Functional Review of Government Ministries/agencies

Transcription

1 This presentation may be quoted, cited or reproduced only for non-commercial purposes and provided that the authors and source are acknowledged. All rights are reserved. Where this presentation is reproduced, stored or transmitted electronically, a link to AREU s website (www. areu.org.af) and GIZ ( should be provided. Functional Review of Government Ministries/agencies Methodology and Concept Kick-Off Presentation February 2017

2 Government Functions toward Citizen s Development. Citizen s Development Rule of Law, Health, Education, Water, Energy, Rural Development, Housing, Welfare,,,,,Good Governance Delivery of Services to Citizens Public Services Government (ministries/agencies Government Resources: Taxes Natural Resources (Donations/Grants)

3 Goals of the Operation Identify and Analyze Overall functions distribution of presently 48 top level units Detailed functions, structures and resources of selected units (like IARCSC, IDLG, MOF, MOEC, MAIL, MoEdu, MoPH, MRRD and MOPW) Overall functions, structures, of general provincial administration, district administration and decentral units of Ministries Key vertical processes and lines of command Optimize and Create Horizontal optimization of distribution and clustering of functions Vertical optimization of distribution and clustering of functions between top level and lower levels Optimization of top-down lines command and processes Create instruments for managing functions, structures, resources

4 Categorization of Functions What are the Units doing? (P) for policy making and policy support functions, (L) for legislation, (C) for controlling of subordinate institutions, (R) for regulation and enforcement of rules, (S) Services for citizen and businesses, (A) for internal self-administration Top level should concentrate on P, L, C + own A Lower levels concentrate on R, S + own A

5 Questions to be answered (1) What are the responsibilities of the involved unit (s) Which concrete functions are derived from the responsibilities How are the functions categorized (P, L, C, R, S, A) Are there horizontal overlaps of functions between units of the same level? (between ministries, but also on provincial level and district level institutions) How are functions vertically distributed and which key vertical business processes exist? How are cross-cutting functions organized (like finance, human resources, logistics, ICT)

6 Questions to be answered (2) Are there options for reassignment of functions and changes of function clusters on the same level, for decentralization / deconcentration / devolution, for privatization, for elimination. Are there options for a general reformulation of function clusters (for example by merging or dividing of institutions or creating new institutions) If feasible: How are resources assigned to responsibilities and functions? If feasible: Tail-to-teeth ratio

7 High Number of Units Leads to a Selective Approach for Functional Analysis Quantitative Basis 48 Top Level units (21 Ministries, 6 Directorates, 15 Independent offices, 6 Commissions) 34 Provincial Administrations and unknown number of subordinate ministerial units on provincial level Selection 4 9 Top level Institutions for in-depth analysis; Up to 48 units for global analysis 1-2 provincial administrations (1x A and 1x B) for in-depth analysis Subordinate ministerial units in the area as far as available. Projection of results to other provinces About 400 District Administrations and unknown number of subordinate ministerial units on district level 1-2 district administrations in selected province(s) + subordinate ministerial units on district level Projection of results to other units

8 The T Approach: General Outline Short analysis of functions, structures, resources of all units In-depth analysis of selected units

9 The T-Approach: Afghan Government Structures President AOP Other Ministries Other Ministries MAIL MoEdu MoPH MoRRD IDLG IARSC Other D/O/C Name Title Subordinate Min Unit Other P.A. Provincial Admin 1 Provincial Admin 2 Other P.A. Subordinate Min Unit Subordinate Min Unit District Admin District Admin Subordinate Min Unit

10 Provicial Level T Approach Provincial Governor P Direc. MRRD P Direc. MAIL P Direc. MOPH P Direc. MOEd P Direc. MOEC MOPW Short analysis of functions, structures, resources of all units Distric ts/vill ages Distric ts/vill ages In-depth analysis of Workflow and processes

11 Work Process (1): Data Collection Exploration Data Collection on Ministry Level Desk Research Interviews and checklist driven overall data collection Interviews and questionnaire based in-depth data collection for selected units Data Collection on Province Level Interviews and checklist driven data collection in provincial administration Interviews and checklist driven data collection in subordinate units of ministries on provincial level Data Collection on District Level according to options

12 Work Process (2): Analysis and Reporting Analysis and Assessment, based on strategic goals and policies organizational quality criteria legal, technological, regional, cultural context criteria for optimal vertical distribution of functions Concept and recommendations concrete optimization of weak point Proposal of a future generalized organizational manual Dissemination of results and support of existing workgroups

13 Graphic Model of Functional Review Implementation Central Data Collection (AOP, IDLG, IARSC, Other) Checklist Based Interviews, Horizontal / Vertical T Checklists Questionnaire Checklist Based Interviews Provincial Administration + Subordinate Agencies of Min s Description and Assessment of Functions Structure on all Levels and Top-Down-Processes Strategy Org. Quality Optimization of Functions Distribution and Bundling, horizontally/vertically Management Instruments Workgroup Support and Dissemination

14 This presentation may be quoted, cited or reproduced only for non-commercial purposes and provided that the authors and source are acknowledged. All rights are reserved. Where this presentation is reproduced, stored or transmitted electronically, a link to AREU s website (www. areu.org.af) and GIZ ( should be provided.