PMIS (EPR 420) Keying Guide (Update for use by Non Higher Education Agencies)
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1 PMIS (EPR 420) Keying Guide (Update for use by Non Higher Education Agencies)
2 DHRM is Improving your PMIS Experience Table of Contents I. Introduction (Slide 3) II. EPR Monthly Data Entry Procedure (Slide 4) III. EPR Transaction Menu (Slide 5) IV. EPR Display Menu (Slide 6) V. EPR Agency Screen (Slide 7) VI. EPR Non Higher Ed Agency Update (Slide 8 ) VII. EPR Non Higher Ed Non- PMIS Agency Update (Slide 9) VIII. EPR Non Higher Ed PMIS Agency Update (Slide 10) IX. EPR Non Higher Ed Agency Review (Slide 11) Print a copy* or save to your desktop Date Created: June 18, st Revision: September 27, 2012 *Uncheck Grayscale in the Print Screen at File>Print prior to printing
3 I. Introduction Why this Manual? The purpose of this USER GUIDE is to provide administrative direction for the collection and reporting of full-time equivalency data (FTE) for classified and wage employees. This USER GUIDE will walk the user through the steps required to complete Monthly EPR Reporting. What is EPR? The Employee Position Reports sub-system (hereinafter, EPR) is part of the Commonwealth of Virginia (COV) Personnel Management Information System (PMIS) and is part of the Department of Human Resource Management s (DHRM) mainframe legacy systems in support of HR administration. EPR is primarily a reporting system of staffing levels by type of funding across a broad diversity of executive, legislative,. judicial and independent agencies and colleges and universities.. Slide 3
4 II. EPR Monthly Data Entry Procedure (EPR420) Non Higher Ed EPR is reported monthly retrospectively (the month must have ended before you can start reporting) by the 15 th day of the next calendar month. The 25 th of each month is DHRM s default run date for the EPR program. For PMIS agencies, the PME480, created from a PMIS mainframe extract on the last day of the month, pre-populates the salaried employment data fields of the EPR screen. Therefore, PMIS agencies need only enter wage employment data. Non-PMIS agencies must enter both salaried and wage employment data. Steps to follow are listed below followed by print screens. PROCEDURE: 1. Cursor home in PMIS and type EPREPR and click enter. 2. You will advance to the EPR Transaction menu. 3. From the EPR Transaction menu screen, first type EPR400, Agency Number and enter to review the current data for your agency. Then cursor home and type EPR420, Agency Number, the letter C for Classified then Transmit. 4. Populate effective date as the last day of month you are reporting then Transmit. 5. Populate the number of General fund Salaried Positions FTE, Salaried Employees FTE and Salaried Employees Head Count. 6. Populate the General Fund Wage Employee FTE and Wage Head Count. 7. Populate the Non-General Fund Salaried Positions FTE, Salaried Employees FTE and Salaried Employees Head Count. 8. Populate the Non-General Fund Wage Employee FTE and Wage Head Count. 9. Type EPR400 for your agency to review your transaction for accuracy. NOTE: If you make a mistake when entering your EPR data, you may correct any time prior to the 25 th of each month or the default run date for the EPR program. Slide 4
5 III. EPR Transaction Menu Slide 5
6 IV. EPR Display Menu Type Agency Number in the Agency Field then Transmit. Slide 6
7 V. EPR Agency Screen Governor Begin Date = The last day of the month before the current governor took office. Base Month = The last day of the month preceding the beginning of the fiscal year. Last Month = The last day of the last month reported. Current Month = The last day of the month being reported. Slide 7
8 VI. EPR Non-Higher Ed Agency Update Non-Higher Ed Agency Update EPR420 Populate with Agency Number and C for Classified then transmit. Slide 8
9 VII. EPR Non-Higher Ed Non-PMIS Agency Update Efft-Mon is the same as Curr-Mon; in this example This field will update from No to Yes. Populate circled fields with current month retrospective data for your agency. Please key total Salary Head Count here. Slide 9
10 VIII. EPR Non-Higher Ed PMIS Agency Update Slide 10
11 IX. EPR Non-Higher Ed Agency Review Use transaction EPR400 to review your Agency s current month EPR data for accuracy. Salary head count is automatically populated. Slide 11
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