ADELAIDE CONVENTION CENTRE CORPORATION

Transcription

1 ADELAIDE CONVENTION CENTRE CORPORATION Request for Quote (RFQ) for: Recycling and Waste Management Issue Date: 16 th July 2015 Place for lodgement: addressed to; Mr David Watkins Procurement and Supply Chain Manager Adelaide Convention Centre PO Box 2669 Adelaide SA 5001 The Response (Part C) must be completed and submitted in the format specified Document Structure Part A Invitation to Bid documentation Part B Requirements and Specification Part C Response Schedules 1

2 PART A REQUEST FOR QUOTE (RFQ) 1. INVITATION You are invited to quote for the Supply of Recycling and Waste Management services to the Adelaide Convention Centre Corporation (ACCC) ( Principal ) in accordance with the Instructions. 2. DOCUMENT STRUCTURE This Invitation to Quote ( Invitation ) consists of three parts including the schedules: Part A Invitation This part contains: Invitation - a brief background and general information concerning the invitation to quote process ( the process ). Bid Rules Part B Requirements and Specification This part contains: All relevant details on waste type, bin size site position and frequency of collection. Part C Response and Contract Schedules This part is the response documents that have been identified on the front cover. It is a mandatory requirement of participation that all required response documents are completed. The response templates are attached to this invitation document Checklist Company Details Insurance Prices and Billing Quality and Environmental Statements Pricing Declaration 3. BACKGROUND This procurement process is for removal of waste, provision of a clean odour free container system and any other available waste systems. Provide signage for walls and identified spaces for bins and waste type. Table 2 shows the position, number of collections and bin size required. RFQ Recycling and Waste management July

3 4. CONTACT PERSON The only person authorised by the Principal to communicate with you is the Contact Person. Therefore, you cannot rely on communications with any other person. Any communication with the Contact Person should be in writing and addressed to the Contact Person. The Contact Person is; David Watkins Procurement and Supply Chain Manager Please nominate the contact person for your response in the response Schedule. 5. FORMAT, CONTENT AND SUBMISSION OF BIDS You are requested to prepare your submission as stated in the bid rules in addition to the following: A duplicate copy will be submitted via to the Contact Person. 6. CLARIFICATION If there are parts of the document you do not understand, you should contact the nominated Contact Person detailed in the bid document prior to the last queries date. There is a mandatory site review on Friday 24 th July at 2.00pm with Basil Hanger, Building and Engineering Manager. The Last Queries Date is 29 th July SUBMISSION The Response Closing Time is 31st July 2015 Where a response is received, each response to an RFQ will be regarded as full and complete. 8. EVALUATION PROCESS Respondents will be evaluated for full compliance with any mandatory requirements identified in the Statement of Requirement and/or Specifications: Respondents are reminded that any requirements identified as mandatory are considered to be of fundamental importance to the satisfactory delivery of the goods and/or service, and a fully compliant response is required Evaluation Criteria Submissions will be evaluated against the following general criteria: Overall level of compliance with the Requirements and/or Specifications. Tenderers shall provide supporting information to enable these criteria to be assessed, by completing every section of the tender response. A value-for-money determination. 9. PRICING SCHEDULE All pricing is to be included in Schedule 6 to Part C Response Schedules RFQ Recycling and Waste management July

4 PART B REQUIREMENTS AND SPECIFICATION 1. INTRODUCTION The requirement is for a Managed Recycle and Waste process which incorporates the following: The provision of a supplier owned inventory of bins and waste receptacles. The timely collection of various types of waste including plastics, dry, general waste, baled cardboard and hard rubbish The ability to provide adhoc services as required. (Such as hard rubbish bins for specific projects and skips). Pickup and delivery 7 days per week Clean and managed bins in locations specified by the ACC Monthly tonnage and environmental reporting to meet ACC requirements. The inventory items vary from 240ltr bins to 6 m 3 or any other size as required. 2. SCOPE OF REQUEST The scope of requirements includes: 2.1 Daily, weekly and as needed collection of waste materials. RFQ Recycling and Waste management July

5 EXISITING ACC NUMBERS Item The levels contained in table 2 below are both weekly and business activity Site location No. Bins Bin Size Frequency Waste type 1 NT Dock 3 3 m 3 Weekly GWAWT 2 CP Entrance m 3 Weekly GWAWT 3 NT Dock 1 3 m 3 Weekly GWW 4 NT Dock 1 3 m 3 Weekly GWW 5 NT Dock 3 3 m 3 Weekly PAC 6 CP Exit L On call Grease trap 7 NT Dock L On call Grease trap L On call CP m 3 On call Fluro tubes L On call Path waste L On call Bio waste 12 NT Dock 1 Bale Weekly Baled cardboard 2.2 ADDITIONAL INFORMATION REQUIRED Responses to these questions should be contained in Schedule 5 to Part C Response Schedules RFQ Recycling and Waste management July

6 PART C RESPONSE SCHEDULE RETURNABLE SCHEDULES Schedule 1: TENDER RESPONSE CHECKLIST Please complete the checklist below. Tick YES if completed. Tick NO if not fully completed. For each NO, please provide comments. Please note, these schedules will be provided as an editable word document for use in your submission. Schedule Yes No Comment Invitation, Statement of Requirements and Specifications understood Agreement to Invitation Process Rules Company Details Schedule 2 Insurance Details Schedule 3 Quality & Environmental Systems Schedule 4 Additional Information Responses Schedule 5 Pricing Schedule 6 SLA Schedule 7 Declaration Schedule 8 Bid complies with Statement of Requirements Specifications Identified Standards RFQ Recycling and Waste management July

7 Schedule 2: COMPANY DETAILS Subject Details Business Name ABN Business Address (Sales and Service) Postal Address Contact Person Name Phone Mobile Business Size (Annual Turnover) Please state the current number of full time equivalent staff Business Ownership Structure (Preference is given to local businesses) List of Referees Company Name, POC & Phone Number for each (Comparable contract size) 3. RFQ Recycling and Waste management July

8 Schedule 3: INSURANCE DETAILS Insurance Detail Certificate Attached Public Liability Minimum $10M Yes / No Work cover/ Sickness, Accident Yes / No Other(s) Yes / No RFQ Recycling and Waste management July

9 Schedule 4: QUALITY & ENVIROMENTAL SYSTEMS Subject Is your company approved to a Quality Assurance System? Details If yes, to which standard are you accredited? Is your company accredited to AS/NZS ISO 14000? If your response to any of the questions contained in the table above is Yes please attached copies of the supporting document RFQ Recycling and Waste management July

10 Schedule 5: ADDITIONAL INFORMATION RESPONSES N/A RFQ Recycling and Waste management July

11 Schedule 6: PRICING Pricing should be contained within your response and marked as Schedule 6. Pricing should be all inclusive and include the following in separate tables marked as listed below for each of these categories. 6.1 Pricing per cubic mtr 6.2 Pricing per tonne 6.3 Pricing per litre 6.4 Rebates if any are applicable Item Site location No. Bins Bin Size Frequency Waste type 1 NT Dock 3 3 m 3 Weekly GWAWT Tonne pricing 2 CP Entrance m 3 Weekly GWAWT 3 NT Dock 1 3 m 3 Weekly GWW 4 NT Dock 1 3 m 3 Weekly GWW 5 NT Dock 3 3 m 3 Weekly PAC 6 CP Exit L On call Grease trap 7 NT Dock L On call Grease trap L On call CP m 3 On call Fluro tubes L On call Path waste L On call Bio waste 12 NT Dock 1 Bale Weekly Baled cardboard RFQ Recycling and Waste management July

12 Schedule 7: SERVICE LEVEL AGREEMENT RFQ Recycling and Waste management July

13 Schedule 8: DECLARATION DECLARATION IN RELATION TO UNLAWFUL COLLUSION Re: Supply of Recycling and Waste Management Services I, of. Do hereby declare as follows; 1. I hold the position of within... and that I am authorised to provide this declaration on its behalf. 2. I confirm that the tender submitted by this tenderer is independent and that there has not been any unlawful collusion with any other tenderer or party in connection with this tender process. This clause does not apply to any formal joint venture contractual arrangement entered into between the tenderer and any other person(s), the details of which have been provided to the ACC as part of the tender submitted by the tenderer. 3. I confirm that the total value of the goods and/or services to be provided by sub-contractors, to the extent known at the time of making this declaration is $ (where the value exceeds $1,000,000 GST incl or 25% of the total value of the tender) Attached hereto is a complete list of all sub-contractors, the value, and the nature of work to be provided under each sub-contract, to the extent known at the time of making this declaration. 5. I understand that if any part of this declaration is found to be false, the ACCC reserves the right (regardless of any subsequent dealings) to; Terminate negotiations with the tenderer; Terminate consideration of the tenderers bid; and Terminate any contract between the tenderer and the ACCC in relation to the project without any obligation on the ACCC to make any payment to the tenderer. Signature: Date: RFQ Recycling and Waste management July