Miner Mall. PeopleSoft. Procurement Replacement for Point Plus. Financial and HR solution Replacement for BIS(Define) and HRMS

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2 Miner Mall Procurement Replacement for Point Plus PeopleSoft Financial and HR solution Replacement for BIS(Define) and HRMS

3 UTEP Online Shopping Mall One stop shop for all goods and services - Amazon.com like experience Strategic Procurement which Automates Procure to Pay Cycle Reduces transaction process time Provides robust data to optimize business process Captures all activities and transactions Comprehensive audit trail Shopping Options Catalog Negotiated Contracts Sourcing Manager

4 All purchase-to-payment processes currently conducted in PointPlus and Define/BIS will be conducted in Miner Mall Cart Purchase Requisition Purchase Order Shopping Hosted Catalog Punchout Catalog Forms & Spec. Request Enabled Contracts PR Creator Approval(s) Purchasing Supplier Enters accounts, Dept $ Review Non- Receives PO chart field and Optional EH&S, IT, Catalog items Acknowledges shipping. Other High Dollar Fulfills Goods / Services. Receiving Invoice Entry Matching Payment Status Central Rec. Unpacking Quality Checking Delivery Desktop delivery to requestor Invoice PO Invoice Non-PO Invoice Direct Voucher Approval Non-PO Invoice Dept $ approval 3-way Match Payment DEFINE/BIS voucher payment Check or ACH to Supplier Payments 4

5 End Users Ease of use One place for all goods and services Consolidate spend in departments Saves time and money Best Value Vendors Reduced order and invoice costs Increased opportunity for Minority and HUB services/product/goods Preferred placement of frequently purchased items Administration Increased user satisfaction Improved service to the university and end user Best value for departmental purchases Productivity increases Actionable information easily available Drives procurement to pre-negotiated contracts

6 Implementation began September 2010 Pilot Departments for go-live April 15, 2011 Biology Information Technology Services Facilities Services Intercollegiate Athletics All Other Academic Units mid April thru May All other Departments June thru July

7 Diane N. De Hoyos Director, Purchasing and General Services

8 PeopleSoft is a tools to facilitate solution includes a (HCM) tools. that provides (ERP). The (FMS) and Collectively, these tools for an entity including: personnel, staff benefits, payroll, accounting, purchasing, account receivable, account payable, budget, contract management, physical asset and inventory management, financial reporting, and management reporting.

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11 EVERYONE!!! Finance (FMS) Payroll Commitment Accounting General Ledger Accounts Payable Purchasing eprocurement Asset Management Cash Management (Treasury Only) Grants/Projects/Contracts Account Receivable & Billing Travel & Expenses Hyperion Planning & Budgeting Human Resources (HCM) Human Resources eprofile Desktop Manager edevelopment Base Benefits Benefits Administration ebenefits epay Time and Labor Absence Management Recruiting Solutions eperformance Information Technology (IT) Enterprise Portal Data Warehouse New reporting tools

12 Support for Tier Projected Enrollment 17, ,135 T/TT Faculty Research Dollars $12,874,022 $82,625,742 *Sources: UTEP Fact Book , THECB Research Expenditures Report , and Strategic Plan for Research (2010) Define is not viable as a long-term option Board of Regents Sponsored Project $15 million dollar investment Over time, all schools must migrate to PeopleSoft UT System Shared Services Project

13 Schools moving with us (finance/hr) Arlington Permian Basin San Antonio Tyler System Brownsville** Schools Using PeopleSoft Dallas (campus/finance/hr) Arlington (campus) Tyler (campus)

14 UT Arlington Data Center Hardware & Data Center Space Software Staff Systems & Programming Institutions Shared Governance Structure Commitment Configuration & Development Costs

15 Advantages Cost Efficiencies Resource Utilization $$ Savings Doing it Once Collaboration Economies of Scale Shared Governance Streamline Reporting Ownership & Control Challenges Collaboration Communication Timeliness Expectation Setting Modifying Business Processes Change

16 Improve business processes Learn new skills Implement technology that will serve into the future in support of Tier1 Improved reporting and tracking capabilities Future integrations Additional Modules Student Information System 3 rd Party tools

17 Executive Committee Cindy Villa - Chair Steering Committee Carlos Hernandez - Chair Project Manager Iris Niestas Finance Lead Anthony Turrietta HR Lead Andrew Peña Outreach & Communications Technical Lead Luis Hernandez Payroll Accounts Payable Chart of Accounts General Ledger Accounts Receivable / Billing Asset Mgmt. / Inventory Financial Reporting Budget Human Resources HR Reporting Benefits Network Portal Security Administration Warehouse/Reporting

18 Important Dates June 2011 Kick-off September 1, 2012 Go-live *** Communication Methods Orientation sessions RSS Feed Website:

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20 Iris Niestas