Application Announcement: Becoming a Picture of a Life/Person Centered Plan (POL/PCP) Facilitation Trainer

Transcription

1 Application Announcement: Becoming a Picture of a Life/Person Centered Plan (POL/PCP) Facilitation Trainer As part of its commitment to person-centered supports, the Minnesota Department of Human Services (DHS) has contracted with the Institute on Community Integration (ICI) at the University of Minnesota to develop POL/PCP Facilitation Trainers in Up to 8 applicants will be selected to be trained as POL/PCP Facilitation Trainers. Applications are open to lead agencies (counties/tribes), provider agencies of any size and service type, advocacy organizations and/or individuals who receive services. We encourage applications from those who support diverse communities. The application is due December 23, 2016 Please direct questions about this application and training process to Anne Roehl at vand0202@umn.edu or Selection committee will include DHS staff as well as Mentors from The Learning Community for Person Centered Practices. Selection criteria will balance existing person centered thinking and training skills with priorities for capacity building in the state (including geographic, cultural and linguistic diversity of trainers). Training will begin January 2017 with a full-day orientation. Please direct questions and submit applications to vand0202@umn.edu 1

2 PCT Trainer Application Index Prerequisites & Steps to becoming a POL/PCP Trainer. Page 2 Maintenance of Annual Trainer Credentialing Page 3 Lapses in credentialing & Contact for Questions.....Page.3 Application & Signatures... Page 4 Appendix 1: PCT Trainer Level Definitions..Page 8 Prerequisites for becoming a PCP Trainer Candidate: PCT Trainers who have a recommendation from a member of The Learning Community for Person Centered Practices (TLC PCP), such as another trainer or mentor, can apply to be POL/PCP Trainers. Participation in a 2-day POL/PCP session and experience with the PCT skills and PCP/PoL format is a requirement. The steps to becoming a certified POL/PCP trainer include: 1. Full day orientation or meeting with Mentor: this covers trainer materials, expectations, and a curriculum review in preparation for observation and leading 2. Observation of the full 2-day POL/PCP, led by a TLC Mentor; meet with Mentor throughout day 3. Self-Study (estimated at 20+ hours). Additional observations encouraged but not required 4. Lead with a cotrainer (or with a mentor). This is observed by TLC Mentor, feedback provided 5. Second lead with a cotrainer (or a mentor). Observed by TLC Mentor, feedback provided 6. Submit completed plan drafts at the end of Day 1 to Mentor for review/feedback 7. Submit updated plan drafts after completion of Day 2 for review/feedback before providing the document to the individual and/or their team. 8. Once certified as a PCP Facilitator, Trainers can update their own description on TLC Web Site to indicate certification to train the POL/PCP. 2

3 Maintaining PCP Trainer Certification in Minnesota: To maintain TLC PCP Trainer Certification, the Trainer agrees to 1. Train (or co-train) 3 times in the calendar year a. In the first three years of certification, to train at least 1 x outside of your agency/business, as requested by ICI and/or DHS b. Post training sessions and/or report rosters into shared web site once developed (statewide tracking system) c. Submit evaluations (scanned/ ed copies) to MN Mentor for at least 3 sessions per calendar year to communicate intention to maintain certification AND Submit completed Picture of a Life Plans to mentor as requested 2. Maintain PCT Trainer Certification. What if I can t stay within these timeframes and my certification lapses? If any candidate or a trainer falls outside the timelines listed above, please talk with your TLC Mentor. Discuss with your Mentor what support you need to feel confident facilitating the PCP training; create a plan with your TLC Mentor to achieve it. Depending on the lapse of time and experience of the trainer, TLC Mentors may request a trainer to observe another trainer, co-lead with a certified trainer or mentor, etc. *** Please review the certification process carefully, considering the time required. Questions about the credentialing process or the application should be directed to Anne Roehl at vand0202@umn.edu or

4 Person Centered Planning: Picture of a Life (PoL) Trainer Application Name: Agency: Address: Phone: 1) Why are you interested in becoming a Trainer? Why do you want to teach the Picture of a Life Method specifically? 2) Where do you plan to train the POL/PCP after being certified? (i.e. in your agency, parents/community members, lead agencies, service providers, ethnic/cultural groups, etc.) 4

5 3) Does your organization specialize in providing services to culturally and/or linguistically diverse communities? No Yes If yes, please describe: 4) Does your agency include training on cultural and/or linguistic diversity and related issues? No Yes If yes, please describe your approach/audiences: 5

6 Please rate your experience: check the box that best describes your experience in each area. You are welcome to also describe your experience in these areas in the comments sections below. 1 None 2 A little 3 Some Experience 4 Good Experience 5 Strong Experience/Skilled Ratings: Experience using PCT Skills Experience leading the 2-day PCT Training Experience developing Person Centered Descriptions (PCD) and Picture of a Life Plans (POL) Experience growing or implementing plans of any type Training Adults Comments Managing Group Dynamics Comments Implementing PC Practices in Teams/Orgs Experience working with diverse groups of adults 6

7 Acknowledgement & Signatures In summary, the steps to becoming a certified Picture of a Life (PoL) trainer include: 1. Full day orientation: this covers trainer materials, expectations, support offered, and a curriculum review with TLC Mentor in preparation for leading 2. Observation of the full 2-day PoL, led by a TLC Mentor; meet with Mentor throughout day 3. Self-Study (estimated at 40 hours). Additional observations encouraged but not required 4. Lead with a cotrainer (or with a mentor) for the first of two required training sessions. This 2-day PoL is observed by TLC Mentor, feedback is provided throughout. The plan written in the session is reviewed/edited by the mentor before implemented on Day Lead a second, 2-day PoL with a cotrainer (or a mentor). Observed by TLC Mentor, feedback provided throughout. The plan written in the session is reviewed/edited by the mentor before implemented on Day Once certified by mentor as having successfully completed all the steps above, all trainers update their own Learning Community web site listing. Once certified, to maintain TLC PCP/PoL Trainer Certification, the Trainer agrees to Train (or co-train) 3 times in the calendar year, 1x at the request of ICI or MN DHS Submit Roster, Evaluations and Picture of a Life Plans to mentor, as requested Maintain PCT Trainer Certification. I understand the above process and time commitment required to become a PCT trainer. I understand and am able to fulfill the expectations, both during and after certification. Signature of Trainer Candidate Applicant Date Signature of Applicant s Supervisor Date 7

8 Appendix 2: Overview: Types of Trainer Certifications This is a summary of the types of Trainer certifications as part of Person Centered Thinking initiatives, through The Learning Community for Person Centered Practices (TLC PCP). Below is a very basic definition of each trainer and/or mentor level and the process for both certification and maintenance of certification in each area; please review the more detailed processes for each area, which can be provided by TLC PCP Mentor. PCT Trainers: lead the 2-day Person Centered Thinking (PCT) Training To become a PCT Trainer: Candidates must attend a one-day orientation to get initial questions answered and begin developing a learning plan. A learning log is also used to help candidates develop PCT skills and incorporate experience into training. Candidates then observe a mentor leading the 2-day PCT. After practice, the candidate then leads the PCT twice, while supported by/observed by the mentor (candidates may also co-train with either a mentor or another trainer candidate). Time commitment is 7 days in training plus 40+ hrs self-study/practice To finalize PCT Trainer Certification: In addition to leading twice while observed, candidates must submit a completed Person Centered Description (PCD) to their mentor for feedback as well as a One Page Profile for themselves as a trainer. We encourage candidates to do this early in their learning, and it is required no later than one month following their 2nd observed lead. Once finalized, a candidate is added to The Learning Community (TLC) web site s list of trainers. To remain certified as a PCT trainer: commitment to lead 3x/year. Develop and maintain a PCD and your own One Page Profile (as a trainer). Submit developed PCDs to mentor, as requested, for review and debrief opportunities. PCP Trainers: lead the 2-day Picture of a Life/Person Centered Plan Trainings To become a PCP/PoL Trainer: Candidates must attend orientation and/or have discussion with mentor to begin developing a learning plan (prerequisite: being a PCT 2-day Trainer). Candidates observe a mentor leading the 2-day PCP. After practice, the candidate is then observed by the mentor while leading, twice (candidates may also co-train with either a mentor or another trainer candidate). Each plan developed in the PCP/PoL session is reviewed by the mentor twice: after Day 1 drafts are complete and after being finalized. Time commitment is 7 days in training, 1 day prep/plan development and 20+ hours selfstudy/practice To finalize PCP Trainer Certification: Once certified as a PCP trainer by the PCP Mentor, this can be added to the trainers profile on The Learning Community Trainers Page. To remain certified as a PCP trainer: commitment to lead 3x/year. Submit developed PCDs, Action Plans, Picture of a Life documents to mentor, as requested, for review and debrief opportunities. 8

9 Coach Trainer: A coach trainer leads the 6-session coach sessions, which are tied to Person Centered Organization (PCO) work. To become a Coach Trainer: A Coach trainer must first be a PCT Trainer who is keeping his/her certification up to date. Coach trainers observe sessions and are supported by mentors and an experienced coach trainer to prepare for leading The process varies See detailed description starting on Page 4. To remain certified to train Coach Sessions: Coaches must lead sessions one a year to maintain certification. If it has been over a year since leading sessions, the trainer should connect with an experienced coach trainer to prepare, before leading sessions. Mentor: A Mentor develops and supports new trainers. A PCT Mentor can train PCT candidates to lead the PCT, a PCP Mentor can train PCP candidates to train the PCP/Picture of a Life format, etc. To become a Mentor: The Mentor Candidate will develop 2 individual Trainer Candidates, from the start to the end of the process they are training for (i.e. PCT Mentor, PCP Mentor), with support from the Mentor Trainer. They will observe the orientation being led by the Mentor Trainer, before leading an orientation to PCT Trainer candidates. The Mentor Candidate receives support throughout from a primary Mentor Trainer as well as a second Mentor Trainer. This design helps to ensure fidelity and it provides the candidate with rich feedback. For example, the candidate s primary Mentor Trainer might observe the orientation and first 2-day session, while the second Mentor Trainer observes the final 2-day session (note: sessions observed are those led by the Trainer Candidates being coached by the Mentor Candidate). To finalize PCP Trainer Certification: Once certified as a Mentor, the Trainer can add this to his/her trainers profile on The Learning Community Trainers Page. Mentors should specifically state what they are certified to mentor (i.e. PCT, PCP/PoL, etc). To remain certified as a PCT Mentor: commitment to support existing trainers, informally as well as through the Community of Practice and MN Gatherings, and develop at least 2 Trainers per year. Mentor Trainer: A Mentor Trainer is someone who trains and supports existing trainers to become Mentors and develop new trainers. A PCT Mentor Trainer can train PCT Trainers to become Mentors. A PCP Mentor Trainer can train PCP Trainers to become Mentors, etc. To become a Mentor Trainer: The Mentor Trainer Candidate will develop at least one individual Mentor Candidate, from the start to the end of the process outlined for Mentors. The Mentor Trainer Candidate receives support throughout from an existing Mentor Trainer. To finalize PCP Trainer Certification: Once approved as a Mentor trainer, the Mentor Trainer can add this to his/her trainers profile on The Learning Community Trainers Page. Mentor Trainers should specifically state what they are certified to mentor (i.e. PCT, PCP, etc). To remain certified as a PCT Mentor Trainer: commitment to support existing trainers and Mentors, informally as well as through the Community of Practice both in Minnesota and as active participant in The International Learning Community on Person Centered Practices (TLC PCP). 9