ITEM #50(4) ADDITIONAL MATERIAL. 10:00 A.M. Regular Meeting October 27, Submitted by the County Auditor

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1 ITEM #50(4) ADDITIONAL MATERIAL 10:00 A.M. Regular Meeting October 27, 2015 Submitted by the County Auditor

2 Lukic, Evan From: Sent: To: Cc: Subject: Lukic, Evan Thursday. September 24, :24 PM 'DeRose, Lawrence' Saltzman, Lance; Wiltshire, Glenn; Atkinson, Christopher; Hammond. Steve; DeRose, Ellen; Ivanoff, Nick; Tyler Chappell; Brian Tanberg PE 'Sarah Chappell'; Minichiello, Rich A.; Kerr, Michael; Francis, Fay; Jiang, Yan; Foglesong, John; Stogner, Kari RE: Port Turning Notch RE: Port Self Audits - DeRose and Subconsultants Larry, In reviewing the submitted documents we noted the following: Chappell Group - submitted a "Payroll Summary'' for each employee for the month of January 2015 which summarizes the employees gross to net pay but does not disclose the actual rate(s) of pay or the hours of work for the employee. Their letter certifies the rates in their invoices. Since no invoices accompanied their certification, we cannot determine which rates are being certified. Terramar - Submitted a signed and certified "Payroll Summary'' for the month ofjanuary 2015 which summarizes the employees gross to net pay and includes both a salary amount and a separate and distinct hourly rate for the same individual. They also submitted a signed and certified "Payroll Statement'' reflecting hours worked and a pay rate which differs from the rate in the signed and certified "Payroll Summary''. Ammann Whitney- Submitted an apparent acceptable payroll register but failed to provide the required certification. Louis Berger - Submitted an apparent acceptable payroll register but failed to provide the required certification. Parsons Brinckerhoff - Submitted a signed "Payroll Certification" which simply lists rates by employee. This is inconsistent with their previous submission of a payroll register in Terracon (Dunkelberger Engineering and Testing) - Submitted an approved and signed "Payroll Certification" which simply lists rates by employee. As you are aware, a certified payroll is a copy of the actual payroll register or other journal/document used to compute an employee's compensation payment. The calculation typically involves the calculation of gross pay (compensable hours times the employee's pay rate), deductions from gross pay for tax withholdings, employee contributions for medical insurance, etc. to arrive at the net payment to the employee. As you noted in your a variety of payroll systems exist and companies may use differing methods to calculate payroll giving rise to an understandable lack of uniformity in the payroll format. As a result there is no single uniform payroll format. However, while the format may vary, the payroll must document the calculation from gross to net as described above and include the actual rates of pay. Certification of the payroll is the attestation by an appropriate company official that the submitted payroll information is a complete and accurate record of the employees pay. A certified payroll is essential to verifying compliance with the billing requirements of our contract. \ rem\nd you that it is vour firm's responsibility to invoice the County in accordance with the contract terms. It is unclear how you can meet this responsibility with the information submitted by your subconsultants. 1

3 With regards to the CPI issue, we previously reconfirmed our position and consider this matter closed. Evan A. Lukic Evan A. Lukic, County Auditor Broward County Board of County Commissioners 115 S. Andrews Avenue Fort Lauderdale, FL Phone: Fax: From: DeRose, Lawrence Sent: Friday, September 18, :09 PM To: Foglesong, John Lukic, Evan Stogner, Kari Cc: Saltzman, Lance Wiltshire, Glenn Atkinson, Christopher Hammond, Steve DeRose, Ellen Ivanoff, Nick Tyler Chappell Brian Tanberg PE 'Sarah Chappell' Minichiello, Rich Subject: Port Turning Notch RE: Port Self Audits - DeRose and Subconsultants Evan. The attached certified payrolls are submitted for your acceptance prior to our re-billing the County. We have submitted them prior to preparing the invoices so as not to waste anyone's time. Please confirm these will be satisfactory and then we can proceed with our invoicing. Please note that the documentation varies according to the software and methods of each firm. Naturally this non-uniformity cannot be avoided. Also a reminder that we are awaiting as well the validation of 3% CPI increase we reported earlier this week which would also be necessary for our billing to ensue. Thank you. Lawrence DeRose, P.E. Senior Vice President DeRose Design Consultants, Inc. Headquartered in Pompano Beach. a subsidiary of Ammann & Whitney 470 South Andrews Avenue, Suite 206 Pompano Beach, Florida Telephone: Direct: Office: LDeRose@DeRoseconsultants.com 2

4 From: Foglesong, John [mail Sent: Thursday, September 17, :34 PM To: DeRose, Lawrence <LDeRose(i:i)deroseconsultants.com> Cc: Sa ltzman, Lance <LSAL Wilt shire, Glenn Atkinson, Christopher Hammond, Steve Subject: FW: Port Self Audits - DeRose and Subconsultants Larry As pe r my previous , please find attached t he spreadsheets request ed. John Foglesong, P.E., Director Seaport Engineering & Construction Division Public Works Department at Port Everglades 1850 Eller Drive Fort Lauderdale, Florida {954} (954) (fax) From: Rogers, Laura Sent: Thursday, September 17, :16 PM To: Fogleso ng, John Cc: Francis, Fay; Lukic, Eva n; Ulett, Kathie-An n; Stogner, Ka ri; Jiang, Yan Subject: FW: Port Self Aud its - De Rose and Subconsultants Hi John, Here is t he information, please distribute to DeRose as discussed. Please let us know if anyt hing else is needed. Laura BRpWARD co::...~ Fay Francis Office of the County Auditor Broward County Board of County Commissioners 115 S. Andrews Avenue, Room 520; Fort Lauderdale, FL Office : Fax: FFrancis@broward.org Under Florida law. most messages to or from Broward County employees or officials are public records, available to any person upon request. absent an exemption. Therefore, any message 3

5 .. to or from the County, inclusive of addresses contained therein, may be subject to public disclosure. 4

Office of the County Auditor Evan A. Lukic, CPA County Auditor

Office of the County Auditor Evan A. Lukic, CPA County Auditor Exhibit 6 - DMJM Review of Hourly Billing Rates DMJM Aviation, Inc. Contract for Program Management Services for New South Runway, Terminal 4 Replacement and Enabling Projects at the Fort Lauderdale-Hollywood