Trethowans LLP. Recruitment Agency Preferred Supplier List (PSL) Invitation to Tender

Transcription

1 Trethowans LLP Recruitment Agency Preferred Supplier List (PSL) Invitation to Tender 1. Tender Process 1.1. Trethowans LLP ( Firm ) is providing this Invitation to Tender ( ITT ) to various interested suppliers in connection with the procurement of recruitment services described in point 2 below Each response to this invitation to tender (a Tender Response ) submitted by each supplier (a Tenderer ) should be detailed enough to allow the Firm to make an informed selection of the most appropriate solution and supplier Subject to the terms of this ITT, the Firm proposes, but is not obliged, to enter into a contract with a limited number of successful Tenderers. The Firm reserves the right (at its sole discretion) not to enter any contract with any Tenderer. 2. Scope of Services 2.1. This tender is for the provision of recruitment services to the Firm in relation to support staff vacancies only Support staff roles are administrative or secretarial in nature and are typically characterised by a salary of up to 25,000 per annum. 3. Contract Term 3.1. The Firm proposes, but is not obliged, to enter into one or more contracts for a maximum period of 12 months with the successful Tenderer(s) The Firm anticipates that the commencement date of the services will be 01 April 2017, however this is subject to change. 4. Clarifications about the Services or ITT 4.1. Any enquiries or requests for clarification of any matters arising from this ITT should be sent in writing to recruitment@trethowans.com. 5. Completion of the Tender Response 5.1. Tender Response documents (including the completed Tender Application Form) must be returned by to recruitment@trethowans.com The Tender Application Form should be completed in full and duly signed by an authorised representative of the tendering organisation. Please include the details of the person at your organisation who can be contacted by the Firm in relation to your Tender Response The Tender Response must be clear, concise and complete. The Firm reserves the right to mark a Tenderer down or exclude it from the procurement if its Tender Response contains any ambiguities or lacks clarity. Tenderers should submit only information that is necessary to respond effectively to this ITT. Tender Responses will be evaluated on the basis of information submitted by the deadline The Firm reserves the right (but shall not be obliged) to seek clarification of any aspect of a Tenderer s Tender Response during the evaluation phase. Tenderers are asked to respond to these requests promptly and to avoid vague or ambiguous answers. 6. Deadline for Receipt of Tender Responses 6.1. Responses to this ITT must be sent to recruitment@trethowans.com by 5.00pm on Friday 20 January Any Tender Response received after the deadline shall not be considered. The Firm may, however, in its own absolute discretion extend the deadline and in these circumstances the Firm will notify all Tenderers of any change. 7. Contract Award 7.1. Contract award is subject to the formal approval process of the Firm. Until all necessary approvals are obtained, no contract(s) will be entered into.

2 8. Contract Award Notification 8.1. Once the Firm has reached a decision in respect of the Tender Responses received, each Tenderer will be notified of the decision regarding their particular Tender Response. The Firm will not be obliged to discuss reasons for declining/excluding/not proceeding further with any Tenderer, or at all. 9. Warnings and disclaimers 9.1. While the information contained in this ITT is believed to be correct at the time of issue, the Firm will not accept any liability in any circumstances for its accuracy, adequacy or completeness, nor will any express or implied warranty be given. This exclusion extends to liability howsoever arising in relation to any statement, opinion or conclusion contained in, or any omission from, this ITT and in respect of any other written or oral communication transmitted (or made available) to any Tenderer. No representations or warranties are made in relation to these statements, opinions or conclusions. This exclusion does not extend to any fraudulent misrepresentation made by, or on behalf of, the Firm Neither the issue of this ITT, nor any of the information presented in it, should be regarded as a commitment or representation on the part of the Firm (or any other person) to enter into a contractual arrangement. 10. Confidentiality The contents of this ITT must not be copied, reproduced, distributed or passed to any other person at any time except for the purpose of enabling the Tenderer to submit a Tender Response The Firm may use the information included in a Tenderer s Tender Response for any reasonable purpose connected with this ITT. In particular, once a Tenderer has been excluded, the Firm reserves the right to use any ideas contained in that Tenderer s Tender Response in any ongoing discussions with other Tenderer s but not to reveal the identity of the provider of these ideas. 11. Tenderer conduct and conflicts of interest Any attempt by Tenderers to influence the contract award process in any way may result in the Tenderer being disqualified Tenderers are responsible for ensuring that no conflicts of interest exist between the Tenderer and the Firm. Any Tenderer who fails to comply with this requirement may be disqualified from the procurement at the discretion of the Firm. 12. The Firm s rights The Firm reserves the right to; a.) b.) c.) d.) e.) f.) g.) waive or change the requirements of this ITT from time to time without prior (or any) notice being given by the Firm; seek clarification or documents in respect of a Tenderer s Tender Response; disqualify any tenderer that does not submit a compliant Tender Response in accordance with the instructions in this ITT; disqualify any Tenderer that is guilty of serious misrepresentation in relation to its Tender Response. Any Tenderer who directly or indirectly canvasses any employee of the Firm concerning the award of the contract will be disqualified. The Firm may exclude any Tenderers from the tender process who have been found to be in breach of confidentiality and may pursue any remedy or take any other action for breach as it considers appropriate; withdraw this ITT at any time, or to re-invite tenders on the same or any alternative basis; choose not to award any contract as a result of this procurement process; and make whatever changes it sees fit to the procurement process set out in this Invitation to Tender. 13. Tender Costs The Firm will not in any circumstances be liable for any tender costs, expenditure, work or effort incurred by a Tenderer in carrying out enquiries in relation to, proceeding with, or participating in, this procurement, including if the procurement process is terminated or amended by the Firm.

3 Schedule 1 Tender Application Form Agency Details Agency Telephone address Address When was the Agency established? Please provide your staff turnover rate for the last 12 months Consultant Details Name Direct Telephone address Consultant Profile Please provide a brief summary of your experience in recruitment, within the legal sector in particular, and any other information you may feel relevant to this application. If more than one consultant would work on Trethowans vacancies then please provide the above details for each consultant on a separate sheet, and indicate which consultant will be the key contact for the PSL. Geographical locations Please indicate which geographical locations you are able to recruit for: Poole Salisbury Southampton

4 Employment types Please indicate which employment types you are able to recruit for: Permanent Fixed Term Market conditions Please outline your understanding and observations regarding the current recruitment market conditions, specific to the roles you may recruit for Trethowans LLP. Recruitment Activity What are your key methods of sourcing candidates Please include specific details of any job boards you use for posting, as well as methods for reaching passive job seekers. What is your average time to fill a vacancy from initial instruction?

5 What process do you follow prior to candidate introduction Please include specific details of how you assess candidate suitability prior to introduction e.g. face to face meetings, assessments, ID checks. Permanent placements your agency has made with Trethowans LLP in the last 12 months Date Candidate Job Title Additional information: Please name five key clients who you work closely with who would be able to comment on your service. If you represent other law firms please include these in your list. (Please note that we will not contact them without your permission) Clients with whom you have successfully placed candidates within the legal sector Date Firm Job Title

6 Agency offering What sets you apart from other agencies/consultants? What additional services do you offer your clients (e.g salary guides, webinars) Working with Trethowans What do you think are Trethowans unique selling points as an employer? How have you found Trethowans recruitment process to date? Please provide comment on your experience with Trethowans recruitment process whether positive or negative.

7 Please share any ideas regarding what we would need to do to ensure that your agency would be well placed to represent Trethowans What different approach would you take to recruiting for Trethowans if you were on a Preferred Supplier List? Terms of Business What terms of business would you suggest we work to going forwards Please include details of fee rate percentage, rebate levels and length of candidate ownership. Please also provide a copy of your current terms of business. Equality and Diversity and Data Protection Please provide a statement to confirm your compliance with Equal Opportunity and Data Protection legislation. Where available please include a copy of your policies regarding these matters with your submission.

8 Supporting documents Please provide details of any supporting documents included with your submission (e.g company literature, testimonials) Contact Details for queries regarding this Tender Submission Name: Position: Direct Dial: address: Declaration I warrant that I have the authority to sign this Tender and confirm that I have complied with all the requirements of the ITT. Signature: Date: Print Name: Position: For and on behalf of: