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2 TABLE OF CONTENTS ABOUT THE WELLNESS COMMITTEE GUIDE... 3 HEALTHMATTERS, ALASKA!... 4 HEALTHMATTERS, ALASKA! IN YOUR ORGANIZATION... 8 ESTABLISHING AND MAINTAINING A WELLNESS COMMITTEE IDENTIFYING COMMITTEE MEMBERS AND GETTING STARTED MEETING 1: ESTABLISHING THE COMMITTEE MEETING 2: HEALTHMATTERS ASSESSMENTS SURVEY MEETING 3: DEVELOPING AN ACTION PLAN MEETING 4: PRE-PROGRAM EVALUATION MEETING 5: PROCESS-BASED EVALUATING MEETING 6: POST-PROGRAM EVALUATION MEETING 7: ANALYZING AND INTERPRETING RESULTS MEETING 8: NEXT STEPS, OUTREACH AND DISSEMINATION MEETING 9: PRESENTATION OF RESULTS AND NEXT STEPS YEAR END MEETING: EVALUATING COMMITTEE ACTIVITIES APPENDIX A: WELLNESS COMMITTEE FORMATION CHECKLIST APPENDIX B: SAMPLE OF INVITATION TO SERVE ON THE WELLNESS COMMITTEE APPENDIX C: WELLNESS COMMITTEE MEMBER INVITATION POSTER APPENDIX D: WELLNESS COMMITTEE MEMBERS FORM APPENDIX E: FIRST MEETING SAMPLE AGENDA APPENDIX F: WELLNESS COMMITTEE ACTION PLAN APPENDIX G: 12-WEEK HEALTHMATTERS PROGRAM INFORMATIONAL FLYER APPENDIX H: SAMPLE FOR HEALTHMATTERS ASSESSMENTS SURVEY APPENDIX I: PARTICIPANT EVALUATION OF WELLNESS ACTIVITY APPENDIX J: EVALUATION OF WELLNESS COMMITTEE BY COMMITTEE MEMBERS

3 ABOUT THE WELLNESS COMMITTEE GUIDE The Wellness Committee Guide provides the resources and tools for wellness committees to establish, maintain and sustain a successful organizational wellness program. You can use this Guide even after the initial 12- month HealthMatters, Alaska! Initiative ends. Download this Guide at alaska/ Under Quick Links you will see the link to the Wellness Committee Guide Login to view. HealthMatters, Alaska! Initiative requires the Username: healthmattersak following commitments: Password: Alaska Organizing activities in your Wellness Committee Completing the HealthMatters Assessments (HMA) for your Health & Wellness Strategic Action Plan Conducting a 12- week HealthMatters Program for people with I/DD Additional activities will depend on the results of the HealthMatters Assessments and Strategic Action Plan created and agreed upon by the Wellness Committee. Please feel free to amend the guide to meet your needs. For people with IDD who receive day or residential services, this Guide provides the resources for staff to support people with IDD in making lifestyle changes through organizations that adopt healthy environments in states developing strategic plans to sustain HealthMatters Initiatives. Note: Parts of this Wellness Guide have been adapted from WorkWell NC. Wellness Committee Guide. Available at: 3

4 HEALTHMATTERS, ALASKA! The HealthMatters, Alaska! is a health promotion initiative aimed at improving health and health promotion of people with intellectual and developmental disabilities (I/DD) throughout the state of Alaska. The HealthMatters, Alaska! is a part of larger scale- up project led by HealthMatters Program team at the Rehabilitation Research and Training Center on Developmental Disabilities and Health (RRTCDD) at the University of Illinois at Chicago, partnering with UAA Center for Human Development and is endorsed by the Alaska Health and Disability Program, Department of Health and Human Services to assist provider organizations with promoting healthy lifestyles to people with I/DD. MISSION STATEMENT HealthMatters Program envisions people with I/DD being empowered to Take Charge of their Health by building capacity among their community- based support networks. We incorporate the following four values to move the perception of disability beyond a health issue to an issue of human rights, diversity, and equality: People with disabilities have a right to receive education and services that promote their own health, People can contribute to their own well- being by becoming knowledgeable about their health and health resources, and by becoming active participants in health promotion, Health and health promotion activities are not a form of social control, but must always be based on the needs and lifestyle preferences of individuals, and, Support from caregivers and increased access to health and health promotion activities improves health status and increases opportunities for community engagement. GOALS OF HEALTHMATTERS, ALASKA! INITIATIVE 1. Create a Wellness Committee 2. Complete organizational HealthMatters Assessments 3. Create and adhere to Strategic Plan for health promotion implementation 4. Attend three (3) 75- minute HealthMatters Train- the- Trainer Webinars 5. Run at least one 12- week HealthMatters Program (3 times per week, 4-6 hour per week, minimum 6 participants with I/DD) 6. Provide structured time for staff and Wellness Committee to meet 4

5 HEALTHMATTERS TEAM Site HealthMatters Team Coordinator This is a voluntary program. Community based organization providing services to people with I/DD chooses to participate and selects their own site HealthMatters Team Coordinator. Each organization will need to devote the staff to make up a team that includes but is not limited to: two (or more) staff leaders and a HealthMatters Team Coordinator. The Team Coordinator should be a motivated individual with interest in health promotion but does not need to have health background. This person will: not need a background in health these resources are self- directing, devote time in his or her regular work schedule to address coordination responsibilities, coordinate HealthMatters, Alaska! activities, with the help of the committee chairperson and/or other program chairs as assigned. Site HealthMatters Team Coordinator Name: HealthMatters, Alaska! State Team IMPORTANT NOTE HealthMatters Team Coordinator will also be a member of your organizational Wellness Committee. LynnAnn Baldwin Tew, MA Health & Wellness Coordinator, Alaska lynnann@alaskachd.org LynnAnn works in the research department at the Center of Human Development at the University of Alaska- Anchorage (UAA). She has worked on the Alaska Health Disparities Needs Assessment and serves as an instructor in the Tapestry Transitional program for I/DD at the UAA. 5

6 Karen Ward, EdD Director of the UAA Center for Human Development Karen has been the Director of the University of Alaska Anchorage's Center for Human Development, a University Center for Excellence in Developmental Disabilities since She is also the Director of the Alaska s Leadership Education in Neurodevelopmental and Related Disabilities (LEND) program. HealthMatters Program National Team Beth Marks, RN, PhD Director, HealthMatters Program bmarks1@uic.edu Beth is a Research Associate Professor in the Department of Disability and Human Development (DHD), University of Illinois at Chicago (UIC), Associate Director for Research in the Rehabilitation Research and Training Center on Developmental Disabilities and Health (RRTCDD), and Immediate Past President, National Organization of Nurses with Disabilities. Beth directs research programs on empowerment and advancement of persons with disabilities. Jasmina Sisirak, PhD, MPH Associate Director, HealthMatters Program jsisirak@uic.edu Jasmina is an Associate Director of Training and Dissemination at the RRTCDD and Research Assistant Professor in DHD, UIC. Her research interests consist of nutrition, health literacy, and health promotion for persons with intellectual and developmental disabilities. 6

7 Corina R. Ronneberg, MS, PhD(c) Senior Research Specialist Corina is a Senior Research Specialist in the DHD, UIC and a Doctoral Candidate in Gerontology from the University of Massachusetts Boston. Corina's research has focused on older adults and religiosity, health disparities, and health promotion for underserved populations and is expanding to include research around disabilities. Kristin Krok, CTRS Health & Wellness Coordinator - Illinois kkrok@northpointeresources.org Kristin works at NorthPointe Resources, a service provider organization in Illinois. Kristin has been working with people with disabilities for over 17 years. She has experience in direct care, program management and program development. She has overseen the development and expansion of health promotion programs at NorthPointe, while promoting wellness for individuals served. Kristin is an Advanced Certified Instructor for the HealthMatters Train the Trainer Program. 7

8 HEALTHMATTERS, ALASKA! IN YOUR ORGANIZATION Did you know that 33% of all 1. Chronic diseases such as heart disease, stroke, American adults are obese? cancer, diabetes, and arthritis are among the most common, costly, and preventable of all health problems 1. Many of the chronic diseases are directly linked to overweight and obesity. WHY HEALTH MATTERS? 2. Four common causes of chronic disease include lack of physical activity, poor nutrition, tobacco use, and excessive alcohol consumption. They are responsible for much of the illness, and early deaths related to chronic diseases these are all modifiable. 3. By taking steps toward healthy living people with I/DD and their caregivers can reduce their risk of chronic disease and improve their quality of life and increase longevity. Successful aging is 30% genetics and 70% lifestyle choices and health behaviors! People with Intellectual and Developmental Disabilities People I/DD have higher prevalence of overweight and obesity compared to the general population. The highest rates are among people living in community settings. Social support and environment influences our ability to make health choices that impact health status. For people with I/DD, social support is of particular importance for improving health given the lifetime support that many people need. Research has shown that caregivers can: - enhance health behaviors through education. - increase healthy food choices and physical activity by having positive attitudes. - encouragement improves lifestyle choices. 1 Centers for Disease Control and Prevention: 8

9 Paid Caregivers Paid caregivers need health promotion initiatives! 1. Stress and burnout experienced by caregivers has been linked to poor health, emotional problems, unhealthy lifestyles, poor quality of life, marital and family problems. 2. Caregiver stress and poor health may prevent them from advocating for community participation and improving quality of life of people with I/DD. 3. Caregivers identify health promotion as a priority to improve fitness and prevent health problems. Community Based Organizations 1. Employee wellness programs are directly linked to organizational outcomes such as absenteeism, health care costs, and disability claims. Health and well- being of people with I/DD and caregivers begins within the culture of community based organization itself. 2. Wellness programs provided by employers can have positive effect on employee well- being, including physical health, emotional health, and healthy behaviors. 3. Healthier workforce can have higher job satisfaction and is better able to advocate and support individuals with I/DD. 9

10 FIVE COMPONENTS OF SUCCESSFUL HEALTH PROMOTION PROGRAMS 1. Consistent Health Education Examples: Health promotion flyers with latest research findings, newsletters, seminars, education sessions such as lunch- n- learns, classes or lectures. 2. Supportive Social and Physical Environments Examples: Incentives, walking/running groups, exercise or fitness classes/groups, facilities (showers, locker rooms, on- site gyms, etc.) offered, bike racks or storage, gym memberships, food services and facilities (cafeterias, vending, preparation and storage) offered, lactation support, tobacco- free facilities. 3. Integration of Worksite Program into Organizational Structure Examples: Existence of formal health and wellness policies, wellness committee, dedicated staff and employees plan programs, management, supervisors, advocates, and families are involved in planning and support implementation, people with I/DD and employee access and program utilization is encouraged. 4. Linkages with Related Programs Examples: Community activity centers, fitness clubs, employee assistance, occupational health and safety programs, health benefits or flexible spending accounts. 5. Available Screening Programs to Know Your Health Status Examples: Blood pressure, diabetes, oral health, eye exams, mental health, substance abuse, mammography, stress, cholesterol, Health Risk Appraisal. 10

11 ESTABLISHING AND MAINTAINING A WELLNESS COMMITTEE This chapter offers ideas on organizing a health promotion wellness in your Organization. You may already have an existing committee on health or safety, or if you are establishing one it can consist of anyone interested in health and wellness. IMPORTANT NOTE HealthMatters Team Coordinator will also be a member of your organizational Wellness Committee. WHAT IS A WELLNESS COMMITTEE? Includes a team of employees, volunteers, self- advocates, and family members who formally meet and plan activities to promote good health for people with I/DD and employees. Represents people with disabilities and employees from all organizational levels. Communicates to employees and people with I/DD information about known health risks and the value of a wellness committee and health promotion initiatives. Creates and maintains open lines of communication between wellness committees and employees and people with I/DD. Promotes participation in both individual and group activities. Advocates for organizational policies and environments that support improved health. Coordinates the monitoring and evaluation of the wellness activities/programs offered to people with I/DD and employees. Serves as the leader/champion for wellness activities at their organization. Organizational Wellness Commitment and Support Establishing, supporting and maintaining a wellness committee provides opportunities for all employees (both management and staff), volunteers, families, and people with I/DD to: create a healthy organization; foster collaboration and partnerships; and establish healthy lines of communication between support staff, line supervisors, middle and top management and service recipient. 11

12 THE STEPS TO ESTABLISHING WELLNESS COMMITTEE 1. Identify Committee Members and Getting Started 2. Meeting 1 Establishing the Committee 3. Meeting 2 HealthMatters Assessments Survey 4. Meeting 3 Developing an Action Plan 5. Meeting 4 Pre- Program Evaluation 6. Meeting 5 Process- Based Evaluation 7. Meeting 6 Post- Program Evaluation 8. Meeting 7 Analyzing and Interpreting Results 9. Meeting 8 Next Steps, Outreach and Dissemination 10. Meeting 9 Presentation of Results and Next Steps 11. Year End Meeting Evaluating Committee Activities A YEAR IN THE LIFE OF A WELLNESS COMMITTEE 12

13 WELLNESS COMMITTEE KEY ITEMS TO REMEMBER 1. For an effective wellness committee, the committee members should plan to complete the steps in the Wellness Committee Guide over a twelve month (12) period. Use Wellness Committee Formation Checklist (Appendix A) for quick overview of the steps of starting a wellness committee. The proposed steps are flexible and can be altered to accommodate the needs of your wellness committee. 2. A minimum of ten (10) recommended meetings should be held during this time period. 3. This timeline may need to be expanded, for example, to include at least one meeting per month lasting at least one hour. The number of meetings may depend on survey results and findings by the wellness committee. 4. The Wellness Committee Action Plan (Appendix F) is critical to the guidance and success of program activities, the evaluation of those activities and reporting results to management. 5. After the wellness committee has completed the first year, the committee can continue to use the Guide for years two, three and so on.! APPENDIX F: WELLNESS COMMITTEE ACTION PLAN Organization:+ + + Wellness+Committee+Chairperson:+ + + HealthMatters+Team+Coordinator:+ + + Period+Beginning:+ + Mission+Statement:+!!!! Goals:+ 1.! 2.! 3.! 4.! Period+Ending:+ 6. The Wellness Committee Guide has been created so that committee members can rotate off and new employees can rotate onto wellness committee. 5.! Period+Budget+(if+any):+ Overall+Marketing+and+Communications+Strategies:+!!!! 48! 7. Organizations that have an established wellness committee can utilize this Guide as a resource to review their current committee work and are encouraged to use these tools to enhance their committee work. 8. All committees new or established can utilize the agendas, surveys, resources and ideas provided in the Guide and Appendices. 13

14 IDENTIFYING COMMITTEE MEMBERS AND GETTING STARTED This committee guide is designed so that anyone at your organization can begin the process of establishing a Wellness Committee, but it may be necessary to allow management to identify initial committee members. Please use Appendix A (Wellness committee Formation Checklist) when getting started. Identifying committee members can be accomplished in two ways: by invitation and/or soliciting volunteers. Consider the following when identifying people to serve on the wellness committee: 1. Invite staff members to serve on the wellness committee. Staff members should be asked, in person or by letter, about their willingness and interest to serve. See Appendix B for a sample committee invitation Solicit volunteers by placing announcements in high traffic locations, through employee newsletters, via e- mail, or by other means. Committee members who volunteer can become program champions encouraging success for the entire worksite. Volunteers have the potential to bring increased energy to the committee. See Appendix C (Wellness Committee Member Invitation Poster) for a sample committee recruitment announcement. Interested in joining? Contact Information ATTENTION! Do#YOU#want#to#be#a#leader#in#improving# health#and#wellness#in#our#organization?# WELLNESS COMMITTEE Join%the% IDENTIFYING COMMITTEE MEMBERS KEY ITEMS Number of Committee Members It is recommended that you have between four and twelve committee members, although this number may depend on the size of your organization. See Appendix A for determining the committee size. Suggested Committee Members Include committee members from all departments (human resources, information support, etc.), members of management and support staff. Volunteers from the community (e.g., departments of public health, education, commerce, religious). Existing Committees If you have existing committees, such as a safety or social committee, target these members for invitation. Supervisor Approval All committee members should have their immediate supervisor s support for the time and work they dedicate to the wellness committee. Work Plan Revision Employees may need to revise their annual work plan to reflect the duties of serving on the wellness committee. 14

15 ! APPENDIX D: WELLNESS COMMITTEE MEMBERS FORM Name!of!Wellness!Committee:!!! Member&Name& & Duties& 1.!!! 2.!!! 3.!!! 4.!!! 5.!!! Once committee members have been identified, be sure to complete the Worksite Wellness Committee Members Form (Appendix D), listing the committee members names, contact information and duties. 6.!!! 7.!!! 8.!!! NOW, GET STARTED! Now that committee members have been recruited, your first goal is to prepare for your first meeting. This may seem relatively simple, but it is the most critical part of the process. Schedule a date, time, and place that is convenient for all committee members. Allow one to two hours for this initial meeting. The individual who recruited initial wellness committee members may facilitate the first meeting, where a committee chairperson will be selected. Step 2 of this Committee Guide provides detailed information about the first meeting in addition to a sample agenda. COMMITTEE MEMBERS AND ROLE SHARING Wellness Committees can operate efficiently and avoid burn- out if members of the committee share responsibilities and recruit employees who are not on the committee as well to serve on sub- committees. Some of the roles that can be shared on a wellness committee include: Committee Chairperson: This position can be shared by two employees as co- chairs. The duties and responsibilities for one may be to handle the administration and communication needs of the committee. The other co- chair might be responsible for the overall program activities of the committee. Program Coordinator(s): The number of program coordinators that the committee has is usually dictated by the number of programs and/or activities that are outlined in the action plan. By assigning a program coordinator to each activity that you implement at your worksite, you do not place the burden of all programs on one employee. 15

16 MEETING 1: ESTABLISHING THE COMMITTEE As a member of management and/or employee who has been selected to convene the first meeting of the wellness committee, you should provide an overview/orientation to other committee members about the organization and utilization of the Wellness Committee Guide and an introduction to HealthMatters, Alaska! Initiative. These tasks should be accomplished in the first committee meeting. The objectives and detailed points of discussion for the first meeting are provided below. A sample agenda for the meeting is also provided in Appendix E. It can be downloaded from and edited for distribution during the committee meeting. You can also modify the objectives and the agenda to better suit the needs of your organization. AGENDA ITEMS MEETING OBJECTIVES Meeting duration: minutes Overview and orientation of HealthMatters, Alaska! Initiative Introduce the Wellness Committee Action Plan (Appendix F) Select a name for the committee and write a mission statement (Appendix F) Identify wellness committee chairperson and program coordinator Develop a communication plan to announce the program/activities to employees and people with I/DD Introduce HealthMatters Assessments Survey! 1. Call meeting to order (5 minutes) APPENDIX E: FIRST MEETING SAMPLE The facilitator of the meeting should ask for a volunteer! WELLNESS!COMMITTEE!MEETING!AGENDA! to record the minutes of the meeting.! [Insert!Date!and!Time]!!! 1. Call!Meeting!to!order! 2. Introductions Committee Members (10 minutes) 2. Introductions!!Committee!Members! 3. Orientation!to!the!Wellness!Committee!Guide! 4. Committee!Name! Each employee introduces himself or herself and shares 5. Mission!Statement! 6. Selection!of!Committee!Chairperson! 7. Employee!and!Service!User!(people!with!I/DD)!Communication!Plan! one favorite food and one favorite physical activity. 8. Action!Plan!Template!and!Sample! 9. Introduction!to!HealthMatters,!Kentucky!!and!HealthMatters!Assessments!Survey! Committee Communication: Pass around the Wellness Committee Members Form (Appendix D) for members to list their name and contact information.! 46! 3. Orientation to the Wellness Committee Guide (20 minutes) Introduce the Wellness Committee Guide to committee members. All the tools are available on the web at: AGENDA Under Quick Links you will see the link to the Wellness Committee Guide Login to view. Username: healthmattersky Password: Alaska 16

17 4. Action Plan Template and Sample (fully discussed during the or third meeting) (5 minutes) Provide a copy of the Worksite Wellness Committee Action Plan Template (Appendix F) and Action Plan Sample (Appendix F) for committee members to review for the next meeting. 5. Committee Name (10 minutes). Select a name for the wellness committee. Record on the Action Plan. Name 6. Mission Statement (15 minutes). The mission statement should be a global expression of what the Wellness Committee wants to accomplish. The mission statement may include a description of the value of the program to people with I/DD and employees. You may decide on a mission statement that reflects the work the committee wants to accomplish. Some examples of mission statements are given on the right. You may choose to select one from these or create your own. You will record your Mission Statement on Wellness Committee Action Plan (Appendix F). The rest of the Action Plan will be completed during the third meeting. 7. Selection of Committee Chairperson (10 minutes) Select the Wellness Committee Chairperson. The chairperson is responsible for conducting the meeting(s) and handling any administrative paperwork and reporting for the committee. Committee Chairperson: This person will: not need a background in health this guide is self- directing, send committee meeting reminders, meeting minutes and other details documenting the wellness committee s work, MISSION STATEMENT EXAMPLES The mission of the (name of organization) Wellness Committee is to establish and maintain an organizational culture that encourages environmental and social support for a healthy lifestyle. To encourage employees and people with I/DD s personal and professional productivity, and physical and mental well- being, the mission of the (name of organization) Wellness Committee shall be to promote a culture that supports employees and people with I/DD s desire to make healthy lifestyle choices. It is the mission of the (name of organization) Wellness Committee to work toward implementing policies that support a healthy organization and healthy people with I/DD and employees. The wellness committee will work to provide opportunities for employees and people with I/DD to develop healthier lifestyles by supporting the adoption of habits and attitudes that contribute to their positive well- being. coordinate health promotion activities within the organization, with the help of the program coordinator (see page 5) and, submit documents to management for program evaluation such as notes or minutes from meetings, sample messages, etc. 17

18 8. Employee and Service Recipient (people with I/DD) Communication Plan (10 minutes) Establish a plan for communicating with employees and people with I/DD that announces the formation (or continuation) of the wellness committee, provides information to people with I/DD and employees about upcoming 12- week HealthMatters Program for people with I/DD (Appendix G), and gives employees and service recipient with periodic updates about the HealthMatters, Alaska! activities and events. Join now! HealthMatters +Program+ Exercise and Nutrition Health Education Program for People with Developmental Disabilities Program length 12 weeks 3 times per week 60 minutes per lesson Classes start on: Interested in joining? Program description Exercise to become stronger and healthier! Learn about nutrition and exercise. Improve your self-advocacy skills and 9. Introduction to HealthMatters, Alaska! and HealthMatters Assessments Survey (10 minutes) A link to your organizational HealthMatters Assessments Survey will be given to you by the HealthMatters National Team. Provide a link of the HealthMatters Assessments Survey and the accompanying sample (Appendix H) to all committee members to review before the next meeting. The results of this survey will help the committee determine the short- term and long- term goals for the HealthMatters, Alaska! Wellness Committee Action Plan. HealthMatters Assessments will be distributed to employees electronically via . Ask that committee members to complete the survey online and think about how to encourage the employees to fill out the survey. 18

19 10. Schedule Future Meetings (10 minutes) It is recommended that the committee members schedule future committee meetings ahead of time. The second meeting should be scheduled within one month of the first meeting. Allow minutes for each meeting. The following timeline is suggested over a twelvemonth period: Second meeting (May/June 2015) Third meeting (June/July 2015) Fourth meeting (August 2015) Fifth meeting (September 2015) Sixth meeting (October 2015) Seventh meeting (November/December 2015) Eight meeting (January/February 2016) Ninth meeting (March 2016) Year End meeting (April/May 2016) 11. Adjourn Reminder: The chairperson should send a meeting reminder notice to all committee members at least one week prior to the next meeting. Minutes from this meeting can be included with that reminder. 19

20 MEETING 2: HEALTHMATTERS ASSESSMENTS SURVEY MEETING OBJECTIVES Meeting duration: minutes Outline plan to distribute and collect the HealthMatters Assessments Survey (Appendix H) Discuss current and potential organizational policy for wellness activities Identify funds for incentives and materials (optional) AGENDA ITEMS 1. Call meeting to order - Chairperson (5 minutes) The committee chairperson should ask for a volunteer to record the minutes of the meeting. 2. Old Business - Chairperson (10 minutes) Discuss any unfinished tasks from the previous meeting as indicated in the minutes. Make a note of them in the minutes. 3. Introduce HealthMatters Assessments HealthMatters Team Coordinator (20 minutes) The HealthMatters Assessments (HMA) survey is an evaluation tool to be completed by employees of community based day and residential organizations providing services for people with I/DD. Decide how to motivate employees to complete HMAs. See sample for HMAs (Appendix H). Decide the dates that the surveys will be distributed and when they should be completed and returned. Allow at least two weeks for employees to complete the survey. At one week, send a reminder . *Note: HMAs have to be completed at least 30 days before the Webinars in January/February HMA results report will be provided by HealthMatters National Team. The results will be reviewed at the next meeting and will be used by the committee to determine the short- term and long- term goals for the Action Plan. 4. Management Issues Chairperson (10 minutes) The chairperson may need to assign one or two members of the committee to follow up on the questions below and others that might arise during discussion for reporting at the next meeting. 20

21 Worksite policy for wellness activities Chairperson (15 minutes) 1. Who has authority to approve time considerations for activities during regular work hours for employees and people with I/DD? 2. What might be the restrictions regarding wellness activities at the organization? 3. How much time is allowed for wellness activities if any? For people with I/DD? For employees? Examples: 30 minutes per employee 3 times a week; 15 minutes per employee daily paired with established break time; 1 hour all employees once a month for group activity. Funding for incentives and materials Chairperson (15 minutes) 1. What are the wellness committee s funding needs? 2. Is funding available from management? 3. Is there any funding available from outside sources? 21

22 5. Schedule Future Meetings (5 minutes) The committee may have already decided the dates for the upcoming meetings during the first meeting. However, it would be beneficial to review these dates once again, both as a reminder and to provide an opportunity for any changes. Third meeting (June/July 2015) Fourth meeting (August 2015) Fifth meeting (September 2015) Sixth meeting (October 2015) Seventh meeting (November/December 2015) Eight meeting (January/February 2016) Ninth meeting (March 2016) Year End meeting (April/May 2016) 6. Adjourn Reminder: The chairperson should send a meeting reminder notice to all committee members at least one week prior to the next meeting. Minutes from this meeting can be included with that reminder. 22

23 MEETING 3: DEVELOPING AN ACTION PLAN MEETING OBJECTIVES Meeting duration: minutes Review results from the HealthMatters Assessments (HMAs) Identify short- term goals (based on HMAs) Review long- term goals (based on HMAs) Create a wellness Action Plan for your organization (Appendix F) AGENDA ITEMS 1. Call meeting to order - Chairperson (5 minutes) The committee chairperson should ask for a volunteer to record the minutes of the meeting. 2. Old Business - Chairperson (10 minutes) Discuss any unfinished tasks from the previous meeting as indicated in the minutes. Make a note of them in the minutes. 3. Developing an Action Plan Chairperson (45 minutes) Review HealthMatters Assessments Report and use Appendix F to develop your Wellness Committee Action Plan. You should already have your Mission Statement completed from the first meeting. Your Action Plan should move beyond HealthMatters Train the Trainer Webinars and a 12- week HealthMatters Program for people with I/DD. Take a look at the example of Action Plan in Appendix F. Develop Short- Term Goals Strategies and Steps Determine committee members responsible for each strategy SIMPLE GUIDELINES FOR DOCUMENTING PROGRAM/ACTIVITIES Be sure to document all the events associated with any of the programs/activities that you implement at your organization. For example: Write a short summary of the program activity. Document the number of employees and people with I/DD who participate in each activity. Take pictures at your event. This is a great way to advertise and promote future events. As soon as the activity is completed, have participants complete the Employee Program and/or Activity Evaluation survey. (Appendix I) Review the evaluations and prepare a short summary of the successes and/or lessons learned. Record the information on the committee s action plan. Compile additional information about committee work in a binder. Decide date of implementation and record results and outcomes after each activity Develop Long- Term Goals Strategies and Steps 23

24 Determine committee members responsible for each strategy Decide date of implementation and record results and outcomes after each activity Year- End Evaluation Summary to be completed at the last meeting Recommendations from the Committee to be completed at the last meeting 4. Discussion of HealthMatters Train the Trainer Webinar and 12- week HealthMatters Program for people with I/DD (20 minutes) - HealthMatters Team Coordinator Determine logistics and scheduling of the three 75- minute HealthMatters Train the Trainer Webinars (you have already identified at least three (3) staff members who will attend the webinars) Determine logistics, scheduling and recruitment of the 12- week HealthMatters Program for people with I/DD (you will work closely with webinar attendees to recruit participants of the 12- week program, you need at least 6 participants with I/DD to attend the 12- week program, consider using Appendix G as a recruitment strategy for participants) Discuss the recruitment and scheduling of the 12- week HealthMatters Program. Some questions to consider: What is required of staff to implement your health promotion program? How are staff supported to deliver health promotion program? How do people with I/DD come into the program? What is required of people with I/DD and staff? 5. Schedule Future Meetings (5 minutes) The committee may have already decided the dates for the upcoming meetings during the first meeting. However, it would be beneficial to review these dates once again, both as a reminder and to provide an opportunity for any changes. Fourth meeting (August 2015) Fifth meeting (September 2015) Sixth meeting (October 2015) Seventh meeting (November/December 2015) Eight meeting (January/February 2016) Ninth meeting (March 2016) Year End meeting (April/May 2016) 24

25 6. Adjourn Reminder: The chairperson should send a meeting reminder notice to all committee members at least one week prior to the next meeting. Minutes from this meeting can be included with that reminder. 25

26 MEETING 4: PRE-PROGRAM EVALUATION MEETING OBJECTIVES Meeting duration: minutes Assess the progress of a 12- week HealthMatters Program for people with I/DD Determine the Pre- Program Evaluation of a 12- week program Assess progress of the adopted action plan Change or revise action plan if needed Determine if new or additional strategies and steps should be initiated AGENDA ITEMS 1. Call meeting to order - Chairperson (5 minutes) The committee chairperson should ask for a volunteer to record the minutes of the meeting. 2. Old Business - Chairperson (5-10 minutes) Discuss any unfinished tasks from the previous meeting as indicated in the minutes. Make a note of them in the minutes. 3. Progress of a 12 week HealthMatters Program - HealthMatters Team Coordinator (5-10 minutes) 4. Determine Pre- Program Evaluation of a 12 week HealthMatters Program - HealthMatters Team Coordinator (40 minutes) Evaluating your 12- week program will help you do the following: Program evaluation is an important part of health promotion programming. 1. improve and adapt/adjust your program to meet needs of participants and organization, 2. understand how your health promotion program helps your participants, 3. improve your program and describe your program so that it can be replicated. Program evaluation focusing In particular, Outcomes- Based Evaluation focuses on on outcomes is becoming identifying the benefits to people with I/DD and staff and increasingly important for asking if your program is really doing the right activities to nonprofits and is being asked bring about the outcomes you believe to be needed by for by funders. people with I/DD and staff (rather than just engaging in busy activities which seem reasonable to do at the time). Outcomes for health promotion programs often consist of enhanced learning (knowledge, perceptions/attitudes or skills) or improvements in health status. 26

27 For example, health status outcomes may consist of the following: improved physical activity adherence and eating nutritious foods. IMPORTANT NOTE Consider using HealthMatters Toolkit provided to you for 12- week program evaluation. Discuss the following: What kind of information do you need to either make necessary decisions and/or enlighten your intended audiences? Why is the evaluation being done (i.e., what do you want to be able to decide as a result of the evaluation)? What kind of information do you need to either make necessary decisions and/or enlighten your intended audiences (e.g., information to understand the health promotion program or how people with I/DD and staff administering the program experience the program, strengths and weaknesses of the program, benefits to people with I/DD and staff)? What are the sources of information (e.g., people with I/DD, staff, parents)? How can that information be collected (e.g., questionnaires, interviews, examining documentation, observing people with I/DD or staff, conducting focus groups among people with I/DD or staff)? When do you need the information? What resources are available to collect the information? 5. Action Plan Progress Update Chairperson (10 minutes) In a group review the implementation of the Action Plan that was completed during the last meeting. The committee members may want to discuss whether the strategies and steps were started and/or completed on the specified dates and whether the employees and people with I/DD are motivated to participate in wellness program activities. Also discuss any obstacles or problems encountered in the implementation of the action plan. This meeting should serve as an opportunity for the wellness committee to revise or update the action plan to better suit the needs of their worksite and employees. The committee should discuss the need for any changes to current strategies or addition of new strategies that would help to improve the effectiveness of the wellness program. The action plan should be updated to reflect any changes or additions. 27

28 6. Schedule Future Meetings (5 minutes) The committee may have already decided the dates for the upcoming meetings during the first meeting. However, it would be beneficial to review these dates once again, both as a reminder and to provide an opportunity for any changes. Fifth meeting (September 2015) Sixth meeting (October 2015) Seventh meeting (November/December 2015) Eight meeting (January/February 2016) Ninth meeting (March 2016) Year End meeting (April/May 2016) 7. Adjourn Reminder: The chairperson should send a meeting reminder notice to all committee members at least one week prior to the next meeting. Minutes from this meeting can be included with that reminder. 28

29 MEETING 5: PROCESS-BASED EVALUATING MEETING OBJECTIVES Meeting duration: minutes Evaluate the progress and process of a 12- week HealthMatters Program for people with I/DD Assess progress of the adopted action plan Change or revise action plan if needed Determine if new or additional strategies and steps should be initiated AGENDA ITEMS 1. Call meeting to order - Chairperson (5 minutes) The committee chairperson should ask for a volunteer to record the minutes of the meeting. 2. Old Business - Chairperson (5-10 minutes) Discuss any unfinished tasks from the previous meeting as indicated in the minutes. Make a note of them in the minutes. 3. Progress of a 12 week HealthMatters Program - HealthMatters Team Coordinator (5 minutes) Process- based evaluations are aimed at understanding how your health promotion program works. In other words, how does it produce results. Process evaluations are particularly useful in identifying problems within your program and potential solutions. Some questions to consider in a process evaluation include the following: How is the program going? What do people with I/DD and/or staff consider to be strengths of the program? What typical complaints are heard from people with I/DD and/or staff? What do people with I/DD and/or staff recommend to improve the program? 4. Action Plan Progress Update Chairperson (15 minutes) In a group review the implementation and progress of the action plan. The committee members should discuss whether the strategies and steps were completed on the specified dates and whether the wellness program is being accepted at the worksite. Also at this point discuss any obstacles or problems encountered in the implementation of the action plan. This meeting should serve as an opportunity for the wellness committee to revise or update the program action plan to better suit the needs of their organization, employees, and people with I/DD. The committee should discuss the need for any changes to current activities or addition of new activities that would help to 29

30 improve the effectiveness of the wellness initiatives. The action plan should be updated to reflect any changes or additions. 5. Schedule Future Meetings (5 minutes) The committee may have already decided the dates for the upcoming meetings during the first meeting. However, it would be beneficial to review these dates once again, both as a reminder and to provide an opportunity for any changes. Sixth meeting (October 2015) Seventh meeting (November/December 2015) Eight meeting (January/February 2016) Ninth meeting (March 2016) Year End meeting (April/May 2016) 6. Adjourn Reminder: The chairperson should send a meeting reminder notice to all committee members at least one week prior to the next meeting. Minutes from this meeting can be included with that reminder. 30

31 MEETING 6: POST-PROGRAM EVALUATION MEETING OBJECTIVES Meeting duration: minutes Update on a 12- week HealthMatters Program for people with I/DD Assess progress of the adopted action plan Change or revise action plan if needed Determine if new or additional strategies and steps should be initiated AGENDA ITEMS 1. Call meeting to order - Chairperson (5 minutes) The committee chairperson should ask for a volunteer to record the minutes of the meeting. 2. Old Business - Chairperson (5-10 minutes) Discuss any unfinished tasks from the previous meeting as indicated in the minutes. Make a note of them in the minutes. 3. Update on a 12 week HealthMatters Program - HealthMatters Team Coordinator (40 minutes) How is the program going? What do people with I/DD and/or staff consider to be strengths of the program? What typical complaints are heard from people with I/DD and/or staff? What do people with I/DD and/or staff recommend to improve the program? 4. Action Plan Progress Update Chairperson (15 minutes) IMPORTANT NOTE If you started the 12- week HealthMatters Program in January/February you may be finished or finishing up with the first group(s). If you decided to evaluate the program, this is the time to discuss the plan for post- program evaluation. At this time, you may begin to think about starting the program with more groups. In a group review the implementation and progress of the action plan. The committee members should discuss whether the strategies and steps were completed on the specified dates and whether the wellness program is being accepted at the worksite. Also at this point discuss any obstacles or problems encountered in the implementation of the action plan. This meeting should serve as an opportunity for the wellness committee to revise or update the program action plan to better suit the needs of their organization, employees, and people with I/DD. The committee should discuss the need for any changes to current activities or addition of new activities that would help to improve the effectiveness of the wellness initiatives. The action plan should be updated to reflect any changes or additions. 31

32 5. Schedule Future Meetings (5 minutes) The committee may have already decided the dates for the upcoming meetings during the first meeting. However, it would be beneficial to review these dates once again, both as a reminder and to provide an opportunity for any changes. Seventh meeting (November/December 2015) Eight meeting (January/February 2016) Ninth meeting (March 2016) Year End meeting (April/May 2016) 6. Adjourn Reminder: The chairperson should send a meeting reminder notice to all committee members at least one week prior to the next meeting. Minutes from this meeting can be included with that reminder. 32

33 MEETING 7: ANALYZING AND INTERPRETING RESULTS MEETING OBJECTIVES Meeting duration: minutes Update on a 12- week HealthMatters Program for people with I/DD Analyze and interpret 12- week HealthMatters Program results Assess progress of the adopted action plan Change or revise action plan if needed Determine if new or additional strategies and steps should be initiated AGENDA ITEMS 1. Call meeting to order - Chairperson (5 minutes) The committee chairperson should ask for a volunteer to record the minutes of the meeting. 2. Old Business - Chairperson (5-10 minutes) Discuss any unfinished tasks from the previous meeting as indicated in the minutes. Make a note of them in the minutes. 3. Update on a 12 week HealthMatters Program - HealthMatters Team Coordinator (40 minutes) How is the program going? What do people with I/DD and/or staff consider to be strengths of the program? What typical complaints are heard from people with I/DD and/or staff What do people with I/DD and/or staff recommend to improve the program? Post- program evaluation results 4. Action Plan Progress Update Chairperson (15 minutes) In a group review the implementation and progress of the action plan. The committee members should discuss whether the strategies and steps were completed on the specified dates and whether the wellness program is being accepted at the worksite. Also at this point discuss any obstacles or problems encountered in the implementation of the action plan. This meeting should serve as an opportunity for the wellness committee to revise or update the program action plan to better suit the needs of their organization, employees, and people with I/DD. The committee should discuss the need for any changes to current activities or addition of new activities that would help to improve the effectiveness of the wellness initiatives. The action plan should be updated to reflect any changes or additions. 33

34 5. Schedule Future Meetings (5 minutes) The committee may have already decided the dates for the upcoming meetings during the first meeting. However, it would be beneficial to review these dates once again, both as a reminder and to provide an opportunity for any changes. Eight meeting (January/February 2016) Ninth meeting (March 2016) Year End meeting (April/May 2016) 6. Adjourn Reminder: The chairperson should send a meeting reminder notice to all committee members at least one week prior to the next meeting. Minutes from this meeting can be included with that reminder. 34

35 MEETING 8: NEXT STEPS, OUTREACH AND DISSEMINATION MEETING OBJECTIVES Meeting duration: minutes Update on a 12- week HealthMatters Program evaluation Discuss next steps and presentation of results to the organization board, people with I/DD and families Distribute and collect the post- program HealthMatters Assessments Survey (Appendix H) Assess progress of the adopted action plan Change or revise action plan if needed Determine if new or additional strategies and steps should be initiated AGENDA ITEMS 1. Call meeting to order - Chairperson (5 minutes) The committee chairperson should ask for a volunteer to record the minutes of the meeting. 2. Old Business - Chairperson (5-10 minutes) Discuss any unfinished tasks from the previous meeting as indicated in the minutes. Make a note of them in the minutes. 3. Update on a 12 week HealthMatters Program evaluation - HealthMatters Team Coordinator (45 minutes) You should already have the results of the 12- week HealthMatters Program. Spend as a group discussing ways to present these results to a larger audience within your organization (board, employees, people with I/DD, and family members). The next meeting will be an open meeting where everyone will be invited so you can share the results of a 12- week program and update on Wellness Committee progress. What are the results of the program? What will you present? What are the successes and challenges? What are next steps? IMPORTANT NOTE Consider using a template available from m.org/alaska/ to aid you in organizing your results. Under Quick Links you will see the link to the Wellness Committee Guide Login to view. Username: healthmattersak Password: Alaska 35

36 4. Plan on administering HealthMatters Assessments for the second time HealthMatters Team Coordinator (20 minutes) The wellness committee should use HealthMatters Assessments to evaluate the results of the overall HealthMaters, Alaska! Initiative at the organization. A link to your organizational HealthMatters Assessments Survey will be given to you by the HealthMatters National Team. Provide a link of the HealthMatters Assessments Survey and the accompanying sample (Appendix H) to all committee members to review before the next meeting. HealthMatters Assessments will be distributed to employees electronically via . Ask that committee members to complete the survey online and think about how to encourage the employees to fill out the survey. Since the next committee meeting will be the last one for the current program year, the HealthMatters Assesments should be IMPORTANT NOTE A PowerPoint with Organizational HealthMatters Assessments results will be provided to you by the HealthMatters national team. You will need to add Mission Statement, Action Plan, Goals of the Wellness Committee, and results of the Action Plan to the PowerPoint. conducted 30 days before this meeting. This will allow committee members time to discuss the results of the surveys and have program evaluation information to share during the next meeting. The results of this survey will help the committee evaluate the results of the HealthMatters, Alaska! Wellness Committee Action Plan. 5. Action Plan Progress Update Chairperson (15 minutes) In a group review the implementation and progress of the action plan. The committee members should discuss whether the strategies and steps were completed on the specified dates and whether the wellness program is being accepted at the worksite. Also at this point discuss any obstacles or problems encountered in the implementation of the action plan. This meeting should serve as an opportunity for the wellness committee to revise or update the program action plan to better suit the needs of their organization, employees, and people with I/DD. The committee should discuss the need for any changes to current activities or addition of new activities that would help to improve the effectiveness of the wellness initiatives. The action plan should be updated to reflect any changes or additions. 6. Schedule Future Meetings (5 minutes) The committee may have already decided the dates for the upcoming meetings during the first meeting. However, it would be beneficial to review these dates once again, both as a reminder and to provide an opportunity for any changes. Ninth meeting (March 2016) Year End meeting (April/May 2016) 36

37 7. Adjourn Reminder: The chairperson should send a meeting reminder notice to all committee members at least one week prior to the next meeting. Minutes from this meeting can be included with that reminder. 37

38 MEETING 9: PRESENTATION OF RESULTS AND NEXT STEPS MEETING OBJECTIVES Meeting duration: minutes Present results of a 12- week HealthMatters Program Present results of HealthMatters Assessment Survey Present Action Plan, Goals, and Outcomes of the Plan Celebration AGENDA ITEMS 1. Call meeting to order - Chairperson (5 minutes) The committee chairperson should ask for a volunteer to record the minutes of the meeting. 2. Present results of a 12 week HealthMatters Program - HealthMatters Team Coordinator (15 minutes) 3. Present results of HealthMatters Assessment Survey Chairperson (15 minutes) 4. Questions and Answer session from the Audience (15 minutes) 5. Schedule Future Meetings (5 minutes) The committee may have already decided the dates for the upcoming meetings during the first meeting. However, it would be beneficial to review these dates once again, both as a reminder and to provide an opportunity for any changes. Year End meeting (April/May 2016) 6. Adjourn Reminder: The chairperson should send a meeting reminder notice to all committee members at least one week prior to the next meeting. Minutes from this meeting can be included with that reminder 38

39 YEAR END MEETING: EVALUATING COMMITTEE ACTIVITIES MEETING OBJECTIVES Meeting duration: minutes Complete Year- End Evaluation of Wellness Committee (Appendix J) Provide recommendations from the Committee for the next year Schedule the Wellness Committee first committee meeting for the upcoming year. AGENDA ITEMS 1. Call meeting to order - Chairperson (5 minutes) The committee chairperson should ask for a volunteer to record the minutes of the meeting. 2. Year- End Evaluation of Wellness Committee Chairperson (30 minutes) The program chair should report from the action plan the results/outcomes of all activities and/or programs initiated. The committee as a group should discuss the results of HealthMatters Assessments Survey and provide recommendations for the next year s wellness committee. Ideally, the results should show improved scores in the wellness topic that was targeted in the Action Plan. The committee should summarize and discuss these results. Compile them in a binder or folder for the next year s wellness committee. Documenting successes and barriers will help next year s wellness committee to plan effectively. Successes: Barriers: The committee chairperson should ask for any other recommendations to carry forward to the next year s committee program of work. 39

40 The committee chairperson should complete the action plan by recording the year- end evaluation summary information provided above. A copy of the completed action plan should be sent to organization management. 3. Next Year Implementation of the Wellness Committee Guide Chairperson (15 minutes) The committee members may wish to review the roles and responsibilities that they fulfilled during the entire implementation period. Committee members may continue to serve on the committee or may choose to step down to open space for new members. It is suggested that the committee compile minutes, copies of surveys, survey reports, completed action plan and any other documents pertinent to the committee. These files can be recorded to flash drive or placed on intranet or as hard copies in a three- ring binder. 4. Next meeting date(s) Chairperson (10 minutes) First meeting (June 2016) Second meeting (July 2016) Third meeting (August 2016) IMPORTANT NOTE The year- end meeting should also give the wellness committee members an opportunity to realize that it is not the end of the wellness programming but a time to continue to build upon enhancing the health of people with I/DD and employees at their Organization. 5. Adjourn Reminder: The chairperson should send a meeting reminder notice to all committee members at least one week prior to the next meeting. Minutes from this meeting can be included with that reminder. 40

41 LIST OF APPENDICES Appendix A Wellness Committee Formation Checklist Appendix B Sample of Invitation to Serve on the Wellness Committee Appendix C Wellness Committee Member Invitation Poster Appendix D Wellness Committee Members Form Download Appendices at Alaska/ Under Quick Links you will see the link to the Wellness Committee Guide Login to view. Username: healthmattersky Password: Alaska Appendix E First Meeting Sample Agenda Appendix F Wellness Committee Action Plan Appendix G HealthMatters Program Informational Flyer for Participants Appendix H Sample for HealthMatters Assessments Survey Appendix I Participant Evaluation of Wellness Activity Appendix J Evaluation of Wellness Committee by Committee Members 41

42 APPENDIX A: WELLNESS COMMITTEE FORMATION CHECKLIST Identify your wellness sponsor Choose someone from senior management who can make certain you have the financial and organizational support you ll need. Choose a wellness committee lead This is the person who will chair your wellness committee. Their job function doesn t have to be health- related, but they should have a passion for wellness. Determine the size of your committee Use these guidelines: Fever than 300 employees 3-8 committee members 300 to 1,000 employees 8-12 committee members 1,001 or more employees 12 or more committee members Get supervisor approval for potential committee members participation Be sure to get supervisor buy- in before inviting candidates to join the committee. This will ensure that wellness activities are integrated with employees overall work responsibilities. Recruit committee members Members can either be volunteers who are invited to participate, or they can be appointed by management. Being a part of the committee should be positioned as an opportunity that will help employees develop their professional skills. See sample invitation in Appendix B. Your committee should: Include talented, motivated individuals who want to have a positive influence on your organization. Include members from various departments/sectors and hierarchical levels in your organization. Have at least one member from senior management, self- advocate, and family. Ask a minimum one- year commitment from members Have committee members sign the Wellness Committee Member Pledge. Provide clear expectations for the level of commitment. You should also establish a procedure for rotating members on and off the committee to ensure continuity in program activities and refreshed perspectives. Some committees ask exiting members to recruit their replacements. Work with your wellness sponsor to set a budget for the committee Nonfinancial resources such as meeting space or access to employee lists may also be required. Adapted from Kaiser Permanente HealthWorks. (2011). Wellness committee formation checklist. 42

43 APPENDIX B: SAMPLE OF INVITATION TO SERVE ON THE WELLNESS COMMITTEE [subject line] Please accept our invitation to join the Wellness Committee Dear [Insert Name] Our Organization has committed to creating a culture of health for people with I/DD and our employees. We re launching some new ways for our employees to engage in healthier behaviors and we re forming a Wellness Committee to guide our efforts. You re invited to help us achieve our goals as a member of the Committee. We re asking that you commit to at least one year as a Committee member. Meetings will be held approximately 8 times a year. The first Wellness Committee meeting will be held [insert date, time and location]. All meetings and activities will be done during the workday, so please check with your immediate supervisor to confirm that your participation and responsibility to the Wellness Committee is approved and will be reflected in your annual work plan. I am available to explain to your supervisor the nature of the committee and general time commitments. The major responsibilities of the Wellness Committee would include but would not be limited to: communicating the wellness program initiatives to employees, service recipients, and families, advocating for policies that support health, promoting participation in wellness activities, managing the activities and evaluating the impact of HealthMatters, Alaska! initiative. We re excited about making our Organization healthier and we hope you ll take on this challenge. Thank you for your ongoing contributions to [Organization name], and we look forward to having you on the team. Sincerely, [Name, Title] 43

44 APPENDIX C: WELLNESS COMMITTEE MEMBER INVITATION POSTER ATTENTION! Do#YOU#want#to#be#a#leader#in#improving# health#and#wellness#in#our#organization?# Join%the% WELLNESS COMMITTEE Interested in joining? Contact Information 44

45 APPENDIX D: WELLNESS COMMITTEE MEMBERS FORM Name of Wellness Committee: 1. Member Name Duties

46 APPENDIX E: FIRST MEETING SAMPLE AGENDA WELLNESS COMMITTEE MEETING AGENDA [Insert Date and Time] 1. Call Meeting to order 2. Introductions Committee Members 3. Orientation to the Wellness Committee Guide 4. Committee Name 5. Mission Statement 6. Selection of Committee Chairperson 7. Employee and Service Recipient (people with I/DD) Communication Plan 8. Action Plan Template and Sample 9. Introduction to HealthMatters, Alaska! and HealthMatters Assessments Survey 46

47 APPENDIX F: WELLNESS COMMITTEE ACTION PLAN Organization: Wellness Committee Chairperson: HealthMatters Team Coordinator: Period Beginning: Period Ending: Mission Statement: Goals: Period Budget (if any): Overall Marketing and Communications Strategies: 47

48 APPENDIX F: WELLNESS COMMITTEE ACTION PLAN (CONTINUED) Goal# Strategy: Timeline: Responsible Member(s) Budget: Marketing/Comm. Evaluation Strategy: Strategy: Timeline: Responsible Member(s) Budget: Marketing/Comm. Evaluation Strategy: Strategy: Timeline: Responsible Member(s) Budget: Marketing/Comm. Evaluation Strategy: 48

49 APPENDIX F: WELLNESS COMMITTEE ACTION PLAN (CONTINUED) SAMPLE Organization: ABC Organization Wellness Committee Chairperson: Margaret Smith HealthMatters Team Coordinator: Evan Lawson Period Beginning: 11/1/2014 Period Ending: 10/31/14 Mission Statement: The wellness committee will work to provide opportunities for employees and people with I/DD to develop healthier lifestyles by supporting the adoption of habits and attitudes that contribute to their positive well-being. Goals: 1. Run one 12-week HealthMatters Program class for people with I/DD 2. Encourage employees to be physically active during the work day Period Budget (if any): $500 Overall Marketing and Communications Strategies: Bulletin board for announcements, flyers, and general wellness information Wellness updates as a standing agenda item for all staff meetings Wellness updates as a standing agenda item for all Individual Service Plan (ISP) team meetings 49

50 APPENDIX F: WELLNESS COMMITTEE ACTION PLAN (CONTINUED) SAMPLE Goal #1: Run one 12-week HealthMatters Program class for people with I/DD Strategy: January 2015 attend three HealthMatters Train the Trainer Webinars to become certified to teach 12- week HealthMatters Program to people with Timeline: End of January (3 webinars, 75 minutes each taken over 10 day period) Responsible Member(s): Evan Lawson and two selected staff for HealthMatters, Alaska! initiative Budget: $0.00 Note: everything provided by HealthMatters Program national team, except staff time. Marketing/Comm. 1. Signs in break room and on vending machines 2. Presentation to staff Evaluation Strategy: Webinar evaluation HealthMatters Assessments (before and after 12 months) I/DD Strategy: By February 2015, start at least one 12- week HealthMatters Program group of individuals with I/DD Timeline: End of February Responsible Member(s): Evan Lawson and two selected staff for HealthMatters, Alaska! initiative Budget: $0.00 Note: everything provided by HealthMatters Program national team, except staff time. Marketing/Comm. 1. Advertising poster provided by HealthMatters Program national team. 2. Signs in break room and on vending machines 3. Presentation to Evaluation Strategy: Evaluation Toolkit provided by HealthMatters Program national team. HealthMatters Assessments (before and after 12 months) individuals with I/DD 50

51 APPENDIX G: 12-WEEK HEALTHMATTERS PROGRAM INFORMATIONAL FLYER Join now! HealthMatters +Program+ Exercise and Nutrition Health Education Program for People with Developmental Disabilities Program length 12 weeks 3 times per week 60 minutes per lesson Classes start on: Program description Exercise to become stronger and healthier! Learn about nutrition and exercise. Improve your self-advocacy skills and Interested in joining? 51