Establishing Governance to Achieve Statewide Communications Interoperability. Claudia Wayne Office of Emergency Communications December 4, 2008

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1 Establishing Governance to Achieve Statewide Communications Interoperability Claudia Wayne Office of Emergency Communications December 4,

2 Agenda Role of Practitioner Driven Governance in Interoperability Key Elements of Effective Statewide Governance Seven Guiding Components of a Statewide Interoperable Communications Governance Structure Statewide Governance in Action 2

3 Practitioner-Driven Approach 3

4 Key Elements of Effective Statewide Governance Establish a statewide oversight body to support Statewide Communication Interoperability Plan (SCIP) development and implementation. Seek legislative or gubernatorial authority. Work from the bottom up. Promote the practitioner driven approach by actively engaging stakeholders. Leverage associations or people authorized to speak on behalf of a larger group of stakeholders. Promote consensus and shared decision-making. Promote transparency. Promote sustainability. Establish and articulate a shared understanding of goals. Stay flexible. 4

5 Seven Guiding Components of a Statewide Interoperable Communications Governance Structure To achieve the level of statewide buy-in and consensus needed for interoperability decisions, the recommended model and methodology for statewide interoperability communications governance focuses on seven components: 1. Stakeholder Resource Pool 2. Statewide Interoperability Coordinator s (SWIC) Office 3. Statewide Interoperability Governing Body (SIGB) 4. Initiative Working Groups 5. Regional Interoperability Committee 6. State Agency Interoperability Committee 7. Bordering States and Federal Partnerships 5

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8 SWIC Role and Responsibilities The SWIC is primarily responsible for the daily operation of the State s statewide communications interoperability efforts. The SWIC is guided by the vision, mission, goals, and initiatives outlined in the SCIP and the NECP. Specifically, the SWIC should have four primary areas of responsibility: 1. Outreach 2. SCIP Program Management 3. Grants Management and Policy Development 4. Measurement 8

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10 Statewide Interoperability Governing Body (SIGB) Through the SWIC, the SIGB serves as the primary strategic steering group to the Governor for the statewide interoperability effort. Ideally, this governing body is formalized as a Governor s committee through an executive order or legislation. This will provide the group with the authority to make all interoperable communications funding recommendations regarding the State s general funds and Federal grant allocations for this issue. 10

11 Name of Your State s SIGB States with a Statewide Interoperability Executive Committee (SIEC) that manages the State s interoperability channels should consider the following two recommendations to resolve potential confusion or conflict between the Federal Communications Commission (FCC) SIEC and SIGB: 1. Consider amending the mission statement of the SIEC to be more inclusive of all facets associated with achieving statewide communications interoperability. 2. Consider creating a sub-committee within the overarching SIGB to address all tasks associated with the SIEC mission of managing the State s interoperability channels. 11

12 Recommended SIGB Membership The SIGB should be of marginal size and (depending upon your State) should consist of no more than member organizations representing Federal, State, regional, local, tribal, and relevant association/non-governmental interests. It is essential that each organization formally appoint and empower (in writing) a representative and an alternate-representative to make decisions on behalf of their organization. It is recommended that representatives should serve at least a one year term on the SIGB. 12

13 Recommended SIBG Membership (cont.) State Associations Key State Agencies Regional Representation (Pulling from each Regional Interoperability Committee) Tribal Nation Representation Others Non-Governmental Associations specializing in disaster relief Public Works Associations associated with critical infrastructure Federal Government Representatives (ie: FCC Coordinators, Boarder Patrol, Federal Emergency management Agency [FEMA] Regional Emergency Communications Coordination Working Group [RECCWG], etc.) Bordering States Statewide Interoperability Coordinators (non-voting) Private Industry (non-voting) 13

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15 Initiative Working Groups Initiative Working Groups are the workerbees of the statewide interoperability effort. They complete the tasks associated with the SCIP initiatives and provide a recommendation report on the initiatives to the SIGB. 15

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17 Regional Interoperability Committees Developing and sustaining Regional Interoperability Committees are crucial to the statewide effort. These committees will truly allow the effort to be practitionerdriven from the bottom-up. The Regional Interoperability Committees play a pivotal role in developing appropriate standard operating procedures (SOPs), training opportunities, and tactical interoperability plans for their regions unique jurisdictions and disciplines. 17

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19 State Agency Interoperability Committee The State Agency Interoperability Committee is similar to the Regional Interoperability Committees, except that it includes representatives from the State agencies that respond to incidents across the State. It is recommended that each State have a State Agency Interoperability Committee in addition to a SIGB, to focus on State agencies interoperable communications needs. 19

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21 Bordering States and Federal Partnerships Three recommended basic approaches to ensure statewide coordination with Federal partners and bordering States: 1. Invite all neighboring States SWICs and identify Federal partners to serve as non-voting members on the SIGB. 2. Create a multi-state interoperable communications consortium. 3. Coordinate with the FEMA Regional Administrator regarding the activities of FEMA s RECCWGs. 21

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23 Governance and Statewide Communication Interoperability Plan (SCIP) Implementation Methodology - Statewide Governance in Action - 23

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34 Governance & Funding - Breakout Discussions - Blue: Banda Sea Green: Pacifica Ballroom 3 Orange: Pacifica Ballroom 4 Yellow: Pacifica Ballroom 5 34