CITY COUNCIL WORKSHOP AGENDA. MAY 1, 2012, at 5:30 p.m. City Council Chambers 2. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENT MEDITATION

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1 MAYOR Hal J. Rose DEPUTY MAYOR Stephany Eley COUNCIL MEMBERS Pat Bentley Michael J. Hazlett Bill Mettrick John Coach Tice Andrea Young CITY HALL 2240 Minton Road West Melbourne, FL Phone: (321) Fax: (321) CITY COUNCIL WORKSHOP AGENDA MAY 1, 2012, at 5:30 p.m. City Council Chambers 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENT MEDITATION 3. ROLL CALL 4. CITY COUNCIL BUDGET WORKSHOP POTENTIAL PRIORITY PROGRAMS AND PROJECTS FOR FISCAL YEAR BUDGET Recommendation: Discuss and develop a Council-consensus list of potential priority programs and projects for possible inclusion in the proposed October 1, 2012, to September 30, 2013, budget. 5. RECESS Council will recess the workshop and reconvene to a Regular City Council meeting at approximately 6:30 p.m. 6. CALL TO ORDER REGULAR CITY COUNCIL MEETING AGENDA May 1, 2012, at 6:30 p.m. 7. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENT MEDITATION 8. ROLL CALL

2 Regular City Council Meeting May 1, 2012 Page 2 9. PUBLIC HEARINGS A. Annexation of Max K. Rodes Park, Flanagan Avenue Right-of-way, and a Portion of Minton Road 10. PUBLIC FORUM Recommendation: Conduct a public hearing and approve Ordinance No annexing Max K. Rodes Park, Flanagan Avenue and a portion of Minton Road. Persons wishing to speak must fill out a Request to Speak form and hand it to the City Clerk. Comments will be limited to three (3) minutes per person. Public Forum will be limited to thirty (30) minutes. 11. CONSENT AGENDA A. Approve the Regular City Council meeting minutes for Tuesday, April 17, B. Approve Letter of Support for JAG Funding for Brevard County Sheriff s Office Prison Transportation/Booking Improvement Program (Jail Van Operation). 12. ACTION AGENDA A. Intent to Vacate Portion of Dorset Drive Recommendation: Authorize the City Manager to process a proposed abandonment of the unneeded northerly portion of Dorset Drive right-of-way to the two adjoining property owners. B. Acceptance of Stormwater Master Plan Recommendation: Receive a presentation from DRMP and accept the Stormwater Master Plan as submitted. 13. MANAGEMENT REPORTS A. Second Quarter Budget Status Report Recommendation: Finance Director Margi Starkey will present the second quarter budget report showing the status of the City s revenues and expenditures year-to-date.

3 Regular City Council Meeting May 1, 2012 Page CITY COUNCIL REPORTS * Deputy Mayor Stephany Eley Council Member Michael J. Hazlett Council Member John Coach Tice Council Member Andrea Young Council Member Bill Mettrick Council Member Pat Bentley Mayor Hal J. Rose Note: Adopted City Council Meeting Rules and Order, Section 6.6 (C) reads: Limitation to Act on Only Items on the Agenda. No action shall be taken by the Council Members on any item not on the posted agenda, subject only to the exceptions listed below: 1. Upon a majority determination that an emergency situation (as defined by State Law) exists; or 2. Upon a determination by a majority vote of the City Council that there is a need to take immediate action and that the need to take the action came to the attention of the City officials subsequent to posting of the agenda. 15. ADJOURNMENT TIME CERTAIN NOT LATER THAN 10:30 P.M. All persons wishing to be heard should appear in person at these hearings or send written comments to the City Clerk. All persons and parties are hereby advised that if they should decide to appeal any decision made by the City with respect to any matter considered at the public meeting or hearing described in this notice, they will need a record of the proceedings, and for such purpose, said person or party may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based (Chapter 286, Florida Statutes). In compliance with American with Disabilities Act (ADA), anyone who needs a special accommodation for this meeting should contact the City s ADA coordinator at at least 48 hours in advance of this meeting. * THERE ARE NO ATTACHMENTS OR BACKGROUND INFORMATION ON THESE ITEMS.

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21 MAYOR Hal J. Rose DEPUTY MAYOR Stephany Eley COUNCIL MEMBERS Pat Bentley Michael J. Hazlett Bill Mettrick John Coach Tice Andrea Young CITY HALL 2240 Minton Road West Melbourne, FL Phone: (321) Fax: (321) CITY COUNCIL WORKSHOP MINUTES April 17, CALL TO ORDER Mayor Rose called the meeting to order at 5:30 p.m. 2. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENT MEDITATION Mayor Rose led the Pledge of Allegiance followed by a moment of silence. 3. ROLL CALL Present: Mayor Hal J. Rose, Deputy Mayor Stephany Eley, and Council Members Bill Mettrick, Pat Bentley, Michael J. Hazlett, Andrea Young and John Coach Tice. Also present: City Manager Scott Morgan, City Attorney James Wilson, Police Chief Brian Lock, Finance Director Margi Starkey, Building Official Tom Forbes, IT Director Karen Martin, Planning Director Christy Fischer, Recreation Coordinator Chris Johnson, City Clerk Cynthia Hanscom, and other members of the public. CLERK S NOTE: Council Member Hazlett arrived at 5:31, Deputy Mayor Eley arrived at 5:33 p.m. and Council Member Tice arrived at 5:48 p.m. 4. INITIAL LISTING OF CITY COUNCIL PRIORITIES FOR FISCAL YEAR BUDGET DEVELOPMENT City Manager Morgan provided a brief status report on the priorities established for the current budget year. City Manager Morgan asked that Council develop a list of potential priority programs and projects for inclusion in the proposed Fiscal Year budget. Council then came up with the following list. Road paving, including local roads Advance Field of Dreams and Promise in Brevard partnerships at WMCP; develop timeline and start implementation of master plan Maintain VMC; expand recreation programs Item 11A-1

22 Budget extra for police pension fund Maintain patrol staffing levels Reduce desk hours and install call system for after hours More community policing and youth programs Welcome to West Melbourne signage Evaluate HR staffing Fund lift station and wastewater system maintenance Fill in sidewalk gaps Seek County support for improving operation of Henry and Minton and extending Minton left turn lane length approach U.S. 192 Dog park Fund economic development Adequately fund legal services Continue infrastructure opportunity fund Replace water lines, particularly in Canova Park Pave remaining streets in Big Pine neighborhood, while improving drainage Extend sewer service Employee raises holiday pay for sworn officers only family holidays Street lights along streets without lighting, especially Clements Woods Accelerate loan payments U.S. 192 and I-95 landscaping (plan conducted with Melbourne Village) Be strategic about millage rate Continue funding partnerships with County for infrastructure projects City Manager discretionary funding Vehicle replacement Roof repair over belt press Kitchen improvements in VMC Replace flooring in Council Chamber Re-work Council Chamber dais Advocate for Ellis widening and I-95 interchange Expand Park and Recreation Fund sewer collection system replacements/renovations Annexation support funding Explore outsourcing police C-69 and C-70 FMIS software upgrade Staffing for utility front counter Recreation staffing Stormwater project(s) as recommended by the Stormwater Needs Assessment Advocate for bus stop amenities (benches and shelters), as recommended by the Citizens Advisory Board Funding for high-cost maintenance projects to maintain the parks City Manager Morgan stated he would prepare a list for review at a workshop on May 1 to winnow down the list to items of highest priority. Item 11A-2

23 5. RECESS Mayor Rose recessed the workshop at 6:42 p.m. and reconvened to a Regular City Council meeting at 6:52 p.m. 6. CALL TO ORDER REGULAR CITY COUNCIL MEETING April 17, 2012 Mayor Rose called the meeting to order at 6:52 p.m. 7. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENT MEDITATION Mayor Rose led the Pledge of Allegiance followed by a moment of silence. 8. ROLL CALL Present: Mayor Hal J. Rose, Deputy Mayor Stephany Eley, and Council Members Bill Mettrick, Pat Bentley, Michael J. Hazlett, Andrea Young and John Coach Tice. Also present: City Manager Scott Morgan, City Attorney James Wilson, Police Chief Brian Lock, Finance Director Margi Starkey, Building Official Tom Forbes, IT Director Karen Martin, Planning Director Christy Fischer, Recreation Coordinator Chris Johnson, City Clerk Cynthia Hanscom, and other members of the public. Mayor Rose addressed the public and set specific ground rules for the meeting stressing that decorum and civility would be the rule. All those who wished to comment would be given the opportunity to speak and reminded the public that they would need to complete a speaker card. He reminded the public that all comments would need to be addressed to the Chair and outbursts would not be tolerated. 9. PROCLAMATION Administrative Professionals Week and Day. Mayor Hal J. Rose presented a proclamation to Pat Gibbs with the Melbourne Chapter of the International Association of Administrative Professionals proclaiming April 22-28, 2012 as Administrative Professionals Week and April 25, 2012 as Administrative Professionals Day. 10. PUBLIC HEARINGS City Assumption of Fire Plan Review and Inspections. Building Official Forbes presented the second reading of Ordinance No to revise Chapter 30 to provide for the City s staff to provide fire plan review and annual inspection services beginning June 1, He stated this action was not a reflection on the County s fire department staff but was proposed to provide additional customer service to our clients. He noted Item 11A-3

24 that this was not required to remain SNAP certified but would be considered as going above and beyond the standard procedures to assist in streamlining the permitting process. He reminded Council that this would involve upgrading one existing position to Firesafety Inspector/Plans Examiner upon the individual passing the state examination. The increase in salary would be offset by the permit and plan review fees, and the annual inspection fees that would now be collected by the Building Department. City Attorney Wilson read Ordinance No in title only: ORDINANCE NO AN ORDINANCE OF THE CITY OF WEST MELBOURNE, BREVARD COUNTY, FLORIDA; REPEALING CHAPTER 30, FIRE PROTECTION AND PREVENTION, AND ADOPTING THE RE-WRITTEN CHAPTER 30, FIRE PROTECTION AND PREVENTION; PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR INCLUSION IN THE CITY OF WEST MELBOURNE CODE OF ORDINANCES; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR AN EFFECTIVE DATE. Mayor Rose asked for public comment. There being none, he closed the public hearing. Council Member Mettrick asked about the examination of fire extinguishers. Building Official Forbes indicated a program would be established to inspect the fire extinguishers by City staff. He noted that some establishments require an annual inspection while others require up to a three-year inspection. Each establishment will need to hire a private company to maintain the fire extinguishers. Council Member Bentley moved to approve Ordinance No adopting amendments relating to the assumption of the Fire Plan Review and Inspections. Deputy Mayor Eley seconded the motion, which passed with a 7-0 vote. Modify Wind Speed Design Criteria. Building Official Forbes said the proposed changes are required housekeeping amendments to keep the Code in line with the latest adopted Florida Building Code. The 2010 Florida Building Code classified four separate risk categories determined by occupancy of structures. He noted this change would revise language to reference the exact wind speeds and would not require a revision should the design wind speed maps change in the future. City Attorney Wilson read Ordinance No , in title only: ORDINANCE NO AN ORDINANCE OF THE CITY OF WEST MELBOURNE, BREVARD COUNTY, FLORIDA; AMENDING CHAPTER 18, SECTION 203, TO REFLECT THE FLORIDA STATE BUILDING CODES ULTIMATE DESIGN WIND SPEEDS; PROVIDING AN EFFECTIVE DATE. Mayor Rose asked for public comment. There being none, he closed the public hearing. Item 11A-4

25 Council Member Bentley moved to approve Ordinance No , adopting amendments to Chapter 18, Section 203, Wind speed, to conform to changes in the Florida Building Code. Deputy Mayor Eley seconded the motion, which passed with a 7-0 vote. Annexation of Max K. Rodes Park, Flanagan Avenue Right-of-way, and a Portion of Minton Road. Planning Director Fischer presented the first reading of Ordinance No to annex the County s Max K. Rodes regional park. This was part of a voluntary annexation request from the County as part of an agreement to extend the water/sewer lines. The total acreage, which includes 136 acres of the parkland, would be approximately 150 acres. She noted the annexation would provide for opportunities for future annexation of adjoining unincorporated areas. The annexation would require a large scale amendment which would be reviewed by the Planning & Zoning Board in May with a recommendation to Council. Planning Director Fischer provided an analysis of the annexation, which indicated that the park would continue to be operated by the County and Flanagan Road would be given to the City. She noted the portion of Minton Road would continue to be County-owned but would allow for traffic enforcement by West Melbourne. City Attorney Wilson read Ordinance No , in title only: ORDINANCE NO AN ORDINANCE OF THE CITY OF WEST MELBOURNE, BREVARD COUNTY, FLORIDA, ANNEXING A PORTION OF THE SW ¼ OF SECTION 12, TOWNSHIP 28 SOUTH, RANGE 36 EAST, BREVARD COUNTY, FLORIDA; LOCATED AT 3410 FLANAGAN AVENUE (MAX K. RODES PARK), FLANAGAN AVENUE RIGHT-OF-WAY, A PORTION OF MINTON ROAD RIGHT-OF-WAY AND AS MORE FULLY DESCRIBED HEREIN; PROVIDING AND EFFECTIVE DATE. Mayor Rose asked for public comment. Harry Stapor, 640 Manor Place, commented that an additional benefit to the annexation could be the use of the field house facility as a polling location rather than residents traveling to Melbourne. He asked the Supervisor of Elections be asked to use the facility as a polling location. Terry Stoms, Special Projects Coordinator with Brevard County Parks and Recreation, stated he was present to answer any questions Council or citizens may have. He noted that he appreciated the cooperation with the City to provide one of the nicest parks in the County. Council discussed the polling location currently being used for West Melbourne residents on Babcock Street in Melbourne. City Manager Morgan noted that both City and County staff had asked that polling location be moved and believed that it would likely happen. There being no further comments, Mayor Rose closed the public hearing. Item 11A-5

26 Mayor Rose noted that he believed having the park in the City would allow the City to advertise the fact that they had more square footage of parks than any other City in the County. Deputy Mayor Eley moved to approve the first reading of Ordinance No to annex property into the City and set the second reading for public hearing on May 1, Council Member Tice seconded the motion. The motion passed with a 7-0 vote. Vacating Easement in Woodland Manor Subdivision. Planning Director Fischer reminded Council this request had come before Council on March 20 to authorize staff to proceed with the request. Council was being asked to approve Resolution No to vacate an easement between Lots 4 and 15 in the Woodland Manor Subdivision. She noted that easement lines were drawn and recorded on the original plat done in Life-Style Homes was proposing to combine three lots to build a home that would be situated over the two side-by-side 10-foot easements. Planning Director Fischer provided plans of the lots and noted that there would be other easements that could be used should a north/south connection from Basswood to Balsam Avenue be required. She noted that staff had sent notices to all private and public utility providers and responses had been received indicating that there were no utilities and no objections to the vacation of the easement. City Attorney Wilson read Resolution No , in title only: RESOLUTION NO A RESOLUTION OF THE CITY OF WEST MELBOURNE, BREVARD COUNTY, FLORIDA, VACATING AND ABANDONING A 20 FOOT WIDE PUBLIC UTILITY EASEMENT LOCATED ON THE REAR LOT LINES OF LOTS 4 AND 15, BLOCK D, WOODLAND MANOR SUBDIVISION, AS RECORDED IN PLAT BOOK 19, PAGE 74 IN THE PUBLIC RECORDS OF BREVARD COUNTY, FLORIDA; PROVIDING AN EFFECTIVE DATE. Mayor Rose asked for public comment. There being none, he closed the public hearing. Mayor Rose asked why only the abutting property owners were notified rather than properties within a specified distance. Planning Director Fischer noted that easements were site specific and were provided for the utility companies. The purpose of notifying abutting property owners was to determine if there was something in place that the utility companies were not aware of. Council Member Young moved to approve Resolution No to vacate a public utility easement located on the rear of Lots 4 and 15 (20-foot easement area) in order to construct a single-family residence on three combined lots (0.86 acres) located on Balsam Avenue in the Woodland Manor subdivision. Council Member Hazlett seconded the motion, which passed with a 7-0 vote. Item 11A-6

27 11. PUBLIC FORUM Betty Campbell, 268 Park Hill Boulevard, commented that her son could not attend tonight but passed along his apologizes on stating that he had never seen a petition to reverse the access for Dorset Drive. She stated her son had seen the petition but was opposed at the time. She noted the people were using the unimproved Belle Avenue regularly now and there were car tracks. They are cutting through her yard because they do not want to go completely back to Henry Avenue. She stated it would be beneficial to open Dorset Drive. She also suggested more street lights. She stated that it was better to go north rather than go south to Henry Avenue to get into this neighborhood. In addition, if there was a bad storm, residents would need to go south to Henry Avenue, then east to Dairy Road, and then north to U.S. 192 to evacuate. She added that motorcycles were now using the mound that was created when the road was closed as a jump. She asked Council to reconsider closing the street. Harry Stapor, 640 Manor Place, commented that there had been discussion earlier tonight of closing the Police Department lobby at night. He stated he opposed this and urged Council to not be pennywise and penny foolish. He stated there was a plaque in the lobby indicating that the Police Department is a safe harbor and should not close during the overnight hours. 12. CONSENT AGENDA Council Member Mettrick moved to approve the Regular City Council meeting minutes for Tuesday, April 3, Council Member Young seconded the motion, which passed with a 7-0 vote. 13. ACTION AGENDA C-69 Flood Risk Reduction Projects. City Manager Morgan reminded Council that there had been a series of meetings on how best to handle the flooding concerns in the Westbrooke Subdivision. He noted that Westbrooke had flooding during Tropical Storm Fay. More recently, many of the streets had flooded, but there was no property damage during the unnamed storm in October Working with the neighborhood associations and other public agencies, projects had been proposed. He asked Council to formalize the interlocal agreement with Brevard County to construct the Chevron Station box culvert (previously approved at $110,000) and the City s share of the Sunset Drive box culvert at $64,000. Council was also asked to approve Resolution No for a Stormwater Utility Fund budget amendment for the Sunset Drive box culvert. He noted that he was pleased with the coordination efforts from other government agencies in getting this done so quickly and for the assistance from St. Johns River Water Management Districts in getting the permits approved. City Attorney Wilson read Resolution No , in title only. Item 11A-7

28 RESOLUTION NO A RESOLUTION OF THE CITY OF WEST MELBOURNE, BREVARD COUNTY, FLORIDA, AMENDING THE FISCAL YEAR BUDGET TO RECORD AN ADDITIONAL APPROPRIATION FOR CAPITAL OUTLAY EXPENDITURES FOR THE STORMWATER SPECIAL REVENUE FUND; PROVIDING AN EFFECTIVE DATE. Council Member Mettrick moved to approve the interlocal agreement with Brevard County to include construction of a new culvert at the driveway crossing of the Chevron gas station north of Eber Boulevard and the construction of a new box culvert at Sunset Drive, and adopt Resolution No approving a Stormwater Utility Fund budget amendment of $64,000. Council Member Young seconded the motion. Council Member Mettrick commended City Manager Morgan for coordinating these projects and working with the other agencies. Mayor Rose asked if it was typical for the agencies to have the funds in advance of the project. City Manager Morgan indicated that it was standard and helped fund the labor and materials necessary to complete the work. Council then voted on the motion, which passed with a 7-0 vote. Doherty Drive Extension. Frank Watanabe, Neel-Schaffer, presented the proposal for the Doherty Drive Extension project. He reviewed the proposed alignment of the Doherty extension and overall analysis which focused on traffic and future impacts. He provided data showing that many of the other major traffic intersections were at critical traffic levels. Therefore, it is important the Doherty Drive Extension project move forward to relieve the stress for the major arterials. He believed much of the traffic using this new road would be local. He also noted that this road was platted with the original recording of the Preserve at Heritage Oaks Subdivision plans. He reviewed the intersection at Henry Avenue and Doherty Drive and believed that the level of future traffic at this intersection would trigger warrants for a traffic signal. He noted that there were three alternatives: Alternative A would be to build the road and maintain the existing canal; Alternative B would be to construct the road and place the pipe for stormwater drainage underground; and Alternative C would be to not move ahead with the proposal. He presented preliminary cost estimates and noted that Alternative B would be more than double the cost of Alternative A. Mr. Watanabe reported that there were no environmental impacts at this time for the construction of the roadway. Mr. Watanabe noted that a public meeting had been held at the end of March and there were citizens that were concerned that the road would run behind their homes. He presented pictures showing that the yards of several properties had encroached into the right-of-way. Another concern was the removal of several large oak trees. Item 11A-8

29 Mr. Watanabe stated that following the presentation, Council would need to select an alternative and his firm would finish the surveying, complete the design plans, and obtain permits from the appropriate agencies. He planned to have a second community meeting with the final design in July, and then City Council review presented at the August 21, 2012 meeting. He reminded Council that no funds had been budgeted yet for construction. Jack Rowley, 2044 Botanica Circle, President of the Preserve Homeowners Association, urged Council to approve the continuation of this road project. He noted there is only one entrance/exit to The Preserves onto Minton Road. The traffic consultant has indicated that traffic on Minton Road would only increase in the future. This is insufficient for emergency access. A single accident could block the road for all residents. For the safety of the community, the association needed the second access. He noted that there were concerns about losing the trees but believed they could be replanted or replaced as part of the design of the project. He also asked that the fence line be extended on both sides of the Preserves and that this be shown on the design detail for the roadway. Chris Hendrix, 1915 Botanica Circle, stated he was a life-long Brevard County resident. He lived in the Preserve Subdivision and asked Council to approve the construction of the Doherty Drive extension. He stated he worked with the Brevard County Sheriff s office and has had to deal with developments that have been blocked with having one tree down or one accident. He added that all of his neighbors were in favor of having the road constructed. There were only a few residents that were opposed and they were the property owners abutting the proposed roadway. He stated this infrastructure was needed and would be a benefit to the whole community. Mike Steffen, 2078 Maeve Circle, stated he lived in Eastwood and had listened to the comments from those in the Preserve. He stated there were more than 20 homes in Eastwood that would be impacted. This was a tight-knit community and children could ride their bikes on the streets without worry of getting hit by cars. Having a single entrance for his development has helped to maintain the property values. For tax purposes and safety for the community, he asked the road not be constructed. Linda Smura, 2346 Lylewood Court, stated that when there is a hurricane, they have to wait until the other two developments are evacuated before they can leave. When they originally moved into the development, they were told that there would be another road built. For the safety issue, she asked Council to construct the road. Council Member Young stated she had attended the public meeting and listened to the residents. She noted one of the major issues was the large oak trees. She asked if the road could be built in such a way as to not intrude on the trees. Mr. Watanabe said the north/south corridor with Alternative A would not disturb most of the trees. However, it would be difficult to do so with the east/west corridor. He said they could look at options to curve the roadway but he believed it would be difficult because the right-of-way is smaller. There were three major trees in the east/west corridor that would need to be removed. Item 11A-9

30 Deputy Mayor Eley noted that any time there is a canal it is difficult and expensive to mitigate. The only realistic solution is to adopt Alternative A. She also noted that funds were not available for the project and, therefore, it would not be built soon. Mr. Watanabe noted that this project was less controversial because the roadway was already platted. Council Member Tice asked about the environmental concerns in relation to the tortoises. Mr. Watanabe noted that there were tortoises present but the concern was that construction would need to be 25 feet from a burrow. An on-site evaluation determined that there were no burrows in the project area. Council Member Tice referenced an from Jeff Shore, 2265 Botanica Circle, and asked that the consultant look further into the environmental concerns expressed in his communication. Mr. Watanabe assured Council that there would be future monitoring of the site. Mayor Rose commented that a traffic signal at the intersection of Doherty Drive and Henry Avenue seemed excessive. Mr. Watanabe stated the numbers were based on future volumes. He noted the west bound right-turn and west bound left-turn lanes would continue to grow and double. Those are the conflicting movements which create a failure of the intersection. Mayor Rose stated he was concerned with the additional cost this would add to the project and believed that it may be overdesigned. Mr. Watanabe stated the preliminary engineering drawings could address savings but believed other amenities would need to be added to the cost of the project. He recommended moving forward with detailed engineering plans to provide more detailed cost estimates. Mayor Rose asked if the signalized light at the Publix plaza would be moved to the Doherty Drive access to U.S Mr. Watanabe indicated that the Doherty Drive intersection may eventually reach service levels where signalization would need to be considered. However, he had not heard that the signalization to the shopping plaza would be moved. Mayor Rose asked if the road could continue to Fell Road. Mr. Watanabe noted the design of Alternative A could line up the access but noted there would be environmental concerns that would need to be addressed. Council Member Young moved to direct Neel-Schaffer to proceed under the scope of services to further develop Alternative Alignment A, the more westerly alignment, and bring the matter to the City Council for decision at the City Council meeting of August 21, Council Member Mettrick seconded the motion, which passed CITY COUNCIL REPORTS Council Member Bentley reported that he worked with the Young Marines at the West Melbourne VFW at an event on Saturday. He expressed his appreciation for having such great kids in this community and encouraged the young adults in the community to join. Item 11A-10

31 Deputy Mayor Eley reported she would be attending the Indian River Center s celebration the following day to recognize their second award for the Governor s Gold Seal of Excellence. Council Member Hazlett stated he would be contacting the City Manager to determine if addresses could be blocked from his in-box. He had received a number of e- mails that he felt had gone overboard. City Manager Morgan noted that s could be blocked from Council Members in-boxes upon Council Member request. Council Member Tice questioned the same s and wondered how these s, which were addressed to Council, could be distributed to the public. He also reported that he had been at the West Melbourne Community Park earlier to help prepare the fields for an emergency game, which was why he was late to the meeting. He commented that he was glad the park was available. Council Member Young had no report. Council Member Mettrick noted that he had forwarded s that had been sent to him so that they could be viewed by the public. He stated that he felt it was important that the public was aware of the information and believed they were public records. Council Member Mettrick asked about the bicycle patrol. Chief Lock indicated it was active but was on limited hours. Council Member Mettrick also thanked the Police Department for their police presence in the Westbrooke Subdivision. There had been a number of minor incidents where young children were knocking on doors late at night and playing small pranks. He noted the police presence had helped. Council Member Mettrick asked about the legality of blocking incoming public s. City Attorney Wilson noted that it was the Council Member s prerogative. The Council Member does not need to listen to the citizen but could not block the public s access to public documents. Mayor Rose reported he had issued a proclamation to MADD proclaiming April 21, 2012, as PowerTalk Day 21, and encouraged all parents to speak to their teenagers about the negative impacts from alcohol. He also commented that the mediation process with Police Chief Brian Lock appeared to be continuing. 15. ADJOURNMENT There being no further business, Mayor Rose adjourned the meeting at 8:33 p.m. Cynthia S. Hanscom, City Clerk Hal J. Rose, Mayor Item 11A-11

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