Improving Your Organization's Health & Safety Performance with an OHS Management System.

Transcription

1 Improving Your Organization's Health & Safety Performance with an OHS Management System HSE 2011 Chris Moore

2 This Session Brief introduction to CCOHS What is an Occupational Health & Safety Management System (OHSMS) OHSMS Standards Benefits of an OHSMS What you need to do to implement an OHSMS

3 About CCOHS Canada s national centre for workplace health and safety. A federal government agency. Governed by a tripartite Council ensures a balanced, impartial approach to workplace health and safety issues. A world leader in the dissemination of information and best practices in understanding and improving workplace health and safety practices. We have an established history of collaborating with many Canadian and international partners.

4 Our Mandate to promote health and safety in the workplace and to enhance the physical and mental health of working people.

5 What We Do Serve Canadians with credible, reliable tools and resources in English and French to improve workplace health and safety programs. Provide information, training, education, management systems and solutions that support health, safety and wellness programs, and assist organizations in meeting regulatory requirements. We have developed a wide range of products and services that empower health and safety practices in the workplace.

6 What We Don t Do Write legislation Develop government policy Provide legal advice Perform inspections Enforce legislation

7 What is an OHSMS? part of the overall management of the organization that addresses OHS hazards and risks associated with its activities CSA Z1000 a systematic set of plans, actions and procedures to help employers plan, do, check and act in order to manage, and continually improve, health and safety in the workplace LIAISON (CCOHS) A way of making sure you have all your ducks in a row, and keeping them there - CM

8 OHSMS Standards CSA Z1000 OHSAS 18001:1999 and 2007 (BSI) ILO-OHS 2001 ANSI-AIHA Z10 And others

9 Why would you want an OHSMS? Lets you use a recognized, proven approach to Risk management Illness and injury reduction

10 Why would you want an OHSMS? An OHSMS engages all employees Managers, supervisors and employees all understand their roles in the system All workplace participants are involved in creation, evaluation and continual improvement Communication is integral to OHSMS

11 Why would you want an OHSMS? All documentation related to health and safety is controlled and accessible policies, procedures, legislation, audits, tools, checklists, training, committee minutes, reports, records etc.

12 Why would you want an OHSMS? Helps you demonstrate due diligence Provides an overall framework for legal compliance - show what the employer is doing to provide a safe and healthy workplace Keep workers informed and involved

13 Why would you want an OHSMS? Demonstrates your company s commitment to health & safety To your clients To your stakeholders To the community

14 Why would you want an OHSMS? Complements other management systems, e.g. Environment Quality

15 Why would you want an OHSMS? Last but not least helps you to continually improve health and safety performance! Strong emphasis on periodic review and evaluation Plan, Do, Check, Act cycle is the basis of most OHSMS

16 How do OHSMS Relate to Typical OHS Programs? Your OHS Program outlines what everyone should do. An OHSMS lets you take a systematic approach to ensuring that: Everyone knows what they are supposed to do All the right things get done The whole program is evaluated and improved on an ongoing basis

17 What do you need to do to implement an OHSMS? If you have a good OHS program, you re well on your way (programs are based on management system principles) All elements of your OHS program are part of the OHSMS

18 What s in an OHSMS Standard That s Not in Typical OHS Program Requirements Explicit requirement for senior management leadership, commitment and responsibility Emphasis on ongoing overall review and evaluation using the Plan Do Check Act model Emphasis on documentation policy, OHS objectives and targets, training, OHS communications, procedures, etc.

19 What do You Need to do to Establish an OHSMS? 1. Decide on a standard Other management systems in place? Environment? Quality? International? Interprovincial? Single province?

20 What do You Need to do to Establish an OHSMS? (cont d) 2. Ensure CEO/top management commitment Must ensure that: Adequate resources are provided to implement and maintain OHSMS Workers and workers representatives given the authority to participate in OHSMS implementation and maintenance The program is monitored regularly Continual improvements are ongoing

21 What do You Need to do to Establish an OHSMS? (cont d) 3. Assign responsibility to an OHSMS Leader Has specific responsibilities and authority with regard to OHSMS Ensures processes to identify and minimize/eliminate hazards and risks are in place and working Reports on OHSMS performance to management and workers Leads implementation of improvements identified by OHSMS review Ensures participation of all workplace parties in the process

22 What do You Need to do to Establish an OHSMS? (cont d) 4. Establish an OHSMS Team Focal point for all activities related to OHSMS Includes representatives from management and workers At least one representative from each operational area of the organization They address: Compliance with legislation and other requirements Injury and illness prevention OHS awareness Training

23 What do You Need to do to Establish an OHSMS? (cont d) 5. Establish other roles and responsibilities, such as: Human Resources Manager Ensure staff receive appropriate training Maintain training records Facilities Manager Select qualified suppliers and contractors, and assess their performance Ensure OHS compliance with OHSMS and legislation

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25 Plan, Do, Check, Act - Plan Identify OHS legislation and other requirements, including collective agreements, industry standards, etc., that apply to your industry and workplace Identify and prioritize OHS issues within your organization, including hazards and risks Identify deficiencies and opportunities for improvement in the OHSMS Establish objectives and targets that are appropriate to your organization and its commitment to continuous improvement

26 Plan (cont d) In the planning process, you should assess: Existing workplace health and safety programs and procedures Previous assessments of your workplace health and safety programs Policies and procedures for : Communication Procurement Contracting Incident Investigation OHS and Wellness training and education Industry standards

27 Plan (cont d) Assess: Resources (human, financial and technical) assigned to the workplace health and safety processes and programs Other relevant management systems already in place

28 Plan, Do Check, Act - Do Implementation and documentation Develop an implementation plan that includes: Resources Responsibilities Timeframes for completion Measurement of progress

29 Do (cont d) Consider: Prevention and protection - implementing proactive measures to eliminate or minimize health and safety hazards and prevent the occurrence of injuries and illnesses Emergency plans - establish and maintain procedures to prevent and respond to emergencies

30 Do (cont d) Consider: Training - All employees must be aware of their roles and responsibilities and be competent and trained on the hazards and potential risks of their work Communication - establish and maintain procedures to communicate information about health and safety in the workplace

31 Do (cont d) Consider: Procurement - Establish a process regarding the purchase of products, supplies, equipment, materials and other goods consistent with OHSMS Contracting - Integrate the contractor selection process into the OHSMS, considering OHS performance criteria, contractor qualifications, etc.

32 Do (cont d) Consider: Change management - All aspects of change must be evaluated, including: Design stage for new processes or operations Significant changes occur to equipment, work procedures, staffing, products, services, suppliers or organizational structure Developments in health and safety knowledge and technology New or amended legislation and other requirements

33 Do (cont d) Consider: Documentation - OHS policy and performance measures, assignment of duties and responsibilities for OHSMS implementation, regulatory compliance, etc. Available to all employees as appropriate

34 Do (cont d) Consider: Document control - The various documents required for the OHSMS should be created, approved, maintained, and revised to ensure they are appropriate and up to date Documents must be properly controlled using specific procedures

35 Do (cont d) Consider: Record control - All records must be properly identified, filed for ready retrieval, and retained for the time period required under the law Privacy requirements must also be considered, to ensure that only the appropriate people will have access to the information

36 Plan, Do, Check, Act - Check Evaluate the effectiveness of your OHSMS Consider: Are the OHS policy and objectives being achieved? Have risk controls been implemented and been effective? Have OHSMS system failures been addressed, including accidents, incidents, illnesses and near misses?

37 Check (cont d) Evaluate the effectiveness of your OHSMS Consider: Are training programs for employees effective? Are communication programs, for employees and external interested parties, effective? Is information for the continual improvement of the OHSMS being produced, reviewed and used?

38 Check (cont d) Measure and monitor Achievements and performance, both in terms of OHS in the workplace and the OHSMS, must be monitored, measured and recorded Investigate incidents Establish written procedures for reporting and investigating work-related injuries, illnesses, fatalities as well as incidents and near misses Communicate results and recommendations of the investigation to the appropriate workplace parties for corrective action

39 Check (cont d) Audits Effectiveness of the OHSMS in achieving the objectives and targets Effectiveness of worker and worker representative participation Compliance with the OHSMS Standard Compliance with OHS laws and other requirements Implementation and completion of evaluations, actions and reviews Promotion of continuous improvements and improved procedures, practices and programs

40 Check (cont d) Evaluate and correct Establish and maintain procedures to identify any real or potential non-conformances and to address the preventive and corrective actions necessary. Consider: Investigation of incidents Inspections Management of change processes Audits of the OHSMS Recommendations from the workplace health and safety committee Suggestions/concerns received from workers and worker representatives

41 Plan, Do, Check, Act - Act Regularly scheduled reviews of the OHSMS by top management. Consider: OHS objectives and targets OHS policy Hazard and risk identification and assessment results Monitoring and measurement results Preventive and corrective actions Changes in OHS Legislative requirements New OHS related information Audit results and recommendations

42 Wow! That s a lot!

43 Help is available! Professional help Safe Workplace Associations OHS consultants Training e.g. CSA courses, CCOHS e-course Standards themselves e.g. CSA Z1000 spells out what you need to do Electronic tools e.g. OSH Works

44 CCOHS E-courses Occupational Health, Safety and Environmental Management Systems: Awareness (free overview) Occupational Health and Safety Management Systems (more detailed explanation of what you need to do) Occupational Health, Safety and Environmental Management Systems (if you are going to implement both OHS and Environmental Management Systems)

45 OSH Works Web-based framework for your OHSMS Designed around Plan-Do-Check-Act approach to continual improvement Provides guidance on meeting the requirements of OHSMS standards, walks you through implementation Provides a repository for OHS and OHSMS documents and records Allows leaders to assign tasks/ responsibilities, and reminds everyone when tasks are due or overdue Lets you assess your progress towards OHSMS implementation

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50 Thank you! Chris Moore x4462