Combined Services in 2011 No Service Approved Cadre Present Strength 01 Sri Lanka Administrative Service (SP/CI/CII/CIII) Sri Lanka ICT Service Absorption is on progress. 03 Public Management Assistant Service 38, Translator Service Librarian Service Office Employee Service 13, Driver Service 4,828 Pension and Housing Division The Pension and Housing Division deals with Policy aspects of Pension Management including Revision of Pension Schemes and Management of Bungalows and Housing Schemes of the Ministry of Public Administration and Home Affairs located in Colombo. The Management of Bungalows and Housing Schemes includes Provision of Common Utilities, Assets Register, Allocation of Housing Units and Collection of Rents, etc. In 2011, a total of 130 Housing Units and 50 Bungalows located at the Keppitipola Mawatha, Jayawadanagama and Colombo 07 were managed by the Division. The Bungalows and Housing Units have been distributed among People s Representatives and Public Officials on priority basis. Department of Pensions The Pension Scheme of Public Service of Sri Lanka was initiated in the mid 1800s and the Department of Pensions, which was established in 1970 is responsible for management of various Pensions Schemes. At present, the Department of Pensions manages Pension Schemes that come under the Minutes of Pension, Armed Forces Pensions and Gratuities Codes, Widows, Widowers and Orphans Pension Acts and Public servant Provident Fund Act. The benefits of these Pension Schemes go to Officers of the Public Service including Provincial Public Service, Armed Forces, Judicial Service and beneficiaries that come under the Widows and Orphans Pension Scheme and Public Service Provident Fund Research and Development Division It is a newly establish divison of the Ministry of Public Administration in year Project Management and Maintenance of Building and Structure come under the scope of the Research and Development Division. The ebmd Documentation Project funded by the Asian Development Bank and CARE Project: Rehabilitation of Administrative Infrastructure in the Northen Province (funded by the Asian Development Bank via Ministry of Economic Divelopment) are in Progress under the Division and coordinated following projects of 9

12 the ICTA Sri Lanka in managing the policy aspects of the projects, where the Secretary, Ministry of Public Administration and Home Affairs is the Chairman of the Project Steering Committee. The projects are as follows. ecivil Registration Project. edivisional Secretariat Project. epension Project. Home Affairs Division The Home Affairs Division of the Ministry of Public Administration and Home Affairs consisting of District Administration, Divisional Administration, Grama Niladhari Administration and Registrar General Department of Sri Lanka. This Division is mainly responsible for Decentralization of Service Delivery, Development of Civil Administration, Civil Registration and Monitoring of Decentralized Administration. A summary of Administrative Divisions in Provinces No Province No of District No of Divisional No of Grama Secretariats Secretariats Niladhari Divisions 1 Central Province ,224 2 Eastern Province ,078 3 Northern Province North Central Province North Western Province ,158 6 Sabaragamuwa Province ,148 7 Southern Province ,122 8 Western Province ,497 9 Uva Province Internal Administration Division The Internal Administration Division is responsible for Human Resource Management, Vehicle Fleet, Waste Management and Utility Management of the Ministry of Public Administration and Home Affairs. It also coordinates establishment aspects of Public Service Training Institute and the Sri Lanka Institute of Development Administration. Administrative Reform Division The Application of Information and Communication Technology, Human Resource Development and Administrative Reforms Initiatives come under the scope of the Administrative Reforms Division.The Human Resource Development Unit manages local and foreign training activities including maintaining a trainee database and a training provider networking. The Information Technology Unit is responsible for management of ICT infrastructure of the Ministry of Public Administration and Home Affairs. Public Service Training Institute (PSTI) Total ,022 The PSTI being the training arm of the Ministry of Public Administration and Home Affairs conducted a series of Training Programmes including Office Management, Disciplinary Process, Project Management, Technical Aspects of Fleet Management etc. It also maintains training centers in selected District Secretariats. Sri Lanka Institute of Development Administration (SLIDA) Sri Lanka Institute of Development Administration (Successor of the College of Administrative Studies) is the premier Managerial Training Institute of the Public Service of Sri Lanka. It has evolved as a Postgraduate Degree awarding institute in Public Management in Sri Lanka within the framework of the University Grants Commission of Sri Lanka. At present, it conducts Master of Public Management Degree Programme, Diploma Programmes, Certificate Courses and Induction Programmes of the Sri Lanka Administrative Service, Sri Lanka Planning Service and Sri Lanka Accountants Service etc. It also carries out Research, Training Consultancy, Management Consultancy and Publications. 10

13 Finance Division The Finance Division of the Ministry of Public Administration and Home Affairs is responsible for Financial Management, Assets Management, Store and Inventory Management of the Ministry of Public Administration and Home Affairs including 25 District Secretariats and Register General s Department, Pension Department and Sri Lanka Institute of Development Administration. In Addition, respond for audit quarries of the Ministry and agencies which come under the Secretary of Ministry of Public Administration and Home Affairs. Participation for the Committee of Public Accounts (COPA) and Committee on Public Enterprises (COPE), obtaining the approval of Department of National Planning and Cabinet for new construction projects, making arrangements and presenting the Annual Performance reports of the Ministry and all agencies which come under the Ministry to the parliament are also main functions belongs to Finance Division Internal Audit Division The Internal Audit Division of the Ministry of Public Administration and Home Affairs bears the responsibility regarding the audit activities of Ministry of Public Administration and Home Affairs, Sri Lanka Institute of Development Administration, Pension Department, Department of Registrar General, District Secretariat and regional offices. Investigation and Monitoring Division Investigation and Monitering Division of the Ministry of Public Administration and Home Affairs is responsible for the Investigation and Monitering activities done by Ministry, Pension and Registrar General s Department, District and Divisional Secretariat and Grama Niladhari Office. Investigation and Monitering Division was required to ensure the fulfillment of the aims and objectives of the Ministry diligently and correctly, by all concerned. The Division carried out regular investigations and submitted their findings to the Secretary of the Ministry of Public Administration and Home Affairs with suggestions and recommendations. These investigations also included complaints received in regard to activities of the Ministry and other institutions of supervision by Ministry of Public Administration and Home Affairs. Sri Lanka Engineering, Scientific, Architectural and Technological Services Sri Lanka Engineering Service, Sri Lanka Scientific Service, Sri Lanka Architectural Service and Sri Lanka Technological Service has been assigned to the Ministry of Public Administration and Home Affairs. Although, it was a delegated function by the Public Service Commission in the absence of the Public Service Commission, recruitment, confirmation, promotion, transfer, retirement and disciplinary actions of the Sri Lanka Scientific Service and Sri Lanka Architectural Service are carried out by the Secretary, Ministry of Public Administration and Home Affairs. In the case of Sri Lanka Technological Service, only Human Resource Management Policy aspects are assigned to the Ministry of Administration Public Administration and Home Affairs, and the recruitment, confirmation, promotion, transfer, retirement and disciplinary processes of the Sri Lanka Technological Service have been delegated to the Provincial Councils. The approved cadres and existing strength of these services in 2011 were summarized in the table bellow. Approved Cadre and Strengths in 2011 No Service Approved Cadre Present Strength 01 Sri Lanka Engineering Service Sri Lanka Scientific Service Sri Lanka Architectural Service Total 2,

14 Ministry of Public Administration and Home Affairs 12

15 1. Services at the Threshold of General Public Public Day: Another step towards customer care The Public Day programme launched in 2007 with a view to ensure citizen centered service delivery concurrent to the methodology applied for providing relief to the grievances has also been continuing even 2011 with the participation of Hon. Minister, Hon. Deputy Minister, Secretary and all Heads of Departments and Divisions of the Ministry of Public Administration and Home Affairs. All services form one center Establishment of Grama Secretariats (Sewa Piyasa) Grama Secretariat programme (Sewa Piyasa) aimed at the provision of the services of Grama Niladhari, Midwife, Samurdhi development Officer, Agriculture Development Officer from one center has also been implemented during the current year. Summary details are follows, Task Recommended Cost 1 Work Finishing of Seva Piyasa in Kegalle Distract 76, Work Finishing of No of 05 Seva Piyasa in Kalutara Distract 1,389, Work Finishing of Seva Piyasa in Hambanthota Distract 439, Work Finishing of Seva Piyasa in Ratnapura Distract 367, To Build no of 40 Seva Piyasa in Anuradhapura Distract 30,000, Work Finishing of Seva Piyasa in Mannar Distract 200, To Build a Seva Piyasa in Kilinochchi Distract 1,000, To Build a Seva Piyasa in Matara Distract 1,000, Total 34,472, (as at November 2011) 2. Service Guidelines Work Manuals Under the Local Government Programme, action has been taken joining with National Administrative Reform Council to formulate nine work manuals for nine fields in the divisional administration. Further, under the same programme a manual for civil social organizations and another manual for Millennium Development Goals have also been formulated Work Manuals Financial Management Permits Civil Registration Samurdhi Social Service and Development Establishment Development Planning Land Management Economic & Social Development Manual Quantity Expenditure (Rs.) 9000 Sinhala 839, Tamil 603, Grama Niladhari (Pension) Manual Sinhala 375, Tamil 3 Small Manuals for 10 Divisions of the Ministry , "MDG Publication" book , Grama Niladhari Citizen Charter Display Boards ,998, Leaflets relating to MDG (For Trincomalee District) 210,000 Sinhala 140,000 Tamil 871,

16 3. Application of Information Communication Technology E Human Resource Management System With a view to ensure efficient and productive Human resource Management form the Combined Services of the Ministry of Public Administration and Home Affairs, E Human Resource Management programme has been launched in 2008 automating the administration of Human Resources, which is carried out internally. Accordingly, personal information of the officers belonging to Sri Lanka Administrative Service, Information and Communication Technology Service, Public Management Assistants Service, Office Employees Service, Translator Service and Librarian Service has been computerized and further development activities are in progress. During this year the complex processes such as recruitment, promotions and annual transfers could have been performed through this system. Further, the activities relating to leave, confirmation in service and promotion were commenced under the supervision of Public Service Commission. Further, procurement notice has been published in order to convert identified essential documents of officers to electronic files (Estimated number of documents 47000). Further, action has been taken to update the information containing in the system relating to 9815 officers during the year. Service delivery through websites Modification of the websites of the Ministry of Public Administration and Home Affairs which has been carried out with the assistance of Sri Lanka Institute of Information and Communication Technology is now been concluded. Accordingly, it is due to be updated with a system for reservation of circuit bungalows, system for receiving the grievances of general public and a system for transfers of officers before the March 31 st of year In the meantime, all the websites relating to District and Divisional Secretariats have now been modified following modern technologies and according to the cost effective methods. Suitable officers have already been trained for the administration of such websites and feeding of information is being carried out under the supervision of the Ministry. It is expected to complete and publish them by the coming month. For this task, Sri Lanka Institute of Information and Communication Technology extends its fullest contribution. Householders Data Management System The survey on householders commenced in 2006 has later been transformed to a extended data management system. By 2010, the data management systems in Colombo, Kalutara, Galle, Matale, Matara, Rathnapura and Batticaloa have been completed. However, with a view to make a remedial measure to certain practical difficulties observed in the computerized data base of the project, action has been taken to update it as a web related center based system spending Rs. 2.6 Million under Local Government programme. At present 80% of the system designing has been concluded and the information of several districts has been included in the system. 4' Human Resource Management New recruitment of public service With a view to enhance public service with efficient and productive Human Resource, which is required to establish and excellent public service, 6047 recruitments have been made A summary of recruitments and transfers is given below. Public Management Assistants Service 4501 Sri Lanka Administrative Service 295 Drivers Service 187 Office Employees Service 934 Librarian Service 34 Technical Officers (For Divisional Secretariats) 96 Total 6,047 The absorption of 1063 Officers in Health Management Assistant Service and 423 clerks in Provident Fund to Public Management Assistants Service can be shown as a significant event occurred in this year. Promotions of Public Officers 2720 officers have been promoted in their services during Promotions which have been made based on their services are given below. 14

17 Summery Sri Lanka Administrative Service 75 Librarian Service 41 Public Management Assistants Service 1837 Drivers Service 232 Office Employees Service 535 Activity Category Progress 2010 Progress Collecting information of the Officers Collecting data sheets New appointments for public service Appointments Promotion of Combined Service Officers Promotions Absorption to Combined Services (IT Service ) Absorption (IT Service) Skill Development 2789 Sri Lanka Institute of Development Administration (SLIDA) Sri Lanka Institute of Development Administration has completed 12 capacity building programmes for officers in Class I, II and III of Sri Lanka Administrative Service by the end of September as in last year. During this period, Programme No of Programmes 1 Diploma Courses 06 SLIDA has completed induction training for Sri Lanka 2 Certificate Courses 12 Administrative Service. Further, the institution could conduct following training programmes covering a wide scope. 3 4 Short Term Courses Post Graduate Courses (on going) Further, action has been taken to conduct 82 external 5 Consultancy Programmes Training Consultancy 50 examinations and to provide accommodation facilities for trainees (Occupied Days 11,124). 6 Management Consultancy Induction Training Programme 12 (on going) 12 (Batches) 7 TOT Programmes 14 Public Service Training Institute (PSTI) 8 External Examinations 82 Public Service Training Institute has taken action by September 2011 to train 8042 officers in Primary and Secondary grades within the institute whist conducting various training programmes for 5648 officers at District Training Centers. Field of Training Participation in 2009 Participation in 2010 No of Programmes Participation in 2011 Public Management Assistants Service Related Officers (Graduate Appointments) Grama Niladhari Service Office Employees Service Drivers Service At the end of September 2011 Total ,000 15

18 Human Resource Development Unit By December 2011, the Human resource Development Unit of the Ministry of Public Administration and Home Affairs has offered foreign training programmes 133 officers and further, directed seven officers for foreign Post Graduate Degree courses. In the meantime, financial assistance has been provided for 69 officers to follow Post Graduate Degree courses in Sri Lanka. The Division conducted three workshops on anti corruption and waste in the Ministry of Public Administration and 162 officers of 2011 Ministry and Registrar General Department were directed to participate in the workshops No. of nominations in foreign training No. of selections in foreign training No. of programmes circulated in Local training No. of officers funded in Local training Service category Executive Summary Comparison chart of the progress of 2011 with the previous year No. of nominations in foreign training No. of selections in foreign training No. of programmes circulated in Local training service category No. of officers funded in Local training ' Civil registration Digitization of Birth, marriage and Death Certificates (ebmd) Ministry of Public Administration and Home Affairs is taking necessary action joining with the Department of Registrar general to implement EBirth, Marriage and Death Documentation project with a view to digitize birth, marriage and death certificates. Further, action has been initiated for the documentation of birth, marriage and death certificates at five Divisional Secretariats in Hambanthota, Kalutara, Matara, Galle, Rathnapura and Badulla during this year. 7' Making the payment of Pension of retired officers more efficient Awareness Programmes for Grama Niladharies At present there are nearly pensioners in Sri Lanka. They are paid their pension through banking system under a new system. However, with a view to avoid difficulties arisen in the administration when following the new system, a manual containing the information regarding the decentralization of activities relating to payment of pension to Divisional Secretariats and vesting of powers in Grama Niladharies has been prepared and delivered. Introduction of a medical insurance scheme for pensioners Under the theme Introduction of medical insurance scheme with special features for retired officers of public service, which is included in Mahinda Chinthana Policy Manifesto action has been taken to implement the above system by National Insurance Trust Fund and Department of Pensions as a joint effort. Further, the restructuring of the pension of the officers staying abroad, imposing regulations of Disabled Orphans Pension Act and conducting the survey on pensioners of public sector can be shown as significant steps taken by the Department of Pensions. Further, it is observed that the facility for obtaining necessary information through the direct contact number 1970 has been highly appreciated by the recipients. 16

19 8' Investigation and Auditing Information regarding the investigations conducted by the Investigation Unit of the Ministry in response to the complains made by the recipients and the decisions taken in this regard are as follows. Investigations 1. Investigating complains Prepare Preliminary Investigation Reports Drafting Charge Sheets 22 Monitoring 4. Prosecuting Office Inspections (District and Divisional Level) Sending Observation Reports 57 From this year the Investigation Unit of the Ministry has introduced a direct contact number of four digits facilitating the recipients to communicate their problems. Internal Audit Division of the Ministry has continuously carried out auditing at District and Divisional Secretariats and Registrar General s Office in relation to the fields such as attendance and leave, Repair 1.3 Drafting Charge Preliminary Sheets Investigation Reports Expected 1.4 Prosecuting Office Inspections (District and Divisional Level) Produced paid vouchers, circuit bungalows, inspection of residents of Summit Flats, maintenance and services of electric items and general internal. 17

20 FORMULATION OF GOVERNMENT POLICIES 2011 A. Formulation of policies based on National constitutional sectors 63 rd Independence Day Celebration 2011 Public Administration Circular 01/2011 Programme of Establishing One Million Household Economic Units DiwiNeguma Public Administration Circular 06/2011 Sri SambuddhathwaJayanthi 2600 Displaying Banners / Hoardings in front of Government Offices Public Administration Circular 07/2011 Celebration of Vesak Festival of Buddhist Era 2555 Public Administration Circular 08/2011 Implementation of Official Language Policy Public Administration Circular 07/2007 (II) Documents to be forwarded to the secretary, Ministry of Public Administration and HomeAffairs for the purpose of obtaining approval for the payment of pension of Public OfficersWho were sent on retirement under section 2:12 and 2:15 of the Pension minute Public Administration Circular 12/2011 Correct Display of National Flag Public Administration Circular 18/2011 Fees that should be charge when providing Photo Copies for Disciplinary Inquiries Public Administration Circular 20/2011 Preparation of Transfer Schemes for all the Services in Public Sector Public Administration Circular 21/2011 List of Names of Disciplinary Inquiry Officers under SubSection 19.5, Chapter XLVIII, Volume of the Establishments Code Public Administration Circular 31/2001 (VII) 2011 " DeyataSewana" National Tree planting programme 15 th November 2011 Public Administration Circular 23/2011 Making use of the language proficiency of the officers, who obtain language proficiency Incentive allowance under P.A.Circular No 29/98 and 03/2007, for office work Public Administration Circular Letter No 01/2011 Other Educational Qualifications to be Included in Recruitment Procedures Public Administration Circular 46/90 (IV) 18

21 B. Policies formulated on remuneration of Public Service Revision of Salaries and Allowances of Public Service as Per Budget Proposals 2011 Public Administration Circular 28/2010(I) Restructuring of the salaries of Public Service as Per Budget Proposals 2006 / stagnating at the maximum of salary scale Public Administration Circular 06/2006(IX) Removal of salary anomalies in the special class of Sri Lanka Technological Service Public Administration Circular 07/2008(I) Public Administration Circular 07/2008 (II) Revision of Section II, Chapter XXIV of the Establishments Code Property Loan Public Administration Circular 08/2005(VIII) Revision of Fees for Translations and Interpretations Public Administration Circular 12/2003(II) Release on Secondment of Officers in Sri Lanka Administrative Service to serve in Sri Lanka Missions Abroad Public Administration Circular 09/2011 Payment of allowance to officers who participated in the " DeyataKirula" National Development Exhibition Public Administration Circular 10/2011 Tailoring Fees for Official Uniforms Public Administration Circular 14/2011 C. Policies formulated on welfare of Public Servants Special Leave to Public Officers who could not Report for Duty on account of Floods and Earth Slips January 2011 Public Administration Circular 02/2011 Payment of a Special Advanced to Public Officers who were affected by Floods and Earth Slips occurred in January 2011 Public Administration Circular 03/2011 Public Administration Circular 03/2011(I) 19

22 Providing relief to the people affected by Flood and Earth Slips Leave of PublicOfficers Public Administration Circular 05/2011 Granting of Special Leave during the Ramalan (Ramazan) Season 2011 Public Administration Circular 13/2011 Supply of Fuel for official Vehicles and Payment of overtime and Combined Allowance to Drivers of Such Vehicles Public Administration Circular 13/2008(IV) Providing relief to the Public Officers who face difficulties due to renovation of railway line From Galle to Induruwa Public Administration Circular 17/2011 Public Administration Circular 17/2011 (I) Payment of compensation for Public Officers who suffer injuries whilst on duty Public Administration Circular 22/93 (V) Official Transport Facilities to Public Officers / Judicial Officers and Officers in Public Corporation and Statutory Boards Public Administration Circular 22/99 (XVII) Public Administration Circular 22/99 (XVIII) Public Administration Circular 22/99 (XIX) Public Administration Circular 22/99 (XX) D. Policies formulated on Human Resources Management Absorption into the Sri Lanka Information and Communication Technology Service Public Administration Circular 04/2011 Attachment of Trainees to Public Institutions for Practical Training Public Administration Circular 12/2000 (III) Annual Transfers of Officers in Sri Lanka Administrative Service Public Administration Circular 16/2011 Public Administration Circular 16/2011 (I) Public Administration Circular 16/2011 (II) Resolution of the Institutional and Service Problems of the Graduates recruited under the Scheme for Providing Employment to Graduates 1999 and 2005 Public Administration Circular 16/2010 (I) 20

23 Progress 2011 Public Administration Home Affairs Internal Administration & Administrative Reform Services Divisions 21

24 Establishment Division Field Ministry of Public Administration and Home Affairs Progress Report 2011 Activity Publishing all the revisions made in year 2011 to the Establishment code as a Compilation. Allocati Progress as at on (Rs.) Physical Financial Expected Output Collection of revision is Officers well informed being compiled. about establishment code. Launched at the end og the year. Produced Output 100% 1. Simplification of using official work procedures. 2. Payment of compensation for the accidents faced by public officers. 3. Human resource development Selector of frequently asked questions by various public institutions and preparation of set of answers. Establishment of committee for reconsideration of the applications for compensations on accidents faced by public officers which have been rejected by compensation committee. Conducting out door training workshops on human resource development to improve the efficiency of public service. 50,000/ Preparation work of set of questions and answers has been completed. Work has been completed. Pub.Ad. circular 22/95 (V) has been issued for the Establishment of committee for consideration of applications for compensation. Training workshop held on 26th November at Public Language Department Rajagiriya, Kotte Preparation of set of Answers for Frequently asked Questions by various Public Institutions. Marking environment to send replies to inquiries made on the questions without delay and in more convenient manner. Officers satisfied with the committee decisions of the compensation committee on appeals and the receipt of compensation. Trained public officers a service with well informed and skilled public officers. 100% 100% 100% 22

25 Combined Service Division Ministry of Public Administration and Home Affairs Progress Report 2011 Field (1) Application of modern technology (1) Application of modern technology 2. Symplifying the Systems and work procedurs (3) Following the introduced Client Charter (4) Human Activity Computer based Human Resource Management for Combined Services 1. Collecting information of the Officers 2. Entering data and verification Computerize the relevant data sheets Updating the Computerized information Allocation (Rs.) 42,500 Progress as at Physical 9825 Transfer 2,500 EB 1, Retired 3,682 Financial Expected Output Completed data sheets of 9825 officers Data sheets including the information of officers Produced Output Scanning the identified documents Sanned 44, electronic files 44, Start using the new procedure under the project of E Human Resources Management in performing the establishment activities and provide services Modules are modified concerning the requirement of Public Service Commission Leave New procedures Confirmation of service Promotion 5. Preparing the relevant Legal frame work Decide to draft relevant Legal frame work after implementation of Ministry IT policy 6. Identifying the training needs and training the staff Training for Leave, Confirmation and promotion modules Appoint module owners for relevant modules Trained officers 7. Maintaining the connectivity among institutions through internet (Public Service Commission, Department of Management Services, Department of Examination ) 1. Regularizing the work procedure under the E Human Resources Management project 2. Using and following up of the computer system 1. Follow the guidelines set by the Administrative Reform Division regarding the Citizen Charter Making amendments according to the identified requirements 1 Identifying training needs and train the officers Decide to conduct inauguration session (work shop) for PSC officers Commence to live run on Recruitment, Transfer, and EB modules Identify the modification of Transfer, Leave module. (Change Request) Following guidelines Doing modification Direct to PMAS officers for induction Training Programmer 4 2,500 Established electronic network Simple work plan Improved Citizen Charter Trained Officers 23

26 Resources Development (4) Human Resources Development (5) Establishing the transparency of the public service 2. Expansion of the Public Management Assistant Service in order to enhance the quality of service Absorption of the Health Management Assistant Service in to the Public Management Assistant Service Absorption of the clerks of the Employment Provident Fund in to the Public Management Assistant Service Absorption of the Railway clerical service in to the Public Management Assistant Service New appointments for public service Promotions 3 Maintaining cadre information relevant to the Combined Service in ministries and departments 1,24 officers absorbed to the Public Management Assistant Service 431 officers absorbed to the Public Management Assistant Service Have a Legal Case (S.C.F.R.142/2009) PMAS 4,501 Driver 187 O.E.S. 934 SLAS 295 Librarian 34 SLAS 75 PMAS 1,837 Driver 232 O.E.S. 535 Librarian 41 Update information of each ministry & department 4. Performing the following activities with regard to the Sri Lanka Information and Communication Technological Service According to the PA circular 04/2011, class Efficiency Bar 111officers are being released from EB Promotion Recruitment & Absorption 1 Discussing with the unions 2 Make direction through circulars 3 Publication of information through web sites Promoted 3 officers (having difficulties in service minute) Updating the existing vacancy list 228 officers absorbed Discuss regarding PMAS,ICTS service minutes & Annual Transfers Issue Circulars (i) Combined Service Circular 01/2011 for Annual Transfer (2012) of Combined Services officers (ii) PA circular 16/2011 for Annual Transfer of SLAS officers (iii) PA circular 04/2011 for Absorption of ICTS officers (i) PMAS class 11 & 111 EB results (ii) PMAS Interview calling list Satisfied staff Satisfied staff 5,951 An accurate and updated database of the approved cadre Establishing a uniform system of promotions, recruitment and holding efficiency bar examinations 1,335 Well informed clients 228 2,720 24

27 Penstion & Housing Division Field 1. Taking the Service Delivery Close to the People 2. Administrative Infrastructure Development 2. Administrative Infrastructure Development Ministry of Public Administration and Home Affairs Progress Report 2011 Activity 1) Calling Information of all Occupants of Summit flats in order to provide more satisfactory service to the occupants and to made repairs and recovery of rentals and legal action more convenient 2) Removal of unauthorized occupant in Summit Flats through Legal Action 3) Directing the Housing Project for Official Quarters at Kappetipola Mawatha 4) Defining the schedule Q of Pension Minute I. Obtaining Cabinet Decisions, Gazette Notifications relevant to scheduled. posts Q which were published II. Preparation of revised schedule Q with the inclusion of proposed post and post of which approval should be obtained. III. Obtaining approval should be cabinet. IV. Publishing the Gazette notification. 5) Issuing a circular to made government institution aware of the following matters in connection to the fulfillment of the task of the secretary of Public Administration as per Pension Minute and Chapter XLVIII of the Establishment Code in respect of officers sent on retirement (on disciplinary grounds under section 212, 215 of Pension Minute). I. Submission of all the files related to such retirement without any shortcomings II. Provisions which are applicable to such retirements. 25 Allocation (Rs.) Progress as at Physical Financial 96% 100% Expected Output Ministry Possessed. 100% of Occupants details successfully. 100% of the task had been Achieved. Produced Output 96% 100% Directing the Hosing Project for Official Quarters at Keppetipola Mawatha was hand over to Research and Development Division 100% 100% Expected task has been achieved; under this pension entitlement for the concerned parties have been included to the pension minute Proposed circular has been issued. At present related activities are favorably in progress as expected. 100% 100%

28 Pension Department Field 1. Payment of Superannuation Civil & Forces Pensions 2. Payment of superannuation Benefits of Widows'/ Widowers' of Orphans' Pension. 3. Payment of local Government Pension/ Issuing Widows' & Orphans' Widowers' & Disable Awards Ministry of Public Administration and Home Affairs Progress Report 2011 Activity Decentralized Tasks 1. Checking daily received applications returning applications returning applications that have shortcomings, assigning numbers for accurate applications. 2. Releasing previsions for applications not have shortcomings Not Decentralized Tasks 1. Getting receive General 55 and other forms, 2. checking, filing and providing numbers 3. Issuing awards 4. Releasing provisions 1 Registration under widows' & orphans' pension system 2 Registration under widowers' pension system 3 Updating widow' & orphans' files 4 Sending W & OP files on request to Divisional secretariats 5 Charging contributions forwards widows' & orphans' 6 Refunding contributions 7 Awarding problematical widows' & orphans' pension 1. Payment of local government pension 2. Payment of local government widows & orphans' pension orphans' pension 3. Payment of local government widowers' pension 4. Award of contributions in widows & orphans' 5. Transferring files to civil section 6. Refund of contributions 7. Updating widows' & orphans pension files 8. Collecting contributions (the contribution deducted for pensioners retired before and died 9. Investment of the fund widowers' (million) widows' & orphans' (million) 10. Producing accounts 11. Preparing bank reconciliation 12. Decentralizing paying files to Divisional secretariats 13. Issuing bills for monthly contributions Allocation Progress as at (Rs.) Physical Financial Million 87,870 30, Million 17, Million 13,210 Payments process has been decentralized to D/S expenditure reports have not received yet ,500 2, Million 9000 Million ,261, ,877, ,309, Expected Output Payment of gratuity at the same day of retirement and payment of pension from the next month of retirement payment of widows' & orphans' pension at the first month from the death of pensioner Payment of Local Government pension and payment of widows' & orphans' and widowers' pension promptly 26

29 Field 4. Policy & Planning 5. Internal Audit 6. Public Service Provident Fund 7. Human Resource Development 8. Foreign Pension Tasks 9. Armed Forces and Payment of Death Gratuity Ministry of Public Administration and Home Affairs Progress Report 2011 Activity 1. Issuing pension circulars 2. Instruct problematic letters that receive from ministries, departments, statutory Boards corporations, armed forces authorities 3. Instructing for issues that arrise from District and Divisional secretariats, Provincial Councils, Pradeshiya Sabha. 4. Respond and instruct reqading letters receive from President's Prime minister's, opposition leader's office cabinet ministers, Deputy Ministers, Members of Parliament and Public. Minimizing fraunds and irregularities related related to pension 1. Examine pension files in Divisional Secretariats 2. Examine pension files in Various government establishments 3. Making sudden quarries 1 Registration of Contributors in the fund 2 Charging contributions 3 Investing additional money 4 Refunding contributions 1. Holding training programs to other officers by department officers implementing B36 2. Implementing welfare programs. 1. Transferring to High commissions or embassies 2. Payments through special bank accounts in Sri Lanka 1 Payment of dependents' allowance 2 Services pensions/b14disable pension 3 Special compensation 4 Death Gratuity 5 Charitable Allowance 6 Compensatory Pension 7 Payment of police compensation 8 Exgratia allowance 9 Daily paid gratuity 10 Volunteer widows' & orphans' Allowance Allocation (Rs.) Rs. 800,000 Progress as at Physical Financial Million 2452 Million 3060 Million ,900, ,192, Expected Output Taking policy decisions and issuing Instructions on pensions and solving issues/ introducing accurate and optimum payment of pension Payment of P.S.P.F. without any delay Deploying human resources to duties in more effective method expediting payment of pension for pensioners (resident,overseas) expediting pension and allowances for civil and armed forces members and their dependents 27

30 District Administration Division Field 01. Application of Modern Technology 02. Simplification of systems and work procedures Ministry of Public Administration and Home Affairs Progress Report 2011 Activity Allocation (Rs.) Progress as at Physical Financial Expected Output Produced Output 1.Computerization of office functions 80 % Efficient Service 2. Communication through e mails 90% Delivery Process Successful Introducing work steps through the review of performance evaluation reports of Management Assistants Preparation of a computer programme and measuring 1 Coordination with District Secretaries and other Government Institutions 2 Identification of staff needs and taking action to meet them 100% Making activities more simple and efficient Successful 03. Human Resource Development 3. Directing officers for courses 4. Appointing of 96 Technical Officers to Divisional Secretariats 80% Productive District Administration Successful 5. Introducing a transfer scheme to the Technical officers already recruited 6. Improvement of data base of receptionist. 04. Introducing Client Charter 05. Ensuring transparency in the Public Service 1. Supervising the monthly programmes of District Secretaries 2. Supervising Client Charter ( District Secretariat/ District Administration Division) Directing officers to supervise prize competitions;. 85% Satisfied Clientele Successful 75% Successful 28

31 Ministry of Public Administration and Home Affairs Progress Report 2011 Field 06. Regulation and Evaluation 07. Customer Care Activity Review of the report of the District Secretaries Allocation (Rs.) Progress as at Physical Financial Determining Holidays 100% Expected Output Produced Output 100% Successful Establishment of proper public service Successful Prize Competition Ordinance 75% Successful Janatha Sathkaraka Sewawa 15 M 0% 0% Satisfied clientele Department of Registrar General supervision of functions at ministry level performed by the Department of Registrar General State and State Sponsored Ceremonies Organization and coordination of all the state ceremonies including Independence Celebration and funerals under state sponsorship and provision of necessary assistance 90% 10 M 100% 100% Functions of the Department of Registrar General with proper supervision Making a positive attitude among national and international community on Sri Lanka Unsuccessful (not hold in year 2011) Successful Successful 08. Decentralization Decentralization of power to District Secretaries, vesting more powers in District Secretaries holding conferences of District Secretaries 01 M 100% 100 % Sustainable decentralization in District Successful 1. Obtaining necessary resources 09. Utilization of Resources 2. Maintenance and updating the computerized stock register 80% Optimal utilization of resources Successful 3. Preparation of a data base at national level for the government quarters at district level. 29

32 Divisional Administration Division Field 1. Human Resource Management Ministry of Public Administration and Home Affairs Progress Report 2011 Activity Allocation (Rs.) Progress as at Physical Financial Restructured Management Competition Mn 100% 100% Development Coordinators 5 year Transfer Program Training Program for the staff of Home Affairs Division Training Program for Circuit Bungalow Keepers Expected Output Completing the activity and conduct the Award Ceremony 80% Executing the program 35,750/= 100% 100% 0.03 Mn Training Program for Development Coordinators 0% (Postponed for next year) 0% (Postponed for next year) 0% (Postponed for next year) Divisional Secretariat Inspection Program _ 40% _ Completing the Training Program Conducting the event. Produced output Completing the activity and conduct the Award Ceremony Transfer Board had scheduled 80% of the total number of transfers Completing the Training Program Not conducted Conducting the event. Not conducted Inspecting 100 randomly selected Divisional Secretariats and providing feedback to them for improvement. Only 40 were visited and the feedback was provided. 2.Standardization of Service Delivery Providing new vehicles to Divisional Secretariats having old vehicles. 800 Mn 65% (This activity has been taken over by the National Budget Department) This activity has been taken over by the National Budget Department Delimitation Activity Mn 80% 80% Repairing of physical premises of Home Affairs Division 4.5 Mn 90% 90% Purchasing and distribution of the vehicles to each identified Divisional Secretariat. Establishing the new boundaries of Divisional Secretariats and GN Divisions. Redefining the partitioning for more organized look and feel and complete refurbishment. Purchasing and distribution of the vehicles to each identified Divisional Secretariat. Final draft of all the districts was prepared. Repartioning and repositioning was completed. 30

33 Grama Niladhari Administration Division Field Ministry of Public Administration and Home Affairs Progress Report 2011 Activity Allocation (Rs.) Progress as at Physical Financial Expected Output Produced output 1. Policy development Formulation of Training Policy for Grama Niladharis 100% Effective and quality service delivery Grama Niladharis are knowledgeable on their duties. 2. tandardization of service Simplification of Formats 100% Facilitate service delivery. Facilitate service delivery. 3. Decentralizes administration Delegation of authority to Divisional Secretariats on establishment and disciplinary matters concerning on the 18th Amendment to the Constitution. 100% Provision of effective grama niladhari service. Time saving. 4. Application of technology Updating Grama Niladhari Data Base. 90% Quality service delivery and facilitate correct decision making Limited access to data base. 5. Human resource development Recruitment and absorption of Grama Niladharis according to New Grama Niladhari recruitment Procedure. 100% Provision of effective and efficient service by motivated Grama Niladharies. Amendments were made. 31

34 Ministry of Public Administration and Home Affairs Progress Report 2011 Registrar General's Department Field Activity Allocation (Rs.) Progress as at Physical Financial Expected Output 1. e population Software is installed at Colombo Divisional Secretariat and pilot programme is going now 40% Information system of Population 2. e Birth, Marriage & Death Information System (Selected Divisional Secretariat Divisions) 3. Title Registration Instruction given to District Secretaries in Hambantota, Kalutara, Matara, Galle, Badulla. Ratnapura & Nivithigala Divisional Secretariat in Ratnepura District to issue MBD Certificates through computer 1. Title Registration are being carried out at Matale & Kuliyapitiya area. Matale 304 lan parcels are registerd Kuliyapitiya 17 land parcel are registerd 40% 100% Information system of Births, Marriages and Deaths (i) Government ensured title (ii) Information system 4. Reconstitution of registration divisions Setup of new Land Registries 2. Proposal Received Cabinet has approved the proposal and action is taken to find out suitable building to open the offices in Embilipitiya & Attanagalla 100% Satisfied customers 32

35 Internal Administration Division Field Ministry of Public Administration and Home Affairs Progress Report 2011 Activity Allocation (Rs.) Progress as at Expected Output Physical Financial 01. Purchase new Lifts 02 Nos 14Mn 15% New 2 Lifts Produced Out Put 02. Installation of Lightning Protection system to all building. 1.5Mn 10% Installed Lightning System 1. Application of Technology 2. Standardization of Service Delivery 03. Installation of Surge Protection System, 3.0Mn 10% 04. Common EHRM System 1Mn 20% 05. Common fleat Management System 1Mn 20% 06. Common file Management System 1Mn 25% Installed Surge Protection System Software of EHRM System Software of fleat Management System Software of file Management System 07. Construction of 4 Storied auditorium building 100 Mn 7% 4 Storied building 08. Improvements of Storm Water drainages system 3.0Mn 12% Strom Water Drainage System 09.Construction of boundary wall 0.7Mn 60% New Boundary Wall 10. Replacing existing decayed & 6 Cast Iron sewer lines, other C.I Pipe& fittings with P.V.C Pipeline in existing sewer disposal system of all floors in & out side of Toilet Block of Main Building 1.2Mn 25% 11. Vinyl Tiling of 3,7,8 floors in Main Building Renewed sewer disposal system 1.8Mn 75% Rs.648,000 Tiled 3,7,8 floors 2. Standardization of Service Delivery 12. Renovation, Water Proofs & retiling Toilet units in 5, 6 &8 floors. 13. Modernization of Internal Administration Division Renovation & Re furnishing Internal Administration Division 2nd floor 1.5Mn 50% Renewed Water proofs & Toilet 14Mn 25% New office Structure 3. Human Resources Management 14. Arranging Training Opportunities to the Staff 0.5Mn 50% Well Trained office Staff 33

36 Public Service Training Institute Field 1. Human Resource Development 1. Human Resource Development Ministry of Public Administration and Home Affairs Progress Report 2011 Activity Expanding Training opportunities at District Levels Galle District Badulla District Polonnaruwa District Puttalam District Allocation (Rs.) 1,209, Progress as at Physical Financial 300 Chairs Donated by the Equal Access to Justice Project under UNDP Vavuniya District 1,499, ,499, Puttalam District 673, Badulla District 1,000, , Matara District 500, , Identifying training needs Introducing new training courses Training Programmes on collecting revenue and making payment of Taxes from relevant Government Institutions Training Programmes on Salary Conversions Training Programmes on duties of Shroff Training for Chief Public Management Assistants Conducting training programmes Conducted training programmes by the PSTI Conducted training programmes by the District Secretariats 100% Traning Programmes organized by PSTI % 10, ,805, ,582, Expected Output Increased the number of trainees Improve knowledge, skills, and attitudes of the officers in non staff grades Improve knowledge, skills, and attitudes of the officers in non staff grades Produced Output Upgraded the District Training Units & provided equipment Introduced new Induction training guide in 2012 Steps are being taken to introduce 2010 Office package in 2012 It is expected to amend the present training programmes Improved knowledge, Skills and attitudes of the relevant officers Skilied Human Resources Preparation of training Manual for Grama Niladharis 100% 34

37 Sri Lanka Institute of Development Administration Field 01.Human Resource Development Ministry of Public Administration and Home Affairs Progress Report 2011 Activity Induction Training Programme 1 Sri Lanka Administrative Service 2 Capacity Building Programme for SLAS Officers (Class I) 3 Capacity Building Programme (Class III) Diploma Courses 1 Diploma in Information Technology 2 Diploma in Office Management 3 Diploma in English Certificate Courses 1 Certificate in Managerial Skills 2 Certificate in Human Resource Management 3 Certificate in Good Governance 4 Certificate in Procurement Management 5 Certificate in Public Financial Management for Non Financial Managers 6 General Conversational Skills 7 Certificate Course in Conversational Tamil 8 Certificate in SLIDA Computer Driving License 9 Certificate in Open Source Application Allocation (Rs.) Progress as at Physical Financial 01 (Batch) 04 (Batches) 07 (Batches) Expected Output Produced Output 01.Human Resource Development Short Term Courses 17 Special Workshop 02 TOT Programmes PostGraduate Courses (on going) Consultancy Programmes 1 Training Consultancy 2 Management Consultancy (on going) 02.Examinations External Examinations Services Residential Centre Facilities 1 Reserved Rooms for Participants of SLIDA Programmes (Occupied Days) 2 Other Programmes (Occupied Days)

38 Finance Division Field Ministry of Public Administration and Home Affairs Progress Report 2011 Activity Expansion of the Fixed Assets Software System introduced for procurement Division Allocation (Rs.) Progress as at Expected Output Produced Output Physical Financial Sound Assets Enhanced the Sound Management Assets management 95% Introducing a computerized system to control the utilization of consumer items 100% Controlled Utilization of Consumer Items based on Quickly Generated Reports 1. Appilication of Modern Technology Obtaining expenditure reports from the District Secretariats/Departments before the due date Reducing the number of letters by the application of network computer system for correspondence 95% 40% Issuing computer printed cheque 95% Payments through SLIP 100% Updating the computerized system for the payments and recovery of Festival Advance, Special Allowance Planning the budget process 100% Accelerating and expediting work Accelerating and expediting work Accelerating and expediting work Achieved the Accelerated and expedited working process Quality 60% Improved the Quality 2. Simplification of systems and work procedures Introducing a system control for budgetary planning 100% Simplification of the process 85% Qualitative Utilization of Provisions Attained the Qualitative Utilization of Provisions Sending files and documents to the record room in a proper manner 90% 36

39 Ministry of Public Administration and Home Affairs Progress Report 2011 Field 3. Development Human Resource 4. Transparency 5. Decentralization 6. Management and Development of Assets Activity Make all the officers in the Finance Division well trained in basic computer skills Allocation (Rs.) Progress as at Expected Output Produced Output Physical Financial 90% Introduction and improve projects for subjects 70% Continues progress reviews 100% Issuning instructions and orders to fulfill duties in a proper manner compiling reports on performance activities in the Ministry, Departments and Institutions Submitting Annual Reports to the Cabinet of Ministers and to the Parliament 100% 95% 100% Removing the delays of audit queries and reports 98% Decentralization of Powers under 135,136,137 and 138 Financial Regulations 100% Introduction of new strategies regarding provisions 100% Expediting the process and quality Rectifying wherever necessary According to the relevant regulations According to the instructions and regulation Following financial regulations Following the instructions of the treasury Ensuring the safety of the assets of the Ministry thoroug 100% Making utilization of the system of Unique Number assets more efficient Procurement Planning 90% Improving the maintenance of assets, development and improvement 90% According to financial regulations Developed the speed and Quality of the process Improved the productivity of process through getting necessary actions Fulfilled the requirements of regulations Enhanced the efficiency of works by compiling with the instructions and regulation Followed the financial regulations Enhanced the efficiency and effectiveness of the utilization of assets Improved the productivity by complying with financial regulations 37

40 Investigation and Monitoring Division Field Ministry of Public Administration and Home Affairs Progress Report 2011 Activity Allocation (Rs.) Progress as at Physical Financial Expected Output Produced Output 1.1 Investigating complains Investigation 02. Monitoring 03. Human Resource Management 1.2 Prepare Preliminary Investigation Reports Drafting Charge Sheets Prosecuting Office Inspections (District and Divisional Level) Sending Observation Reports Evaluating the Performance Training Programs

41 Internal Audit Division Field 01. Ministry of Public dministration and Home Affairs 02. Department of Register General 03. Department of Pensions 04. Divisional Secretariats 05. District Secretary Kurunegala Ministry of Public Administration and Home Affairs Progress Report 2011 Activity Allocation Progress as at (Rs.) Physical Financial Expected Output 1) Budget controlling One Audit Report 2) (i) Daily running charts Auditing Audit Report 1. Ensure soundness, (ii) Attendance & Leave Auditing Internal Audit Report adequacy and application of administration division internal controls (iii)attendance & Leave Auditing Establishment Audit Report division 2. Ensure Departments (iv)attendance & Leave Auditing Grama Niladari assets and interest are Audit Report administration branch accounted for and (v)attendance & Leave Auditing Pensions & Housing safeguarded from losses Audit Report division (vi)attendance & Leave Auditing Divisional 3. The suitability and Audit Report administration division reliability of financial and 3) Paid vouchers Auditing Audit Report other management data 4) Circuit bungalows Auditing Audit Report develop within the organization. 5) Inspection of resident of Summit flats Audit Report 6) Maintenances & services of Photocopy machines, Fax Audit Report 4. Ensuring that the machines,computer printers objective and targets 7) Auditing on purchasing 05 Double Cabs for the Ministry Audit Report analyzed by FR 133 (I) are 8) Auditing of the Annual Board of Survey2010 Audit Report achieved in consistent to the 9) Auditing of Electricity, Telephone & Water Expenditure Audit Report FR 133(II) 10) Auditing of the Projects conducted by the Ministry Audit Report 11) Attendance & Leave Auditing Audit Report 1. Ensure soundness, 12) General internal Audit Audit Report adequacy and application of internal controls 13) Attendance & Leave Auditing Audit Report 14) General internal Audit Audit Report 15) 22 Divisional SecretariatsAdvances to public officers accounts Auditing Audit Report 16) General internal Audit Audit Report 2. Ensure Departments assets and interest are accounted for and safeguarded from losses 3. The suitability and Produced Output Improved systems and minimize waste, inefficient administration, frauds & other irregularities. Improved systems and minimize waste, inefficient administration, frauds & other irregularities. 39

42 Field 06. District Secretary Batticoloa 07. District Secretary Kegalle 08. District Secretary Jaffna 09. District Secretary Mannar 10. Audit & Management Committees Ministry of Public Administration and Home Affairs Progress Report 2011 Activity Allocation Progress as at (Rs.) Physical Financial Expected Output 17) General internal Audit Audit Report reliability of financial and other management data 18) General Internal Audit Audit Report develop within the 19) 10 Divisional Secretariats Advance B Account organization. Audit Report Auditing 4. Ensuring that the 20) General Internal Audit Audit Report objective and targets analyzed by FR 133 (I) are achieved in consistent to the 21) General Internal Audit Audit Report FR 133(II) 22) Conducting the meetings of Audit & Management Committees 3 Committees Produced Output 40

43 Sri Lanka Enginering Service Division Field 01. Management of Engineers in the public service Ministry of Public Administration and Home Affairs Progress Report 2011 Activity 1. Recruitment i Direct recruitment ii Recruitment on promotion from subordinate grade 2. Promotion i. Promotion to class I of the SLES ii. Promotion to class II/I Engineers to class I of the SLES on a supernumerary basis in terms of ES Circular No 32 Allocation (Rs.) Progress as at Physical Financial 100% 50% 95% 95% Expected Output Produced Output 3. Disciplinary inquiries 85% 4. Confirmation in Service 100% 5. Transfers 100% 6. Leave abroad 100% 7.Extensoin of service 100% 8. Retirements. 100% 9. Minute of the SLES 85% 10.Establishment matters 100% 41

44 Scientific Architect and Technological Service Division Field 1. Application Of Modern Technology 2. Implementation of citizen charter 3. Human Resource Development Ministry of Public Administration and Home Affairs Progress Report 2011 Activity Preparation of the software Collecting information Updating database Implantation of Citizen Charter with necessary revisions Simplification of work procedures Expediting the process to deliver benefits to clientele Making new recruitments Filling of vacancies Identification of training needs Issuing results of efficiency bar examination Conducting disciplinary inquiries Other activities Allocation (Rs.) By Using our Human Resources Progress as at Physical Financial 80% 80% 90% Expected Output Preparation of a computer system for establishment activities Ensuring service delivery in accordance with the Citizens Charter A Division with an approved carder. Produced Output 80% 80% 90% 4. Customer Care Holding efficiency bar examinations within due periods obtaining assistance of the department of examinations 80% Examination Time Table 80% 42

45 Ministry of Public Administration and Home Affairs Progress Report 2011 Resreach and Development Division Field Activity Allocation (Rs.) Progress as at Physical Financial Constructions Keppetipola Housing Scheme 5 Millioun 5 Millioun Expected Output Produced Output Soil Test Reports &Basic Plans Rs. 9,774, Repairing Summit Flats & Other Quarters Between January 2011 to August 2011, Rapaired by Housing Division Rs.229, Finishing of Rapair 43

46 Information Technology Division Field 1.Standardization of Service Delivery 2.Application of Technology 3.Evaluation, Monitoring & Planning 4.Decentralized Administration Ministry of Public Administration and Home Affairs Progress Report 2011 Activity Preparation of Next Generation of Citizen Charter (MPAHA) Translation and Publication of Work Manuals of Decentralized Administration with NARC Development of a Web based Grievance Handling System Development of Backend System of Citizen Charter Improve VoIP Communication between MPAHA and District Administration Continuation of Householders Survey in the Northern Province (Stage 11) Completion of Revamping of Website (Trilingual Facility) Roll Out of Performance Monitoring System to District Administration (08 Districts) Preparation of Annual Performance Report 2011 and Activity Plan 2012 Continuation of Implementation of SCAPIN Project of the CARE Programme Allocation Progress as at (Rs.) Physical Financial Expected Output 60% No Cost Enhanced Citizens Right to Service Work Guide in the User Language 100% Under Web Accountability to Development Citizens 20% (Tender Call by LoGoPro) 100% No Cost 80% (under LoGoPro) By LoGoPro Assistance Common Standards of Citizen Charter Reduce Intra Agency Communication Cost Authentication of Households Information Produced Output High Customer Satisfaction Enhance the Employee Performance Attending to Citizen s Grievance Common Standards of Citizen Charter Imp rod the Communication facility with Efficient Authentication of Households Information 100% 0.985Mn Satisfied Users Customer Satisfaction 70% (target complete end of November under LoGoPro) 2.6 Mn By LoGoPro Assistance 100% 0.3Mn 100% Completion of SCAP Programme 100% Continuation of Local Governance Project 100% Records of Employee Performance Accountability to Citizens Improved Civil Administration Strengthened Strengthened Admin Infrastructure Good Governance improved Enhance the Employee Performance Evaluation, Monitoring & Planning Service Delivery Develop Divisional Level Public Institutional infrastructure 44

47 Human Resources Division Field 1. Human Resources Development Activity 1. Identification of the training needs 1.1. Identification of the local training needs of the supporting staff of the Ministry. 1.2 Identification of the Foreign Training needs and submitting to the Department of External Resources (ERD) Allocation (Rs.) 1.3 Identification of the needs of government sponsorship to follow Post Graduate Programmes by the staff including the District/ Divisional level in Identification of Sinhala and Tamil Language Training Needs of the officers in the Ministry Ministry of Public Administration and Home Affairs Progress Report 2011 Progress as at Physical No. of training needs identified = 1035 Categories of the needs = 35 No. of Field Requirem ents Languages 224 IT 140 Office Management 256 HR Management 258 Financial Management 157 Total 1035 No. of programmes =271 No. of Donor Agencies =34 No. of countries =15 No. of Officers wish to follow the Post Graduate programmes through the Government Sponsorship in No. of officer who need Sinhala Language Training =10 No. of officer who need Tamil Language Training = 328 Financial Expected Output Developed Human Resources that enhance efficiency and productivity of the services delivered by the Ministry Produced Output 1.5 Identification of the Sinhala & Tamil Language Training Needs of the officers in the District/ Divisional Secretariats No. of officer who need Tamil Language Training = 6,064 No. of officer who need Sinhala Language Training =1, Human Resources Development 2. Promoting Officers for local Training 2. Dissemination of information regarding Training Courses conducted by local Universities and other relevant institutions Institution No. of Courses SLIDA 81 Universities 08 Other 28 Total 117 Developed Human Resources that enhance efficiency and productivity of the services delivered by the Ministry Course Category No. of Courses Masters 04 Diploma 08 Certificate 26 45

48 Ministry of Public Administration and Home Affairs Progress Report 2011 Field Activity Allocation (Rs.) Progress as at Physical Workshops & Short 76 Term Courses Financial Expected Output Produced Output 1. Human Resources Development 2.2 Provide Financial Assistance to follow Master s Degree/ Post Graduate Diploma/ Diploma and Short term courses conducted by local Universities and other relevant institutions 3. Provide Foreign Training /Exposure opportunities. 3.1 Submitting nominations for Foreign Post Graduate and Training programmes. 3.2 Disseminate the information of Long Term foreign Post Graduate Programmes among all District Secretaries, Divisional / Department / Institutional Heads under this Ministry. Course Category No. of Officers Master Programme 24 Post Graduate Diploma 05 Diploma 07 Certificate Programmes 15 Short Term Programmes 18 Total 69 No. of Nominations = 254 No. of Selections =133 No. ofpending = No. of Field officers Selected Public Administration 36 Financial Management 17 Regional Development 30 Information Technology 10 Human resources Development 34 Disaster Management 06 Total 133 No. of Circulated Long Term Post Graduate Programmes 30 Country No. of Programmes Australia 1 China 2 India 3 Japan 3 Korea 9 Romani 1 Singapore 3 Thailand 5 Malaysia 2 Philippine 1 No of Selected officers for Master s Degree Programmes 7 Developed Human Resources that enhance efficiency and productivity of the services delivered by the Ministry. 46

49 Field 1. Human Resources Development 1. Application of modern Technology 1. Application of modern Technology 1. Standardization of the Service Activity Allocation (Rs.) 3.3 Encourage officers for international Assignments/Posts 4. Designing Human Resource Profile for officers of the Ministry 5. Directing officers to prepare new Project proposals with the knowledge gained by the foreign exposure 6. Upgrade, update and Maintaining the Database 6.1 Collected recent Data of the SLAS officers and keep updating database. 6.2 Generate a new database with regards to the training needs of the Accountants come under this Ministry 6.3 Generate a new database with regards to the training needs of the Engineers come under this Ministry 6.4 Update the Local Training database through the funding details 7. Preparing Priority list for Foreign Trainings 7.1 Preparation of new list including 2009 winners and the rest of 2006 of the Productivity and Management Competition. 8. Anti Corruption and waste programme 8.1 Conduct workshops on anti corruption and waste Ministry of Public Administration and Home Affairs Progress Report 2011 Progress as at Physical 3 opportunities Deputy Director Bureau of human resources Management, Paris, France. Appointment of a poverty Alleviation specialist under the SAARC UNDP Partnership Programme Call for Nominations for the UNESCO Madanjeet Singh Prize for the promotion of tolerance and Non Violence (2011) Structure of the profile has been designed. Directed officers through providing Guide Lines to prepare new project proposals with action plans. Financial 100% 100% 100% 100% A comprehensive list is prepared. Conducted 3 workshops 100 % No. of Participants Staff officers in the Ministry 37 PMAS in the Combined services division & Establishment Division 70 Expected Output Developed Human Resources that enhance efficiency and productivity of the services delivered by the Ministry Fair opportunities to officers for learning Fair opportunities to officers for learning Motivated staff Produced Output Officers in the Registrar General s Department 55 Total Standardization of the Service 8.2 Introduce self involvement to avoid wastage and corruption. 9. Drivers Training Programme 9.1 Organize 04 days practical training for the drivers who belong to combined services with the cooperation of Ceylon German Technical Institute. Introduce self involvement to avoid wastes in the electricity and water 9.2 Trained 220 drivers. 47

50 48

51 ප නර වර තන හ ම ලධන ව යදම ස ර ශය fqgp<s<sqk<kqm<m!iqkqbie!ykg<gqm<mg<!g{g<g!! Summary of Recurrent and Capital Expenditure ඩ.ජ.එස.ඒ 2 /! c\qw^< c\qw^<w 2 /! DGSA ව යද මහ ස ව භ වය (ඩ.ජ.එස.ඒ ආක ත ය ම ව අන ව)/ c\qw^<w!hcuk<kqz<! Gxqh<hqm<m! oszuqek<kqe<!!!! ke<jl/! Nature of Expenditure with DGSA format reference! අයව ය ඇස ත ම න ත වන ක ර ම/ uvmif<k! lkqh<hqm<cz<!dt<t! ykg<gqm/! Provision in Budget Estimates පර ප රක පත ප දන හ පර ප රක ඇස ත ම න ත වන ක ර ම/ Gjx!fqvh<H!Wx<hiMl<! Gjx!fqvh<H!lkqh<hQm<M! ykg<gll</! Supplimentary Provision and Supplimentary Estimate Allocation ම. ර 66 සහ 69 අන ව ම ර ක ර ම / fq/hq/77!lx<xl<! fq/hq/7:!g<g!wx<h! lix<xr<gt</! Transfers in Terms of the F.R. 66 and 69 ම ළ ශ ද ධ වන ක ර ම / olik<k!!!!!okxqb! Wx<hiM/! Total Net Provision (1+2+3) ම ළ ව යදම/ olik<ks<! oszuqel<!/ Total Expenditure ශ ද ධ පත ඵලය ඉත ර ය /ඉක මව ම fqxk<kq!jug<gh<hm<m! fqkqobx<him!dm<hm! Oslqh<H)lqjg* / Net Effect Saving/(Excess) (45) ර. ර. ර. ර. ර. ර. (අ) ප නර වර තන (ඩ.ජ.එස.ඒ. 3)/ )n*!lq{<muvl<! )c\qw^<w4*!/ (a) Recurrent (DGSA 3) 415,200,000 22,480,000 (7,350,000) 430,330, ,216,704 15,113,296 (ආ) ම ලධන (ඩ.ජ.එස.ඒ. 4) / )N*!&zkel<! )c\qw^<w5*!/ (b) Capital (DGSA 4) 454,000, ,759,597 7,350, ,109, ,981, ,128,400 එකත ව olik<kl< / Total 869,200, ,239,597 1,025,439, ,197, ,241,696 49

52 50

53 ව යදම ශ ර ෂය oszuqek<!kjzh<h!z! Expenditure Head No ව ප ත අන ව ප නර වර තන ව යදම gvk<kqm<m!iqkqbie!lq{<muvl<!oszuqel<! Recurrent Expenditure by Project අම ත ශය : ර ජ පර ප ලන සහ ස ව ද ශ කටය ත අම ත ශය njls<s!;.!nvsir<g!fqi<uig!dt<fim<mzuz<gt<!njls<s! Ministry : Ministry of Public Administration and Home Affairs 121 ඩ.ජ.එස.ඒ.3 c\qw^<w!!4! EHTB!4 ව ඩසටහන අ කය හ නම fqgp<s<sqk<kqm<m!zg<gll<! kjzh<hl<;! Programme No. & Title ව ප ත අ කය / නම, ප ද ගල ක පඩ නඩ සහ ස යළ ම ව ප ත සඳහ අ නක ත අයක ර ම / gvk<kqm<m!z/!kjzh<h!lx<xl<! Oukeikqgt<?!njek<K! gvk<kqm<mr<gtg<glie!wjeb! gm<m{r<gt<!/ Project No/Name, Personel emoluments and Other Charges for all projects! අ ක: 01 අම ත වරය ග ක ර ය ලය/ gvk<kqm<m!z!12!njls<siqe<! nzuzgl< / No : 01 Minister's office ප ද ගල ක පඩ නඩ / NTg<Giqb!Oukeikqgt<! Personnel Emoluments 01 ම හය ම ව ඩසටහන! 01osbx<him<M!fmucg<jggt<! 01 Operational Activities (1) (2) (3) (4) (5) (6) පර ප රක පත ප දන ම. ර.66, 69 ම ළ ශ ද ධ වන ම ළ ව යදම / හ පර ප රක අන ව ම ර ක ර ම / olik<ks<! ඇස ත ම න ත වන ක ර ම / olik<k!!!!! oszuqel<!/ ක ර ම (+/)/ fq/hq/77!lx<xl<! Okxqb!Wx<hiM! Total Gjx!fqvh<H! fq/hq/7:!g<g! / Expenditure Wx<hiMl<!Gjx! Wx<h! Total Net fqvh<h!lkqh<hqm<m! lix<xr<gt<!/ Provision ykg<gll<!/!! Transfers in (1+2+3) Supplimentary terms of the Provision and F.R. 66 and 69 Supplimentary ±! Estimate! Allocation අයව ය ඇස ත ම න ත වන ක ර ම / uvmif<k! lkqh<hqm<cz<!dt<t! ykg<gqm/ Provision in Budget Estimates ශ ද ධ පත ඵලය ඉත ර ය/ඉක මව ම / fqxk<kq! jug<gh<hm<m! fqkqobx<him! dm<hm! Oslqh<H)lqjg*! Net Effect Saving/(Excess*! ර. ර. ර. ර. ර. ර. 16,250,000 (2,100,000) 14,150,000 12,557,028 1,592,972 අ නක ත ව යදම / Wjeb!gm<m{r<gt</ Other Charges 27,900,000 2,400,000 30,300,000 27,252,075 3,047,925 උප එකත ව/dh!olik<kl< dh!olik<kl</sub Total 44,150, ,000 44,450,000 39,809,103 4,640,897 අ ක: 02 ස ම න පර ප ලනය හ ආයතන ස ව gvk<kqm<m!z!13!ohik! fqi<uigll<!kihes<osjubl<! sjubl<!/ No : 02 General Administration and Establishment Service ප ද ගල ක පඩ නඩ / NTg<Giqb!Oukeikqgt<!/ Personnel Emoluments 77,600,000 20,000,000 12,300, ,900, ,525, ,271 අ නක ත ව යදම / Wjeb!gm<m{r<gt</ Other Charges උප එකත ව/dh!olik<kl< dh!olik<kl</ Sub Total 36,300,000 (100,000) 36,200,000 34,160,006 2,039, ,900,000 20,000,000 12,200, ,100, ,685,735 2,414,265 51

54 අ ක: 03 ර ජ පර ප ලනය / gvk<kqm<m!z!14nvsir<g! fqi<uigl/ No : 03 Public Administraion ප ද ගල ක පඩ නඩ / NTg<Giqb!Oukeikqgt<!/ Personnel Emoluments අ නක ත ව යදම Wjeb!gm<m{r<gt</ Other Charges උප එකත ව/dh!olik<kl< dh!olik<kl</sub Total අ ක: 04 ස ව ද ශ කටය ත / gvk<kqm<m!z!15! dt<fim<mzuz<gt<! No : 04 Home Affairs ප ද ගල ක පඩ නඩ / NTg<Giqb!Oukeikqgt<!/ Personnel Emoluments අ නක ත ව යදම Wjeb!gm<m{r<gt</ Other Charges උප එකත ව/dh!olik<kl< dh!olik<kl</sub Total 88,600,000 (1,850,000) 86,750,000 84,584,383 2,165,617 82,850,000 2,480,000 (4,750,000) 80,580,000 79,033,741 1,546, ,450,000 2,480,000 (6,600,000) 167,330, ,618,124 3,711,876 32,700,000 (3,150,000) 29,550,000 27,868,532 1,681,468 53,000,000 (10,100,000) 42,900,000 40,235,210 2,664,790 85,700,000 (13,250,000) 72,450,000 68,103,742 4,346,258 ම ළ එකත ව 415,200,000 22,480,000 (7,350,000) 430,330, ,216,704 15,113,296 52

55 ú}sp ƒœr WŠ_} oszuqek<!kjzh<h!z. 121 Expenditure Head No µýw Õ Wuþ { ලtu ú}sp / gvk<kqm<m!iqkqbie!&zkes<!oszuqel<!/ Capital Expenditure by Project W{ýqµýŠƒ} : ~ýgµ wõwý u s ƒ _k}ÿq W{ýqµýŠƒ} njls<s!:!nvsir<g!fqi<uig!dt<fim<mzuz<gt<!njls<s! Njojtusz!;.!Njojtusz!pg!Qvcmjd!Benjojtusbujpo!boe!Ipnf!Bggbjst ව m k uœ WŠ_} ý u{ : 01 { }ŸP ව m k u / gvk<kqm<m!z!12!njls<siqe<!nzuzgl<!/ Programme No. & Title : 01 Operational Activities } ú } WŠ_} uqmbg<!gxbqm Object Code No. WñqP WŠ_} uqmb!z/! Item No { µ_~o} ( Š _Œq WŠ_}) fqkqh<hmk<kz<!)gxqbqm*! Financed by (Code No.) WñqP ú q~} uqmbr<gt<!sl<hf<klie!zg<gl<! Description of Items (1) (2) (3) (4) (5) {Ÿ. ~.66, 69 Wuþ {ý~ {Ÿª\ ƒ s t uœ {Ÿª\ ú}s{»öp wõw ~_ w²õwýsu ý»ö{ wõw ~_ W q PuŒq uœ olik<ks<! olik<k!!!!!okxqb!»öp Wx<hiM! oszuqel<! fq/hq/!77?!fq/hq/!7:! Total Net Provision Total lix<xrgt<?!gjx!fqvh<h! (1+2) Wx<hiM!!lx<Xl<!Gjx!fqvh<H Expenditure ykg<gqm<! Transfers in terms F.R. 66 and 69 and Supplimentary Provision and Supplimentary Estimate Allocation W} } W q PuŒq uœ»öp uvmif<k! lkqh<hqm<cz<! dt<t! ykg<gqm! Provision in Annual Estimates ƒ s t w²õx } XÕõ} / X_Œ{ûP fqxk<kq! jug<gh<hm<m! fqkqobx<him! dm<hm! Oslqh<H)lqjg*! Net Effect Saving/(Excess) (34) µýw Õ WŠ_} ý uý{} : 01 W{ýqµ ~}ý aœ _ýr}ýල} gvk<kqm<m!z!12!njls<siqe<!nzuzgl<! Project No and Name : 01 Minister's office { ලtu qœ_p wþuර qœrýwu} ý ව ÏÝ}Ÿo»öP &zkes<!osik<kg<gtqe<!lxsqvjlh<hl<oll<himl<! Rehabilitation and Improvement of Capital Assets aýmන a ල XÝ»öP gm<mmr<gtl<!njlh<hgtl<! Buildings and Structures }uœq² }uœ q ²w_~o bf<kvqr<ge<!ohixqk<okigkqgt<!dhgv{r<ge< Plant, Machinery and Equipment! ~. ~. ~. ~. ~. 350, , ,170 1, , ,000 50, , ý u uiger<ge<! Vehicles! 1,000,000 1,000, ,407 63,593 53

56 Zw \_q / dh!olik<kl<!/sub Total 1,700,000 1,700,000 1,335, ,678 { ලtu qœ_p WqŒwqŒ _~ග è{ &zkes<!osik<kg<gtqe<!ogit<tz! Acquisition of Capital Assets ý u uiger<ge<! Vehicles a zýoœm _ýr}ýලò} Zw_~o kthimr<gtl<!nzuzg!dhgv{r<gtl< Furniture and Office Equipment }uœq }uœ q w_~o bf<kvqr<ge<!ohixqk<okigkqgt<!dhgv{r<ge<! Plant, Machinery and Equipment 53,000,000 53,000,000 45,052,838 7,947,162 1,000,000 (100,000) 900, , , ,000 (200,000) 300, ,711 80,289 Zw \_q /dh!olik<kl<!/sub Total 1,500,000 52,700,000 54,200,000 46,013,854 8,186,146 \_q /olik<kl< olik<kl<!/total 3,200,000 52,700,000 55,900,000 47,349,176 8,550,824 µýw Õ WŠ_} ý uý{} : 02 ý{ýuµ wõwýලu} Wý}qu ý gvk<kqm<m!z!13!ohik!fqi<uigll<!kihes<osjubl<! Project No and Name : 02 General Administration and Establishment Service { ලtu qœ_p wþu~ qœrýwu} ý ÏÝ}Ÿo»öP &zkes<!osik<kg<gtqe<!lxsqvjlh<hl<oll<himl<! Rehabilitation and Improvement of Capital Assets aýmua ල XÝ»öP gm<mmr<gtl<!njlh<hgtl<! Buildings and Structures }uœq² }uœ q ²w_~o bf<kvqr<ge<!ohixqk<okigkqgt<!dhgv{r<ge< Plant, Machinery and Equipment 15,000,000 4,700,000 19,700,000 18,045,218 1,654, , , ,710 8, ý u /uiger<ge<!/vehicles 1,000,000 1,000, , ,976 Zw \_q /dh!olik<kl<!/sub Total 16,250,000 4,700,000 20,950,000 18,441,952 2,508,048 { ලtu qœ_p WqŒwqŒ _~ග è{ &zkes<!osik<kg<gtqe<!ogit<tz! Acquisition of Capital Assets a zýoœm _ýr}ýලò} Zw_~o kthimr<gtl<!nzuzg!dhgv{r<gtl< Furniture and Office Equipment 2,000,000 2,100,000 4,100,000 3,353, ,093 54

57 }uœq² }uœ q ²w_~o bf<kvqr<ge<!ohixqk<okigkqgt<!dhgv{r<ge< Plant, Machinery and Equipment 2,000,000 (1,250,000) 750, , ,635 Zw \_q /dh!olik<kl<!/sub Total 4,000, ,000 4,850,000 3,983, ,728 හ»}ý Rtu} / Capacity Building wþ Ÿo»öP හ»}ý Rtu} hbqx<sqbl<!ntjluqvk<kqbl<! Training and Capacity Building 1,500,000 (1,100,000) 400, ,100 81,900 Zw \_q /dh!olik<kl</sub Total 1,500,000 (1,100,000) 400, ,100 81,900 \_q /olik<kl< olik<kl</total 21,750,000 4,450,000 26,200,000 22,743,324 3,456,676 µýw Õ WŠ_} ý uý{} : 03 ~ýgµ wõwýලu} gvk<kqm<m!z!14nvsir<g!fqi<uigl<! Project No and Name : 03 Public Administraion { ලtu qœ_p ල wþu~ qœrýwu} ý ÏÝ}Ÿo»öP &zkes<!osik<kg<gtqe<!lxsqvjlh<hl<oll<himl< zkes<!osik<kg<gtqe<!lxsqvjlh<hl<oll<himl<! Rehabilitation and Improvement of Capital Assets aýmන a ල XÝ»öP gm<mmr<gtl<!njlh<hgtl<! Buildings and Structures }uœq² }uœ q ²w_~o bf<kvqr<ge<!ohixqk<okigkqgt<!dhgv{r<ge< Plant, Machinery and Equipment ý u /uiger<ge<!/vehicles 6,000,000 6,000,000 5,907,934 92, , , ,175 4, , ,000 94, ,972 { ලtu qœ_p WqŒwqŒ _~a è{ &zkes<!osik<kg<gtqe<!ogit<tz! Acquisition of Capital Assets Zw \_q dh!olik<kl<! Sub Total a zýoœm _ýr}ýලò} Zw_~o kthimr<gtl<!nzuzg!dhgv{r<gtl< Furniture and Office Equipment 7,250,000 7,250,000 6,747, ,863 5,000,000 7,800,000 12,800,000 9,239,007 3,560,993 55

58 }uœq² }uœ q ²w_~o bf<kvqr<ge<!ohixqk<okigkqgt<!dhgv{r<ge< Plant, Machinery and Equipment aýmන ග ල XÝ»öP gm<mmr<gtl<!njlh<hgtl<! Buildings and Structures ~ýgµ çලtýöuœ aœ ç ý Š¼Ro} nvsir<g!dk<kqobigk<ki<!uqm<mk<kqm<ml<! Public Officers Housing Scheme ~ýgµ çලtýöuœ ªs ý _² mý ŠaP ƒýලý _Œ XÝ»ö{ nvsir<g!osju!uqjtbim<m!njlh<h! fqi<li{l<! Construction of Government Service Sports Association wý s ƒœ} wþ Ÿo {tµ rýu w kþû{ hqvoks!hbqx<sq!fqjzbk<kihel<! Establishment of Divisional Training Centers wþ Ÿo {tµ rýu} s{ÿ hbqx<sq!fqjzbl<.ouklj<j! Training Center Wedamulla 5,000,000 (4,500,000) 500, , ,332 37,500,000 (30,300,000),000) 7,200,000 4,255,739 2,944,261 5,000,000 5,000,000 2,756,489 2,243,511 15,000,000 (15,000,000) 2,500,000 (300,000) 2,200,000 1,499, ,751 20,000,000 (20,000,000) හ»}ý Rtu} / capacity Building 2401 Zw \_q /dh!olik<kl<!/sub Total 47,500,000 (27,000,000) 20,500,000 13,796,414 6,703,586 Zw \_q /dh!olik<kl<!/sub Total wþ Ÿo»öP හ»}ý Rtu} hbqx<sqbl<!ntjluqvk<kqbl<! Training and Capacity Building _Œ SI Wýtý~ µýw Õ} (SCAP) / Gjuk<!fim<ctiz<!fqkqbqmh<hm<m!gVk<kqm<ml<)TDBQ*!/ Kuwait Funded Project (SCAP)! හ»}ý Rtu} / NTjluqVk<kq!!!!/ Capacity Building wþ Ÿo»öP හ»}ý Rtu} 2401 hbqx<sqbl<!ntjluqvk<kqbl<! Training and Capacity Building 35,000,000 (10,500,000) 24,500,000 22,449,686 2,050,314 35,000,000 (10,500,000) 24,500,000 22,449,686 2,050,314 45,000,000 70,000, ,000,000 93,306,257 21,693,743 56

59 14 17 _Œ SI Wýtý~ µýw Õ} (SCAP) lqe<fqvh<hk<kg<g!outqfim<mg<gme<! _Œ SI! Wýtý~ µýw Õ} (SCAP) outqfim<mkuq!okimi<hie!dt<fim<m!fqkq! Kuwait Funded Project (SCAP)! 36,000,000 62,000,000 98,000,000 83,457,242 14,542,758 9,000,000 8,000,000 17,000,000 9,849,015 7,150,985 Zw \_q /dh!olik<kl<!/sub Total 45,000,000 70,000, ,000,000 93,306,257 21,693, ƒ² ලŠ_ý Š Rtu wõwýලu Wý}qu} / &zkes<!osik<kg<gtqe<!ogit<tz<!/ Sri Lanka Institute of Development Administration ~ýgµ Wý}qu/,zr<jg!nhquqVk<kq!fqi<uig! fqxuel<!/ Public Institutions 80,000,000 80,000,000 65,600,000 14,400,000 Zw \_q /dh!olik<kl<!/sub Total 80,000,000 80,000,000 65,600,000 14,400, w ýqœ wýලu µýw Õ} (\_Œ qœ ( gýöuœ aœ Š Rtu ව m k u) /dt<tvim<sqg<! gvk<kqm<ml<)mphp!qsp*)voeq*!/ Local Governance Project (LOGO Pro) (UNDP) 2502 uqœ Wý } gu / Wjeb!LkzQMge<!/ Other Investments 25,000,000 33,759,597 58,759,597 55,449,637 3,309, LOGO µýw Õ} / lqt<fqvh<hk<kg<g! outqfim<m!lieqbl<!/ LOGO 20,000,000 10,000,000 30,000,000 29,821, ,885 LOGO µýw Õ} / outqfim<mkuq! 17 okimi<hie!dt<fim<m!fqkq!dh!olik<kl; / LOGO 5,000,000 23,759,597 28,759,597 25,628,522 3,131,075 Zw \_q /dh!olik<kl<!/sub Total 25,000,000 33,759,597 58,759,597 55,449,637 3,309,960 \_q / olik<kl<!/ Total 239,750,000 66,259, ,009, ,349,131 48,660,466 µýw Õ WŠ_} ý uý{} : 04 s ƒ _k}ÿq / gvk<kqm<m!z!15!dt<fim<mzuz<gt< : / Project No and Name : 04 Home Affairs { ලtu qœ_p ල wþuර qœrýwu} ý ව ÏÝ}Ÿo»öP &zkes<!osik<kg<gtqe<!lxsqvjlh<hl<oll<himl<! Rehabilitation and Improvement of Capital Assets aýmන ග ල XÝ»öP gm<mmr<gtl<!njlh<hgtl<! Buildings and Structures 15,000,000 14,600,000 29,600,000 25,361,000 4,239,000 57

60 }uœq² }uœ q ²w_~o bf<kvqr<ge<!ohixqk<okigkqgt<!dhgv{r<ge< Plant, Machinery and Equipment ý u uiger<ge<! Vehicles Zw \_q /dh!olik<kl<!/sub Total { ලtu qœ_p WqŒwqŒ _~ග è{ /&zkes<!osik<kg<gtqe<!ogit<tz zkes<!osik<kg<gtqe<!ogit<tz!/acquisition of Capital Assets , , , , , , ,000 16,000,000 14,600,000 30,600,000 25,533,736 5,066,264 a zýoœm _ýr}ýලò} Zw_~o kthimr<gtl<!nzuzg!dhgv{r<gtl< Furniture and Office Equipment 4,000, ,000 29,000,000 8,802,492 20,197,508 }uœq² }uœ q ²w_~o bf<kvqr<ge<!ohixqk<okigkqgt<!dhgv{r<ge< Plant, Machinery and Equipment 2,500,000 (1,350,000) 1,150, , ,030 aýmන ග ල XÝ»öP gm<mmr<gtl<!njlh<hgtl<! Buildings and Structures 45,000,000 5,650,000 50,650,000 46,231,122 4,418,878 Zw \_q /dh!olik<kl<!/sub Total 51,500,000 4,300,000 80,800,000 55,915,584 24,884,416 හ»}ý Rtu} / NTjluqVk<kq!/ Capacity Building wþ Ÿo»öP හ»}ý Rtu} 2401 hbqx<sqbl<!ntjluqvk<kq! Training and Capacity Building! Zw w uœu, ú ý ý {~o Õ_ ús qœ {ýra }uœ ç_ qœ»ö P µýw Õ} (ÌAAWýRw /AÐì) 121,800,000 (26,200,000) 95,600,000 43,090,246 52,509, zk<kqveqbz<!hqxh<h!xh<h!uquig! sie<xqkp<gjt!upr<gl<! gvk<kqm<ml<)ubbsq0bec*! Qroject for Issuing Certificates Electronically on Births, Marriages and Deaths. (TAARP/ADB) 38,500,000 38,500,000 38,500,000 58

61 02 17 \{ outqfim<mkuq!okimi<hie!dt<fim<m!fqkq! do 6,500,000 6,500,000 1,677,003 4,822, úsµÿqœ } wýලu}.fz<zim<sq! egovernance \E \E \ල qý~q ~ _ {oý_~o} kguz<!lgijlk<kul<!gcbqvh<hiti<! kguz<gt<! HHL Information Management ús qœ sqœq Š Rtu ව ඉm k u zk<kqveqbz<!kvu!nhquqvk<kq! gvk<kqm<ml<! Electronic Data Development Programme 12,000,000 (800,000) 11,200,000 10,865, ,663 15,000,000 (14,600,000) 400, ,646 63,354 29,800,000 (1,500,000) 28,300,000 20,949,825 7,350,175 Zw \_q / dh!olik<kl<!/sub Total 121,800,000 (26,200,000) 95,600,000 43,090,246 52,509,754 \_q / dh!olik<kl< k<kl<!/ Total 189,300,000 (7,300,000) 207,000, ,539,566 82,460,434 {Ÿª\ \_q / olik<kl<!/ Grand Total 454,000, ,109, ,109, ,981, ,128,400 59

62 60

63 අත ත ක රම ග ණ ම හ ත න පත ග ණ ම සඳහ ව ප ලන ග ණ ම වල ස ර ශය 2011 Lx<h{!lx<Xl<!juh<Hg<!g{g<GgTg<gie!gm<Mh<him<Mg<!g{g<Ggt<!hx<xqb!ohipqh<H!! ! Summary of Control Accounts for Advance & Deposit Accounts 2011 ව යදම ශ ර ෂය/oszuqek<!kjzh<H! z /Expenditure Head No අත ත ක රම / ත න පත ග ණ ම නම Lx<h{0juh<Hg<!!!!!!!! g{g<gqe<!ohbi; Name of Advance / Deposit Account I රජ ය න ළධ ර න ග අත ත ක රම l/!nvs!dpqbv<gtg<gi!! Lx<h{l<! I Advance to Public Officers රජ ය න ළධ ර න ග අත ත ක රම Advance to Public Officers nvs!dpqbv<gtg<gi!!lx<h{l<! : 121 අම ත ශය : ර ජ පර ප ලන සහ ස ව ද ශ කටය ත අම ත ශය njls<s;!nvsir<g!fqi<uig!dt<fim<mzuz<gt<!njls<s! Ministry : Ministry of Public Administration and Home Affairs ද නට ග ණ ම අ කය ආරම භක ශ ෂය g{g<g!!!!!!!!!! 3122/12/12! zg<gl<! ne<xt<tuix! Account No. Nvl<h!lQkq! Opening!Balance as at ! දප ර ත ම න ත ප ත අන ව kqj{g<gt!hk<kgk<kqx<!ogx<h! As per Department Books භ ණ ඩ ග ර ප ත අන ව ද නට ශ ෂය 3122/23/42! ne<xt<tuix! kqjxosiqg<! g{g<gqe<!lqkq! Balance as per Treasury Book as at වර ෂය ත ළ හර ක ර ම වර ෂය ත ළ බ ර ක ර ම ද නට අවස න ශ ෂය N{<ce<!!! N{<ce<!!! 3122/23/42! uvugt; Debits during the year oszugt; Credits during the year ne<xt<tuix!! Xkq!lQkq! Balance as at ර. ර. ර. ර. ර. 8493/0/0/0121/ ,070,236 35,263,925 41,523,526 69,810,636 69,810,636 රජ ය න ළධ ර න ග අත ත ක රම Advance to Public Officers nvs!dpqbv<gtg<gi!!lx<h{l<! රජ ය න ළධ ර න ග අත ත ක රම Advance to Public Officers nvs!dpqbv<gtg<gi!!lx<h{l<! 8493/0/0/0121/ ,190 25, /0/0/0121/

64 II අ නක ත අත ත ක රම II.!Wjeb!Lx<h{rg<t< Wjeb!Lx<h{rg<t<! II Other Advances III ව ව ධඅත ත ක රම III.!fieiuqk!Lx<h{r<gt< fieiuqk!lx<h{r<gt<! IV ත න පත IV. juh<hg<!g{g<ggt< (i) ප ද ත න පත (i)!ohikjuh<hg<gt<! (i) General Deposits (ii) අ නක ත ත න පත (ii) Wjeb!juh<Hg<gt! (ii) Other Deposits 7000/0/0/0590/ ,402,727 31, ,433, ,984, /0000/00/0015/0034/000 2,137,636 15,187,596 13,844, , ,804 ම. ර. 506(2) පක ර ඉහත සඳහන අත ත ක රම ග ණ ම වල හ ත න පත ග ණ ම වල අවස න ශ ෂය, ප ද ගල ග ණ ම වල අද ල ල ය ස ත සමඟ සසඳ, එම ස සඳ ම පක ශය ව ගණක ධ පත වත ව ර ත කළ බවට තහව ර කරම. I රජ ය න ලධ ර න ග අත ත ක රම ග ණ ම අ ක 8493/0/0/0121/0002 හ 8493/0/0/0121/0004 හ පවත න ශ ෂයන න රව ල ක ර ම සඳහ ර ජ ම දල දප ර ත ම න ත ව අන ම ත ය ල බ ඇත අතර ඒ සඳහ ම. ර. 66 මඟ න පත ප දන ම ර කර න රව ල ක ර මට කටය ත කරන ල බ. II අ නක ත අත ත ක රම ත න යම ප ලන හ නඩත ත අත ත ක රම ග ණ ම වස ද ම මට න යම ත අක ය ග ණ මක. ඉද ර ය ද ම සඳහ ක ය කරන ල බ. Olx<Gxqh<hqm<m!Lx<h{g<g{g<Ggtqz<!dt<t!Xkq!lQkqgt<!nux<Xg<Giqb!keqk<keq!g{g<GgTme<!{g<gl<!osb<bh<hm<Mt<te!weUl<?!fq/hq/!617)3*!g<G!{r<g!g{g<gq{gg<! nxqg<jg!g{g<gib<uiti<!nkqhkqg<g!neh<hh<hm<mt<tk!weul<!k<kiz<!nk<kim<sqh<hmk<kgqe<oxe</<!! juh<hg<g{g<g!zg<gr<gjtg<!gxqh<hqml<!ohik!kqjxosiqbqe<!ns<sqm<mg<!gxqh<hqz<!dt<tmg<gh<hm<mt<t!lp!g{g<g!zg<gk<jkbl<!gxqh<hqmkz<!ou{<ml<!! OlZl<!osbzx<Xt<t!g{g<Ggt<!hx<xqBl<!outqh<hMk<Kkz<!Ou{<Ml</!! I hereby certify that the closing balances of the above Advance Accounts and Deposit Accounts were reconciled with the respective lists of indivitual balances, and that reconciliation statements were sent to the Audit in terms of FR 506(2). * In stating deposit account numbers, complete account number in the treasury printed copy should be included and non operative accounts should also be disclosed. I Advance to Public Officers It has been informed to the Department of Public Finance to write off account numbers 8493/0/0/0121/0002 and 8493/0/0/0121/0004. II Other Advances The account on management and maintenance of rest houses is a non functioning account to be closed. 62

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