Takoradi LNG Floating Storage Regasification Unit

Transcription

1 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan October 2015 Rotan Gas Limited

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3 Takoradi LNG Floating Storage Regasification Unit PWR PHR 01 C C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx 28 October 2015 Stakeholder Engagement Plan Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan October 2015 Rotan Gas Limited P.O. Box CT6218 Cantonments Accra Ghana Mott MacDonald, Victory House, Trafalgar Place, Brighton BN1 4FY, United Kingdom T +44 (0) F +44(0) W

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5 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan Issue and revision record Revision Date Originator Checker Approver Description A 18 September 2015 P. Gouws M. Rowan M. Rowan First draft SEP B 16 October 2015 P. Gouws M. Rowan I. Scott Second draft SEP C 29 October 2015 P. Gouws M. Rowan I. Scott Final for disclosure Information class: Standard This document is issued for the party which commissioned it and for specific purposes connected with the above-captioned project only. It should not be relied upon by any other party or used for any other purpose. We accept no responsibility for the consequences of this document being relied upon by any other party, or being used for any other purpose, or containing any error or omission which is due to an error or omission in data supplied to us by other parties. This document contains confidential information and proprietary intellectual property. It should not be shown to other parties without consent from us and from the party which commissioned it /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

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7 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan Contents Chapter Title Page Glossary of Terms i 1 Introduction 1 2 Project Location and Description 2 3 National and International Regulatory Requirements 6 4 Summary of Previous Stakeholder Engagement 8 5 Stakeholder Identification and Analysis 9 6 Stakeholder Engagement Activities 13 7 Implementation Timescales and Responsibilities 17 8 Project Grievance Mechanism 19 9 Documentation, Monitoring and Reporting 22 Appendices 23 Appendix A. Grievance Registration Form 24 Appendix B. Record of Meetings /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

8 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan Glossary of Terms Term Consultation Grievance Mechanism Environmental and Social Impact Assessment (ESIA) Information Disclosure Stakeholders Definitions in line with International Finance Corporation (IFC) Good Practice Handbook on Stakeholder Engagement (2007) and Performance Standards Consultation is a two-way process of dialogue between the project company and its stakeholders. Stakeholder consultation is about initiating and sustaining constructive external relationships over time. Procedure provided by a project to receive and facilitate resolution of affected communities concerns and grievances about the project s environmental and social performance. A forward-looking instrument that is able to proactively advise decision-makers on what might happen if a proposed activity is implemented. Impacts are changes that have environmental, political, economic or social significance to society. Impacts may be positive or negative and may affect the environment, communities, human health and well-being, desired sustainability objectives, or a combination of these. Disclosure means making information accessible to interested and affected parties (stakeholders). Communicating information in a manner that is understandable to stakeholders is an important first and ongoing step in the process of stakeholder engagement. Information should be disclosed in advance of all other engagement activities, from consultation and informed participation to negotiation and resolution of grievances. This will make engagement more constructive. Stakeholders are persons or groups who are directly or indirectly affected by a project, as well as those who may have interests in a project or the ability to influence its outcome, either positively or negatively. i /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

9 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan 1 Introduction 1.1 Stakeholder Engagement Plan Overview Rotan Gas Limited (the Project Proponent) is developing an offshore Floating Storage and Regasification Unit (FSRU) ship to supply liquefied natural gas (the Project ) to an onshore gas fired power station at Takoradi as well as to Ghana s national gas pool, the West Africa Gas Pipeline, and other power plants in the area. The Project will include: The FSRU ship The mooring for the FSRU The process for the delivery of LNG to the FSRU, by visits by LNG carrier ships A submarine gas pipeline from the FRSU mooring to the site of the on-shore power station An on-shore buried gas pipeline to the Ghana Gas Takoradi gas station, with a branch to the header at the end of the West African Gas Pipeline The proposed Project is in the planning phase and an Environmental and Social Impact Assessment (ESIA) is under preparation. This document is the Project s Stakeholder Engagement Plan (SEP). The purpose of the SEP is to manage stakeholder engagement activities for the lifetime of the Project. It has been prepared in line with the laws of Ghana and the requirements of international lenders, typified by the International Finance Corporation (IFC). The Project has been identified as being a Category A project which means that it could result in potentially significant and diverse adverse future environmental and/or social impacts. Stakeholder engagement has been planned in line with IFC requirements for Category A projects specifically. This SEP orients information disclosure, consultation and engagement processes so that stakeholders can best contribute to the Project. The SEP proposes how to engage with stakeholders in ways that enhance the understanding of the Project and its anticipated impacts amongst interested and affected parties. The SEP aims to provide adequate and timely information to affected communities and other stakeholders, and to give these groups sufficient opportunity to voice their opinions and concerns. The structure of this SEP is: Chapter 2: Project location and description Chapter 3: Summary of Ghanaian legal requirements and international requirements for consultation and disclosure Chapter 4: Summary of previous stakeholder engagement Chapter 5: Stakeholder identification and analysis Chapter 6: Stakeholder engagement activities Chapter 7: Implementation timescales and responsibilities Chapter 8: Project grievance mechanism Chapter 9: Monitoring and reporting More details about the Project are provided in the following section /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

10 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan 2 Project Location and Description 2.1 Overview The proposed Project is located offshore from the southwest coast of Ghana approximately 10km south east of the towns of Sekondi and Takoradi and approximately 250km west of Accra. An Environmental Impact Assessment (EIA) study is required to obtain approval from the Ghana Environmental Protection Agency (GEPA) to proceed with the proposed Project. The EIA requirements for Ghanaian approval are encapsulated in the ESIA which is currently under preparation and therefore one set of documentation is being produced to satisfy both Ghanaian legislative requirements and the requirements of any international lenders. 2.2 Project Location The proposed FSRU will be located approximately 5.5km offshore on the southwest coast of Ghana. The towns of Sekondi and Takoradi, in the Essipon District, are approximately 10km to the west of the proposed Project location, which is 6km southwest from the shoreline of the nearest settlement, Aboadze village, located on the south eastern end of the Shama District. The FSRU will be located in the Sherbro Bank, which is the area off the coast in front of the proposed Rotan power plant (subject to a separate ESIA). The existing West African Gas Pipeline (WAGP) runs offshore and connects to onshore facilities in Takoradi located approximately 1.5km to the east of the proposed FSRU and its sub-sea gas pipeline. There is an existing oil pipeline located approximately 2.5km to the east that connects to a single point mooring owned by the VRA that supplies light crude oil to the existing Takoradi Thermal Power Plant. Where the sub-sea gas pipeline from the FSRU will come onshore, the land can be characterised as a shore line, tropical beach environment dominated by sandy beaches and interspersed with near shore rocky bottoms and outcroppings. There are a cluster of trees and long grasses. The land is predominantly flat and low lying. Figure 2.1 presents a map depicting the Project location relative to Aboadze and neighbouring developments. The ESIA refers to the: Project Affected Area (PAA): the areas where mooring tower will be located, connection of the FSRU will occur, as well as the direct area where the subsea pipeline will be laid. Project Area of Influence (AoI): the PAA plus the surrounding vicinity where the Project can affect receptors even if there is no direct Project activity taking place, for instance the liquefied natural gas (LNG) carrier routings in the waters outside the PAA /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

11 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan Figure 2.1: Project Location Source: Rotan Gas 2.3 Project Description The Project will consist of a number of components which are described in the following sub-sections Floating Storage and Regasification Unit The FSRU will be a new build or an old converted vessel with a LNG capacity of approximately 175,000m 3, 294m in length, 46m beam, and with a draft of 11.6m. It will be capable of receiving LNG, re-gasifing it and supplying natural gas ashore, via the submarine gas pipeline described in Section The FSRU facilities include: Cryogenic storage tankers Regasification modules LNG receiving unit LNG pumping unit Vaporization equipment Boil off gas handling Gas export to shore /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

12 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan The FSRU will draw in seawater and use the heat of the seawater to vaporize the LNG, and discharge cooler seawater to the ocean Mooring Tower The FSRU will be permanently moored, via a single point turret mooring system with the FSRU weathervanning around the mooring tower to face into the weather. The mooring tower will be a substantial steel structure standing on foundations in the sea bed. The mooring tower will be designed to allow the FSRU to remain on station and in operation in all weather conditions and tidal states for a continuous period of 20 years or more Visiting LNG carriers The FSRU will be restocked by visits from LNG carriers which will come alongside it and transfer the LNG from ship to ship. The LNG carriers will be of similar dimensions to the FRSU. Restocking visits are expected to be at frequencies of 20 to 40 days, depending on the rate of gas use Tugs The Project will include the use of four ocean tugs of around 6,500 horse power each, to be located in the nearby port of Takoradi. These tugs will mainly be used to assist in the manoeuvring of the visiting LNG carriers, and for supply trips to the FRSU Sub-sea gas pipeline A pipeline will run from the FRSU mooring to a gas receiving station in the south west corner of the power station which is being developed on-shore. (The power station development is the subject to a separate ESIA). This sub-sea pipeline is expected to be of 20inch diameter, in concrete-cased steel, and buried in the seabed with a 1.5m of cover over the pipeline, and with a design pressure of 100 bar and with a working pressure of 75 bar. The position of the FSRU will be determined in the light of oceanographic and manoeuvring studies, with the advice of the Takoradi harbour master and the permission of the Maritime Authority, but can be assumed for the present to be some 5.5km off shore as indicated on Figure 2.1 above On-shore gas pipeline The Project includes the construction of an on-shore gas pipeline to enable the re-gasified LNG to be supplied to either the Ghana Gas gas station at Takoradi or the West African Gas Pipeline. The route of the buried gas pipeline is shown on Figure 2.2. The line to the Ghana Gas gas station is planned to run from the gas receiving station on the power station site through undeveloped, low lying land /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

13 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan for approximately 3km to the Ghana Gas gas station. The land is characterised by long grasses, sparse clusters of small shrubs and trees, and large pools of water on account of the low lying nature of the land. A branch is planned to connect with the header at the end of the West African Gas Pipeline, to the north of the existing Takoradi power plant. Figure 2.2: Onshore gas pipeline route Source: Rotan Gas /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

14 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan 3 National and International Regulatory Requirements 3.1 Overview This section outlines the key legislation of Ghana applicable to the Project s stakeholder engagement process as well as the requirements of the IFC regarding information disclosure, consultation and grievance redress that this Project will meet. 3.2 National Requirements The impact assessment process for this Project is regulated by the Environmental Assessment Regulations (LI1 652, 1999 and amended in 2002) (the Regulations), the principle enactment within the Environmental Protection Act (Act 490 of 1994). Stakeholder engagement is an integral part of the environmental and social impact assessment (ESIA) process. The Environmental Assessment Regulations (1999) require that activities likely to have an adverse effect on the environment must be subject to environmental assessment and issuance of a permit before commencement of the activity. The Regulations require that a scoping notice be advertised to relevant Ministries and in at least one national and one local (in the AoI) newspaper. Copies of the Scoping Report must be made available to the general public in the Project locality for inspection. The Project must also advertise in a local and national paper on the release of the ESIA report. Once the ESIA is published it must be advertised and made available to the general public, public agencies, organisations, non-governmental organisations (NGOs), Metropolitan, Municipal and District Assemblies and local communities in order to allow these stakeholders to provide comments and suggestions on the proposed project. The Regulations also provide for the GEPA to hold public hearings if there is an adverse public reaction to the Project or if the project could have extensive effects on the environment. 3.3 International Requirements The International Finance Corporation is the private sector arm of the World Bank Group. Public consultation, disclosure and stakeholder engagement are key requirements of the Performance Standards (PSs) embodied within IFC s 2012 Policy on Social and Environmental Sustainability. The IFC PSs are applicable to private sector projects in emerging markets. Each PS has specific consultation requirements and these are embedded in the general requirements specified in PS 1: Assessment and Management of Environmental and Social Risks and Impacts. PS 1 refers to the need for and means of achieving community engagement, disclosure of relevant project information, appropriate consultation processes and grievance mechanisms throughout the project lifecycle. The main requirements for stakeholder engagement in projects are: Start as early as possible in the project cycle Continue throughout the life of the project /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

15 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan Be free of external manipulation, interference, coercion, or intimidation Where applicable enable meaningful community participation Be conducted on the basis of timely, relevant, understandable, and accessible information in a culturally appropriate format The IFC PS1 requirements will be implemented for this Project /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

16 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan 4 Summary of Previous Stakeholder Engagement 4.1 Overview This section presents a summary of the stakeholder engagement activities that have been undertaken to date on the Project. 4.2 Stakeholder Engagement Carried Out To Date Table 4.1 below presents all preliminary introductory meetings held with stakeholders: Table 4.1: Stakeholder engagement list Date Location Activity Stakeholders Consulted Monday 27 July 2015 Takoradi Meeting at Shama District Assembly Monday 27 July 2015 Takoradi Meeting at Nana Atom IV residence Monday 27 July 2015 Takoradi Meeting with Takoradi GEPA Monday 27 July 2015 Takoradi Meeting with Ghana Ports and Harbour Authority (GPHA) Wednesday 29 July 2015 Accra Meeting with GEPA at Head Office in Accra Hon Kojo Appiah (DCE), Vincent Mawuli Wordi (Budget Officer) Rhoda Boachie-Ansah (Admin Officer)-Shama District Assembly (SDA) Nana Kwabena Attom III, Chief of Shama, David Amoah, Private Secretary (Shama Chief s Palace), Emmanuel Arthur, Shama Chief s Palace (Lawyer) Sarfo Afriyie, Regional Director (GEPA, Takoradi, George Diewu, Senior Program Officer(GEPA, Takoradi) Capt James Owusu Korangteng, Director of Port (GPHA, Takoradi) Kwabena Badu Yeboah, Director (GEPA, Head Office, Accra), Audrey Quarcoo (Principal Program Officer (GEPA, Head Office, Accra) The initial meetings were aimed at introducing the proposed project, the Project Proponent and the ESIA consultant to key stakeholders, and to introduce the ESIA process that will be followed. Stakeholders were offered the opportunity to provide input and comments to the ESIA process, which will be ongoing throughout the ESIA. The main comments from stakeholders during the introductory meetings were centred on the need to employ local community members, to implement appropriate community development programmes, and to assess potential impacts to fishing livelihoods. There appears to be general discontent from communities regarding power plant operators in the area which have reportedly made commitments to social investment and preferential local employment but have not met these commitments. Communities are highly likely to carry these expectations into the FSRU Project as well. Subsequent meetings were conducted as part of the scoping phase consultation activities, which are described in further detail in Section /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

17 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan 5 Stakeholder Identification and Analysis 5.1 Overview Stakeholders are people or groups who are directly or indirectly affected by a project, as well as those who may have interests in a project or the ability to influence its outcome, either positively or negatively. Stakeholders for the Project include locally affected communities and their formal and informal representatives, national or local government authorities, civil society organisations and groups with special interests, the academic community and businesses. 5.2 Categorising Stakeholders Just as the degree of stakeholder interest may vary throughout the Project lifecycle, the most appropriate communication and consultation methods will vary among stakeholders. By identifying appropriate consultation methods in advance, this Project aims to give all stakeholders equal opportunity to participate and influence the ESIA process. An analysis of Project stakeholders, interests, and suggested communication and consultation method is summarised in Table 5.1 below. Table 5.1: Stakeholder Identification and Analysis Stakeholders Relevance to Project Communication and Consultation Methods Local Communities Shama District Assembly, Paramount and Local Chiefs Neighbouring villages: Aboadze Abuesi Kwaku Anlo Village Malam Village Nyametease Village Inchaban Esipon Town Nearby land and property owners/representatives Interested in how the Project will affect them during its lifetime, in particular regard to employment opportunities and community social investment activities. Interested in how the Project will affect them during its lifetime, in particular regard to employment opportunities and community social investment activities Interested in how the Project will affect them during its lifetime, in particular regard to land value and development Meetings with Shama District Assembly Meetings with Paramount and Local Chiefs Public consultation at appropriate locations Provision of Project information, including a non-technical summary (NTS) or brochure, scoping documentation and ESIA documentation, in Aboadze Ongoing engagement via Rotan Community Liaison Officer (CLO) Project grievance mechanisms Provision of Project information, including a NTS or brochure, scoping documentation and ESIA documentation Public consultation meetings as required (via District Assembly and Local Chiefs) Ongoing engagement via the CLO Project grievance mechanisms Provision of Project information, including a NTS or brochure, scoping documentation and ESIA documentation Ongoing engagement via the CLO Project grievance mechanisms VRA Clubhouse and township Interested in how the Project will Provision of Project information, including a /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

18 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan Stakeholders Relevance to Project Communication and Consultation Methods Local minorities and marginalised groups Fisher folk in the Project area affect them during its lifetime, in particular regard to employment opportunities and community social investment activities There is the potential for vulnerable groups to be excluded from communications and management measures Measures to enable their inclusion in the Project will be identified and implemented Interested in whether the Project will affect their livelihood activities Government Authorities and Parastatal Organisations (central and local) Regional Ministers and Regional Coordinating Councils Environmental Protection Agency (Western Region -Takoradi) Project concept, approval and implementation Will provide approval of Project and environmental permitting NTS or brochure, scoping documentation and ESIA documentation Ongoing engagement via the CLO Project grievance mechanisms Provision of Project information, including a NTS or brochure, scoping documentation and ESIA documentation Ongoing engagement via the CLO Project grievance mechanisms Public consultation at appropriate locations Provision of Project information, including a NTS or brochure, scoping documentation and EIA documentation, in Aboadze Ongoing engagement via the CLO Project grievance mechanisms Face-to-face meetings Project contact provided for direct feedback Notification of availability of ESIA documentation in English Face-to-face meetings Project contact provided for direct feedback Notification of availability of ESIA documentation in English Volta River Authority (VRA) Neighbouring developer Face-to-face meetings Ministries of Fisheries and Aquaculture Development; Energy and Petroleum; Water Resources, Works and Housing; Chieftaincy Affairs and Traditional Affairs; Environment and Science; Foreign Affairs and Regional Integration; Trade and Industries Ministry of Defence, Ghana Navy Ghana Port and Harbour Authority Can provide useful insights to assist in impact and mitigation identification Security provision for offshore infrastructure Regulation of marine vessels, emergency response plans Project contact provided for direct feedback Notification of availability of ESIA documentation in English Face-to-face meetings where appropriate Project contact provided for direct feedback Notification of availability of ESIA documentation in English Face-to-face meetings Project contact provided for direct feedback Notification of availability of ESIA documentation in English Face-to-face meetings Project contact provided for direct feedback Notification of availability of ESIA documentation in English Ghana Maritime Authority Undersea pipelines Face-to-face meetings /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

19 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan Stakeholders Relevance to Project Communication and Consultation Methods Ghana Meteorological Services Department Land Valuation Division of Ghana Lands Commission (Sekondi Office) Bulk Oil Storage and Transportation Company Limited (BOST) West Africa Gas Pipeline (WAGP) Company National Disaster Management Organization (NADMO) Others Research Institutes: Water Research Institute (WRI), Institute for Environment and Sanitation Studies of the University of Ghana, Academics at Ghanaian universities-university of Cape- Coast (Geography Department), International Water management Institute (IWMI)-West Africa Regional Office, Conservation International- Ghana Emergency services in the Project area, Ghana Army, local Police regiments, fire brigades, ambulance services, VRA main hospital NGOs: Hope for the Youth Foundation, Aboadze, Friends of Nations, Hen Mpoano, Canoe Fishermen Council of Western Region Provision of meteorological data to inform impact assessment Registration of land lease agreement and deed, valuation for compensation payments Natural Gas Transmission Utility License holder Neighbouring stakeholder Inputs into disaster management system Inputs into mitigation measures Security issues Interested in how the project will affect local communities and potential opportunities for community social investment activities Project contact provided for direct feedback Notification of availability of ESIA documentation in English Notification of availability of ESIA documentation in English Project contact provided for direct feedback Notification of availability of ESIA documentation in English Project contact provided for direct feedback Notification of availability of ESIA documentation in English Project contact provided for direct feedback Notification of availability of ESIA documentation in English Project contact provided for direct feedback Notification of availability of ESIA documentation in English Face to face meetings Project contact provided for direct feedback Notification of availability of ESIA documentation in English Project contact provided for direct feedback Notification of availability of ESIA documentation in English Project contact provided for direct feedback. Notification of availability of ESIA documentation in English Environmental NGOs: Ghana Wildlife Services, International Birdlife, IUCN Media - national and local newspapers (e.g. Ghanaian Times), radio services in Project area Interested in how the project will affect the local aquatic environment and endangered fauna and flora marine species Announcement of project related documentation and events Project contact provided for direct feedback Notification of availability of ESIA documentation in English Project media contact to be established for installation and operation. For ESIA, the contact details are provided Prospective Projects in the wider Potential needs for neighbouring Face to face meetings /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

20 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan Stakeholders Relevance to Project Communication and Consultation Methods vicinity such as VRA, Jacobsen, offshore infrastructure. Project contact provided for direct feedback Globeleq, One Energy, Amandi Other local suppliers and businesses Opportunities for joint CSR opportunities Interested in potential direct and indirect business opportunities to arise from the proposed Project Notification of availability of ESIA documentation in English Project contact provided for direct feedback 5.3 Vulnerable Groups The Project team recognises that vulnerable, marginalised and disadvantaged groups are likely to experience impacts differently from mainstream society. For instance, subsistence based fisher folk may be less able to cope with changes to the nearby shoreline. As such, the ESIA will reflect the differential impacts of the Project on these groups where evident. Consultation activities will be used to gather information and opinions on how different groups are affected. Consultation and information disclosure activities will take into consideration logistical and cultural factors such as language, physical access, literacy levels, and time availability of these groups /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

21 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan 6 Stakeholder Engagement Activities 6.1 Overview This section describes the main activities that will be undertaken throughout the ESIA process and on an on-going basis throughout the life of the Project. During the ESIA phase, the stakeholder engagement activities serve two key purposes: Disclosing appropriate information about the Project and the ESIA process. Disclosure of relevant Project information helps stakeholders understand the risks, impacts and opportunities of the Project. Consultation activities are more informed and constructive if stakeholders have accurate and timely information about the Project and its impacts. Providing relevant stakeholders with the opportunity to voice their opinions, preferences and grievances. This enables participation and involvement in the planning and design process. The various engagement and disclosure activities to be undertaken for the Project are based on principles related to informed consultation and participation as detailed within IFC PS Informed Consultation and Participation Overarching Approach All stakeholders, including NGOs and members of affected communities, have the right to participate in the ESIA process from the scoping phase onwards. The level of involvement will range from receipt of information and key documents to face-to-face meetings and other methods of feeding back comments and concerns. Local communication channels and public mass media will be used to enable accessibility of information to the greatest number of people. Different forms of media such as phone calls and meetings will be used to communicate information to those with literacy problems. The Project Proponent will listen to the concerns of affected communities on issues that affect them directly and will incorporate their views into its decision-making process. Consultation activities by other developers surrounding the proposed Project have resulted in a degree of stakeholder distrust, and therefore the Project Proponent will take special care to ensure that stakeholder comments will be addressed on a continuous basis. The consultation process will capture both men and women s views and reflect their different concerns and priorities about impacts, mitigation mechanisms, and benefits. Affected groups, for instance fisherfolk, will be informed how their views and concerns have been incorporated into the Project s plans and how adverse risks and impacts will be avoided Community Liaison Officer The Project Proponent has already appointed one part-time Community Liaison Officer, based in Takoradi, who is responsible for community liaison and arranging communications with affected communities. The CLO reports to the country managing director, who is also responsible for community relations. The CLO will as far as possible be constant throughout the Project and will be largely responsible for implementation /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

22 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan of this SEP, particularly receiving and channelling comments and concerns during the ESIA phase and management of the grievance mechanism during the installation and operational phases. The CLO will also attend and record stakeholder engagement activities and maintain lines of communication with the District Assembly, government departments, community leaders and other community members (also see section 9) Use of Electronic Media The Project has established a website ( which will be used to advertise the availability of ESIA documentation, to provide links to the documents, and to publish relevant news of interest to the public about the Project. It will also have a feedback page so that stakeholders can contact the Project Proponent with views or concerns about the Project. 6.3 Consultations during the ESIA Consultations regarding the ESIA will be undertaken through the following anticipated activities and associated timeframes: ESIA Scoping Disclosure and Consultation: Scoping consultation meetings were conducted by the ESIA Consultant in August 2015 A public consultation event was organised in September 2015 to gather opinions on key issues, the terms of reference for the detailed ESIA and the proposed assessment methodologies Draft ESIA Disclosure and Consultation: The ESIA will be prepared giving due consideration to the views and concerns of affected communities Announcements will be made using culturally appropriate means including local newspapers, the Project website and consultation with key stakeholders and communities. The ESIA NTS will be available for review. Public consultation meetings will aim to provide two weeks notice with location and timing details. Letters will also be sent to notify selected stakeholders. In the announcements, comments will be invited and details will be given as to where comments should be submitted in advance of the public consultation event The NTS and full ESIA will be distributed in the local area. They will be distributed to selected stakeholders as detailed in Table 5.1. Public consultation on the draft ESIA will be organised in a suitable location so that governmental and non-governmental stakeholders can attend as well as affected communities. The location and exact dates are yet to be decided (expected in December 2015 as part of the process to finalise the draft ESIA). The ESIA consultant and the Project Proponent will present non-technical information about the risks, impacts and mitigations and hear comments and concerns. A feedback form will be available to allow for comments (including anonymous ones) to be submitted. Comments received on the drafting findings will be forwarded to the ESIA consultants for consideration by technical specialists and inclusion in the final ESIA. ESIA feedback collection will stay open for one month after announcement of disclosure. Responses will be provided to those presenting questions as soon as is reasonably possible with /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

23 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan the timing depending on the complexity of the issue and source of information needed to provide the answer. The draft and final ESIA reports will be disclosed on the Project website. The stakeholder engagement activities conducted thus far during the scoping phase included various meetings with key authorities and representatives, as depicted in Table 6.1. The objective of the meetings was to inform about the Project, let them know about the scoping announcement and to seek input for the scoping report. Table 6.1: Scoping phase consultation activities Person/agency Consulted Date No. of Participants Richard Oppong Mensah, Director Thermal Generation, Volta River Authority Aboadze Mr Badger, Deputy CEO, Volta River Authority Nana Kobina Attom III, Chief of Aboadze John Kingsley Arthur (Stool Secretary (Aboadze Chief s Palace) Emmanuel Arthur (Lawyer Aboadze Chief s Palace) Nana Amakye II (Chief of Abuesi Community) Aboadze and Abuesi communities Total Consultation during the Installation and Operation Phases Stakeholder consultation is a continuous process throughout the life of the Project. Consultation and community engagement will continue throughout the installation and operation phases. The Project website, newspapers and radio will continue to be used to provide public domain information as it becomes available, such as information on management of installation impacts, monitoring reports and annual sustainability reports. The primary stakeholders, particularly local communities and local government representatives, will be closely consulted in the development of the relevant actions plans, such as those dealing with community health and safety including emergency preparedness and response. The Project will disseminate relevant Project information to key stakeholders throughout implementation. This is likely to be information related to project implementation progress, policy approaches and action plans, grievance mechanism, information related to operations and maintenance jobs and recruitment. The dissemination will be through the use of various media including the Project website as well as print and oral communication. Throughout installation, and when there are milestones on the Project such as changes in key activities, the CLOs will organise meetings with affected persons so they are informed of the installation schedule as /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

24 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan well as likely impacts and mitigation activities to minimise negative effects. These will occur at least once annually. For more general notices, radio, brochures or the Project website will be used. During installation, the contractor will need to carry out environmental and social monitoring activities. This information will be summarised and reported to the Project Proponent and the company will prepare annual reports on the Project performance during the construction installation and operational phases. The installation contractor will also log and report on grievances, categorising them according to risk level. This information will be summarised and reported to the Project Proponent and the company will make prepare reports on Project performance during the installation and operational phases. The SEP is a live document therefore the Project Proponent will review and update the SEP at least annually during installation and operation, in order to assess whether: The type of consultation and disclosure activities are appropriate for the different stakeholders The frequency of consultation activities is sufficient Grievances are being adequately dealt with The stakeholder list remains appropriate Whether engagement should cease or be intensified The next chapter identifies implementation and timescales /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

25 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan 7 Implementation Timescales and Responsibilities Consultation and disclosure need to occur at appropriate times to allow stakeholders to be informed and contribute to the management of environmental and social issues throughout the life of the Project. Table 7.1 assigns timescales and responsibilities to the activities identified in the previous section. This is a live document and will be updated as the Project progresses with further details on specific timings, locations and media for certain activities. Table 7.1: Stakeholder engagement implementation, timescales and responsibilities Activity Timing/detail Responsibility 1) ESIA Scoping Phase Consultation and Disclosure Stakeholder meetings during scoping Announcement and implementation of public consultation on the Scoping ESIA and Terms of Reference Disclosure of draft and final scoping report 2) ESIA Phase Engagement Stakeholder meetings during impact assessment Announcement and implementation of public consultation on the draft ESIA Disclosure of draft and final ESIA Face to face meetings with stakeholders regarding scoping main issues and potential impacts, approach to detailed ESIA. At least one week prior to meetings. Informative meetings with key stakeholders to announce project and establish protocol for scoping and impact assessment engagement activities. Publication and distribution of draft scoping report in Aboadze and on Project website. Submission to GEPA. Disclosure of Final Scoping Report in English on Project website, distribution of paper copies to Shama District Assembly. Face to face meetings with stakeholders regarding impact assessment main issues and impacts. Focus group discussions with key stakeholder groups regarding impact assessment main issues and impacts. Community meetings to obtain inputs regarding stakeholder concerns. At least two weeks prior to meetings. Adverts to be placed in local newspapers, in print press and on Project website identifying dates and locations of the public consultation meetings and how to submit comments. Announcements in affected communities. Letters of invitation to key stakeholders. Separate meetings to be held with women to encourage their involvement. Disclosure of Draft and Final ESIA in English on Project website, distribution of paper copies to Shama District Assembly. Two community meetings to be held. Locations, dates and times to be confirmed. Expected December The Project Proponent to present information about the Project and the findings of the Draft ESIA as well as proposed mitigation measures. ESIA consultant ESIA consultant and the Project Proponent ESIA consultant and the Project Proponent ESIA consultant ESIA consultant and the Project Proponent ESIA consultant and the Project Proponent Announcement of final decision on Project, expected start date Press release and follow up communication to stakeholders to announce availability of final ESIA. ESIA consultant and the Project Proponent Media communications As requested or when press releases deemed relevant. the Project Proponent to identify which manager has media /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

26 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan Activity Timing/detail Responsibility liaison duties 3) Installation Phase Engagement Consultation and disclosure on contents of Emergency Preparedness and Response Plan (EPRP) and other key plans affecting communities Ongoing community liaison and grievance logging, resolution and reporting Community consultation events Regular updates of website Meetings with the nearest fire, ambulance, military and police services to discuss the EPRP and ensure they are aware of its contents. Communication channels between the Project and the service providers clearly established. Annual drills organised by the installation contractor. Meetings with any communities potentially affected by emergencies to ensure that effective plans are in place. Announcements of meeting plans in affected communities at community meetings. Consultation with community leaders and local authorities on key aspects of public health and safety plan, traffic management plan, etc. As appropriate, disclosure of key elements of the EPRP and other plans in leaflet and meeting format. Communications with District Assembly, community leaders and community members. Monthly reports by the Project Proponent CLO to senior management. In the event of important grievance, report immediately. Information provided to communities on risk, impacts and mitigations prior to the start and end of construction/installation, and when other key changes in Project activities take place, including material changes to the Project description. At least annually. Updates when activities change and milestones are reached, Provision of public domain information as it becomes available, such as information on management of impacts, monitoring reports and annual reports. Installation contractor CLO Installation contractor Updating SEP At least annually the Project Proponent in discussion with CLO Annual Reporting Project specific annual report summarising project performance, CLO activities including grievances, impact mitigation and management. 4) Operations and Decommissioning Phase Engagement Grievance logging, resolution and reporting Six-monthly grievance reporting by CLO to Senior Management. CLO CLO the Project Proponent Operational CLO and Senior Management Updating SEP Annually. Operational CLO and Senior Management Annual Reporting Decommissioning consultation event Information about the Project during its operational phase will be included in the Project Proponent s annual sustainability reporting. With staff prior to retrenchment proceedings. With communities prior to ceasing operations (or any rehabilitation works). Operational CLO and Senior management Operational CLO and Senior Management /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

27 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan 8 Project Grievance Mechanism 8.1 Overview A grievance can be defined as an actual or perceived problem that might give grounds for complaint. As a general policy, the Project Proponent will work proactively towards preventing grievances through the implementation of impact mitigation measures (as identified by the ESIA) and community liaison. Anyone will be able to submit a grievance to the Project if they believe a practice is having a detrimental impact on the community, the environment, or on their quality of life. They may also submit comments and suggestions. The sections below consider confidentiality and anonymity and the Project s grievance resolution process. 8.2 Confidentiality and Anonymity The Project will aim to protect a person s confidentiality when requested and will guarantee anonymity in annual reporting. Individuals will be asked permission to disclose their identity. Investigations will be undertaken in a manner that is respectful of the aggrieved party and the principle of confidentiality. The aggrieved party will need to recognise that there may be situations when disclosure of identity is required and the Project will identify these situations to see whether the aggrieved party wishes to continue with the investigation and resolution activities. 8.3 Grievance Reporting and Resolution Grievances will be logged in a formal logging system for which the CLO will be responsible. People may register grievances using the form in Appendix A or by contacting the CLO or reporting to their local chief. Contact details for the CLO will be included in appropriate Project communication materials such as the non-technical summaries. The CLO will classify grievances according to Table 8.1. Where investigations are required, Project staff and outside authorities (as appropriate) will assist with the process. The CLO will collaborate with the relevant contractor(s) and the Project Proponent management to identify an appropriate investigation team with the correct skills to review the issue raised. The investigation will also aim to identify whether the incident leading to the grievance is a singular occurrence or likely to reoccur. Identifying and implementing activities, procedures, equipment and training to address and prevent reoccurrence will be part of the investigation activities. Table 8.1: Classification Comment (not a grievance) Grievance Classification Criteria Risk Level (to health, safety or environment) None or low Response CLO to identify whether the comment can be answered or the request can be accommodated. If it can, an action plan to implement will be developed. Low None or low CLO will conduct investigation, document findings and provide a response /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

28 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan Classification Risk Level (to health, safety or environment) Response Medium High Possible risk and likely a once off event Probable risk and could reoccur CLO and an appropriate investigation team will conduct investigation. The Site Manager or Occupational Health and Safety Manager may decide to stop work during the investigation to allow the corrective preventive actions to be determined. The CLO will provide a response. CLO will get the contractor to organise a Major Investigation Team for prompt investigation and resolution. Work may be stopped in the affected area. The CLO will provide a response. The CLO will explain in writing or verbally in person (especially where literacy is an issue) to the complainant the review process, the results, and any changes to activities that will be undertaken to address the grievance and how the issue is being managed to meet appropriate environmental and social management systems. In some cases it will be appropriate for the CLO to follow up at a later date to see if the person or organisation is satisfied with the resolution or remedial actions. The CLO will summarise grievances weekly during construction and bi-annually during operation removing identification information to protect the confidentiality of the complainant and guaranteeing anonymity. The procedure will be at no cost and without retribution to project affected persons and stakeholders. The procedure for processing grievances is depicted in Figure /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

29 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan Figure 8.1: Grievance process The current point of contact for grievances on Project performance is Project Proponent s CLO: Emmanuel Arthur Telephone: info@rotangas.com /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

30 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan 9 Documentation, Monitoring and Reporting This SEP identifies various activities that require documentation, monitoring and reporting, including the following: Updating the SEP CLO activities: A list of disclosure activities such as where, when and for how long key documents have been disclosed with photographic evidence and clippings of adverts placed in newspapers and other media Minutes of consultation meetings 1 with dates, location, a gender-specific list of participants and photos All original written consultation correspondence including comments and feedback left at meetings will be retained as evidence of the process and outcomes Keeping records of press attention, such as newspaper and web articles Grievance logging and tracking: each grievance will be logged by the CLO, given an identification number and followed through by recording details and timing for their resolution and closing out Annual reporting: a Project specific annual report summarising project performance, CLO activities including grievances and updates to the SEP will be produced during installation. Information about the Project during its operational phase will be included in Rotan Gas s annual sustainability reporting As part of the ESIA, an ESMP will detail specific monitoring and reporting requirements for environmental and social Project performance. Some of the indicators and benchmarks for assessing the implementation process and outcomes of the SEP are: Number of consultation meetings, focus group discussions, announcements, press releases Number and lists of participants at meetings Issues discussed at meetings Actions taken on key issues raised at meetings Number complaints and queries raised per recording period Types of complaints and queries Type of action taken to correct issues and prevent recurrence Time taken in addressing complaints SEP reporting will be included in the annual reporting. 1 The minutes should identify whether comments or concerns were raised by males or females /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

31 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan Appendices Appendix A. Grievance Registration Form 24 Appendix B. Record of Meetings /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

32 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan Appendix A. Grievance Registration Form Full Name Contact Information By Post: Please provide mailing address Please identify how you wish to be contacted (mail, telephone, ) By telephone: By Preferred language of communication? English.. Other (please specify)... Description of incident or grievance (What happened? Where did it happen? Who did it happen to? What is the result of the problem?): Date of incident/grievance One time incident/grievance (date ) Happened more than once (how many times? ) On-going (currently experiencing problem) What would you like to see to resolve this problem? Internal Use Only Grievance received by: Date: Reference number: /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

33 Takoradi LNG Floating Storage Regasification Unit Stakeholder Engagement Plan Appendix B. Record of Meetings /PWR/PHR/01/C 28 October 2015 C:\Users\sto29582\Documents\Takoradi LNG\Rotan Gas FSRU SEP v3_final for disclosure.docx

34 Stakeholder(s): Hon Kojo Appiah (DCE), Vincent Mawuli Wordi (Budget Officer) Rhoda Boachie- Ansah (Admin Officer)-Shama District Assembly (SDA). Date: Purpose: Project/ESIA introduction of Proposed Rotan Energy Power Project Facilitator(s): Dyson Jumpah, & Charles Tsagli, (EEMC) Location: Shama District Assembly offices, Shama Time: 9.00am Report prepared by: Dyson Jumpah Information provided to stakeholders during the Introduction Messrs Environmental Engineering and Management Consult (EEMC) represented by Dyson Jumpah broadly introduced the various companies working on the proposed Rotan Energy and Rotan Gas projects. Mr Jumpah explained that the purpose of the visit to the Shama District Assembly is to introduce the Project to the Assembly and begin the consultative processes towards the acquisition of Environmental Permit in line with the requirements of the Environmental Protection Agency. Introducing the projects, Mr Kofi Morna, the Chairman of Rotan Energy and Rotan Gas said the following: The project is a 66Omw Combined Cycled Gas Turbine (Barge mounted) thermal facility located at Aboadze, right next to TAPco and TICO. He said gas supply will be through the importation of LNG to be stored and regasified on a Fuel Storage & Regasification Unit (FSRU) to be docked about 5 km offshore Aboadze and replenished periodically via a ship-to-ship transfer. The Primary Sponsor of the project is Rotan Energy Limited (Singapore), controlled by Mr Kofi Morna with others as significant minority shareholders. Mitsui & Co are Co-Developers. Issues Raised / Discussed Speaker Organisation Responses/Comments KM Rotan Energy Rotan has been working on the proposed projects for the past 3 years and 1 P a g e

35 has secured land from Nana Atom III. Permit for Gas supply has been secured from government. KA Budget Officer SDA SDA Coming with Mott Mac/EEMC is to commence the consultation processes towards the acquisition of Environmental Permit. Additionally, there are expects from various firms to engage the Shama District Assembly. The DCE welcomed Rotan Energy and all groups of companies present. He said the Assembly is happy about the proposed project. He said the District Assembly has developed a website targeted at investors like Rotan and many others. It is good Rotan Energy has mentioned Nana Atom but in future Rotan Energy should liaise with the Assembly so that the Assembly will facilitate the processes with the help of the technical team of the District Assembly. SDA has earmarked about 700acre land for energy projects taking cognizance of the proximity of the area to the West African Gas Pipeline and the Aboadze Energy enclave. Three companies visited the site some time ago but are yet to come back. Rotan Energy should also consider visiting the said site earmarked by the SDA for Energy projects. The people of Aboadze are not happy. If you don t respect the ordinary man thinking that you have money is not the best. VRA has lost faith with the peole of Aboadze. The people of Aboadze feels neglected for lack of training on safety, health and environmental issues to make them employable to benefit from emerging job opportunities. VRA, Jacobsen, Amardi, One Energy and VRA are all guilty of their Corporate Social Responsibilties. The success of the project will depend on cooperation with the District Assembly. The SDE must therefore be married with the proponents of various projects in the District. The SDE expects an expedite action by Rotan because the assembly is ready to help. In developing the CSR programmes for the District, Rotan needs to know the priorities of the SDA. Job opportunities in the area are lacking. Indegenes who are well educated are available but have not been recruited, rather people are brought from Accra for minor jobs that could have easily been undertaken by people from the area. Local people must be depended upon for advocacy. It will be required of Rotan Energy to pay business operating permits to the SDA. The cooperation of Roan Energy is therefore expected. collaborate with NR-Urban Roads Department used to be under the Municipal Assembly but they have been upgraded to a regional status. 2 P a g e

36 Nik Stone KA MM SDE Is there anything in the physical environment that needs to be looked at? There is a lot to be done with reference to the medium term development of the SDA. There is the occurrence of flooding due to the creation of backlog water. This has placed a lot of drain on the Assembly. The Anakwari river needs to be protected. This has been discussed with Amandi and it is expected that the companies in the area will collaborate to do this in other to avoid a disaster and potential loss of properties when disaster breaks out. KM RE There is an obvious need for the IPPs to collaborate to address the potential flooding threat. 3 P a g e

37 Photographs Stakeholder Engagement in Action 1 View over Stakeholder Engagement Location (including stakeholders) Supportive of project and happy to engage further. Follow-up, documents provided, miscellaneous The Medium Term Development Plan for the Shama District Assembly to be provided by the District Assembly 4 P a g e

38 Name Organisation Position Telephone Kojo Appiah (KA) SDA-Shama District Assemby District Chief Executive Vincent Mawuli SDA-Shama District Assemby Budget Officer Rhoda Boachie- Ansah SDA-Shama District Assembly Admin Officer Kofi Morna (KM) Rotan Energy Ltd Chairman David Gardner Rotan Energy Ltd Engineer Diana Dimitrova Rotan Energy Ltd CFO Edwin Abanga Rotan Energy Ltd Director Rahim Mwaji Rotan Energy Ltd Power Toma Videnov Mitsui & Co Power Alwin Thomas Mitsui & Co Power Phyllis Squire Mitsui & Co Power Andrea Dal Mut Mott Mac Environmental Nik Stone (NS) Mott Mac ESIA PM Dyson Jumpah (DJ) EEMC Dep Proj Mgr Kofi Agbogah EEMC Environmental Amoako Atta Degraft-Johnson EEMC Environmental Emmanuel Amekor EEMC Environmental P a g e

39 Stakeholder(s): Nana Kwabena Attom III, Chief of Shama, David Amoah, Private Secretary (Shama Chief s Palace), Emmanuel Arthur, Shama Chief s Palace (Lawyer) Date: Purpose: Project/ESIA introduction of Proposed Rotan Energy Power Project Facilitator(s): Dyson Jumpah, & Charles Tsagli, (EEMC) Location: Shama Chief s Palace Time: 10.20am Report prepared by: Dyson Jumpah Information provided to stakeholders during the Introduction Mr. Emmanuel Arthur, with the permission of Nana Attom III, introduced him to Rotan Energy and various companies present working for Rotan Energy. He said it wasn t long ago when Rotan Energy visited the palace and promised to come again with Rotan alliance partners working on the project. Mr Kofi Morna said he had earlier indicated to Nana Attom that he will be bringing over the Consultants who are undertaking the Environmental and Social Impact Assessment for the proposed CCGT Thermal Project. Hence the purpose of the meeting was to introduce the ESIA Consultants to Nana Attom Messrs Environmental Engineering and Management Consult (EEMC) represented by Dyson Jumpah broadly introduced the various companies working on the proposed Rotan Energy and Rotan Gas projects. Mr. Jumpah explained that the purpose of the visit by the ESIA Consultant is to begin the consultation processes towards the acquisition of Environmental Permit for the project. Nana Attom, the land owners and his community are key stakeholders so it is therefore appropriate to engage them in the Consultative Processes to seek their concerns and ensure that they are integrated into the project development. Introducing the projects, Mr. Kofi Morna, the Chairman of Rotan Energy and Rotan Gas said the following: The project is a 66Omw Combined Cycled Gas Turbine (Barge mounted) thermal facility located at Aboadze, right next to TAPco and TICO. He said gas supply will be through the importation of LNG to be stored and regasified on a Fuel Storage & Regasification Unit (FSRU) to be docked about 5 km offshore Aboadze and replenished periodically via a ship-to-ship transfer. The Primary Sponsor of the project is Rotan Energy Limited (Singapore), controlled by Mr Kofi Morna with others as significant minority shareholders. Mitsui & Co are Co-Developers. 1 P a g e

40 Issues Raised / Discussed Speaker Organisation Responses/Comments NA KM Shama Chief Palace RE The main issue is that VRA has taught them some lessons. After VRA has acquired land from them for the Aboadze Thermal project VRA did not give them the required benefits. VRA claim they have used their benefits to provide them community projects, toilets, schools, roads and cold stores. He has taken VRA to court for non-payment of their compensation due the land owners. He has welcomed Rotan Energy and expressed his expectation Rotan will fulfil agreements with the communities and people of Aboadze. He said the President has declared the Aboadze an Energy Enclave. He therefore expects Rotan to look after the communities well. Rotan has promised to work with the Chiefs and people of Aboadze and with the help of the Lawyer Rotan will do what is expected of them. He said Rotan has taken note of the VRA problems and they are grateful to Nana Attom. ADM MM What is the perception of the community about the Rotan project? EA SCP The people feel neglected in terms of job opportunities. He said the stools also seems neglected by the companies. He cited how skilled labour are brought from Accra to work in the companies in the area. Their expectation is that people from the area will benefit from the project. Social responsibilities must be met. Social responsibilities has nothing to do with compensation payments to the chiefs so companies cannot refuse to payment compensations for land claiming that they have provided social amenities. ADM NA MM SCP Is there any cultural significance attached to the proposed site for the project? Yes, If the project is to begin there are some rights have to be performed around the Anakwari wetland. T3 of VRA is not functioning VRA failed to perform similar rites for the Kwesi Panyin wetland before the filling of the 2 P a g e

41 area for the project. The necessary rights must be performed on a Thursday. NA DJ SCP EEMC When will the consultation with the people be done? He expects an open forum to be done to enable the people understand the project. He expects the youth to be helped as well as provision of support to the elderly in the community. We are just beginning the ESIA process. We will notify the community and the elders at the appropriate time. 3 P a g e

42 Stakeholder Meeting Report Photographs Stakeholder Engagement in Action 1 View over Stakeholder Engagement Location (including stakeholders) Supportive of project and happy to engage further. 4 P age

43 Follow-up, documents provided, miscellaneous Name Organisation Position Telephone Nana Kwabena Atom III Shama Chief District Chief Executive David Amoah Shama Chief s Palace Private Secretary Emmanuel Arthur Chief s Palace Lawyer Kofi Morna (KM) David Gardner Diana Dimitrova Edwin Abanga Rahim Mwaji Rotan Energy Ltd Rotan Energy Ltd Rotan Energy Ltd Rotan Energy Ltd Rotan Energy Ltd Chairman kmorna@iafrica.com Engineer gardnerdea@hotmail.com CFO diana@rotanenergy.com Director eadmin@rotanenergy.com Power rahim@rotanenergy.com Toma Videnov Mitsui & Co Power To.Videnov@mitsui.com Alwin Thomas Mitsui & Co Power A.Thomas@mitsui.com Phyllis Squire Mitsui & Co Power P.squire@mitsui.com Andrea Dal Mut Mott Mac Environmental Andrea.dalmut@mottmac Nik Stone (NS) Mott Mac ESIA PM Nik.stone@mottmac.com Dyson Jumpah (DJ) EEMC Dep Proj Mgr Dyson.jumpah@gmail.com Kofi Agbogah EEMC Environmental Kofi.agbogah@gmail.com 5 P a g e

44 Amoako Atta Degraft-Johnson Emmanuel Amekor EEMC Environmental EEMC Environmental P a g e

45 Stakeholder(s): Sarfo Afriyie, Regional Director (EPA, Takoradi, George Diewu, Senior Program Officer(EPA, Takoradi). Date: Purpose: Project/ESIA introduction of Proposed Rotan Energy Power Project Facilitator(s): Dyson Jumpah, & Charles Tsagli, (EEMC) Location: EPA, Takoradi Office Time: 12.30am Report prepared by: Dyson Jumpah Information provided to stakeholders during the Introduction Messrs Environmental Engineering and Management Consult (EEMC) represented by Dyson Jumpah broadly introduced the various companies working on the proposed Rotan Energy and Rotan Gas projects. Mr Jumpah explained that the purpose of the visit to the Shama District Assembly is to introduce the Project to the Assembly and begin the consultative processes towards the acquisition of Environmental Permit in line with the requirements of the Environmental Protection Agency. Introducing the projects, Mr Kofi Morna, the Chairman of Rotan Energy and Rotan Gas said the following: The project is a 66Omw Combined Cycled Gas Turbine (Barge mounted) thermal facility located at Aboadze, right next to TAPco and TICO. He said gas supply will be through the importation of LNG to be stored and regasified on a Fuel Storage & Regasification Unit (FSRU) to be docked about 5 km offshore Aboadze and replenished periodically via a ship-to-ship transfer. The Primary Sponsor of the project is Rotan Energy Limited (Singapore), controlled by Mr Kofi Morna with others as significant minority shareholders. Mitsui & Co are Co-Developers. Issues Raised / Discussed Speaker Organisation Responses/Comments SA EPA Where is the Rotan Energy project being sited? 1 P a g e

46 KM RE The site for the Rotan Energy project is between the existing VRA site and the proposed Amardi project site at Aboadze. SA KM SA EPA RE EPA Is the Rotan Energy site within the VRA Enclave? No, the Rotan Energy site is outside the VRA enclave. I am sure Rotan Energy is aware of the Independent Power Producers Association (IPPAs). KM RE Yes, Rotan Energy is aware of the IPPAs but Rotan Energy is not an active. SA EPA I hope Rotan Energy is aware of the opposition from the Nchaban Community on the development of power plants. If yes then that tells you the scope of work that needs to be done to let them understand that the Rotan Energy project will not negatively impact the community. Rotan Energy should also engage he Shama District Assembly and the residents association including Dr Azantelo ( ). There was a suggestion theat the IPPs come together to come out with the impact of air emissions on the community. Rotan Enegry needs to get involve with the IPPs. DJ EEMC What are some of the specific air quality impacts complaints being made by the communities? SA EA EPA EEMC Cumulative impacts of particulate matter, Noise, Explosions. It is a general public complaint. The EPA has written to the Shama District Assembly to address this problem. EPA has also requested the IPPs to guarantee their businesses by preparing strategic environmental assessment within the enclave. A baseline studies should be conducted to enable us adequately assess the situation. NS MM Does EPA has the IPP Category list? If yes, then let us have them. 2 P a g e

47 SA ADM DG EPA MM RE Yes, EPA has the category list but can only be provided on a need basis. Part of our assessment is undertake cumulative impact assessment hence the need to have access to information on other projects available. NOX is a key issue. MM is mounting diffusion tubes for NOX. Then models will be done. However there are other companies such as Amandi, Jacobsen, One Energy etc so how much effort do you put in modelling. There is therefore the need to know what the future scenario is reasonably. How high are the NOX at the ground level is very important. Does the EPA has any view of the ground level concentrations? SA EPA EPA has the results for PM10, NOX, SOX and TSP. Monthly and quarterly monitoring reports are submitted by VRA and TICO. DJ SA NS EEMC EPA MM We are in the process of completing Form EA2 for the Environmental Assessment registration of the Rotan Energy Project. Where should we submit the completed Form EA2? The completed Form EA2 can be submitted either in Accra or Takoradi. The proposed project site is erosion prone so Rotan Energy should take note of this sensitive issue and deal with it adequately. Does EPA has any specific requirement for the air quality monitoring and modelling? SA EPA Yes, EPA Air Quality guidelines are there for air quality monitoring. 3 P a g e

48 Stakeholder Meeting Report Photographs Stakeholder Engagement in Action 1 View over Stakeholder Engagement Location (including stakeholders) Supportive of project and happy to engage further. 4 P age

49 Follow-up, documents provided, miscellaneous Contact Dr Azantelo Name Organisation Position Telephone Sarfo Afriyie (SA) EPA, Takoradi Regional Director George Diewu EPA, Takoradi Senior Prog Officer Kofi Morna (KM) Rotan Energy Ltd Chairman David Gardner (DG) Rotan Energy Ltd Engineer Diana Dimitrova Rotan Energy Ltd CFO Edwin Abanga Rotan Energy Ltd Director Rahim Mwaji Rotan Energy Ltd Toma Videnov Mitsui & Co Alwin Thomas Mitsui & Co Phyllis Squire Mitsui & Co Andrea Dal Mut (ADM) Mott Mac Nik Stone (NS) Mott Mac Dyson Jumpah (DJ) EEMC Dep Proj Mgr Kofi Agbogah Amoako Atta Degraft-Johnson Emmanuel Amekor (EA) EEMC EEMC EEMC 5 P a g e

50 Stakeholder(s): Capt James Owusu Korangteng, Director of Port (GPHA, Takoradi,) Date: Purpose: Project/ESIA introduction of Proposed Rotan Energy Power Project Facilitator(s): Dyson Jumpah, & Charles Tsagli, (EEMC) Location: GPHA, Takoradi Office Time: 3.00Pm Report prepared by: Dyson Jumpah Information provided to stakeholders during the Introduction Messrs Environmental Engineering and Management Consult (EEMC) represented by Dyson Jumpah broadly introduced the various companies working on the proposed Rotan Energy and Rotan Gas projects. Mr Jumpah explained that the purpose of the visit to the Ghana Ports and Harbour Authoirty,Takoradi to introduce the Project to the GPHA and begin the consultative processes towards the acquisition of Environmental Permit in line with the requirements of the Environmental Protection Agency. Introducing the projects, Mr Kofi Morna, the Chairman of Rotan Energy and Rotan Gas said the following: The project is a 66Omw Combined Cycled Gas Turbine (Barge mounted) thermal facility located at Aboadze, right next to TAPco and TICO. He said gas supply will be through the importation of LNG to be stored and regasified on a Fuel Storage & Regasification Unit (FSRU) to be docked about 5 km offshore Aboadze and replenished periodically via a ship-to-ship transfer. The Primary Sponsor of the project is Rotan Energy Limited (Singapore), controlled by Mr Kofi Morna with others as significant minority shareholders. Mitsui & Co are Co-Developers. Issues Raised / Discussed Speaker Organisation Responses/Comments 1 P a g e

51 JOK GPHA The Director of Port asked for more technical information on the Thermal Plant and the associated marine FSRU facility. DG DG JOK RE GPHA RE GPHA The FSRU is a Floating Storage and Re-gasification Unit to be installed offshore to receive LNG from vesels. There will be a Mooring system to permanently place the FSRU in a fixed position at about 5km offshore Aboadze. A multi point buoy (CBM) for gas transmission via vertical risers, PLEM with buried onshore and offshore subsea piping to power barge gas terminal points at graving dock will be installed. The exact location for the FSRU is however, yet to be determined but is likely to be at the South Western end of the existing Power Plant on the Western side. The Power Plant will be mounted on a Power Badge. The main issue to GPHA is the tower and the FSRU. The location of the FSRU is what will be of interest to the GPHA. The expected depth weight is 170,000cm3. So far the safety features are OK and it will be handled. The LNG vessels are more safety conscious than those seating at onshore. Knowing the location to consider the navigation aspects and to manage the STX operations is key. Towage and communication needs to be properly handled. The project is budgeted to have 4 tugs so 4 substantial new tugs are needed. The location, he dimensions of the vessels and the type of job to be done need to be defined then then the GPHA will know where it will be safe for the vessels to be handled. GPHA is already undertaking STX operations so there is no problem. The expected requirements are not new to GPHA. 2 P a g e

52 DG JOK RE GPHA The FSRU will be leased at a cost of about US$300 Million. Towing and piloting is critical and will be done by the GPHA. Anybody can be Captain but few men can be a pilot. It is important to know the terrain in other to be properly assisted. EA EEMC How is the emergency response plan of the GPHA so that Rotan Energy can collaborate with the GPHA EA GPHA GPHA has an emergency paln so there will be the need for ROTAN Energy to develop its own emergency plan to be fused with that of the GPHA since Rotan Energy will come directly under the GPHA. Other stakeholders will be involved since they may depend upon each other at the appropriate time. Rotan Energy could be involved in drill operations. NS EA NS JOK MM GPHA MM GPHA Does the GPHA have any guidelines for consideration by Rotan Energy? Yes but guidelines will be developed tailored to the needs and operations of Rotan Energy. Since there is going to be an SBM they will not allow vessels to get close. They will put an ATM or a watch to direct other vessels. Are there any exclusion zones? There are no exclusion zones. Apart from the West African Gas Pipeline here is no any exclusion zone. There will be the need to relate with the Hydrographic Agency of the United Kingdom. There is the need for education to sensitize people to understand or know about the project prior to execution in other to avoid unnecessary rumours. Safety zone will be created. EA EEMC There have been problems with fishermen at the Aboadze SBM for VRA. What must Rotan do to avoid such problems? JOK GPHA The bright lights around the SBM attracts fish so the fishermen go near the SBM to catch fish. The fishermen needs to be talked to and made to understand the dangers so that they back off. KA EEMC Creation of exclusion zone of about 500m will affect the fishermen so there is the need for an effective education 3 P a g e

53 NS EA DJ JOK MM GPHA EEMC GPHA Are there marine charts that the ESIA Team could look at? Yes, there are BA charts. Some amount of dreging will be done. What is the potential impact? The expected dredging is not big issue because the dredging will be a controlled dredging. There will be the need to use tugs to push the dredged materials. DJ EEMC Suggested that David Gardner prepares a high level technical brief for the attention of GHPA to enable respond officially be providing a documented technical comments and suggestions for consideration by Rotan Consulting Engineers and the ESIA Team. The Director of Port of GPHA Takoradi has agreed to this suggestion and recommended that such a document should be copied to the Harbour Master and Marine Services Manager. David Gardner has also agreed to prepare the high level technical brief on the marine components of the Rotan Energy project for the attention of GPHA. EA GPHA Security at Aboadze is outside the jurisdiction of GPHA so there Navy should be notified. However there is a good collaboration with the Marine Police. If a security program is prepared by Rotan Energy then the GPHA will extend their support operations to cover those areas. 4 P a g e

54 Stakeholder Meeting Report Photographs Stakeholder Engagement in Action 1 View over Stakeholder Engagement Location (including stakeholders) Supportive of project and happy to engage further. 5 P age

55 Follow-up, documents provided, miscellaneous Name Organisation Position Telephone Capt James Owusu Koraneng GPPA, Takoradi Director of Ports Capt Eben Atadzi (EA) Capt Francis Micah Moses Duku James B. Akanda Roderick Ocloo Joseph Lartey Nana Asamoah Obimpeh Kofi Morna (KM) David Gardner (DG) Diana Dimitrova GPHA, Takoradi GPHA, Takoradi GPHA, Takoradi GPHA, Takoradi GPHA, Takoradi GPHA, Takoradi GPHA, Takoradi Rotan Energy Ltd Rotan Energy Ltd Rotan Energy Ltd HM MSM Dep Port Sec Dep. Port Sec FM PEE Dep PEE Chairman Engineer CFO Edwin Abanga Rotan Energy Director P a g e

56 Ltd Rahim Mwaji Rotan Energy Ltd Power Toma Videnov Mitsui & Co Power Alwin Thomas Mitsui & Co Power Phyllis Squire Mitsui & Co Power Andrea Dal Mut (ADM) Mott Mac Environmental Nik Stone (NS) Dyson Jumpah (DJ) Mott Mac ESIA PM EEMC Dep Proj Mgr Kofi Agbogah EEMC Environmental Amoako Atta Degraft- Johnson Emmanuel Amekor (EA) EEMC Environmental EEMC Environmental P a g e

57 Stakeholder(s): Kwabena Badu Yeboah, Director (EPA, Head Office, Accra), Audrey Quarcoo (Principal Program Officer (EPA, Head Office, Accra). Date: Purpose: Project/ESIA introduction of Proposed Rotan Energy Power Project Facilitator(s): Dyson Jumpah, & Charles Tsagli, (EEMC) Location: EPA, Head Office Accra Time: 9.30am Report prepared by: Dyson Jumpah Information provided to stakeholders during the Introduction Messrs Environmental Engineering and Management Consult (EEMC) represented by Dyson Jumpah broadly introduced the various companies working on the proposed Rotan Energy and Rotan Gas projects. Mr Jumpah explained that the purpose of the visit is to introduce the Project and its proponents and consultants to EPA and begin the consultative processes towards the acquisition of Environmental Permit in line with the requirements of the Environmental Protection Agency. Introducing the projects, Mr Kofi Morna, the Chairman of Rotan Energy and Rotan Gas said the following: The project is a 66Omw Combined Cycled Gas Turbine (Barge mounted) thermal facility located at Aboadze, right next to TAPco and TICO. He said gas supply will be through the importation of LNG to be stored and regasified on a Fuel Storage & Regasification Unit (FSRU) to be docked about 5 km offshore Aboadze and replenished periodically via a ship-to-ship transfer. The Primary Sponsor of the project is Rotan Energy Limited (Singapore), controlled by Mr Kofi Morna with others as significant minority shareholders. Mitsui & Co are Co-Developers. Natural gas wholesale license has been acquired and Power Purchase Agreement has been secured with ECG. Mott Mac/EEMC has been contracted to undertake the Environmental and Social Impact Assessment (ESIA) The Team of Alliance partners and consultants have visited the proposed project site and consulted with the Takoradi EPA and GHPAH on 27 th July Issues Raised / Discussed 1 P a g e

58 Speaker Organisation Responses/Comments DG KBY KM KBY KM RE EPA RE EPA RE The concept of the project is based on Floating Storage and Regasification Unit (FSRU). There are 2 major components of the project. The first component is the Power Plant and the second is Gas Supply System called the FSRU. The FSRU will receive vessels of about 300m long and located at about 2-5km offshore. The development concept is therefore to apply for 2 parrallel permits. They are familiar with arrangement Rotan is proposing so no problem to apply for separate permits. However, an integrated study could be done to have one permit. The option is opened. Due to lack of certainty for LNG hence the Gas project. There is the need for offtakers as well for the gas project. If this goes through there will be the need to have separate permits and operations. Ghana 1000 is also putting up a Gas facility with excess capacity that can be offloaded. Why wouldn t Roan Energy consider a partnership with Ghana 1000? Partnering with Ghana 1000 is a good idea. Rotan Energy had a meeting with Ghana 1000 but there is no substantive link yet on the ground. For this reason Rotan Energy is pursuing an independent gas facility development. If the future something positive happens the partnership could be considered. KBY A EPA RE The environmental assessment regulation requires the EA process for a permit issued before the start of the project. EPA is happy to work with Rotan Energy to fulfil this requirement. EPA is prepared to reduce the 90 days timeframe for the review and permitting process to 60 days depending on the performance of the ESIA Consultants and the quality of their outputs. EPA assures Rotan of an expedited action if the consultants performs. There is a processing fee which is non-refundable and a permit fee to be determined upon approval of the permit under the LI2216. If a special review is requested it will attract a special fee to be determined by the EPA 2 P a g e

59 and borned by Rotan Energy. KM EPA EPA expects the consultant ESIA Report to be concise. The reports must be compressed as much as possible and consistent with what the law requires to be done. It should be noted that TOR is not a table of content as many consultants have been doing. Kofi Morna remarked that at certain times the voluminous nature of the ESIA reports is influenced the requirements of the Equator Principles or international requirements. Where is the Rotan Energy project being sited? NS KBY MM EPA The ESIA will be produced to satisfy both the EPA and International requirements. Two separate permit applications will be made but the linkage will be clearly demonstrated. What are the Environmental Values of concern to the EPA? The site for the Rotan Energy project is between the existing VRA site and the proposed Amardi project site at Aboadze. The Anankwari Wetland, mangrooves and the airshed are environmental valuesof concern to the EPA. Air quality modelling should take account of what is existing. Additional the fuel mix usage scenarios should be considered. EPA disclosed that USAID is considering undertaking a Strategic Environmental Assessment for the Aboadze Energy Enclave. 3 P a g e

60 Photographs Stakeholder Engagement in Action 1 View over Stakeholder Engagement Location (including stakeholders) Supportive of project and happy to engage further. Follow-up, documents provided, miscellaneou 4 P a g e

61 Name Organisation Position Telephone Kwabena Badu Yeboah EPA, Accra Director Audrey Quarcoo EPA, Takoradi Principal Prog Officer Kofi Morna (KM) David Gardner (DG) Diana Dimitrova Edwin Abanga Rahim Mwaji Rotan Energy Ltd Rotan Energy Ltd Rotan Energy Ltd Rotan Energy Ltd Rotan Energy Ltd Chairman Engineer CFO Director Power Toma Videnov Mitsui & Co Power Alwin Thomas Mitsui & Co Power Phyllis Squire Mitsui & Co Power Andrea Dal Mut (ADM) Mott Mac Environmental Nik Stone (NS) Mott Mac ESIA PM Dyson Jumpah (DJ) EEMC Dep Proj Mgr Kofi Agbogah EEMC Environmental Amoako Atta Degraft- Johnson Emmanuel Amekor (EA) EEMC Environmental EEMC Environmental P a g e

62 Stakeholder(s): Richard Oppong Mensah (Director, Thermal Generation, VRA-Aboadze) Date: Purpose: ESIA Scoping exercise for Proposed Rotan Energy Power Project Facilitator(s): Dyson Jumpah (EEMC) Location: VRA-Aboadze Director s Office Time: 10.30am Report prepared by: Dyson Jumpah Information provided to stakeholders during the Introduction Messrs Environmental Engineering and Management Consult (EEMC) represented by Dyson Jumpah broadly introduced the ESIA team undertaking the scoping phase consultation on the proposed Rotan Energy and Rotan Gas projects. Mr Jumpah explained that the purpose of the visit to the VRA-Aboadze Thermal Plant, Takoradi is to introduce the Project to the VRA and begin the consultative processes towards the identification of key issues for the preparation of ESIA Scoping report as part of the processes for the acquisition of Environmental Permit in line with the requirements of the Environmental Protection Agency. Introducing the projects, Mr Andrea Dal Mut, the ESIA Project Manager said the following: The project is a 66Omw Combined Cycled Gas Turbine (Barge mounted) thermal facility located at Aboadze, right next to TAPco and TICO. He said gas supply will be through the importation of LNG to be stored and regasified on a Fuel Storage & Regasification Unit (FSRU) to be docked about 5 km offshore Aboadze and replenished periodically via a ship-to-ship transfer. Mr Andrea Dal Mut referred to July visit by Rotan Energy together with Mott Mac and EEMC. He said this visit is a followup visit to begin the ESIA Scoping studies for the proposed Rotan Energy project. He said new experts on the team are the Social Scientist, Marine Ecologist, Coastal Processes Specialist and Hydrologist. Issues Raised / Discussed Speaker Organisation Responses/Comments JW MM He is interested in the fate of the dredging processes under the Rotan Energy offshore facilities development, numerical modelling of offshore conditions, climatic changes issues, datasets on bathymetry offshore, data 1 P a g e

63 on wave climate and extreme wave conditions etc. RB MM He is interested in marine species that may be impacted as well as the fisheries species available, type of sea grass etc. PG ADM ROM NKA DJ ADM ROM MM MM VRA AP EEMC MM VRA He Is interested in the communities, populations, livelihoods, impact of project on nearest communities, information on fish catch etc. Will be assisting the teams on transportation, waste management and landfills, Air quality issues etc. The study has to be completed by December Two ESIAs will be submitted. Interest is to comply with the Ghana EIA procedures as well as the World Bank Standards and in compliance with requirements of international finance institutions. Since VRA came to Aboadze a lot of projects have taken place here. Some are the West African Gas Pipeline project, TAQA, other IPPs such GE who also wants to develop an FSRU facility. VRA has a team coordinating all the activities of the IPPs so they can help in the routing of facilities under the Rotan Projects. MM will be introduced to the VRA Team. WAGP, TAQA etc should be able to give MM/EEMC data on sea condition. VRA is now extracting a lot of sea water so the conditions may be affected. T1 and T2 are being converted into CCGTs. T4 has been awarded but construction is yet to begin. All the plants are running on gas from Ghana Gas. There is an SBM pipeline that delivers gas from ocean tankers. There is an existing right of way (ROW) owned by Ghana Gas. If Rotan want to work within the ROW they must ask permission. MM/EEMC will need to formally write to introduce the Rotan Project to the VRA through the Head Office of VRA in Accra so that the Rotan Project can be introduce to the VRA Technical Committee. Who can give us maps? A real estate person on the VRA Committee should be able to give MM maps. WAGP has an office in Accra but the project office is in Takoradi. 2 P a g e

64 MM needs to write to WAGP PG ROM PG ROM MM VRA MM VRA Who drives the consultation processes among the IPPs? VRA drives the consultation processes among the IPPs. EPA insists on a single point of water extraction. VRA is looking at that on behalf of all the IPPs. VRA is also putting up a fire station to support the IPPs. This will be a commercial support. How does VRA relate to the communities at various levels? VRA has a community relations person. Efforts to provide a common front to reach the communities on Corporate Social Responsibilities hasn t been successful. This is due to the variability of capacities of the various companies. There is the need to have a common front. DJ ROM ADM EEMC VRA MM You mentioned that there is one main sea water extraction point. What about discharge points? There are two discharge points. The other plants are considering air cooling so it is not likely that more seawater discharge points will be needed. However, there is a controlled intake of water. We are interested in the cumulative impacts. Do you know what the plants are doing? PG ROM MM VRA What are the community supports provided by VRA? Water is a big issue. VRA has extended water supply to the community There are two water. VRA has constructed a reservoir so that water can be supplied to the community. Public toilets have also been constructed for the communities namely Aboadze, Dwumor and Abuesi. MM needs to consult with Ghana Water Company Limited (GWCL) RB ROM PG MM VRA MM Does VRA manage fisheries with the Communities? No. Cold store was built for the community but they could not manage it. What are the significant changes that have occurred in the area? VRA is the biggest employer in the area. 3 P a g e

65 ROM VRA Employment is an issue now in the area. Most of them people have gone to school. There are Polytechnic Schools in the area. VRA has built a hospital in the area. There is also a District Hospital and the Efiekuma Hospital. The VRA hospital however now seems small. 4 P a g e

66 Photographs Stakeholder Engagement in Action 1 View over Stakeholder Engagement Location (including stakeholders) Supportive of project and happy to engage further. Follow-up, documents provided, miscellaneous 5 P a g e

67 Name Organisation Position Telephone Richard Oppong Mensah VRA-Aboadze Director- Thermal Generation Dyson Jumpah EEMC Environmental Pierre Gouws Mott MacDonald Social Scientist Jon Williams Mott MacDonald Marine Processes Specialist Rowan Byrne Mott MacDonald Marine Ecologist Andrea Dal Mut Mott MacDonald Project Manager 6 P a g e

68 Stakeholder(s): George K.M. Impraim (Area Manager,Takoradi) Date: Purpose: ESIA Scoping exercise for Proposed Rotan Energy Power Project Facilitator(s): Dyson Jumpah (EEMC) Location: GRIDCO- Takoradi Office Time: 9.00am Report prepared by: Dyson Jumpah Information provided to stakeholders during the Introduction Messrs Environmental Engineering and Management Consult (EEMC) represented by Dyson Jumpah broadly introduced the ESIA team undertaking the scoping phase consultation on the proposed Rotan Energy and Rotan Gas projects. Mr Jumpah explained that the purpose of the visit to GRIDCO, Takoradi is to introduce the Project to GRIDCO and begin the consultative processes with particular attention to power transmission lines and evacuation issues towards the identification of key concerns for the preparation of ESIA Scoping report as part of the processes for the acquisition of Environmental Permit in line with the requirements of the Environmental Protection Agency. Introducing the projects, Mr Andrea Dal Mut, the ESIA Project Manager said the following: The project is a 66Omw Combined Cycled Gas Turbine (Barge mounted) thermal facility located at Aboadze, right next to TAPco and TICO. He said gas supply will be through the importation of LNG to be stored and regasified on a Fuel Storage & Regasification Unit (FSRU) to be docked about 5 km offshore Aboadze and replenished periodically via a ship-to-ship transfer. Mr Andrea Dal Mut referred to July visit by Rotan Energy together with Mott Mac and EEMC. He said this visit is a followup visit to begin the ESIA Scoping studies for the proposed Rotan Energy project. He said new experts on the team are the Social Scientist, Marine Ecologist, Coastal Processes Specialist and Hydrologist. Mr Dal Mut also gave a brief on the status of the ESIA process and the registration done with EPA. 1 P a g e

69 Issues Raised / Discussed Speaker Organisation Responses/Comments JW RB PG ADM GKMI NKA MM MM MM MM GRIDCO AP He is interested in the fate of the dredging processes under the Rotan Energy offshore facilities development, numerical modelling of offshore conditions, climatic changes issues, datasets on bathymetry offshore, data on wave climate and extreme wave conditions etc. He is interested in marine species that may be impacted as well as the fisheries species available, type of sea grass etc. He is interested in the communities, populations, livelihoods, impact of project on nearest communities, information on fish catch etc. Will be assisting the teams on transportation, waste management and landfills, Air quality issues etc. The study has to be completed by December Two ESIAs will be submitted. Interest is to comply with the Ghana EIA procedures as well as the World Bank Standards and in compliance with requirements of international finance institutions. There is the Tema/Accra Office that is responsible for all external issues. It is therefore appropriate that we see the Director of Engineering at the Tema Office. Mr Charles Doe is the Director of Engineering / Rotan/Mott Mac should write to GRIDCO to formally introduce the project. At the Aboadze Energy enclave, GRIDCO is responsible for the management of the switchyard. There are 161KVA and 330KVA switch guards. Rotan needs to get GRIDCO involve in their planning since GRIDCO will be undertaking the evacuation of the power to be generated by Rotan based on the system capabilities GRIDCO Has in place. The map for the national interconnected transmission system was explained. 2 P a g e

70 Photographs Stakeholder Engagement in Action 1 3 P a g e

71 View over Stakeholder Engagement Location (including stakeholders) Supportive of project and happy to engage further. Follow-up, documents provided, miscellaneous Arrange meeting with GRIDCO H/O Accra and Collect Enclave layout plan for power evacuation and existing ROW 4 P a g e

72 Name Organisation Position Telephone George K.M. Impraim GRIDCO Area Manager Dyson Jumpah EEMC Environmental Pierre Gouws Mott MacDonald Social Scientist Jon Williams Mott MacDonald Marine Processes Specialist Rowan Byrne Mott MacDonald Marine Ecologist Andrea Dal Mut Mott MacDonald Project Manager Kwaku Amoako Atta Degraft Johnson EEMC Terrestrial Ecologist and Botanist 5 P a g e

73 Stakeholder(s): Nana Kobina Attom III, Chief of Aboadze, John Kingsley Arthur (Stool Secretary (Aboadze Chief s Palace), Emmanuel Arthur (Lawyer Aboadze Chief s Palace) Date: Purpose: ESIA Scoping exercise for Proposed Rotan Energy Power Project Facilitator(s): Dyson Jumpah (EEMC) Location: Aboadze Chief s Palace Time: 10.30am Report prepared by: Dyson Jumpah Information provided to stakeholders during the Introduction Mr. Emmanuel Arthur, with the permission of Nana Attom III, invited Messrs Mott Mac/EEMC to introduce themselves. Introducing the team, Mr Dyson Jumpah referred to July visit by Rotan Energy together with Mott Mac and EEMC. He said this visit is a followup visit to begin the ESIA Scoping studies for the proposed Rotan Energy project. He said new experts on the team are the Social Scientist, Marine Ecologist, Coastal Processes Specialist and Hydrologist. Specifically, the call on Nana Attom was to provide the Mr Pierre Gouws, the Social Scientist the opportunity to engage Nana Attom on important social safeguard issues. Issues Raised / Discussed Speaker Organisation Responses/Comments PG NKA MM Aboadze Chief Palace How is the Aboadze Chieftaincy structure? There are 4 Divisional Chiefs under the Shama Paramountcy. These are the i) Dunkwa Division ii) Yabew-Adonten Division, iii) Lower Inchanban and iv) Upper Inchanban. There 8 Communities under the Upper Incahnban Division namely i) Aboadze ii) Abuesi iii)dwomor, iv) Ntuma, v)nyankrom, vi) Konfoeko, vii) Shama Junction Lower and viii) Shama Junction Upper. All the communities are headed by Odikros. Hence Nana Attom is the Odikro of Abiadze. 1 P a g e

74 PG NKA PG NKA PG NKA PG KA KADJ MM AP MM AP MM AP MM AP EEMC What is the expectation of the communities of the IPPs including Rotan Energy? Yes the expectations are very high. It depends on the companies and what agreements is there. They expect employment opportunities, education with scholarship schemes and social amenities. If these things are done there will be no problem. Nana Attom, have you been consulted by the IPPs and what are the issues? They conducted open forum and shared ideas. Education, roads, pipe borne water, payment of royalties and ultimate signing of agreements. At the forums the presentations are made and potential impacts of the projects are discussed. The spokesperson of NKA added that a major issue is the synchronisation of the development plans of the communities and that of the District Assembly. He said he is taking this matter up with the District Assembly What is the mechanism for grievance redress? There is a major problem with VRA. Land was acquired under Executive Instrument. The Chiefs were not involved in the acquisition process. Compensation hasn t been paid. A land lease agreement has made with Rotan Energy. Generally, the period of lease for the companies is 50 years and 99 years for individual residential facilities. Rotan is supposed to compensate affected persons on the land. It was disclosed that two buildings located on the South western (with 10 plots of land) end and North Western ends of the land belong to Mr Ntim Aboagye and Mr Amuzu. Mr Emmanuel Arthur is to contact the owners of the building and come to terms for compensation. Is there any exclusion zone agreement preventing fishing in the area? There is No Agreement. Has provision been made along the coastline in order not to cause restriction of access to the movement of local fishermen and other people in search of their livelihoods. DJ added that restriction of access is a major social safeguard issue and must be ensured by the District Assembly and relevant IPPs in the Aboadze Energy enclave. 2 P a g e

75 PG NKA MM AP Are there NGOs operating in the area? Yes, the NGO in the area are Hope for the Youth. 3 P a g e

76 Photographs Stakeholder Engagement in Action 1 View over Stakeholder Engagement Location (including stakeholders) Supportive of project and happy to engage further. Follow-up, documents provided, miscellaneous 4 P a g e

77 Name Organisation Position Telephone Nana Kobina Atom III Aboadze Chief s Odikro wilsonhardware@yahoo.com John Kingsley Arthur Aboadze Chief s Palace Stool Secretary Emmanuel Arthur Chief s Palace Lawyer Robert Adjei Aboadze Chief s Palace Family Linguist Amoako Atta Degraft-Johnson Dr Philip Gyau- Boakye EEMC Environmental kaadigi@yahoo.co.uk EEMC Hydrologist Dyson Jumpah EEMC Environmental Pierre Gouws Mott MacDonald Social Scientist Jon Williams Mott MacDonald Marine Processes Specialist Rowan Byrne Mott MacDonald Marine Ecologist Andrea Dal Mut Mott MacDonald Project Manager 5 P a g e

78 Stakeholder(s): Nana Amakye II (Chief of Abuesi Community) Date: Purpose: ESIA Scoping exercise for Proposed Rotan Energy Power Project Facilitator(s): Dyson Jumpah (EEMC) Location: Abuesi Chief s Palace (ACP) Time: 1.45pm Report prepared by: Dyson Jumpah Information provided to stakeholders during the Introduction Mr. John Kingsley Arthur invited Messrs Mott Mac/EEMC to introduce themselves to Nana Amakye and his elders. Introducing the team, Mr Dyson Jumpah referred to July visit by Rotan Energy together with Mott Mac and EEMC. He said this visit is a followup visit to begin the ESIA Scoping studies for the proposed Rotan Energy project. He said new experts on the team are the Social Scientist, Marine Ecologist, Coastal Processes Specialist and Hydrologist. Specifically, the call on Nana Amakye and his elders was to provide the Mr Pierre Gouws, the Social Scientist the opportunity to engage Nana Amakye on important social safeguard issues. Issues Raised / Discussed Speaker Organisation Responses/Comments PG NA MM ACP How long has the Abuesi community been around and how has the community been growing? The people of Aboadze and Abuesi are brothers and actually one family. VRA has brought job opportunities and many people have migrated to the community. This has put pressure on the social amenities such as water, school etc. Similarly Rotan Energy s project will attract people to the area thereby increasing the social pressure on existing amenities. The palace for the community does not suit him. He deserves a better palace. They also want scholarship for their school children. Fishing is their main occupation but this has dwindled such that parents could not cater for their children s school fees leading to high school dropout rates and unemployment. 1 P a g e

79 PG NA PG NA PG NA PG NA PG NA PG NA PG NA MM ACP MM ACP MM ACP MM ACP MM ACP MM ACP MM MM What consultation has been done or being done by the IPPs with the chiefs? TIKO has been giving scholarship but not enough. WAGP has been repairing the drains and also giving scholarships though not enough. He intends to bring the IPPs together to help build his palace. Frequency of meeting with the IPPs is quarterly and at the community centre. The most recent meeting was on the 26 th August VRA donated 8 big poly tanks for the Aboadze and Abuesi Communities and toilet for Abuesi. The community needs technical school for skills development. The community is growing in the east and northern directions. Which other companies are engaging the community? Amandi, Jacobsen, Global Energy etc What are the biggest challenges for the community? Financial weaknesses and challenges of the fish mongers. What is the population of the fishermen? Abuesi community has the largest population after Shama. About 70% of the people are fishermen. How is fish processed in the community? Drying, salting and smoking. Processed fishes are sent to Kumasi, Accra, Bolgatanga for selling. Is there anything else done along the beach by the community? Collecting of stones for construction and terrazzo works. Fishing expeditions using hooks are done along the coast. There is a ban on turtle catching. Are there any mechanisms for grievance redress? Grievances are addressed by the chiefs or elders in the community. Most of the issues are social vices, stealing and teenage pregnancy. 2 P a g e

80 Photographs Stakeholder Engagement in Action 1 3 P a g e

81 View over Stakeholder Engagement Location (including stakeholders) Supportive of project and happy to engage further. Follow-up, documents provided, miscellaneous 4 P a g e

82 Name Organisation Position Telephone Nana Amakye II Abuesi Chiefs Place Odikro John Kingsley Arthur Abuesi Chiefs Place Stool Secretary Nana Bofo Mensah Abuesi Chiefs Place Chief s Linguist Samuel T Otoo Ransford Essuman Abuesi Chiefs Place Abuesi Chiefs Place Elder Linguist Ibu Essuon Abuesi Chiefs Place Cashier Land Committee Kojo Ampiah Abuesi Chiefs Place Linguist Lucy Mensah Abuesi Chiefs Place Queen Mothers Sec Amoako Atta Degraft-Johnson Dr Philip Gyau- Boakye EEMC Environmental kaadigi@yahoo.co.uk EEMC Hydrologist Dyson Jumpah EEMC Environmental Pierre Gouws Mott MacDonald Social Scientist Jon Williams Mott MacDonald Marine Processes Specialist Rowan Byrne Mott MacDonald Marine Ecologist Andrea Dal Mut Mott MacDonald Project Manager 5 P a g e

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84 Stakeholder(s): Mr Badger (Deputy CEO of VRA) Date: Purpose: ESIA Scoping exercise for Proposed Rotan Energy Power Project Facilitator(s): Dyson Jumpah (EEMC) Location: VRA-Aboadze Director s Office Time: 11.40am Report prepared by: Dyson Jumpah Information provided to stakeholders during the Introduction Messrs Environmental Engineering and Management Consult (EEMC) represented by Dyson Jumpah broadly introduced the ESIA team undertaking the scoping phase consultation on the proposed Rotan Energy and Rotan Gas projects. Mr Jumpah explained that the purpose of the visit to the VRA-Aboadze Thermal Plant, Takoradi is to introduce the Project to the VRA and begin the consultative processes towards the identification of key issues for the preparation of ESIA Scoping report as part of the processes for the acquisition of Environmental Permit in line with the requirements of the Environmental Protection Agency. Introducing the projects, Mr Andrea Dal Mut, the ESIA Project Manager said the following: The project is a 66Omw Combined Cycled Gas Turbine (Barge mounted) thermal facility located at Aboadze, right next to TAPco and TICO. He said gas supply will be through the importation of LNG to be stored and regasified on a Fuel Storage & Regasification Unit (FSRU) to be docked about 5 km offshore Aboadze and replenished periodically via a ship-to-ship transfer. Mr Andrea Dal Mut referred to July visit by Rotan Energy together with Mott Mac and EEMC. He said this visit is a followup visit to begin the ESIA Scoping studies for the proposed Rotan Energy project. He said new experts on the team are the Social Scientist, Marine Ecologist, Coastal Processes Specialist and Hydrologist. Issues Raised / Discussed Speaker Organisation Responses/Comments D.CEO VRA Is there going to be a negotiation with Ghana Gas to get connection to gas supply? 1 P a g e

85 ADM D. CEO ADM D. CEO ADM D. CEO JW ADM D. CEO MM VRA MM VRA MM VRA MM MM VRA Yes, this negotiation might be going on with Rotan A common corridor is to be created so that other IPPs are not stranded. The corridor has to be created for fuel, water and power. Amandi is tapping into the SBM. Jacobsen will do same to receive LCO. The same corridor should should be able to provide gas pipeline for Rotan. Will this be done by VRA Accra or Takoradi? There is a team in Akuse working on the creation of the common corridor. We will like to get advice from the VRA on this. We need to submit our ESIA to EPA BY December We need to know the places to be utilized by Rotan so as to consider the resettlement and compensation issues. VRA has already acquired all the corridors that Rotan might need. VRA needs to define the common areas to be used. Within the next one month it could be appropriate for the VRA to come out with something whilst Rotan also clearly defines their layout and proposed routes for utilities as well as power evacuation. VRA is considering the channelling he Anankwari to improve the flow into the sea. JW thinks the channelling of the Anakwari will be problematic because the Anankwari seems lower than the coastline barrier. Part of the issues to be looked at is the flooding issue. A numerical modelling to look at this has to be done We of the Rotan team sees the project as one that will have a lot of interaction with other IPPs so we are concerned about cumulative impacts. The need for the IPPs to come together the meet the needs of the communities with a common front. The Rotan Team needs to introduce the project to VRA and make the necessary technical requests for submission to VRA by Rotan. Communication is to be addressed to the CEO of VRA attentioned Mr Badger, the Deputy CEO. The draft site layout of the Aboadze Enclave obtained the Rotan team from Aboadze is to be attached to an request of the said communication. 2 P a g e

86 Photographs Stakeholder Engagement in Action 1 View over Stakeholder Engagement Location (including stakeholders) Supportive of project and happy to engage further. Follow-up, documents provided, miscellaneous 3 P a g e

87 Name Organisation Position Telephone Mr Badger VRA-Accra Deputy CEO Dyson Jumpah EEMC Environmental Pierre Gouws Mott MacDonald Social Scientist Jon Williams Mott MacDonald Marine Processes Specialist Rowan Byrne Mott MacDonald Marine Ecologist Andrea Dal Mut Mott MacDonald Project Manager 4 P a g e

88 Stakeholder(s): Henry Aryertey, Joseph Adam, Nii Ashong Date: Purpose: ESIA Scoping exercise for Proposed Rotan Energy Power Project Facilitator(s): Dyson Jumpah (EEMC) Location: Energy Commission Office Accra Time: 1.15pm Report prepared by: Dyson Jumpah Information provided to stakeholders during the Introduction Messrs Environmental Engineering and Management Consult (EEMC) represented by Dyson Jumpah broadly introduced the ESIA team undertaking the scoping phase consultation on the proposed Rotan Energy and Rotan Gas projects. Mr Jumpah explained that the purpose of the visit to the VRA-Aboadze Thermal Plant, Takoradi is to introduce the Project to the VRA and begin the consultative processes towards the identification of key issues for the preparation of ESIA Scoping report as part of the processes for the acquisition of Environmental Permit in line with the requirements of the Environmental Protection Agency. Introducing the projects, Mr Andrea Dal Mut, the ESIA Project Manager said the following: The project is a 66Omw Combined Cycled Gas Turbine (Barge mounted) thermal facility located at Aboadze, right next to TAPco and TICO. He said gas supply will be through the importation of LNG to be stored and regasified on a Fuel Storage & Regasification Unit (FSRU) to be docked about 5 km offshore Aboadze and replenished periodically via a ship-to-ship transfer. Mr Andrea Dal Mut referred to July visit by Rotan Energy together with Mott Mac and EEMC. He said this visit is a followup visit to begin the ESIA Scoping studies for the proposed Rotan Energy project. He said new experts on the team are the Social Scientist, Marine Ecologist, Coastal Processes Specialist and Hydrologist. Issues Raised / Discussed Speaker Organisation Responses/Comments ADM MM What are the processes and requirements for licensing by the Energy Commission? 1 P a g e

89 HA ADM NA ADM HA EC MM EC MM EC Firstly, you need to apply for a provisional license. There is a licensing manual we can access from the website of the Energy Commission. EPA requires that the Energy Commission is consulted. There is sitting committee made up of people from Ministry of Defence, Lands Commission. To get a provisional license, the form stipulates three main processes and about 20 exhibits that are required. Upon submission of the application, it will be reviewed by the Board to either grant the application or otherwise. The Energy Commission depends of the EPA Permit to issue license. The project ESIA is used as the baseline document for monitoring and followup at various stages of the project. Copies of project scoping reports for project are passed on to the Energy Commission for review comments. Rotan has already been issued with a Provisional License. So the next stage is the acquisition of the citing Permit which will involve the Ghana Maritime Authority, EPA and Ministry of Defence. Normally, this is done before the ESIA. Siting committee will do the site inspection. Siting offshore is under the jurisdiction of the Ghana Maritime Authority. After the siting Permit a Construction Permit will be issued prior to the submission of the necessary exhibits. Has the Energy Commission met the IPPs to consider the maximum generation of power that the Aboadze Enclave can accommodate? Yes, this is seriously being considered with focus on particularly the Environmental Impacts. EPA is making some efforts in this area. Power evacuation is also an issue being looked at. GRIDCO is being involved in these processes. We agree with the views being shared by the EC Officers. We are also interested in the cumulative impacts, social issues, air quality, transportation, wastes etc. We also need to know the other IPPs that are in the area so if EC has any information we will be happy to have them. Amandi, Jacobsen, One Energy, ASG, Astro have received siting permits from the Energy Commission. Provisional licenses have been issued to Chris Power, Rotan and Amanful Power Group. Rotan needs to give a serious thought of Corporate Social Responsibility considering the potential of air quality impact. Possibly, an agreement could be signed and an understanding reached with the communities. 2 P a g e

90 Photographs Stakeholder Engagement in Action 1 3 P a g e

91 View over Stakeholder Engagement Location (including stakeholders) Supportive of project and happy to engage further. Follow-up, documents provided, miscellaneous 4 P a g e