Evaluation Report on EURES activities

Transcription

1 Template for preparation by EURES beneficiaries of the Evaluation Report on EURES activities (Report in accordance with the EURES charter (2003/106/03) and objectives set by Regulation (EEC) 1612/68 (now codified EU No 492/2011, part II Commission Decision No 2003/8//EC of 23 December 2002 implementing Regulation (EU) No 492/2011 as regards the clearance of vacancies and applications for employment). Please fill in the enclosed template (preferably in English) and submit it to Commission by 15 December 2013 TEMPLATE FOR EURES MEMBERS (EM) 1

2 EURES evaluation report EURES Member: [e.g. Slovakia] - Partnership Agreement number: VS/2010/0xxx - Specific agreements numbers: VS/2010/xxxx; VS/2011/xxxx; VS/2012/xxxx - Option 1- cross border activities in the region: [e.g. CZ, AT, SR] EM-A. CONTEXT EM-A 1. Geographic Mobility trends EM-A 1.1 Geographic Mobility trends in your country at national level (only for EURES member action at national level) 1 EM-A EURES member action at national level: Describe the type of mobility flows for your country: Please describe the mobility patterns of workers going abroad or coming in. Please elaborate with reference to sectoral or skill-level or regional differences, etc. where appropriate. Please cite your source of information. 1 Beneficiaries, who have a more detailed report on these points at their disposal, are encouraged to attach it to this report. 2

3 EM-A EURES member action at national level: Provide an overall estimation of the size of the mobility patterns providing: - figures for overall size of inflow and outflow per year; - figures in relation to the 3 to 5 main countries from which most employees come and/or to which most employees go, where appropriate; - any other figures showing the trends and the mobility challenges in your country. Please cite your sources of information. EM-A EURES member action at national level: List key countries with which co-operation took place. - What are the key countries you cooperated with? - What sort of cooperation was it? EM-A EURES member action at national level: Provide total number of unfilled vacancies in PES database in January EM-A EURES member action at national level: Provide total figures of unemployment at national level for the years Please cite your sources of information. Calendar Year Unemployment rate at national level 3

4 Comments/observation: EM-A 1.2 Geographic Mobility trends at border level (for Cross-border activities being part of EURES member Action (option 1) 2 : EM-A Cross-border activities: Define the cross-border area listing all involved cross-border regions on NUTS-III level and describe the mobility flows. Please describe the mobility patterns of workers concerned. Please elaborate with reference to sectoral or skill-level or regional differences, etc. where appropriate. Please cite your source of information. EM-A Cross-border activities: Define the mission and scope of the cross border activity and list the organisations involved, committed to the objectives of the cross border activity and how they contribute (proportionally) to (the financing of) the activity. EM-A Cross-border activities: If available, please provide number of cross-border commuters in relation to the overall population of the cross-border region providing: -figures for overall size of inflow and outflow per year; -figures in relation to the 2-3 main countries from which come most commuters and/or to which most commuters go, where appropriate; - Any other figures showing the trends and the mobility challenges in your country. Please cite your sources of information. 2 See call text VP/2008/008 p9 for description of the options. 4

5 EM-2. EURES operating environment EM-A 2.1 Describe historical and administrative set-up of EURES in your country/in yourcross border region. EM-A 2.2 Describe how EURES activities at national level/at regional Cross-border level is organised and integrated within national PES: - describe the development and delivery process for services to employers, services to jobseekers and supporting tools in relation to PES or other hosting infrastructure EM-A 2.3 Describe if and how EURES national/eures Cross-border Partnership works in collaboration with private employment services or other organisations such as, local and regional authorities, chambers of commerce, local social partners, NGOs, training organisations, etc. - describe the development and delivery process for services to employers, services to jobseekers and supporting tools in relation to other organisations hosting infrastructures - describe where applicable evolutions and/or changes and/or reorganisations. EM-A 2.4 Estimate of EURES staff directly working on EURES workplan tasks and the distribution logic over the country Please fill in the table below, providing an estimation of the numbers if they cannot be known precisely, please explain your mode of approximation. - A Total FTE (full time equivalent) employees specifically allocated to EURES activities at national level/regional cross-border level (do not include: assistants, line managers, and others staff who are not directly working on tasks described in the EURES activity plans) - A Number of non-eures-advisers directly in charge or responsible for the execution of a EURES 5

6 task specified in the EURES annual workplans such as EURES managers and special coordinators for training, information, etc. - A Number of EURES advisers Year Number FTE of EURES advisers 06/ / / / / /2013 A A A Number FTE non advisers EURES staff Total number FTE EURES staff Comments on any other indicator at national level/cross-border regional level in relation to EURES staff: EM-A 2.5 Estimate of human resources directly working on EURES workplan tasks and not supported by any EU grant - estimate the total wage costs for the persons covered by the preceding point A who are not funded by any EU grant. Please fill in the table below, providing an estimation of the numbers if they cannot be known exactly, explaining your mode of approximation e.g. (average salary) x (A total FTE) (total staff budgeted for funding under EURES grants). Year 06/ / / / / /2013 Estimated amount (EURO) Comments/observation: EM-A 2.6 Estimate of non EU granted non-staff related financial resources - estimate other financial resources allocated to EURES per year not including any EU grants to cover costs such as information provision, equipment, organisation of events, IT infrastructure, maintenance and development etc. Please fill in the table below, providing an estimation of the numbers. If these cannot be known exactly, please explain your mode of approximation Year 06/ / / / / /2013 Estimated amount (EURO) 6

7 Comments/observation: EM-A 2.7 Describe expenditure rate from EURES Grant Agreement funding: Please provide percentage of actual EU grant after final payment over Amount granted in EURES grant agreement: Year 06/ / / / / /2013 % (actual EU grant after final payment/amount granted in EURES grant) Comments/observation: EM-A 2.8 Assessment in relation to the expenditure rate. Where appropriate, please provide information on why the EU grants were not fully executed. Identify key reasons by each funding year and indicate how progress was made over the years in terms of either better planning and/or reduction of the share of non-execution. Year 06/ / / / / /2013 Reasons for low expenditure rate Progress redressing factors Comments/observation: 7

8 EURES evaluation report EURES Member: [e.g. Slovakia] - Partnership Agreement number: VS/2010/0xxx - Specific agreements numbers: VS/2010/xxxx; VS/2011/xxxx; VS/2012/xxxx - Option 1- cross border activities in the region: [e.g. CZ, AT, SR] EM-B. OUTPUTS (See excel tables annexed) EM-B.1 Implementation of the guidelines o EM-B.1.1 Implementation of guidelines 1-5 o EM-B.1.2 Implementation of guideline 6 in case of option 1- cross border activities EM-B.2 Breakdown of funding and costs per guideline during the 3- Year Partnership Agreement (including cross border activities under option 1) EM-B.3 Estimated distribution of EURES funding according to 10 key EURES activities 8

9 EURES evaluation report EURES Member: [e.g. Slovakia] - Partnership Agreement number: VS/2010/0xxx - Specific agreements numbers: VS/2010/xxxx; VS/2011/xxxx; VS/2012/xxxx - Option 1- cross border activities in the region: [e.g. CZ, AT, SR] EM-C. OUTCOMES of the partnership agreement over the entire period 1/06/ /05/2013 EM-C 1. Outcome EM-C 1.1 List the original main goals and objectives of the action as set out in the Parternship Agreement , and explain in a synthetic way how they were met during the period. Please briefly describe the global results/outcome, including the main global changes, that your action has brought about and explaining the lasting impact and/or multiplier effect that you can perceive. Please use the overview of OUTPUTS described in tables B.1, B.2 and B.3 to illustrate with key examples your assessment. 9

10 EM-C 1.2 Please briefly describe which activities were carried out which in your opinion contributed to a "fair mobility"? EM-C 1.3 Describe in a synthetic manner and for the whole period the key main achievements of the EU funded EURES action by considering the most important target group(s) for your action and the most significant effect(s) achieved on this target group. (see suggestions below) Possible target groups: o o o o o o Possible effects: people: as individuals, groups of beneficiaries, entire populations employers organisations: as single companies, groups of companies, labour market actor,etc. employment organisations: EURES offices, Public Employment Service offices, NGOs, private companies, other employment service providers territories: local area, sub-national region, country, supra-national 'region', EURES member countries, international systems: Employment services, social security, training, etc. values within organisations involved: long-termism, evaluation culture 1. What could be done thanks to the action in addition to normal PES activities? ("more of the existing actions") 2. Where there activities that could be broadened thanks to the action, addressing e.g. groups that would not otherwise be addressed? ("broader scope of existing actions") 3. Did the action allowed for the support of innovations and the transfer of ideas/services which could be "rolled out" in other different contexts? ("new actions") 4. Did your administration/organisation benefit from the EURES network overall administrative/organisational setting? ("new ways of doing things") Target group 1: Choose one or more key effect from 1 to 4 and explain with a short narrative: Target group 2 Comments/observation: 10

11 EM-C 1.4 Placement and recruitment From quantitative outputs provided in table B. OUTPUTS, can you estimate results in term of jobseeker/jobchanger placed in a job and employers' vacancies filled. Please cite your sources of information Year 06/ / / / / /2013 Estimated number of persons placed in a job (employed) in another EURES member country Estimated number of filled vacancies of local employers Year Number of CVs handled Number of job vacancies handled 06/ / / / / /2013 CVs of nationals of sending country: CVs of foreigners in receiving country Job vacancies of local employers Job vacancies of foreign employers Comments/observation: EM-C 1.5 Trans-nationality dimension of the EURES activities: 1. "Bilateral project" in the table below is meant for a joint activity between a sending and a receiving country e.g. the organisation of a recruitment project to support a group of employers in a specific sector in country A to hire from a group of candidates having the right profile in country B. (For example ship building engineers from Lisbon University to work for oil industry and offshore platforms in Norway) Year 06/ / / / / /2013 Estimated number of bilateral projects for local employers for foreign employers 11

12 2. "Regular cooperation" in the table below is meant for at least be-weekly cooperation. What is the estimated number of EURES member countries working in regular cooperation with you? Number of country: 06/ /2011 Nature of the cooperation Country 1: Country 2: Country 3: Country 4: 06/ /2012 Nature of the cooperation 06/ /2013 Nature of the cooperation Comments/observation: EM-C 1.6 Collection of data: did the EU funding lead to improvements in terms of collection, dissemination and monitoring of data on mobility in general and in relation to Reg. 492/2011? EM-C 2. Assessment of the ouputs and outcomes of the partnership agreement over the period 1/06/ /05/2013 EM-C 2.1 Information on the your EURES action/cross border project achievements: monitoring and evaluation approach: Describe your approach to monitoring and evaluating the global achievement of your activities: staff reports? EAs monthly reports? did you consider specific indicators to assess your activities? which indicators did you collect with which frequency, how was the quality of data ensured? If not self- 12

13 evident: please describe the link between objectives and indicators Are there any evaluations or reports beyond this document that you could provide? EM-C 2.2 Global relevance At the end of the partnership agreement, looking back to the original objectives of the three-year partnership work programme, how do you assess the extent to which the objectives set for your activities allowed to respond to the needs identified at that time? Did needs/objectives evolve? Are the outcomes coherent with these objectives? EM-C 2.3 Global effectiveness Compare what has been done with what was originally foreseen. Have the desired results and objectives been attained? EM-C 2.4 Quality of EURES activities and services Please provide input on your EURES customers' level of satisfaction. Please provide your sources of information and attach any relevant report to support your conclusions. EM-C 2.5 Global efficiency Provide an analysis of the coherence of the outcome with the spending: how much was achieved and with what level of quality? Would it have been possible to achieve approximately the same result with fewer resources or to achieve more with these resources? 13

14 EM-C 2.6 Global sustainability Are there any actions which will continue without European Union funding support? Please explain next steps. 14

15 EURES evaluation report EURES Member: [e.g. Slovakia] - Partnership Agreement number: VS/2010/0xxx - Specific agreements numbers: VS/2010/xxxx; VS/2011/xxxx; VS/2012/xxxx - Option 1- cross border activities in the region: [e.g. CZ, AT, SR] EM-D. BEST PRACTICES, LESSONS LEARNT AND RECOMMENDATIONS EM-D 1.1 In light of the implementation in your country of the EURES guidelines, what are the most important lessons learned from the action? Did any of the shortcomings identified at the outset of the implementation of the activities remained (partially) unaddressed? Please indicate which external factors (obstacles) contributed to such outcome. What are the implications for relevant stakeholders? EM-D 1.2 Best practices In light of the implementation in your country of the EURES guidelines, please describe if you have developed practices that you think others could benefit from. Please attach any relevant supporting information or material or explain where others can access it (e.g., website). 15

16 EM-D 1.3 Multi-annual plan In light of the implementation in your country of the EURES guidelines, do you have lessons learnt from the planning exercise? Are there actions not to pursue? What is your opinion about the added value of a three-year multi-annual programme vs. the annual programming? EM-D 1.4 EURES training programme In light of the implementation in your country of the EURES guidelines, what was your opinion about the usefulness of the EURES training programme organised by EURESco? What training was missing? EM-D 1.5 EURES communication programme In light of the implementation in your country of the EURES guidelines, what were the communication items or services that you found most useful? What was your opinion about the usefulness of the EURES communication programme provided by EURESco? Please explain if and how this supported your own communication activities. Do you have suggestions for improvements? EM-D 1.6 The EURES portal In light of the implementation in your country of the EURES guidelines, what were the portal features or function that you found most useful? What was your overall opinion about the usefulness of the EURES portal extranet for the members of the network? Please explain if and how this supported your own networking activities. 16

17 EURES evaluation report EURES Member: [e.g. Slovakia] - Partnership Agreement number: VS/2010/0xxx - Specific agreements numbers: VS/2010/xxxx; VS/2011/xxxx; VS/2012/xxxx - Option 1- cross border activities in the region: [e.g. CZ, AT, SR] EM-E. POSSIBLE FUTURE NEEDS AND EU FUNDING EM-E.1 Limitation of financial resources Within the framework of the EURES guidelines , what would you have liked to see financed, which you couldn't in the light of limited resources? EM-E.2 Limitation of eligible costs Within the framework of the EURES guidelines , what would you have liked to see financed, which you couldn't in the light of the limitations regarding eligibility of costs? EM-E.2 Future needs To continue along the lines of the EURES guidelines , in the future what kind of resources 17

18 would you need? Why? 18

19 EURES evaluation report EURES Member: [e.g. Slovakia] -Partnership Agreement number: VS/2010/0xxx EM-F. ABOUT THIS EVALUATION EM-F 1. The EURES evaluation cycle How do you evaluate the methodology used for this evaluation exercise? Based on your experience what are the most important indicators for this exercise? What is your opinion about the added value of the EURES evaluation exercise? Please explain who contributed to the report and to whom it will be distributed in your organisation. Will this report be used for internal reporting? For promotion? For annual budget plans? Please explain. 19