City of Vaughan Hydro-Electric Commission fonds
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1 City of Vaughan Hydro-Electric Commission Fonds City of Vaughan Hydro-Electric Commission fonds DATES: , predominant m of textual records and other material BIO & ADMIN HIST: The City of Vaughan Hydro Electric Commission has its origins in the Vaughan Township Hydro-Electric Power Commission, the latter formed ca The Commission was charged with locally administering the provision of hydro-electricity to Vaughan Township. In 1971, with the advent of regional government and amalgamation of Vaughan Township with the Village of Woodbridge to form the Town of Vaughan, the respective local hydro-electricity utilities of two noted local government jurisdictions were also amalgamated to form the Town of Vaughan Hydro- Electric Power Commission. When the Town of Vaughan, as a result of meeting a population criteria, achieved City status in 1991, the Town s public utility became the City of Vaughan Hydro-Electric Power Commission in In terms of broad function, the City of Vaughan Hydro-Electric Power Commission is responsible for the supply of a dependable source of electricity at the most economic cost for residents and businesses in the City of Vaughan. The specific composition of the Commission varies but generally consists of one or two elected officials, including the Mayor and three to four members of the community appointed by Council. The specific operational and administrative functions undertaken by Town/City Commission include general administration, utility financial services such as accounting, collections, customer accounts, etc.; operations such as lines maintenance, forestry, station maintenance, system control, etc.; and engineering services such as planning, design, metering, energy management and so forth. SCOPE & CONTENT: Fonds consists of a variety of record forms reflecting the functions and activities of the Commission as a board of management and as an operational agency. Bills of material, site plans, architectural and technical drawings, tender documents, work orders and financial statements relating to the Ontario Hydro Commission s Woodbridge Distribution Station as well as the Concord, Bathurst St., and Elder s Mills
2 TITLE SOURCE: ACCRUALS: RESTRICTIONS: COPYRIGHT: RELATED RECORDS: stations constitute the bulk of the fonds as it relates to the Vaughan Township Hydro-Electric Power Commission. However, the majority of the fonds consists of one series of the Town/City of Vaughan Hydro-Electric Commission: agendas, minutes, accompanying site plans and like supporting documentation. Also present are the by-laws of the Commission, Operational and administrative records such site plans, bills of material, architectural and technical drawings are also present. The in-camera minutes of the Town/City of Vaughan Hydro-Electric Commission remain in the custody of the City Clerk at the request of the latter acting in the capacity of Secretary to the City of Vaughan Hydro- Electric Commission. Title based on content of fonds. Spanning the period , the fonds is subject to frequent accruals. The fonds is free of access restrictions as provided under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). It is noteworthy, however, that the in-camera minutes of the Town/City of Vaughan Hydro-Electric Commission remain in the custody of the City Clerk at the request of the latter acting the capacity of Secretary to the City of Vaughan Hydro-Electric Commission. Access to the in-camera minutes require permission of the City Clerk/Secretary to the City of Vaughan Hydro-Electric Commission. Copyright for this fonds lies with the City of Vaughan Archives. Credit must be accorded the former in the event of any portion of this fonds being utilized in a written or audio-visual format. The following citation is acceptable:. Series name, number and specific box, and folder or volume number. Reproduction of any part of this fonds ACCESSION NUMBER: RG 10 requires the consent of the Corporate Archivist. The records of the Woodbridge Hydro-Electric Power Commission may be found in the fonds of the Village of Woodbridge (RG 4), appearing as a sous-fonds. Sous-fonds A: Vaughan Township Hydro-Electric Power Commission
3 DATES: [ca. 1922] cm of textual records BIO & ADMIN HIST: The Vaughan Township Hydro-electric Power Commission was formed ca to act as a public hydro-electric for Vaughan Township. Precise composition of the Commission and its administrative arm is unclear, although available evidence suggests a scaled-down version of the Town/City of Vaughan Hydro-Electric Commission s system. SCOPE & CONTENT: Sous-fonds is fragmentary in nature. TITLE SOURCE: Title is based on contents of sous-fonds. ARRANGEMENT: Sous-fonds consists of one series. ACCESSION NUMBER: RG 10A Series: Administrative Records DATES: [ca. 1922] cm of textual records and other material SCOPE & CONTENT: Series consists of all of the surviving records of Vaughan Township Hydro-Electric Power Commission. Record forms represented include site plans, architectural and technical drawings, tender documents, work orders and financial statements relating to Ontario Hydro s Woodbridge Distributing Station, Bathurst Street Distributing Station, Elder s Mills Distributing Station and Concord Distributing Station. ARRANGEMENT: Sous-fonds consists of one series. ACCESSION NUMBER: RG 10A LOCATION: Box 1 Sous fonds B: Town/City of Vaughan Hydro- Electric Commission BIO & ADMIN HIST: 1.67 m of textual records The Town of Vaughan Hydro-Electric Commission was formed in 1971 as a consequence of the amalgamation of the Vaughan Township Hydro- Electric Power Commission and the Woodbridge Hydro-Electric Power Commission, which followed in the wake of the establishment of regional government in the County of York. As the Region of York was formed, local governments at the police village and village level were abandoned, with existing
4 jurisdictions being merged to form local political bodies at the township or town level. Consolidation of local utilities accompanied and reflected the amalgamation of local municipalities. SCOPE & CONTENT: Sous-fonds consists of records reflecting the functions and activities of the Commission and its administrative and operational bodies. Record forms present include agendas and minutes and by-laws. TITLE SOURCE: Title is based on contents of sous-fonds. ARRANGEMENT: Sous-fonds consists of two series. LOCATION: Box 1 Series I: Agendas and Minutes 1.53 m of textual records SCOPE & CONTENT: Series consists of the agendas and minutes of the Commission, providing evidence of its broad functions and its specific activities as detailed through its deliberations and decisions. ARRANGEMENT: Files are arranged chronologically. RESTRICTIONS: Access to in-camera agendas and minutes is restricted for Vaughan Hydro and City of Vaughan staff and the public. The records in question remain under the jurisdiction of the Secretary of the Commission. Access must be arranged through the Office of the City Clerk/Secretary to the City of Vaughan Hydro-Electric Commission. LOCATION: Box 2-15 Series II: By-laws 14 cm of textual records SCOPE & CONTENT: Series consists of ordinances of the Commission passed in order to deal with internal management and to exercise its corporate functions. Individual documents are ordered sequentially, reflecting the chronology of their enactment. ARRANGEMENT: Files are arranged chronologically. RESTRICTIONS: Access to in-camera agendas and minutes is restricted for Vaughan Hydro and City of Vaughan
5 staff and the public. The records in question remain under the jurisdiction of the Secretary of the Commission. Access must be arranged through the Office of the City Clerk/Secretary to the City of Vaughan Hydro-Electric Commission. LOCATION: Box 15
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