THE GRASP PROJECT REPORT. Towards Good Social Practice in Agriculture

Transcription

1 THE GRASP PROJECT REPORT Towards Good Social Practice in Agriculture

2 WELCOME Sibyl Anwander Phan-huy Head of Quality and Sustainability, Coop Switzerland The GRASP Module is easy to implement on farm level. It enables the establishment of elementary steps for the good management of human resources on farms, like documentation on the employed staff, salaries, working times, complaint procedures, etc. Implementing the GRASP Module creates good conditions for improving the social dialogue between farmers and employees. In the course of the development of National Interpretation Guidelines, stakeholders are systematically involved, giving a strong local credibility to the GRASP Module. Coop is highly convinced by the concept of a one-stop visit on farm level, and appreciates that results from the GRASP assessments will be made available in the GLOBALG.A.P Database. As of benefit for farmers, we support the cooperation of GLOBALG.A.P with other initiatives active in this field, like BSCI Primary Production, Fair Trade and others. Uwe Bockius Head of Division, EDEKA Fruchtkontor As a leading German food retailer, for decades now the EDEKA Group has assumed responsibility for its product range, for the environment and for consumers. In addition to strict quality assurance, it is important for us to ensure that the products we market are also produced under socially responsible conditions. In the context of fruit and vegetable production, GLOBALG.A.P s GRASP Module is a major element for us, so that we can do justice to this commitment. Nigel Garbutt Chairman, GLOBALG.A.P After almost 5 years of stakeholder consultation and constructive discussions in more than 20 countries on 5 continents, we are very proud to offer the GRASP Module to the sector, as a practical tool to promote good social practices complementing the GLOBALG.A.P Standards in primary production. During the now ending project period, we have trained more than 60 auditors to conduct GRASP assessments, and 8 locally developed National Interpretation Guidelines of the Module are ready for implementation.

3 Carsten Schmitz-Hoffmann Head of Programme for Social and Environmental Standards, Deutsche Gesellschaft für Technische Zusammenarbeit (GTZ) GmbH The GRASP Module was developed through the combined efforts of industry players, food producers and civil society, thus setting a precedent for cooperation in achieving sustainable business practices. The commitment of all actors was crucial for ensuring the accuracy and feasibility of the tool at all business levels. The GRASP Module takes a first step in raising awareness of workers labour rights consciousness on farm level; it is a compass for corrective action in creating a good working environment, embedded in sound agricultural practices. We see the GRASP Module as an easy-to-apply tool, having a great potential in forging links between Good Agricultural Practices and social accountability. Florian Schütze Head of International Society & Environment Division, Lidl In our understanding of being a responsible retail company, it is our fundamental ambition to align social and environmental issues within the supply chain. Part of this responsibility is to promote and monitor social compliance in our business relations with farmers and suppliers. Complementary to Lidl s engagement in BSCI, we see the GRASP Module as a fundamental tool to identify potential weaknesses of our suppliers regarding social minimum criteria, in order to be able to commonly develop solutions that are fitting our daily working reality. Claire Bierbach Project Manager Strategic Quality Management, METRO AG METRO Group is actively pursuing compliance of high standards along the complete supply chain. Comprehensive quality assurance and observance of environmental aspects and human rights enable us to offer a broad and top-quality product range. As a retailing company in direct contact with our customers of fresh products, METRO Group s participation on the GRASP project is essential. METRO Group stands up for its responsible position in order to supply our customers with safe as well as socially and ethically sourced food. The dialogue between the different parties within the GRASP workshops on the criteria of good social practices is very important for METRO Group to claim and ensure the reliability of safe and social procedures. Jürg von Niederhäusern Manager Standards, Migros GLOBALG.A.P s GRASP Module is a useful tool for us for assuming responsibility in agricultural production, actively involving farmers. For us, promoting the GRASP Module on a risk-assessment basis means that we can rapidly gain an overview on the social situation among our suppliers and their farmers. Based on the GRASP assessment, further and locally adapted measures can be introduced to improve the social situation on farm level. In order to avoid duplication, a close collaboration with other specialized programs like BSCI or Fairtrade, etc is crucial.

4 EXECUTIVE SUMMARY Corporate social responsibility has become an emerging issue in global food supply chains. Stakeholders involved in the mainstream food sector are increasingly challenged to find innovative and meaningful approaches to ensure that their agricultural products are produced in line with internationally agreed labour requirements as well as respective national labour legislation. 3 Improving working conditions is on the agenda of various initiatives and has presented itself as a complex task, especially for agricultural production. In a common effort, 3 project partners (GLOBALG.A.P, GTZ and Coop Switzerland), with the broad participation of stakeholders on four continents, developed within a first project phase from 2005 to 2007, a module covering basic social criteria, applicable to all agricultural production systems and different farm sizes. With the concept of Good Agricultural Practice (GAP) Certification, the topic of workers health, safety and welfare has been an integral part of the GLOBALG.A.P Standards from its very beginning. The now available GLOBALG.A.P Risk Assessment on Social Practice (GRASP) complements this chapter on workers health, safety and welfare. GRASP does not form part of GLOBALG.A.P s accredited certification and is assessed on a voluntary basis. To ensure the integrity of the performed assessments GRASP will be covered by the GLOBALG.A.P Integrity Programme. To read more about the GRASP tools, see page 9. The GRASP assessment procedure is performed during a one-stop visit by GLOBALG.A.P auditors, who have received further training on the GRASP Module and its correct assessment. The concept for the auditor qualification is described on page 15 in this report. The GRASP Module focuses on the review of basic indicators of potential social risks on farm level. GRASP is applied to assess the risk of bad social practices in primary production. A set of documents to support its correct implementation and assessment has been developed. You can find brief descriptions of these documents on pages 13 and 14. In a second project phase ( ), GLOBALG.A.P, GTZ and five retailers (Coop, EDEKA, Lidl, METRO Group and Migros) joined to focus on the local interpretation in eight countries and concrete implementation of the GRASP Module on farm level was accompanied by the project partners in three pilot countries (Spain, Colombia and South Africa). Producers have been supported through training programmes to learn about the GRASP requirements, their implementation and assessment. Read more about the pilot projects on pages 18 to 30. Furthermore, a system to monitor the implementation of the GRASP Module on farm level has been developed. According to first monitoring results from the 3 implementation pilot countries, the costs of GRASP assessments can be kept relatively low by using synergies with the GLOBALG.A.P system. This makes the implementation of the GRASP Module affordable to all size agricultural operators, including smallholders. Read about the concept for implementation monitoring on page 31. In line with GLOBALG.A.P s philosophy of continuous improvement, in December 2009 the GOBALG.A.P Board established a Technical Committee for targeting all technical matters concerning the GRASP Module. Read more about the roles and responsibilities of this committee on page 17. With the GLOBALG.A.P Risk Assessment on Social Practice, the agricultural sector now has a tested tool that supports and enables farmers to demonstrate their legal social compliance. Download the GRASP Module and its full toolset from the GLOBALG.A.P webpage.

5 TABLE OF CONTENT 4 Executive Summary 3 Project Partners 5 Developing the GRASP Module: First Project Phase ( ) 7 GRASP Module and General Regulations 9 GRASP Tools 11 National Interpretation Guidelines 12 GRASP Checklist 13 Implementation Guideline 14 GRASP Auditor Qualification 15 GRASP and GLOBALG.A.P: Roles and Responsibilities 17 Setting the Stage for Global Implementation: Second Project Phase ( ) 18 Implementation Monitoring 31 Acknowledgements 33 GRASP Module 37

6 PROJECT PARTNERS 5 Coop, a major Swiss retailer, operates over 1,500 stores throughout Switzerland with a cash turnover of 19.3 billion Swiss francs and a workforce of more than 45,000 employees in In Switzerland, Coop is a market leader in environmentally friendly and fair-trade products, and regards agricultural production as an important factor for sustainability. Coop was a key promoter of the first GRASP project from 2005 to 2007, supporting the participatory development of the GRASP control points and compliance criteria. Thus, participation in the second phase of the GRASP project was a logical consequence for Coop, who also represents the European retailer purchasing group Coopernic (E. Leclerc, Conad, Rewe, Coop Switzerland and Colruyt), which covers about 10% of all retail sales in Europe. The EDEKA Group, with roughly 12,000 stores, is Germany s largest food retailer. Its core fields of activity are the full-range supermarket business operated by self-employed EDEKA retailers, as well as the discount segment. In 2009, the group s workforce totalled around 280,000 employees. Group-wide purchasing of fruit and vegetables is managed via the EDEKA Fruchtkontor, one of Europe s largest fruit marketers. The objective of the EDEKA Group is to ensure that its customers receive a constant supply of top-quality groceries at all times. In doing so, EDEKA not only focuses on product quality, but also on the conditions under which the merchandise is produced. GLOBALG.A.P is a private sector body that sets voluntary standards for the certification of agricultural products around the globe. The aim is to establish one standard for Good Agricultural Practice (G.A.P.) with different product applications capable of fitting to the whole of global agriculture. GLOBALG.A.P Certification is carried out by more than 130 independent and accredited Certification Bodies in more than 100 countries. The GLOBALG.A.P Risk Assessment on Social Practice (GRASP Module) is a response to the emerging need for innovative and meaningful approaches to ensure corporate social responsibility in global food supply chains. METRO Group is one of the most important international retailing companies. The company operates in around 2,100 locations in 33 countries. Metro/Makro Cash & Carry, one of the four sales lines, is the international leader in self-service wholesale. The company group s policy is to contribute to the sustainable development of society as a whole by embracing social and ecological responsibility along the entire value chain. With respect to GLOBALG.A.P on farm level, METRO s suppliers are requested to comply with high food safety standards. The GRASP Module adapted to the pre-farm gate effectively complements these requirements.

7 6 The Deutsche Gesellschaft für technische Zusammenarbeit (GTZ) is an enterprise owned by the German Government with international operations. It provides viable, forward-looking solutions for political, economic, ecological and social development in a globalised world. Through its programme for social and ecological standards, GTZ supports the development and improvement of voluntary standards systems for socially sound and environmentally friendly business practices, thereby promoting sustainable growth. In contrast to food safety risks, labour conditions in the countries of origin have been given less attention by the food industry. GTZ s contribution to the GRASP project aims to provide global players with hands-on tools to enhance labour practices along the food production and supply chains, in compliance with the requirements set by supranational institutions such as ILO. Lidl as part of the Schwarz Unternehmensgruppe is one of Germany s leading food retail companies. From the German market, Lidl has extended its stores to many other European countries. Lidl s concept is simple: providing best quality to consumers for the cheapest possible price - offering both in-house and brand name products. For many years, sustainability has played an increasingly important role for Lidl. This is reflected in engagements within and beyond its core business and assuming responsibility for society and environment. Requesting compliance with social minimum criteria in business relations with suppliers and producers is understood as part of this responsibility. Migros, Switzerland s biggest retailer, has been firmly committed to fair and proper working conditions among its suppliers since it was founded over 80 years ago. Being strongly involved for many decades in environmentally and socially sustainable production and sourcing, Migros participates actively in many different initiatives such as GLOBALG.A.P, GFSI, BSCI, RSPO, BCI and others. Globalised sourcing requires transparency throughout the supply chain. Migros is committed to its social responsibility, making sure it is implemented along the whole supply chain. Technical Project Coordination: Jenni Heise Training Coaching Consultancy, Jenni has been actively involved in the GRASP Project from its very beginning. She designed the GRASP training and communication material, facilitated 8 local stakeholder consultation workshops and, together with the local stakeholders, revised the National Interpretation Guidelines. Jenni conducted 10 GRASP Assessor Trainings and co-trained more than 80 producers worldwide. For more information, please visit

8 DEVELOPING THE GRASP MODULE: FIRST PROJECT PHASE ( ) The first phase of the GRASP project ran from June 2005 to February in a public-private partnership between the Deutsche Gesellschaft für Technische Zusammenarbeit (GTZ) GmbH, GLOBALG.A.P and Coop Switzerland. 7 Both GTZ and GLOBALG.A.P assigned a full-time project manager to the GRASP Secretariat, which was cofinanced by Coop Switzerland. During the two-year project phase, the GRASP Module was developed in a participatory way. The criteria were formulated to fit into GLOBALG.A.P s existing standard system and certification scheme, complementing the existing chapter on Workers Health Safety and Welfare in the GLOBALG.A.P Standard. With the support of GTZ s local structures, GLOBALG.A.P s National Technical Working Groups and Coop s supplying partners, stakeholder consultations and field-tests were conducted in five pilot regions (Kenya, Brazil, Vietnam, Spain and Morocco). More than 30 test audits were conducted. The development of the GRASP Module was embedded in a wide stakeholder consultation process on 5 continents, in which the following stakeholder groups actively participated: Farmers and Farm Workers: Test audits and group discussions were conducted on farms varying in size (from 1 to 35,000 ha) and commodities (fruit and vegetables, sugar and soy, flowers, coffee, aquaculture). Farmers actively participated and contributed to the stakeholder consultation workshops. Certification Bodies: Certification Bodies conducted test assessments on selected farms. The involved auditors could give valuable feedback on the auditability of the control points and compliance criteria. Government: In order to reach beyond the technical level and relate the assessment results to the legal regional contexts, stakeholder representatives from Ministries of Agriculture and Labour, governmental accreditation and governmental standard-setting organisations and research institutes / universities actively took part in the discussions. Civil Society: Regional trade unions, NGOs as well as local traders, processors and consultants participated in the regional consultation workshops, providing practical hands-on information. Other Standard Initiatives: In order to identify synergies, avoid duplication and harmonise approaches, meetings and common workshops were conducted with other initiatives active in the field of social compliance. These initiatives were invited to participate in the consultations. Beyond the workshops and consultations, concrete actions have been taken, e.g. combined test audits with the BSCI Primary Production Module were conducted in Spain and Morocco. The GRASP Module was the outcome of this 2-year process. In addition, supportive tools both for farms and assessors were developed to ensure the module s correct implementation and assessment. Read more about the GRASP tools on pages 13 and 14. During the first project phase, it became clear that the GRASP criteria, formulated to respond to the needs of a global standard system, would require local adaptation to the respective national labour legislation. The concept of National Interpretation Guidelines was born. Read about the process of developing National Interpretation Guidelines on page 12.

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10 GRASP MODULE AND GENERAL REGULATIONS 9 We are happy to offer the thoroughly-tested GRASP Module to all GLOBALG.A.P members and certified producers, which is accompanied by a rich set of supporting tools. Kerstin Uhlig, GLOBALG.A.P The abbreviation GRASP stands for GLOBALG.A.P Risk Assessment on Social Practice. The GRASP Module consists of 11 control points and compliance criteria, covering the following key topics: Employees Legal Rights Communication Channels Written Working Contracts Legal Status of Employees Children s Rights Working Time Wages and Payment Other Social Benefits The GRASP Module focuses on the review of basic indicators of potential social risks on farm level. GRASP is applied to assess the risk of bad social practices in primary production. The GRASP Module does not differentiate between permanent employees, seasonal workers, piecerate and day-labourers. For its correct implementation and assessment, a set of tools has been developed (see pages 11-14). GRASP is not a stand-alone module, as it relies on and logically complements the Workers Health and Safety chapter in the GLOBALG.A.P Standards. Nonetheless, the GRASP Module does not form part of GLOBALG.A.P s accredited Certification. Assessment and compliance to the control points is voluntary, not influencing the producers GLOBALG.A.P Certification. Any producer who is certified against the GLOBALG.A.P IFA or Plant Propagation Material Standards may apply for a GRASP assessment. The GRASP Module is a voluntary tool, thus there are no mandatory compliance levels of the control points and compliance criteria. However, during the assessment of the GRASP Module, all control points and compliance criteria must be assessed and all results documented. There is an overall rating for compliance for each control point: Fully compliant Compliant, but some improvements needed Not compliant, but some steps taken Not compliant Not applicable In case of an Option 2 (producer group), GRASP assessments follow the GLOBALG.A.P regulations on group settings. All members of the registered group must be internally assessed and covered by the group s quality management system (QMS). The external assessor verifies the QMS and takes a sample of producers. Instructions on how to assess producer groups can be found in the GRASP General Regulations. Once the assessment is conducted and full compliance could not be reached, GOBALG.A.P recommends developing an action plan of continuous improvement, according to the potential risks, possibilities and resources of the farm. It is up to the buyer to judge which of the compliance levels needs to be reached in which region and timeframe. Social audits with in-depth investigations and worker interviews are not in the scope of GRASP assessments. The social audit approach (of other initiatives) may be

11 10 helpful to additionally validate the GRASP assessment results in certain regions, in critical cases or as a control sample. The GRASP General Regulations describe the basic steps and considerations involved for producers and assessors in implementing the GRASP Module, define the roles and relationships of producers, GLOBALG.A.P and the Certification Bodies, and outline the minimum procedure required to develop a GRASP National Interpretation Guideline. The general regulations as well as the Module and all its tools can be downloaded from the GLOBALG.A.P website. Fyffes has been a member of the Ethical Trading Initiative almost since its founding. However, this excellent initiative is not linked to any specific auditing and certification scheme. We see the GLOBALG.A.P. Risk Assessment on Social Practice as an useful indicative and confirmatory tool for where the cost and complication of a social audit does not seem necessary. Richard Yudin, Fyffes, GLOBALG.A.P Board PLANT PROPAGATION MATERIAL AF CB FV FRUIT & VEGETABLES ALL FARM BASE CROPS BASE LB LIVESTOCK BASE AB AQUACULTURE BASE V2007 AB AQUACULTURE BASE V2009 CC COMBINABLE CROPS CO GREEN COFFEE TE TEA FO FLOWERS & ORNAMENTALS CS CATTLE & SHEEP DY DAIRY PG PIGS PY POULTRY SN SALMONIDS PN PANGASIUS TP TILAPIA SP SHRIMP GLOBALG.A.P RISK ASSESSMENTON SOCIAL PRACTICE (GRASP) Integrated Farm Assurance Crops Sub-scopes Aquaculture Sub-scopes Livestock Sub-scopes COMPOUND FEED MANUFACTURING Other GLOBALG.A.P Standards GRASP Module

12 GRASP TOOLS 11 The GRASP Module (control points and compliance criteria) and its General Regulations are complemented by a set of documents: The GRASP Checklist The GRASP National Interpretation Guidelines The GRASP Implementation Guideline As the control points and compliance criteria are formulated in a complex way, often covering more than a single aspect, this toolset has been developed to ensure correct implementation and assessment. The tools were developed together with the GRASP Module and involved performing various field trials and stakeholder consultations worldwide. All GRASP documents will be constantly revised by the GRASP Technical Committee. The aim is to harmonise the GRASP tools with the revision cycle of the Integrated Farm Assurance Standard. That means that a revised version of the GRASP tools will be available in Please see in the graph below how the different tools relate to each other. Generic GRASP Module and General Regulations GRASP Implementation Guideline Normative GRASP Checklist Supporting GRASP National Interpretation Guidelines Locally Approved

13 NATIONAL INTERPRETATION GUIDELINES Think global but communicate in the language of the people that is what the GRASP National Interpretation Guidelines do. Caleb Momanyi, AfriCert Kenya / Ghana 12 Legal requirements regarding the control points differ from country to country (e.g. minimum wage, minimum age for legal employment, working hours etc.). In order to make those requirements transparent to farmers and assessors, National Interpretation Guidelines of the GRASP Module have been developed. GRASP can be used only in those countries for which a GLOBALG.A.P approved GRASP National Interpretation Guideline exists. These National Interpretation Guidelines are normative for the respective country. A consultation process must support the development of the National Interpretation Guidelines. The main goal of this procedure is to involve relevant stakeholders to ensure transparency in the development and to shape the National Interpretation Guidelines according to the respective regional needs. The stakeholder consultation helped us in together compiling a GRASP Interpretation Guideline most suitable for Morocco, which can serve as reference for the whole sector. Omar Benbada, Labour Law Expert, Morocco The basic steps for their development are (see GRASP General Regulations for more details): I. Local Partner(s) Assume Responsibility for the Process In countries with a GLOBALG.A.P National Technical Working Group, this working group is responsible for elaborating the draft GRASP National Interpretation Guideline. In countries where no such structure exists, any other appropriate organisation or stakeholder group can assume the responsibility of developing the National Interpretation Guideline. The GLOBALG.A.P Secretariat must be informed about the plan to develop a GRASP National Interpretation Guideline and will guide the development process. II. Preparation of Draft National Interpretation Guideline A local labour law expert (or group of experts) drafts a first version of the GRASP Interpretation Guideline - providing information on the legal situation for each of the GRASP control points. III. Stakeholder Consultation This draft National Interpretation Guideline is presented to and discussed with a representative group of local stakeholders. The goal of this stakeholder consultation is to reach consensus on the correct and complete citation of the respective legal requirements and thus to approve the GRASP National Interpretation Guideline. A representative of the GLOBALG.A.P Secretariat must be invited as an observer to the one day stakeholder consultation workshop. The stakeholder group shall as far as possible include representatives from the following parties of interest: Non-governmental organisations active in the sector, consumer organisations Labour unions (local, regional, different sectors) Government representatives (Ministry of Agriculture, Ministry of Labour) Producers and producer organisations Exporters and export organisations Local certification bodies Others such as research institutions, universities or consultants IV. Approval of the National Interpretation Guideline The National Interpretation Guideline is approved by the GRASP Technical Committee. After final approval, the GRASP National Interpretation Guideline is published on the GLOBALG.A.P website as a normative document owned by GLOBALG.A.P.

14 GRASP CHECKLIST 13 As labour legislation and control to guarantee workers welfare is very strict in Brazil, the implementation of GRASP will not be very difficult for Brazilian fruit producers. The GRASP tools further support farmers and auditors in its correct implementation. Márcia Nobre, SANTEC, Brazil The GRASP Checklist is the key tool guiding the assessors in documenting all steps of the GRASP assessment and its results. The GRASP Checklist is a generic document, often referring to national legislation (covered by the National Interpretation Guidelines). It is structured in the following way: N Control Point and Compliance Criteria Verification Checked (please tick) A.1 Has a self-declaration on good social practice regarding human rights beenen communicated municated to the employees es and signed by the farm management and the employees representative? Sub-points to be targeted during the assessment The farm management age and the employee representative have signed and displayed a self-declaration assuring good social practice and human rights of all employees. This declaration contains commitment to the ILO core labour conventions and has been actively communicated to all sub-point employees. Further are definition listed in the GRASP implementation guidelines. The declaration is complete and contains at least all points referred to the annex nex (1 to 13) The declaration has been signed by the farm management and by the employee s representative The declaration is actively communicated to the workers (e.g. displayed on the farm or attached to every working contract, information meetings, etc.) The declaration has been handed out to the responsible Person for workers health, safety and good social practice (GSPR) The declaration has been handed out to the Employee s Representative (ER) (See A.2) The farm management and the Employee s Representative know the content of the declaration and confirm that it is put into practice The declaration is checked and renewed from time to time (on annual basis) SUMMARY CONTROL POINT A.1: Yes, fully compliant Not compliant, but some steps Tick taken here to give your overall judgement on Yes, some improvements needed Not compliant compliance Remarks / Improvement needed: Here, the (minimal) means of verification for each Mark your findings here (Yes/ No/not applicable Space for general remarks and comments ments on improvements needed. Must be completed in the case of a nonapplicable in a sub-control point. Please fill if applicable. During the assessment, the control points and compliance criteria serve as a headline. The assessment procedure follows the sub-control points listed below each control point as minimum means of assessment. After assessing all sub-points, the multi-level rating provides a picture on the producer s compliance to the control point as a whole. There is no mathematical correlation between the subpoints and the overall judgement on the control point. After the assessment, two copies of the completed checklist are handed to the producer (one to the farm management and one to the employees representative(s)). The original is kept by the Certification Body and uploaded to the GLOBALG.A.P Database. Assessment and compliance to the GRASP Module is voluntary, not impacting the GLOBALG.A.P Certificate. However, if a farm decides to conduct the assessment, it is mandatory that its full documentation be included in the GLOBALG.A.P Database. GRASP assessments may only be conducted by GLOBALG.A.P auditors that participated in a GRASP Training. Read more on page 15. Supporting Icons Record Verification Site Inspection Question to the Responsible Person for Workers Health Safety and Good Social Practice Question to the Employee s Representative Question to the Farm Manager

15 IMPLEMENTATION GUIDELINE The GRASP Module has helped us to organize the relationship between our employees with farm management, now we have implemented practical tools to communicate with our workers. Roberto Gutiérrez, Piscicola el Vergel Ltd., Colombia 14 The GRASP Implementation Guideline provides guidance for producer and producer group manager. The Implementation Guideline is not a normative, but a supportive document on how to properly implement the GRASP Module. It explains how a social management system according to the Module can be established, giving examples and recommendations on possible steps. This document is a generic supporting document, having to address a plurality of different producer settings. Of course, many documents may (and most likely need to) be adjusted to the specific situation on the farm and the legal requirements of the country. The Implementation Guideline is structured in the following way: 1. Control Points and Compliance Criteria Each criteria of the GRASP Module is listed. As in the GLOBALG.A.P system, they are formulated in control points and compliance criteria. 2. Explanation Here, the meaning and relevance of the respective control point is briefly explained. 3. Implementation This suggests tangible and concrete steps on how the respective control point may be implemented. Note that other steps leading to compliance are just as valuable. 4. Example Where some form or document is required through a control point, an example of what it could look like is provided (e.g. contract paper, record sheet etc.). However, the documents on the farm must not necessarily look like these examples farms may find structures that far better fit their reality. CPCC Name of document Signed by whom? document Who should (or safeguard a copy of this it)? 1 Documentation on employees represen-tative / council Employer and workers representative/ council Employer 2 Complaint procedure Employer 3 Self-declaration on good social practice Employer and workers representative/ council Employer, employee 4 Recent national labour regulations (GRASP National Interpretation Guideline + Annex) Employer, employee 5 Working contracts Employer, employee Employer 6 Legal status of non-national employees Employer 9 Time Record Sheets Employer, employee Employer 11 Payslips / Pay register Employer, employee Employer

16 GRASP AUDITOR QUALIFICATION The GRASP assessment can only be conducted by those GLOBALG.A.P-approved auditors who have successfully completed the GRASP online training and who have participated in a one-day GRASP Training for Auditors. 15 An updated list of approved GRASP auditors can be obtained on the GLOBALG.A.P website. Note that qualification is per person and not per certification body. GLOBALG.A.P s objective is to qualify auditors to conduct high-quality GRASP assessments. Prior to the GRASP training for auditors, GLOBALG.A.P-approved auditors are requested to pass the online training and test. This is designed to enhance the participants competence and provide them with the incentive to ask precise questions on the day of training. During the training, participants are familiarised with the GRASP tools and their correct usage, providing practical examples. A key focus of the training is set on the assessment procedure and its respective methods. How to obtain approval to conduct GRASP assessments? 1. Be an approved GLOBALG.A.P auditor 2. Pass the GRASP online training and test 3. Note down your questions and doubts concerning the GRASP Tools 4. Participate in a GRASP Training for Auditors 5. Individually prepare for the assessment (National Interpretation Guideline, GRASP Checklist, Implementation Guideline) A list of GLOBALG.A.P-approved auditors qualified to conduct the GRASP assessment can be downloaded from the GLOBALG.A.P website. Dates for GRASP Trainings for Auditors are available on the GLOBALG.A.P website. GRASP Trainings for GLOBALG.A.P Auditors conducted in the frame of the project Spain, Madrid Oct 08 Spain, Madrid May 09 Vietnam, Ho Chi Minh City May 09 The Netherlands, Amsterdam June 09 Germany, Cologne June 09 Colombia, Bogotá July 09 Brazil, Petrolina July 09 Kenya, Nairobi Sept 09 South Africa, Cape Town Sept 09 Colombia, Bogotá Sept 09 Spain, Madrid Oct 09 USA, Washington Oct 09

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18 GRASP AND GLOBALG.A.P: ROLES AND RESPONSIBILITIES In December 2009, the GOBALG.A.P Board established a Technical Committee (TC) for targeting all matters concerning the GRASP Module. 17 GRASP Technical Committee meetings are held at least twice a year. The committee consists of four nominated representatives, each one representing a GLOBALG.A.P Sector Committee (Fruit and Vegetables, Flowers and Ornamentals, Livestock and Aquaculture). Members of the GRASP TC have the task to report both to the Sector Committees and the GLOBALG.A.P Board, ensuring the information flow in both directions. Claire Bierbach, METRO AG To balance the viewpoints and different interests, the GRASP TC is always composed of two supplier and two retail (food service) representatives. The current GRASP TC members are: Jürg von Niederhäusern, Migros-Genossenschafts-Bund Ximena Franco, Florverde Certification Mark Nijhof, Heiploeg BV The main roles and responsibilities of the GRASP Technical Committee are: To act as official technical capacity on all matters relating to GRASP To overview the stakeholder processes for the development of GRASP National Interpretation Guidelines To approve and publish the GRASP National Interpretation Guidelines To revise the GRASP Module at least every four years To engage in an active dialogue with other initiatives or benchmarked schemes on common interests and possible interfaces

19 SETTING THE STAGE FOR GLOBAL IMPLEMENTATION: SECOND PROJECT PHASE ( ) 18 Through the Module, we have implemented new routines, which helped us to get organized and implement optimal means to operate our human resources with the aim to create wellbeing and compromise within our workforce. Maria Cristina Restrepo, Piscicola New York S.A, Colombia In the course of the second project phase, local activities were extended to three more countries. Activities took place in Spain, Costa Rica, Kenya, Colombia, Morocco, Vietnam, Brazil and South Africa according to both the regional focus of the project partners as well as the expressed interests from local project supporters. In all eight countries, National Interpretation Guidelines of the GRASP Module were developed in facilitated local stakeholder consultation processes. As METRO Group is sourcing internationally, the GRASP Module with globally negotiated requirements and its Local Interpretation Guidelines is and will be welcomed in all countries we purchase in. GRASP is a practical tool not only for the international trading of goods, but also for local-to-local purchase. The GRASP project has been prominently presented by stakeholders in various speeches and round table discussions during all the GLOBALG.A.P events since 2005 and was open for a final public consultation during the GLOBALG.A.P TOUR2009. Involved stakeholders have contributed valuable feedback regarding the GRASP Module, its general approach and its tools. In March 2010 the GRASP Technical Committee invited all stakeholders for a final public consultation. Results were discussed in various meetings of the Technical Committee and finally approved in May Meetings with other initiatives active in the field of social compliance were held, in order to elaborate on possible future synergies and fields of cooperation. Training concepts both for producers and auditors were developed, tested and broadly implemented. Read more on the specific activities in the following chapters describing the regional pilot projects. GLOBALG.A.P TOUR2009 The TOUR2009, GLOBALG.A.P s worldwide stakeholder consultation and outreach effort for its new Standard Version 2011 stopped in Nairobi, Montevideo, Kuala Lumpur, Washington, DC and Athens - with a record of more than 500 experts from 50 countries contributing to the round table discussions.

20 PILOT PROJECT SPAIN, NOVEMBER Southern Spain is a key supplier of fresh fruit and vegetables. For this reason, we decided to conduct our first GRASP implementation projects here in the Almería region. The Almería region in Southern Spain is a major sourcing region for fresh fruit and vegetables for the retailers participating in the GRASP project. For this reason, the first GRASP National Interpretation Guideline was developed here. Following several stakeholder round tables organised by Coop, Leopoldo Frías (BSD Consulting) carefully revised all Spanish and local legislation in order to make the local GRASP requirements as clear as possible. Prior to the workshop, an Interpretation Guideline for Almería was drafted. The final workshop for its discussion and validation was held in November During the stakeholder workshop held in Almería, participants representing all relevant actors (producers, distributors, retailers and labour unions) discussed and adapted the GRASP Interpretation Guideline for Almería. This diversity of stakeholders allowed for a profound analysis of all the control points in a very constructive atmosphere. The Interpretation Guideline for Almería is focussed on small producers and provides good implementation examples for family owned farms that can also be considered in other countries with few hired labour. The detailed report on the stakeholder workshop (in Spanish) can be requested from the GLOBALG.A.P Secretariat. After revising and adapting the Interpretation Guideline for Almería, the first GRASP producer training was held on November 20th at Coexphal. The control points as well as the Local Interpretation Guideline were presented and explained to the participants, and possible means of implementation were discussed. After this first phase, two trainers simultaneously supported eight producer groups, who selected a total of around 80 producers for the implementation of the GRASP Module. The objective of this second phase of the pilot project was to provide continuous support to the participating suppliers during the implementation of the GRASP Module on farm level. Trainers visited the farms in order to support farm management and the employees representatives in assuming their role and tasks. Later, they facilitated the exchange of experiences amongst suppliers and producers. A final workshop to exchange experiences on the GRASP implementation was held in December Experienced Trainers for GRASP Implementation in Spain: Leopoldo Frías, BSD Consulting Nazario Muñoz Fernández, Food Experts

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22 PILOT PROJECT COSTA RICA, JANUARY EDEKA purchases fruit and vegetables from numerous countries and regions worldwide. As part of our commitment to the GRASP project, EDEKA s has focused on the pilot countries of Costa Rica, Morocco, South Africa and Brazil. Costa Rica is an important producer country of tropical fruit, mainly supplying banana and pineapple to Europe and North America. Mauricio Salas and Alejandro Alvarez (Centro de Gestión Socio-Ambiental), a local consultancy with broad experience in agricultural certification as well as in the development of local indicators, supported the development of the draft Interpretation Guideline prior to the workshop for the development of the Interpretation Guideline for Costa Rica. In the stakeholder workshop held in San José on January 19th, participants (representing institutions such as the Ministry of Labour, the Technical Normative Institute, the National Association of Banana Producers, the Chamber of Commerce, various fruit exporters and distributors, trade unions, non-governmental organisations, other standard initiatives and certification bodies) discussed and adapted the GRASP Interpretation Guideline for Costa Rica. The detailed report on the stakeholder workshop (in Spanish), including its anonymous evaluation, can be requested from the GLOBALG.A.P Secretariat. All comments from stakeholders were included into the Local Interpretation Guideline, which can be downloaded from the GLOBALG.A.P website. A producer training was held on January 22nd, in which all major producers/exporters were present. Producers were very positive about the approach, which fills a gap for especially those small and medium producers who so far have not implemented any social standards. The GRASP Interpretation Guideline for Costa Rica is a practical tool, detailing important legal social requirements for the agricultural sector. The document permits producers to inform themselves in a simple but detailed way about all necessary information to correctly implement the GRASP Module on their farms. Mauricio Salas, GRASP Trainer Costa Rica Experienced Trainers for GRASP Implementation in Costa Rica: Mauricio Salas and Alejandro Alvarez Centro de Gestión Socio-Ambiental

23 PILOT PROJECT KENYA, MARCH FPEAK is a members association dedicated to the welfare and enhancement of members business activities, through lobbying, information and marketing support, and promotion of members compliance to international standards. The Kenyan horticultural industry is the fastest growing agricultural sub-sector in the country, and contributes 23% of the GDP, being the first foreign exchange earner. The sector has shown a steady increase of between 15-20% over the last decade. Within GLOBALG.A.P, the Fresh Produce Exporters Association of Kenya (FPEAK) is a strong partner and important innovator in Africa. FPEAK supported and hosted the development of the GRASP Interpretation Guideline for Kenya. Prior to the pilot activities, the draft interpretation for Kenya was carefully elaborated by Caleb Momanyi from AfriCert. The stakeholder workshop was held in Nairobi on March 10th. Discussions within the group (representing key stakeholders active in agricultural/horticultural certification and research) were very constructive and collegial. In a group work exercise, the participants commented on the Local Interpretation Guideline of the GRASP control points and submitted proposals for improvement. Suggestions were also made to change specific points of the Implementation Guideline, which were very much welcomed. For more detailed information on the stakeholder workshop, please request the full report from the GLOBALG.A.P Secretariat. All comments of the stakeholder workshop were included into the Interpretation Guideline. The valid Interpretation Guideline for Kenya is publicly available on the GLOBALG.A.P website. A producer training was held on March 13th. The control points as well as the Local Interpretation Guideline were presented and explained to the participants, and possible means of implementation were discussed. Participants from Kenya and Tanzania stated that implementing the GRASP Module would not result in too many changes to already existing documentation practices, especially for bigger farms. Experienced Trainers for GRASP Implementation in Kenya: Caleb Momanyi, AfriCert

24 PILOT PROJECT COLOMBIA, MAY 2009 Certified by: 23 I believe that GRASP will be a toolset required by the global market, for demonstrating the grade of social compromise that farms and distributors have towards their workers. I think this can only be of comparative advantage for our region and our country. Iván Gallego, UNIBAN Colombian agriculture has a long tradition in exporting certified products, ranging from coffee, exotic fruit (mainly banana) to flowers. Local stakeholders have as well shown a particular interest in aquaculture certification. This particularly strong involvement was reflected in the local project support of various producers associations, distributors, exporters and certification bodies. Representatives from a wide range of productive sectors (flowers, coffee, exotic fruits, banana, plantain, trout, tilapia and shrimp) participated in the GRASP stakeholder workshop. Furthermore, local ILO representatives, the Ministry of Social Protection, the Agricultural Secretary, PROEXPORT (as a promoter of Colombian exports) and Fyffes (also representing the GLOBALG.A.P Board) also actively took part in the workshop. In addition to the comments and changes directly incorporated into the GRASP Interpretation Guideline for Colombia, participants asked questions on the implementation and assessment of the GRASP Module and provided valuable information on common farming practice in Colombia. All stakeholders agreed that the GRASP Module and its tools is a valuable instrument for the promotion of welfare of workers in respect to their basic rights. For more detailed information on the stakeholder workshop, please request the full report from the GLOBALG.A.P Secretariat. The valid Interpretation Guideline for Colombia is publicly available on the GLOBALG.A.P website.

25 24 Local Project Supporters: AUGURA - Asociación Nacional de Bananeros de Colombia - represents the interests of banana producers and international suppliers in Colombia. AUGURA as an association aims at assuring Colombian banana export to international markets, resulting from sustainable production practices that guarantee the conservation of human and natural resources, a fair income distribution and the wellbeing of workers as well as communities. C.I UNIBAN - Uniban is the premier banana and plantain export company in Colombia and its brand, TURBANA, is known on the international market as a symbol of reliability and quality. Uniban works together with growers to provide customers with a continuous supply of a quality product that meets international standards. Fyffes - Fyffes is one of the largest tropical produce importers and distributors in Europe, primarily marketing fruit under the Fyffes and Turbana brands. The group is involved in the production, procurement, shipping, ripening, distribution and marketing of fruit. With a turnover of 500 million euros and an infrastructure that extends across the globe, Fyffes is a global player in a relatively fragmented industry. Fedeacua - Federación Colombiana de Acuicultores is a member association that represents the interests of tilapia producers, processors and distributors in Colombia s Huila Department, promoting integral and sustainable aquaculture practices as well as regional development. Acuanal - Asociación Nacional de Acuicultores de Colombia promotes Colombian Aquaculture exports (shrimp, trout and tilapia) through the improvement of productivity and sustainable development of the sector, with the aim of increasing its share on national and international markets. Through its research centre CENIACUA, Acuanal has contributed to scientific and technological knowledge generation in order to improve the sectors competitiveness. SGS is a globally active inspection, verification, testing and certification company. Recognised as benchmark for quality and integrity, SGS employs over 56,000 people and operates a network of more than 1,000 offices and laboratories around the world. Control Union Certifications is an independent internationally operating certification body member of the Dutch holding Control Union World Group. The company offers a one-stop-shop for a wide range of certification programmes carrying out inspections and issuing certificates. Experienced Trainer for GRASP Implementation in Colombia: Catalina Giraldo, GLOBALG.A.P

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27 PILOT PROJECT MOROCCO, MAY Coop is combining the GRASP implementation with BSCI Primary Production, in order to promote a sustainable production of fruits and vegetables, based on a combination of high technical, environmental and social standards. Also in Morocco, a documented system of management of human resources on the farm is an important prerequisite for social compliance in agriculture. Laurent Vonwiller, Coop, Chairman of the BSCI Committee Food and Primary Production The Moroccan horticulture sector is an important supplier of fresh fruit and vegetables to the European market. With its Mediterranean climate suitable for a wide selection of crops ranging from tropical and subtropical to temperate, Morocco has the potential to produce both before and past European vegetation periods. In order to explore future synergies and cooperation possibilities, GLOBALG.A.P and the Business Social Compliance Initiative (BSCI) commonly organised the Moroccan stakeholder workshop. Prior to these field activities, a Memorandum of Understanding was signed by both organisations. In preparation for the workshop, a draft extract of the Moroccan legislation was elaborated by Christophe Margot (Neosys) and Omar Benbada (Moroccan Labour Law Expert). This common GRASP-BSCI document was distributed to all workshop participants for preparation. The stakeholder workshop was held in Agadir on May 5th, with more than 36 participating stakeholders, representing government institutions, producers and producer organisations, exporters, certification bodies and consultants. All comments of the stakeholder workshop were included into the extract of the Moroccan legislation. This document was discussed and revised during the workshop, and the results were then used to define the GRASP Interpretation Guideline for Morocco. As the workshop participants did not comment on it in the GRASP format, the document was sent to the workshop participants for further consultation. This is now available on the GLOBALG.A.P website. A producer training was held on May 7th. The GRASP Module as well as the Interpretation Guideline for Morocco were presented and explained to the participants, and possible means of implementation were discussed. The participants feedback was very positive. Experienced Trainers for GRASP Implementation in Morocco: Christophe Margot, Neosys Omar Benbada, Moroccan Labour Law Expert

28 PILOT PROJECT VIETNAM, MAY Our colleagues from the local METRO Group Quality Assurance participated in the development of the Vietnamese GRASP Interpretation Guideline and the training programmes. METRO s Pangasius suppliers in Vietnam participate in an important public private partnership project with GTZ on implementing the GRASP Module. Vietnam s agricultural and fisheries exports have been steadily increasing certified products include mainly tropical fruit, coffee and fish. Especially certified aquaculture products (pangasius, tilapia and shrimp) are an important emerging market worldwide. The GRASP activities in Vietnam were scheduled to achieve maximum synergies with a GLOBALG.A.P Aquaculture Training. For both the GLOBALG.A.P Pangasius and the Tilapia Standards, conducting the GRASP assessments is obligatory, though its outcomes have no impact on the GLOBALG.A.P Certificate. Prior to the pilot activities, a team from Fresh Studio Innovations Asia (Irmen Mantingh / Trung Anh Nguyen) thoroughly screened the Vietnamese labour law to draft the National Interpretation Guideline. The stakeholder workshop was held on May 18th in Ho Chi Minh City. Discussions within the stakeholder group (representing public and private sector as well as civil society) were constructive and lively. For detailed information on the stakeholder workshop and its outcomes, please request the full report from the GLOBALG.A.P Secretariat. All comments of the stakeholder workshop were included into the Local Interpretation Guideline, which was adopted accordingly. The document was distributed to the workshop participants for a final review period of three weeks. A GRASP Training for Auditors was held on May 22nd. The GRASP control points as well as the supporting tools (GRASP Checklist, Implementation Guideline and Local Interpretation Guidelines) were explained and discussed with the participants, who came from Vietnam, Thailand, China and Indonesia. The participants evaluated the training as highly appropriate and effective. Experienced Trainers for GRASP Implementation in Vietnam: Irmen Mantingh, Fresh Studio Innovations Asia Hang Mai, Xanh

29 PILOT PROJECT BRAZIL, JULY Agricultural certification is of growing importance for Brazilian agricultural exports, in almost all of GLOBALG.A.P s product scopes. The North-eastern region of the São Francisco Valley produces a wide range of irrigated high-value crops, including table grapes, melons, passion fruits and mangos for national, regional and international markets. About 90% of the country s mango exports stem from this semi-arid region. Prior to the pilot activities, the draft Interpretation Guideline for Brazil was elaborated by a team of local lawyers coordinated by the Instituto de Agrotechnologia, which hosts GLOBALG.A.P s National Technical Working Group Fruit & Vegetables Brazil. The stakeholder workshop took place in Petrolina, Pernambuco on July 13th and was held in Portuguese. In a plenary discussion, the participants commented on the Brazilian Interpretation Guideline and submitted proposals for changes. It quickly became clear that almost all the requirements of the GRASP Module are checked through the very strict governmental monitoring system and the Interpretation Guideline was refined to the legal requirements in order to avoid duplication. For detailed information on the workshop and its outcomes, please request the full report from the GLOBALG.A.P Secretariat. The comments of the stakeholder workshop were included into the Interpretation Guideline for Brazil. The document was distributed to the workshop participants as well as a series of additional stakeholders considered relevant during the workshop, allowing a further public review period of one month. On July 15th, an assessor training was held, where the GRASP Module and its supporting tools were presented and discussed with Brazilian GLOBALG.A.P auditors. An implementation training was held on the following day for EDEKA suppliers and other interested farmers. Both farmers and auditors confirmed that the implementation of the GRASP Module is easy and straightforward, as almost all required documentation already exists on the farms due to strict governmental controls. Farmers expressed a strong interest in the Brazilian GRASP Interpretation Guideline to be published as quickly as possible, as they perceived the GRASP Module to be an easy to achieve and valuable add-on to their GLOBALG.A.P Certification. Experienced Trainer for GRASP Implementation in Brazil Odair Nunez, Instituto de Agrotechnologia

30 PILOT PROJECT SOUTH AFRICA, SEPTEMBER In the medium term, Migros will promote the implementation of the GRASP Module primarily in the fruit and vegetables sector in Almería, Morocco, Central America and South Africa. The importance of South Africa s horticultural exports is steadily growing, the largest export crops being table grapes, citrus, nectarines and deciduous fruit. Furthermore, South Africa is ranked as the eighth-largest wine producer in the world. Here, the GRASP team has found strong local partners to support the development of the local GRASP Interpretation Guideline. NSF-Cmi Africa teamed up with the local labour law consultancy Hopkins Calvert in order to develop the draft Interpretation Guideline for South Africa. The stakeholder workshop was held on September 18th at the training facilities of Shoprite-Checkers in Cape Town. Workshop participants were composed of key stakeholders active in agricultural/horticultural production, certification and distribution in South Africa. In a group exercise, the participants commented on the Local Interpretation Guideline of the GRASP Module and proposed some changes. Suggestions were also made to improve specific points of the Implementation Guideline and the GRASP Checklist. For detailed information on the stakeholder workshop and its outcomes, please request the full report from the GLOBALG.A.P Secretariat. All comments from the stakeholder workshop were included into the Local Interpretation Guideline. During the workshop, participants agreed upon a further commenting period, in which they revised and approved the Interpretation Guideline for South Africa. On September 21st, an Auditor Training was conducted where 16 South African auditors from 4 different companies were trained to conduct the GRASP assessments. An implementation training was held on the following day for EDEKA suppliers Local Project Supporters: NSF-CMi Africa is a leading provider of independent certification and assurance services to the fresh produce industry in Southern Africa. Their reputation is built on sound business relations, detailed technical knowledge of the sector, the thoroughness of their assessment teams and the ability to develop strategic and practical solutions. NSF-CMi South Africa has always been a pioneer in developing and evaluating new standards. It is therefore no surprise that NSF-CMi Africa has been working closely with GLOBALG.A.P to draft the GRASP Interpretation Guideline for South Africa - playing a key role in raising awareness with regards to social compliance, where there is a critical need for the industry to show continuous improvement to its buyers. As the fresh produce division of the Shoprite Group, Freshmark procures and distributes fresh produce in South Africa, delivering to more than 535 Checkers and Shoprite supermarkets, and Checkers Hyper stores. Currently one of the largest buyers of fresh produce in South Africa, Freshmark also imports fruit and vegetables to ensure a wide variety and continuity of seasonal fresh produce - supporting local farmers in countries like Namibia, Zimbabwe, Zambia, Malawi, Mozambique, Tanzania, Uganda and Mauritius. Freshmark has put in place a quality assurance programme that is built around quality standards and food safety. Experienced Trainer for GRASP Implementation in South Africa: Magduldt van Eden, NSF-CMi

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32 IMPLEMENTATION MONITORING 31 By implementing the GRASP Module, GLOBALG.A.P assumes its responsibility towards social compliance and the wellbeing of rural population in many countries. Vera Scholz, GTZ The objectives of implementing the GRASP Module are closely related to the Millennium Development Goals (MDGs). During the second project phase, a special focus was set on implementation monitoring. The objective of this programme has been to assess the effectiveness of the GRASP system, shedding light on how far it practically helps to implement functional social management systems on farms. Together with GTZ, an evaluation concept was developed. There is no doubt that the human resource is the most important one in any company. Therefore it has been really good for us to participate in the programme, to improve and document the activities that have been carried out on the farm getting closer to our boss, the employee s representative and even our colleagues. Olga Vargaz, Colombia Qualified local trainers worked together with selected producers in Spain, Colombia, South Africa and Vietnam. They documented gaps along the GRASP control points and developed respective action plans for the farms. Furthermore, complementary data to the GRASP assessment results was collected in a qualitative approach, including employees viewpoints and auditors performance during the GRASP assessments. Local Project Supporter (Spain): BSD Consulting is an international group of locally active consultancy firms. BSD consultants in the offices in Europe, Latin America and Asia offer customized solutions for sustainable supply chain management, including monitoring, guidance and training. BSD carried out the implementation monitoring in Spain as an in-kind contribution to the project. All data from the countries participating in the implementation monitoring programme is centrally and anonymously evaluated by COMO, an independent consultancy firm who conducted a set of further trainer and auditor interviews. The full report on implementation monitoring and its findings is due to be published by March Please request it from the GLOBALG.A.P Secretariat. COMO GmbH is a German consultancy firm founded in COMO demonstrates its extensive international and intercultural competencies through high quality advisory and human resource development services in the field of organisational development, strategy and management consultancy - active in areas as private sector development, public private partnerships (PPP), and corporate social responsibility (CSR) - in Germany, Latin America, Africa and Asia. In order to put these results achieved through the GRASP implementation into a broader context, GLOBALG.A.P will seek to evaluate the overarching goals and the broader off-farm impact of the GRASP Module implementation. This is to take place in a second step approximately one year after the first GRASP assessments. These evaluations of intended and unintended social, ecological and economic impact are currently one of the main methodological challenges for the standard-setting community. Interested parties are invited to support and participate in the activities assessing the broader impact of the GRASP Module.

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34 ACKNOWLEDGEMENTS Thank you for supporting us in the development of the GRASP Module and its tools (1 st Project Phase) 33 Kenya: Amara Ratel, DFID Angela Mwikali, Everest Anne Chepkoech, MMC Benjamin Mwangangi, Nicola Farm Catherine Wangu, Bureau Veritas Kenya Chagema J. Kedera, Kenya Plant Health Inspectorate Service Claire Nyamoita, Ecobiz Management Ltd. Cosmas Kyengo, FPEAK Dagmar Mithöfer, ICIPE David Kinyua, USAID-REDSO Ephantus Njeru, HEBI Ephraim W. Muriuki, Wamu investments LTD Erastus K. Mureithi, Kenya Flower Council Fabrice Pinard, CIRAD Fiona Gooch, TraideCraft Francis Akivaga, AfriCert Günther Haustedt, Flower Label Program Heike Höffler, GTZ - PSDA Henry Kinyua, Technoserve Herbert Mwachiro, Eastern Produce Jacque Njonjo, Homegrown LTD Jane Mungoma, Kenya Gatsby Trust Jane Tum, KENFAP John Mutunga, KENFAP John Njenga, Kenya Flower Council John Oenga, Bureau Veritas Kenya John Oteko, Otieno Kenya Bureau of Standards Johnstone Munyiri, Everest Joseph Maruti, DRUMNET / Pride Africa Kathrin Strohm, GTZ - PSDA Kevin Billing, DFID - BSMDP Leonard Nawibi, AfricaNow Liz Kirk, Ethical Trading Initiative Loise Mwangi, Kenya Flower Council Maggie Opondo, University of Nairobi Margaret Orina, GTZ - PSDA Margaret Ouma, Kenya Bureau of Standards Martin Bwalya, African Conservation Tillage Network Martin Mbinga, Ministry of Agriculture Mary Mbithi, Department of Economics, University of Nairobi Mr. Macharia & employees, Macharia Farm Mutua Ndondo, Indu Farm Ltd. Nduati Kariuki, KHGCA Paola Termine, FAO Sicily Kariuki, FPEAK Simon Mbugua, Ecobiz Management Ltd. Simon Ngigimbugua Sophie Wilkocks, Africa Now Soren Dagaard-Larsen, Relma in ICRAF Steve Homer, Flamingo Holdings Susan Kiura, Horticulture Crop Development Authority (HCDA) Thorsten Andersson, Sida Timothy Mwangi, Fintrac Horticulture Development Centre Titus Muchirah, Moderation Tom Bonjo, Head of Horticulture, Ministry of Agriculture Brazil: Andréa Karla Pereira, Social Scientist Bettina Lutz, Jacutinga Farm César Cavenague, Skal Internacional Cristiane Aguilar, HOLANTEC Danilo Leão, CertBeef Deborah Goldemberg, IFC-World Bank Edegar de Oliveira Rosa, OIA Brasil Fabiola Schwartz Instituto, OIKOS Agroecologia-Suz- Consulting Gonzalo Krings, Skal Internacional Ilona Grunewald, GTZ Espaco Eco Jorge Vailati, IBD Instituto Biodinâmico Juliano da Silva, Jubileu Leandro Sanches, Usinas e Destilarias do Oeste Paulista Ferreira Leonel A. M. Almeida, Frigoclass Alimentos S.A. Luis Fernando Allegro, MG Quality Programm Solutions

35 Luna Vergamini Luis Henrique Witzler, SBS Marcela Marrelli, Skal International Control Union Certifications Marcelo Rocha Holmo, Instituto Genesis Mônica Pohle, BASF Paul Espanion, Instituto Biodinâmico Paulo Avellar BVQI Reinaldo A. Rodrigues, Instituto de Ecologia Aplicada Roberto M. de Araújo, BASF Timo van de Laar, HOLANTEC Voldi Silva Alves, BASF Walkyria B.C. Moraes, Moraes e D Alessandro Planejamento e Capacitação Alberto Marques Ana Paula von Rainer, Instituto Genesis Jorge, Harbach & Jefferson Anderson Souza Figueiredo, Grupo Vanguarda Clemens Laschefski, FIAN International Eberhardt Hauser, GTZ Eschborn Ellen Lopes, fooddesign Emilio & Regula Lutz, Fazenda Jacutinga Ingo Kalder, Cargill Luiz Fernando Boveda, Agropecuaria Jacarezinho Marino José Franz, Prefeito Municipal Lucas do Rio Verde Marlon Cristiano Buss, Grupo Vanguarda Sergio Pimenta, Ecologia Aplicada Simon J. Steltenpool, Steltenpool Flores & Frutas Ulrich Hoffman, UNCTAD Vilmar Schneider, FIAN International Vietnam: Andrew Keenan, SGS Bernard Kervyn, Vietnam Plus Bui Khuong Thoi (Antoine), Binca Co. Bui Thi Thu, Ha Gia Trang Thuan Lan Cao Phuong Lan, Trung Nguyen Co. Cao Thanh Van, GTZ SMEDP Carey Zesiger, Global Standards Dang Thanh Phong, DARD An Giang Doan Ngoc Pha, DARD An Giang Dr. Flavio Corsin, NACA Duy Thien, Bao Thanh Co. Pham Van Tuan, Café Control Hoang Thi Huyen, IMO Vietnam Hua Chi Tam, IMO Vietnam Jean-Louis Petit, Phu Ben Tea Co. John Fast, Organik Co. Ms. Thuy Tien, Bao Thanh Co. Ms. Le Thanh, Bao Thanh Co. Le Anh Tuan, Café Control Le Hong Van, Utz Kapeh Le Minh Lam, AFA Le Tan Túu, Vietnam Plus Le Thi Minh Trang, Metro Cash & Carry Nguyen Thi Dung, AFA Nguyen Ba Hung, Organik Cpy Nguyen Hoai Nam, VASEP Nguyen Hong Linh, IMO Vietnam Nguyen Phuong Thao, USAID - VNCI Nguyen Thi Lan, Gia Trang Thuan Lan Nguyen Thuan, Gia Trang Thuan Lan Pham Thi Hai Yen, SAI Phan Van Sam, Ministry of Education & Training Phillipe Serene, Aquaservice Pham Trung Son, AFA Huynh Trung Ngan, Trung Nguyen Co. Kim Thuy, Bao Thanh Co. Tran Ngoc Trung, Quality Services International Truong Dinh Hoe, VASEP Spain: Abelardo Hernandez, Proexport Murcia Anna Belen Gonzalez, Grupo Paloma Antonio Sanchez Unea, Fruveg Francisco Martinez, Agromediterranea Jafar Golnabi, Intercrop Ibérica Jorge Duran Gonzalez, Grupo Duran José Bono Sedano, Anecoop Almeria José Lopez, Coexphal Almeria Juan Colomina Figueredo, Coexphal Almeria Juan de la Cruz, Kernel Export Loli Molina, Proexport Luis Miguel Fernandez, Agrocolor Almeria Manolo Pallares G,. Murciano de Veg. Manuel Verdier, Freshhuelva Mariano Solo Escudeto, Agromediterranea Pepi Madrid, Kernel Export Rafael Perez Fautas, Esther Vinat Looye, Looye Agricola SL Wadi Aguilar, Grupo CEM

36 ACKNOWLEDGEMENTS Thank you for your contributions to the National Interpretation Guidelines (2 nd Project Phase) 35 Spain: Domingo Cara, F.H. Dofrán Jesús Rubio, F.H. Dofrán Sebastián Vique, F.H. Dofrán Federico Pacheco, SOC Andalucía José Lopez-Ortega, COEXPHAL Luis Miguel Fernandez, COEXPHAL Miguel Vela, FEPEX Nicolas Maire, PROCERT Iberia Urs Grundler, Eurogroup Espana Costa Rica: Martín Calderón, Cámara Nacional de Agricultura y Agroindustria de Costa Rica Xinia Solano Fernandez, Cámara Nacional de Agricultura y Agroindustria de Costa Rica Ramon Barrantes, COLSIBA Rene Garcia, COLSIBA Gilberth Bermudez, COLSIBA Ministerio de Trabajo Licidia Maria Rojas, Ministerio de Agricultura y Medio Ambiente Ana Lucia Corrales Leiton, Rainforest Alliance Adriana Rodriguez, Rainforest Alliance Alejandra Rodrigez Quesada, Fundación PROAGROIN Melania Elizondo, Bananera Fyffes Tatiana Matsapura, SGI BANACOL Carolina Martinez Umana, SGI BANACOL Marcela Varela, Agrícola del Valle Innc, S.A. Jaime Restrepo Ortiz, INTECO Sergio Laprade Coto, Corbana Omar Salazar, ASEPROLA Gilberto Rodrigez, ENLANCE Martin Schilling, ENLANCE Kenya: Francis Wario, FPEAK Catherine Muya, FPEAK Margaret Orina, GTZ- PSDA Dagmar Mithoefer, ICIPE Timothy Mwangi, KHDP Tom Oboko, MM Consultants Charles Mbarire, UTZ Certified Mugambi Anthony, Makona Meru Greens Hort. Kiogora Dennis, Mbijiwe Meru Greens Hort. Andrew Graffham, NRI Jeremy F Cooper, NRI Colombia: Sara Patricia Bonilla, ACUANAL-CENIACUA Oscar Murillo García, ACUANAL-Pez Fresco Clara Torres García, ASOCOLFLORES/FLORVERDE Ximena Franco, ASOCOLFLORES/FLORVERDE Juan Felipe Laverde, AUGURA Matilde Alicia Londoño, AUGURA Juan Carlos Gomez, C.I Americanflor Ltda Jhon Jairo Restrepo, C.I Banancol S.A Margarita del S. Bolaño, C.I Banancol S.A Carlos Mario Ramirez, C.I Cartagenera de acuacultura Rosa Galeano, Corporación Colombia Internacional, Claudia del Pilar Rodríquez, FEDECAFE Richard Yudin, FYFFES Luz Elena Borras, Gobernación del Tolima Margarita Jauregui, G.R Chia Monica Pedraza, Novacampo Ana Maria Lara, OIT-MPS Shirley Gómez, Proexport Colombia Liliana López, Proceal S.A, Isabel Cristina Arroyave, Sec. Agricultura Antioquia,

37 Eduard Sarmiento Romero, Truchas Surala, Ivan Gallego, UNIBAN Morocco: Omar Bouyousfi, Procert Catherine Durand, Intertek Abdelaziz Jalili, SGS Ghizlaine Alaoui, SGS Abdellah Mekrouz, Délégation de l emploi Hicham Achabi, Délégation de l emploi Yousef Rifben, Délégation de l emploi Tahar El Iboud, ORMVASM Fouad BenabbelJalil, Comaprim APEFEL Omar Mounir, APEFEL Vive President Apefel Abderragull Lafraoui, Domaine El Boum Kamal Mor, Domaine El Boum Ahmed Elkholossol, Domaine El Boum Khalid Hajjouchi, FOM Amine Maataoi, Comaprim Abdallah Afif, Quality Bean Mohammed Moufti, Quality Bean Hans Korsten, Van Oers Victor Juan Moreno, Lara Castenada Abdelalh Hahou, IDYL Boujema Boutalloult, IDYL Mohammed Khyatti, IDYL Abdelouahed Derkaoui, IDYL Ahmed Dinia, IDYL Driss Soufiani, IDYL Mme Waf, Station Aya / Idzroud WAFA Jamaa Fardi, FDT Abderazzak Benyoussef, UMT Lahoucine Boulberj, UMT Vietnam: Nguyen Minh Hang, Anova Food Privet Nicolas, Anova Food Ying William, Bao Than Co., Ltd. Le Cindy, Bao Than Co., Ltd. Bui Antoine, Binca Group Nguyen Hong Linh, Mekong Farm Joint Stock Company Minh Tran Le Thi, Metro Cash & Carry Vietnam Ltd. Marchais Amandine, Qualiservice Nguyen Trong Hung, Qualiservice Yen Phan, SAI Vienam Roderfeld Hans-Joachim, TÜV Rheinland Vietnam Nguyen Thi Bic Tran, Vietnam Productivity Center Nguyen Ngoc Hien, Vietnam Productivity Center Nguyen Ngoc Bang, Vietnam Productivity Center Zesiger Carey, Global Standards Hang Mai, Xanh Ly Nha te Tahh, Bao Tahn Co. Ltd Than tho Kim Thuy, Ontra Co. Ltd Nguyen Tan Tanh, Onestep Vietnam Ltd Nguyen Thuy, Onestep Vietnam Ltd Brazil: Frayssinet Eduardo, EurocenterQuality Auxiliadora Maria, Advocat Marizelma, AlmeidaGRAS Bernadete de Lourdes Martins de Sousa, SENAI Fueire Pedro, SIC Ishikawa Monica, Camara da Fruticultura de Petrolina Nome Marcia, Santec South Africa: Annelli Smit, Agriaids Gwynne Foster, CGC SA Christelle Marais, Colors Fruit Elzette Schutte, Colors Fruit Colleen Channells, Fruit South Africa Judith Brink, Fruitways Anne Reiner, GTZ SA Johan Hopkins, Hopkins Calvert Schoeman Roos, Hopkins Calvert Wouter Conradie, NSF-CMi Dirkie de Vries, NSF-CMi Denzil Pietersen, Pick n Pay Lisa Ryser, Sandra Kruger & Associates Piet Steyn, SPAR Tom McLaughlin, Woolworths

38 GRASP MODULE N Control Point Compliance Criteria 1 Is there at least one employee or an employees council to represent the interests of the staff to the management? Documentation is available which demonstrates that a clearly identified, named employees representative and / or an employees council representing the interests of the employees to the management is elected or nominated by all employees and recognised by the management. This person shall be able to communicate complaints to the management. 2 Is there a complaint procedure available on the farm, where employees can make a complaint? A complaint procedure exists on the farm, the employees have been informed about its existence and complaints or suggestions can be made. The complaint procedure specifies a time frame to resolve complaints. Complaints and their solutions from the last 24 months are documented and accessible. 3 Has a self-declaration on good social practice regarding human rights been communicated to the employees and signed by the farm management and the employees representative and have the employees been informed? The farm management and the employees representative have signed and displayed a self-declaration assuring good social practice and human rights of all employees. This declaration contains at least commitment to the ILO core labour conventions (ILO Conventions 111 on discrimination, 138 and 182 on minimum age and child labour, 29 and 105 on forced labour, 87 on freedom of association, 98 on the right to organize and collective bargaining, 100 on equal remuneration and 99 on minimum wage) and transparent and non-discriminative hiring procedures and the complaint procedure. The employees have been informed about the self-declaration and it is revised at least every 3 years or whenever necessary. 4 Does the person responsible for workers health and safety and the employees representative(s) have knowledge about or access to recent national labour regulations? The responsible person for workers health and safety and the employees representative(s) have knowledge and/or access to national regulations concerning: gross and minimum wages, working hours, union membership, anti-discrimination, child labour, labour contracts, holiday and maternity leave, medical care and pension/gratuity. 5 Can copies of working contracts be shown for the employees? Do they indicate at least full names, a job description, date of birth, date of entry, wage and the period of employment? For every employee, a contract can be shown to the assessor on request (on a sample basis). Both the employee as well as the employer have signed them. Records contain at least full names, nationality, a job description, date of birth, the regular working time, wage and the period of employment. Records of all employees (also subcontractors) must be accessible for the last 24 months. Have they been signed by both the employee and the employer? 6 Is there documented evidence indicating regular payment of salaries corresponding to the contract clause? The employer shows adequate documentation of the salary transfer (e.g. employee s signature on payslip, bank transfer). Employees sign or receive copies of payslips / pay register that make the payment transparent and comprehensible for them. Regular payment of all employees during the last 24 months is documented. 7 Do payslips / pay registers indicate the conformity of payment with at least legal regulations and/or collective bargaining agreements? Wages and overtime payment documented on the payslips / pay registers indicate compliance with legal regulations (minimum wages) and/or collective bargaining agreements (if applicable). If payment is calculated per unit, employees shall be able to gain at least the legal minimum wage (on average) within regular working hours.

39 N Control Point Compliance Criteria 8 Do records indicate that no minors are employed on the farm? Records indicate compliance with national legislation regarding minimum age of employment. If not covered by national legislation, children below the age of 15 are not employed. If children -as core family members- are working on the farm, they are not engaged in work that is dangerous to their health and safety, that jeopardizes their development or prevents them from finishing their compulsory school education. 9 Do the children of employees living on the farm have access to compulsory school education? There is documented evidence that all children of employees at compulsory schooling age (according to national legislation) living on the farm have access to compulsory school education, either through provided transport to a public school or through on-site schooling. 10 Is there a time recording system that shows working time and overtime on a daily basis for the employees? There is a time recording system that makes working hours and overtime transparent for both employees and employer on a daily basis. Working times of the employees during the last 24 months are documented. 11 Do working hours and breaks documented in the time records comply with applicant legislation and/or collective bargaining agreements? Documented working hours, breaks and rest days are in line with applicant legislation and/or collective bargaining agreements. If not regulated by legislation, records indicate that regular weekly working hours do not exceed a maximum of 48 hours, during peak season (harvest), weekly working time does not exceed a maximum of 60 hours. Rest breaks/days are also guaranteed during peak season. ONLY APPLICABLE FOR PRODUCER GROUPS PG 1 Does the assessment of the Quality Management System of the producer group show evidence of the correct implementation of GRASP for all producer group members? RECOMMENDATION FOR GOOD PRACTICE The assessment of the Quality Management System of the producer group demonstrates that GRASP is correctly implemented, internally assessed and that actions are taken to enable compliance of all producer group members. R 1 What other forms of social benefit does the employer offer to workers, their families and/or the community? Please specify in quantities if possible. Incentives for good and safe working performance: Bonus payment: Support of professional development: Family friendliness: Medical care / health provisions: Improvement of social surroundings Other benefits: GRASP Module Version 1.0 June 2010

40 Copyright: Coop (Switzerland), Deutsche Gesellschaft für Technische Zusammenarbeit (GTZ) GmbH, EDEKA Group, GLOBALG.A.P c/o FoodPLUS GmbH, Lidl, METRO Group, Migros All rights reserved. This publication is a joint project of all project partners mentioned above. Permission to reproduce this work should be obtained from one of the publishing organisations. Authors: Jenni Heise, Kerstin Uhlig (GLOBALG.A.P) This report is printed on FSC certified paper.