MANAGEMENT SERVICES DIVISION INTERNATIONAL ISLAMIC UNIVERSITY MALAYSIA MSD

Transcription

1 MANAGEMENT SERVICES DIVISION INTERNATIONAL ISLAMIC UNIVERSITY MALAYSIA MSD 1

2 THE TEAM HUMAN RESOURCE MANAGEMENT MANAGEMENT SERVICES DIVISION HUMAN RESOURCE DEVELOPMENT HR SERVICES & PERFORMANCE MANAGEMENT HR OPERATIONS & SYSTEMS HR ACADEMIC MANAGEMENT HR ADMIN. DEVELOPMENT CORPORATE DEVELOPMENT REMUNERATION EMPLOYEE BENEFITS & HR RELATION HR COMPENTENCY OCCUPATIONAL SAFETY AND HEALTH UNIT EMPLOYMENT (ACADEMIC) EMPLOYMENT (NON ACADEMIC)

3 SERVICES REFERENCES: a) IIUM Handbook b) IIUM Service Circular c) Staff Disciplinary Rules 2012 d) Term and Conditions of Appointment Coming Soon.. a) Exit Policy

4 SERVICES PROBATION PERIOD : 1-3 YEARS CONFIRMATION IN SERVICE : a) Served on probation for a period of 1-3 years b) Successfully attended Induction Course c) Achieved a satisfactorily level of job performance d) Recommended by HOD

5 SERVICES SALARY MOVEMENT a) 1 ST JANUARY b) 1 ST APRIL c) 1 ST JULY d) 1 ST OCTOBER

6 PROMOTION SUPPORT STAFF a) Has served the University at least *15 years on the appointment grade (excluding the duration of unpaid leave, half pay leave, AWOL etc b) APAR 3 consecutive years c) Achieved minimum 42 points for CTD c) Asset Declaration Form(Form B) c) Clear from any disciplinary offenses c) Recommended by the HOD Example : or KP11-KP12 Reference : IIUM Service Circular 3/2010

7 PROMOTION SERVICE MATTERS SUPPORT STAFF (2 nd LEVEL) & PROFESSIONAL & MANAGEMENT a) Has served the University at least 10 years on the promotion grade (excluding the duration of unpaid leave, half pay leave, AWOL etc b) APAR 3 consecutive years (85%) c) Achieved minimum 42 points for CTD d) Satisfactory attendance record e) Asset Declaration Form(Form B) f) Clear from any disciplinary offenses g) Recommended by the HOD Example : or 41-44, Reference : IIUM Service Circular 8/2012

8 SERVICE MATTERS COMPETENCY TALENT DEVELOPMENT

9 SERVICE MATTERS APAR ASSET DECLARATION

10 TRANSFER TRANSFER A transfer is an approach to helping employees develop a career path. A transfer provides experience in other areas of an employee's current department or in a new department within the organization LIBRARY - INTER CAMPUS TRANSFER COST OF LIVING ALLOWANCE OUTSTATION TRANSFER

11 MANAGEMENT SERVICES DIVISION INTERNATIONAL ISLAMIC UNIVERSITY MALAYSIA LEAVE Employee Benefits and HR Relations Unit Management Services Division 11

12 1. FULL PAY LEAVE - Annual Leave - Maternity Leave - Hajj Leave - Sick Leave - Unrecorded Leave - Substitutional Leave - Research Leave 3. UNPAID LEAVE EMPLOYEE BENEFITS & HR RELATION UNIT 2. HALF PAY LEAVE - Caring for sick dependents and immediate relatives - Important personal reasons - Accompanying spouse - Caring for newborn baby - Next-of-kin who is under long medical treatment

13 EMPLOYEE BENEFITS & HR RELATION UNIT Annual Leave Definition: = Full pay leave given due to recognize service period in any particular year, from January to December. = Recognize service is the period of service (working) inclusive of rest days and sick leave, but not inclusive of half pay leave, no pay leave, study leave and cancer and tuberculosis leave.

14 EMPLOYEE BENEFITS & HR RELATION UNIT Annual Leave = Formula for Annual Leave calculation: Recognized service period Annual X Leave 365 days Entitlement = Annual leave is accumulated based on number of days and months in a year of service proportionately

15 EMPLOYEE BENEFITS & HR RELATION UNIT Annual Leave Provision of Annual Leave: 1) Base on entitlement 2) Recommendation from Superior 3) Approval from Head of Department 4) Balance of unutilized Annual Leave can be carried forward or compensated 5) Reasons that can change the Annual Leave entitlement are; - recorded 10 years of service - promotion - renewal of contract

16 EMPLOYEE BENEFITS & HR RELATION UNIT SUMMARY ON THE LEAVE ENTITLEMENT REFERENCE PP NO. 4/2002 ( ) - MRS PP NO. 20/2005 ( ) SSB 4/2005 ( ) PP NO. 14/2008 ( ) SSB 1/2009 ( ) STATUS OF APPOINTMENT Staff appointed before Staff appointed between Staff appointed on onwards GRED/SERVICE < 10 YRS = > 10 YRS < 10 YRS = > 10 YRS < 10 YRS = > 10 YRS Special Grade Note: Please take note on the date of appointment to determine annual leave entitlement

17 EMPLOYEE BENEFITS & HR RELATION UNIT Unutilized annual leave OPTION 2: Accumulated for cash compensation (Golden Handshake) - Maximum of fifteen (15) days or half of annual leave entitlement (which ever is lower) per year - Maximum one hundred and fifty (150) days of accumulated leave in service period - Only for staff appointed on permanent status - Formula: 1 X last drawn X number of 30 salary accumulated leave - To be awarded upon reaching the compulsory retirement age

18 Unutilized annual leave OPTION 2: EMPLOYEE BENEFITS & HR RELATION UNIT Accumulated for cash compensation (contract staff) - Maximum of fifteen (15) days per contract period. - Only for academic staff appointed on contract basis holding administrative positions - Formula: 1 X last drawn X number of 30 salary accumulated leave - To be awarded upon reaching the end of contract period.

19 EMPLOYEE BENEFITS & HR RELATION UNIT - Fifteen (15) days per year from registered private panel clinics / hospitals - > 15 days per year the M.C. must be certified by the IIUM Health and Wellness Centre or Government Medical Practitioners - M.C. must be approved by the superior

20 Sick leave EMPLOYEE BENEFITS & HR RELATION UNIT MCs more than 15 days, a staff could be asked to go for thorough medical check-up Full pay sick leave can be given up to 180 days in a calendar year. - < 90 of sick leave can be approved by the HOD - > 90 of sick leave must be approved by Medical Board

21 Sick leave EMPLOYEE BENEFITS & HR RELATION UNIT 1 st 90 days Next 90 days Next 90 days Next 90 days Board out due to Medical Reason Approval Authority Head of Department IIUM Medical Sub- Committee IIUM Medical Sub- Committee IIUM Medical Sub- Committee IIUM Medical Sub- Committee & processed by MSD* Salary Entitlement Full Pay Full Pay Half-Pay Unpaid - Medical Documents Medical Certificates from recognized hospitals & clinics Medical Report from Governme nt Hospitals Medical Report from Governme nt Hospitals Medical Report from Governme nt Hospitals Medical Report from Government Hospitals

22 Example of Good Practice of Leave Management 22 Absent without leave: - No annual leave eligibility - Liaison Officer of Leave certify balance of leave prior submission to approving officer - Approving officer decided based on annual leave eligibility or reason

23 EMPLOYEE BENEFITS & HR RELATION UNIT - Eligible for a maximum of 300 days throughout the service with IIUM - Duration between 60 or 90 days for each delivery - Head of Department to notify MSD when the staff returns to work - 14 days of advanced Maternity Leave prior to expected date of delivery(with supporting document)

24 EMPLOYEE BENEFITS & HR RELATION UNIT - Once only throughout the service - Forty (40) days of full pay leave - Permanent staff must have served at least 4 years and confirmed in service - Those on temporary basis must have served for more than 6 years continuously - Malaysian contract staff must served for more than 5 years continuously - International contract staff must served for more than 10 years continuously

25 EMPLOYEE BENEFITS & HR RELATION UNIT - Examination (on the day of examination only) - Paternity leave husband whose wife has given birth (7 days) - Funeral Affairs of biological parents / biological daughter / son & spouse who have passed away (3 days) - Volunteer Organisations Activities - Sports Activities (national/international) - Natural Disaster - Radiation Leave - Associations: *Annual General Meeting *Extra Ordinary Meeting *Annual Training Camp

26 EMPLOYEE BENEFITS & HR RELATION UNIT - One day leave may be approved for: - every nine (9) hours of continuous work ; or - eight (8) hours of accumulate overtime work (alternative to those who are not entitled for overtime claim) - Overtime allowance cannot be claimed - No carry forward - to claim within three (3) months - to utilise within six (6) months

27 EMPLOYEE BENEFITS & HR RELATION UNIT - Maximum of 180 days - To apply only if there is no more annual leave - Based on length of service in the IIUM - Due to sickness of immediate relatives

28 EMPLOYEE BENEFITS & HR RELATION UNIT - Personal reasons locally/internationally - At least six (6) months in service in IIUM - Maximum of 360 days - Eligibility based on length of service in IIUM

29 EMPLOYEE BENEFITS & HR RELATION UNIT Section 14 (a) and (c) of Chapter 'C' of General Order (a) Head of Department Approves Unpaid Leave Head of Department may approve unpaid leave for officers on important personal reasons. The amount of unpaid leave shall be 30 days for each completed year of service up to a maximum of 360 days. (c) Personal Affairs Outside Malaysia Unpaid leave for personal affairs outside Malaysia may be approved when the officer has served for four (4) years. The leave can only be taken again four (4) years after the first leave

30 EMPLOYEE BENEFITS & HR RELATION UNIT - Accompanying spouse to study/work/attend course - Must be a permanent staff - Unlimited duration if spouse is working with Malaysian Government - Maximum of three (3) years is spouse is working with a private company

31 EMPLOYEE BENEFITS & HR RELATION UNIT - Maximum of ninety (90) days - Immediately after the sixty (60) / ninety (90) days maternity leave ends - Maximum of five (5) times during the service (in addition to the maternity leave benefits)

32 EMPLOYEE BENEFITS & HR RELATION UNIT - Absence without prior leave or permission shall be a disciplinary offence(staff Disciplinary Rules 2012) - Department to issue administrative warning letter (AWOL without justification and not approved by HOD) - Submit the case to Office of the Legal Adviser LIBRARY RESIGNED & LEAVE

33 1. Educational Privilege for staff studying at the IIUM 2. Educational Privilege for spouse and children of staff studying in IIUM Discount up to 75% of Malaysian rate 3. Employee Provident Fund (EPF) 11% - employee s contribution 13% - employer s contribution (salary below RM5,000) 12% - employer s contribution (salary above RM5,000)

34 4. Social Security Organization(SOCSO) Statutory deduction for all employees with starting salary below RM per month except for those working with government. Employees contribution is to fund the Invalidity Pension Scheme 24 hours coverage (Contribution will stop by the age of 60 years old) Employer s contribution is to fund the Employment Injury Scheme coverage is limited to work related incidents (contribution will continue until the last day of work, regardless of age)

35 5. Medical Benefits Panel Clinics (RM45.00 per visit or 30% reimbursement) Free treatment at government hospitals according to eligibility Subsidy for coverage up to RM15,000 per year for private hospital treatment (through Group Hospitalization Insurance and Surgery Scheme) Maternity packages up to RM2, per package (max. 5 packages)

36 Dental treatments Subsidy up to RM for Health Screening Subsidy up to RM for Breast Screening Subsidy up to RM for circumcisions and immunizations

37 6. Loans Subsidized housing loans up to RM450, Subsidized car loan up to RM70, Subsidized Motorcycle loan up to RM5, Interest free computer loan up to RM5, Scholarship / Loan for staff to further studies Scholarship for academic staff to further studies in Masters degree and PhD Scholarship for professional and administrative staff to further studies (post graduate) Interest free Study Loan up to RM10, for staff in support group

38 8. Appreciation Quality Day Staff Appreciation Ceremony(long service and retiree award) Employee s Children Education Excellent Award 9. End of contract benefits Gratuity Tickets and freight for staff and family members

39 10. Retirement Benefits Employee Provident Fund (EPF) Service gratuity Retirement Benefit Fund(RBF) Leave cash compensation / Golden Handshake Free outpatient Medical treatment in IIUM Health and Wellness Centre Free inpatient medical treatment at any government hospitals in Malaysia for life (including spouse and children)

40 12. Others Trainings Islamic Enhancement & Evaluation Programme On campus housing for essential staff IIUM Hajj Programme Uniforms for Security Guards, Nurses, Drivers, Junior General Assistant.

41 1. Staff Khairat Fund Funeral Assistance Educational Benefits Accident / Sickness assistances Calamities assistances Others (birth, hajj, retirement marriage, disable child) LIBRARY(NON MEMBERS) LIBRARY - CLAIM 2. Staff Union and Associations Kesatuan Kakitangan Am (KURNIA) support group Academic Staff Association (ASA) academic staff Professional and Management Association (PMA) Kesatuan Kakitangan Sokongan 1 (KESATU)

42 3. Joint Collaborative Council (JCC) Platform for representatives of staff union and associations to meet the IIUM Top Management members to voice out problems or suggestions Meeting are held four (4) times in a year 4. Remedial Grievance System (RGS) Platform for staff to complaint or suggest anything related to a staff or work system for improvement. 5. Financial and Retirement Planning Programmes Awareness programme for IIUM staff members to educate the importance of proper financial planning methods especially for retirement since IIUM did not have pension scheme.

43 43 One (1) month notice probation staff Three (3) months notice confirmed staff One (1) month s salary in lieu of notice Even though on unpaid leave, the effective date cannot be backdated. Notice period does not include no pay leave period

44 44 Summary of retirement benefits Benefits / Age Retirement Benefit Fund (RBF) 40 to 49 years old 50 to before compulsory retirement age Compulsory Retirement Age (55/56/58 /60) Golden Handshake Service Gratuity (min. 10 years of service) Outpatient medical treatment at IIUM Health Centre X X Inpatient Medical Treatment at Government Hospitals including spouse/s X

45 EMPLOYEE BENEFITS & HR RELATION UNIT For further inquiry: EMPLOYEE BENEFITS AND HR RELATIONS UNIT Management Services Division Level 3, Administration Building IIUM, Gombak Campus Telephone : (Sr. Rusnani) ext: 3982 (Sr. Raheme) ext: 3969 (Sr. Norsalihan)