Request for Proposal

Transcription

1 Request for Proposal Temple Chandelier Hoist Support System Prepared for: Brigham Young University Civil and Environmental Engineering Department Senior Design Project

2 Introduction/Background Information The Church of Jesus Christ of Latter-day Saints designs, owns, and operates temples all over the world. The LDS church regards temples as holy places of worship where individuals make sacred promises with God (see lds.org). Currently there are 141 operating LDS temples in the world with several more under construction and announced. Many professionals work to help design, build and maintain these temples all over the world. One main goal when designing and maintaining temples is to create structural consistency between temples. Temples have been built throughout the last two centuries and have some variation in design. Still, consistency in design helps ease maintenance processes. In addition to consistency between temples, temples are designed to be extremely secure and safe. Engineers are constantly thinking of how to make temples more structurally secure. Every LDS temple contains one to many chandeliers that need to be raised and lowered to clean the crystals. The basic mechanics of pulley and hoist systems that support these chandeliers are very similar from temple to temple. Although there is consistency in the pulley and hoist systems, there is great inconsistency on how these items are attached to the main structure of the temple. This project will explore possibilities of how components of the chandelier system can best be attached to various structural elements in the temple to provide optimal structural support. In this project the overall goals of consistency and structural security are very important. The main goal for this project is to develop details of how to attached the chandelier system to the structure that will (1) be compatible with almost all typical structural systems used in temples and (2) help make the chandeliers more safe and secure. Project Description and Scope of Services As mentioned, every temple has one to many chandeliers. These chandeliers are support by a basic pulley and hoist system. The main vertical support that holds each chandelier has three components: a steel cable to support the chandelier, a fabric safety strap to provide redundant support, and an electrical cable. These three vertical support components are attached to round structural connection that is then attached to the chain of the chandelier that is visible to the public as indicated in Figure 1. The main structural task for this project is to determine where and how to best connect the pulleys and motor of the pulley and hoist system (see Figure 1). In order to do this, the team must first understand the components of the hoist system and the constraints involved. Then they will develop structural details of how these components can be attached to various structural elements such as a concrete slab, steel beam, metal deck, etc. Again, remember the main goals of the project to have the chandelier system attached to a structure that will (1) be compatible

3 with almost all typical structural systems used in temples and (2) help make the chandeliers more safe and secure. Please document findings and calculations clearly in Mathcad. Hoist Motor Electric Reel Pulley Safety Strap 3 inch gap Figure 1. General Pulley and Hoist System in Typical LDS Temple. Another desired design change will be to connect the safety strap more directly to the chain to add further redundancy and structural support to the chandelier. Again, please show appropriate calculations in Mathcad. After completing the technique aspect of this project, a Revit sketch is desired to give an overview of how the completed design will look. This Revit sketch will help give an overall image to the architects to help them understand flexibility they have for further additions. The end result details of this project will be included as concept drawings to the architects and engineers responsible for specific temples. This project will require coordination with the manufacturer of the hoist mechanisms (in Pleasant Grove, Utah) and creation of drawings representing different configurations of the three components. A site visit will be arranged to the pulley and hoist manufacturer to create a clearer

4 visual and further understanding of the system. The drawing will also require some typical details giving minimum clearance dimensions for the various components. Please also include some standard details showing how to connect the chandelier to the cable. This will require communication with various chandelier manufacturers. It may be difficult for the team to familiarize themselves with the hoist and pulley system because of lack of experience. Still, with good communication with the hoist mechanisms manufacturer and chandelier manufacturer the team will be able to get the information they need. The team selected should also feel free to work with the student mentor and sponsor on this project who are both willing to further specific any clarifications that may be needed. Outcome and Performance Standards Teams will provide the work "as is" meaning that there is no engineering stamp certifying the work. Note: The ability to continue receiving support from outside sponsors is somewhat contingent on the good work you and the undergraduate students do. You represent the BYU Civil & Environmental Engineering Department. The expectation is that you will interact in a professional manner at all times with your mentor and project sponsor, treating them with the utmost respect and consideration of their busy schedules. Deliverables The deliverables are: A final report with design alternatives for this project that include which the various options explored of how to connect components of the pulley and hoist system to different structural supports. Also include any major economic or architectural considerations. A poster reflecting a summary of your design project. A presentation summarizing your design project. A Revit sketch giving an overview of how the completed design will look. Mathcad calculations proving the optimal design. All deliverables are due Friday April 4, 2014.

5 Payments, Incentives, and Penalties Specify the payments schedule, incentives (if exists) and the penalties for not meeting the milestones of the project. Term of Contract A contract for design services during the Winter Semester will be negotiated with the winning team. Contractual Terms and Conditions There will be no monetary compensation with respect to the work completed, and all work is completed and delivered on a "best effort" basis. Note: Each member of the undergraduate team will be asked to sign a non-disclosure agreement that simply states the work you do belongs to the project sponsor. Evaluation and Award Process Proposals will be graded by 3 graduate mentors according to the following rubric and the project is awarded to the team with the highest score. Proposal scores will be used for the team grade. Timeliness - 1 pt off per full hour late, up to 5. 5 Grammar/Spelling - 1 pt off per blatant error, up to Cover Page - Title, Data, Sponsor, Team Name, Team Members, Department of Civil & Environmental Engineering, Ira A. Fulton College of Engineering and Technology, Brigham Young University - 1 pt per piece of information included. Cover Letter - brief letter of introduction that 1) states your intent to propose and 2) how you may be contact - 4 pts per piece completed. Executive Summary (3/4 to 1 page that summarizes the contents of your proposal) - 7 points for completion, helpfulness - 3 pts max. Team Abilities (Adjust the SOQ to make it relevant to the project) - Summary AS A TEAM of 1) relevant courses and experience, and 3) abilities to complete the work on time and in a professional manner, 4) including use of specific engineering tools/software. Include résumés. 2 pts for including résumés, 6 more points max, 2 per piece completed. Key Personnel - 1) Identify which individuals will focus on which pieces of your potential tasks, and 2) some kind of organizational chart or visual describing how you will work together as a team. 5pts max per piece

6 Project Understanding - 1) Did they address specific items mentioned in the RFP? 2) Do they repeat basic background in somewhat new terms to demonstrate their understanding of the project? 3) Do they mention key deliverables they may need to provide? 4) Did they articulate a specific approach for developing design alternatives and deliverables? 4 pts max per piece. 16 Formatting - Does it look professional? Consistent? Yes or no, 5 pts each. 10 Concise vs. Wordy, Meaningful vs. Fluffy, repetitive wording. pts means concise, and accurate, and specific. 1 pt means often confusing, wordy, or vague. Clear and professional flow of writing and style. 7 pts means that you would feel comfortable handing this in if it were your own; it is easy to read and understand; feels professional; 1 pt means it feels like it was cut-pasted, rushed, and done with little thought; hard to read; feels like a high school essay. 7 Total 100 Process Schedule October 7, 4:00 pm - Request for Proposals will be available online at October 14, 4:50 pm - Question and Answer period with respect to the proposal and submission procedures. The period where you can register your intent to propose on a project will begin. Each team will need to identify the primary target of their proposal and three other alternatives (no proposal necessary). Public knowledge of an intent to propose should help distribute proposals more evenly. *October 2, 4:00 pm - Three copies of the proposal must be submitted before or at the beginning of class. November 4, 4:00-5:30 pm 5-minute video interview due November 11, 4:00pm - Award notification. *The review committee reserves the right to reject any proposal or presentation that is not submitted in a timely fashion or in accordance with the instructions given in this RFP. Contacts Questions regarding this request for proposals can be directed to Jen Tovar, E.I.T., via at: jentovar@gmail.com.

7 Submittal Requirements for the Proposal Turn in three copies of the proposal that should include Cover letter Executive summary, 1 page or less (by itself) Work plan that outlines the approach to solving the problem, how the team will work together (including weekly work schedule that shows the hours each team member will work and the time block the team will be together, this is a necessary requirement). Necessary tools, data, equipment, etc. A couple of paragraphs or a bullet list with one sentence explanation for each item. Schedule indicating important milestones. Engineering Design Budget. This is an estimate of the design phase cost. Outcome and Performance Standards. Provide the following statement: Teams will provide the work "as is" meaning that there is no engineering stamp certifying the work. Statement of qualifications that outlines the background, experience, education, and organizational structure of the team. Include some discussion of how you plan to become a "high functioning" team in the course of completing the project. Outside consultants (professors or others) that are necessary to make this work. Appendices: Appendix A: 1 page resume for each member of the team Appendix B: (if necessary)