Fall 2015 TIER Overview Learn more at efficiency.uiowa.edu. Sample Logo
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1 Fall 2015 TIER Overview Learn more at efficiency.uiowa.edu Sample Logo
2 Aristotle
3 COMPETITION Smaller pool of potential students Attract and retain top students, faculty and staff STUDENT EXPECTATIONS Clear ROI with career placement Better amenities and more technology Affordable tuition and fees New instructional delivery models Drivers of Change in Higher Ed FINANCIAL Escalating costs Competitiveness for research funding Fluctuating returns on endowments STAKEHOLDER EXPECTATIONS Pursuit of excellence Continuous improvement Stewardship of public funds
4 Achieve higher level of excellence Peer institutions are embracing similar initiatives Create opportunities to reinvest into core mission
5 An administrative and academic review engaged by the Board of Regents to identify and implement opportunities for the university to operate more efficiently and effectively. Over 20 projects underway at Iowa Academic/Procurement/IT/HR/Finance
6
7 Regents hire Deloitte Consulting to conduct efficiency review January Self-implementation plans submitted for HR, IT & Finance December Regents approve selfimplementation plans. Chazey hired to validate plans; Huron Consulting hired to focus on Sourcing & Procurement January Implementation Begins - Finance, HR, IT, and Sourcing & Procurement March November Regents vote to implement 17 business cases TIER timeline February Regents hire Pappas Consulting Continue review of distance education & time to graduation Ongoing Pappas & Ad Astra to continue review of academic business cases
8 Strategic Sourcing collaboration with ISU and UNI on the following categories: Office Supplies Computer Peripherals Janitorial Supplies PCs/Laptops Prime Food Vendor Scientific Supplies Maintenance Repair & Operations Supplies Benefits Improved pricing by consolidating volume all institutions pay the same price for the same HP toner cartridge. Standardization of products Standardized computer/laptop configurations and commitment of volume recently saved UI campus over $90,000. Contact: Debby Zumbach - deborah-zumbach@uiowa.edu
9 Benefits Standardize general infrastructure, common services/equipment, & support teams Efficiency in procurement & delivery of IT Minimize cost of general IT services Use resources for specialization & innovation Centralize organizational structure Improve coordination & collaboration Contact: Steve Fleagle - steve-fleagle@uiowa.edu Website: OneIT.uiowa.edu
10 Benefits Improve HR service delivery Reduce costs and time to hire Support internal mobility Contact: Kevin Ward - kevin-ward@uiowa.edu
11 Services Provided by University Shared Services: procurement card purchases procurement card reconciliation request for travel travel expense vouchers procurement requisitions ebuy requisitions Cash deposits Benefits Highly trained experts creating and reviewing transactions to ensure compliance. Transaction Right the First Time : decrease in rework/error correction More efficient processing of transactions Improved turnaround time for payment/orders/reimbursements Contact: Debby Zumbach - deborah-zumbach@uiowa.edu
12 The academic review will focus on 4 specific areas: Optimizing classroom scheduling Improving classroom utilization and capacity Enrollment Management Enhancing E-Learning offerings Contact: Barry Butler - patrick-butler@uiowa.edu
13 Improved student success Improved service Increased quality Administrative excellence Quicker response times Culture of continuous improvement
14 FICTION FACT People will lose their jobs Individual job assignments may change, but no one will lose their employment as a result of TIER. A one-size-fits-all approach will be applied Specific college/division needs will be considered throughout the implementation process. Changes will be temporary The competitive landscape of higher education will require ongoing improvements beyond TIER. No real cost savings Cost savings have been validated and University leadership will be held accountable for achieving the stated cost savings.
15 Academic Advising One easy-to-access site for student advising notes & scheduling Center for Student Involvement & Leadership Reduced time to hire by 40% Student Life Marketing & Design Streamlined search committees & enhanced reference-checking process
16 FACULTY STUDENTS STAFF
17 Visit efficiency.uiowa.edu Send questions to: Seek opportunities to learn more Listening Posts Town Halls Advisory Groups
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