DAYFORCE HCM. SOP Title EMPLOYEE: CLOCKING FOR WORK - RECORDING YOUR TIME

Transcription

1 SOP Purpose: Depending on the location, hourly employees will use a Dayforce Touch Clock or Web Clock, the Dayforce mobile app, or a timesheet to punch in and out for work and meals. Off-site locations using the mobile app are geo-fenced. Applicability: Hourly Employees Policies for Recording Time: PUNCHING IN & OUT Employees are required to be at their designated work area, ready to work, at their scheduled start time. Employees may punch in up to 15 minutes before their scheduled start time. The clock will begin recording time at the scheduled start time. This gives employees enough time to punch in and report to their designated work area by their start time. MEAL PERIODS Meal periods are unpaid and are scheduled by the supervisor. The amount of time an employee is scheduled for a meal period depends on the number of hours they are scheduled to work. Employees will punch out at the start of the meal period and punch back in before returning to their work area hours: employees are scheduled to take a 30 minute unpaid meal period. 8.0 hours and over: employees are scheduled to take a 60 minute unpaid meal period. (Employees may be asked by their supervisor to take a 30 minute unpaid meal if there is a business reason, such as maintaining the staff to child ratio in child care departments. If the workday starts before 11:00 am and ends after 7:00 pm: employees are scheduled to take a 30 minute unpaid meal period before 2:00 pm, and a 30 minute unpaid meal period after 5:00 pm. If an employee is unable to take the meal period when scheduled, they will contact their supervisor or the duty officer for direction. Employees working in child care departments may be asked to continue to supervise the children in the program while eating their meal. If this happens, they will be paid for this meal period and will not punch out. BREAKS If an employee is scheduled to work hours, their supervisor may schedule a paid break of up to 15 minutes. The employee does not punch out for this paid break. If an employee is unable to take their break when scheduled, they will contact their supervisor or the duty officer for direction.

2 For programs such as Fitness in the Parks, youth sports leagues, etc. Most employees will be scheduled to pick up equipment before traveling to the site where the program is run, and to return the equipment back to the branch after the program ends. Employees will punch in at the branch using the Dayforce Touch or Web Clock. In this scenario the employee is eligible to be reimbursed for mileage from the branch to the program site and back to the branch. Employees will see their supervisor for instructions to apply for mileage reimbursement. If an employee is scheduled to report directly to the off-site location, their supervisor will enter their time. Employees will notify their supervisor if they work later than scheduled so they are paid correctly. Camp Tahigwa - Summer Day Camp Employees who are assigned to supervise children on the bus will punch in at the branch where the bus originates and punch out at the branch at the end of the day. Staff working extended camp hours away from Tahigwa can also use the branch or mobile app to punch in/out of work. Staff will only be able to punch in/out on the mobile app if the location has been assigned to them. All other employees will punch in and out on the Web Clock at Camp Tahigwa. Camp Weona - Resident Camp Hourly employees who work all year will punch in and out using the Dayforce Web Clock located in the lodge and in the dining hall. Seasonal employees who work during the summer will not punch in and out. These employees are paid a daily rate and their attendance is recorded by the supervisor or the HR representative.

3 operations SOP Title EMPLOYEE: CLOCKING FOR WORK - RECORDING Procedure: DAYFORCE TOUCH CLOCK To clock in, click the In button and then enter your unique badge number. To punch out, start a meal, or end a meal, select the appropriate icon and enter your unique badge number.

4 WEBCLOCK To clock in, click the In button and then enter your unique badge number. To punch out, start a meal, or end a meal, select the appropriate icon and enter your unique badge number.

5 MOBILE APP From the menu, select Clock. To clock in, click the Punch In button. To punch out, start a meal, or end a meal, select the appropriate icon.