Strategic Planning for Drug Treatment Courts. Center for Court Innovation 2

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1 Strategic Planning for Drug Treatment Courts Annie Schachar Associate Director, Treatment Court Programs Center for Court Innovation Center for Court Innovation Justice reform through: Demonstration projects Expert assistance Original research Center for Court Innovation 2 1

2 Drug Court Training and Technical Assistance BJA s statewide drug court T/TA provider Statewide strategic planning Statewide training strategy Evidence based practices National Drug Court Online Learning System Peer assessment and peerfacilitated learning Teleservices pilot projects Center for Court Innovation 3 What is strategic planning? Center for Court Innovation 4 2

3 Why? What does it entail? Who does it? How often? Center for Court Innovation 5 Why do strategic planning? Set priorities Sustain for the future Allocate resources Strengthen operations Adjust direction Center for Court Innovation 6 3

4 6/24/2016 What does it entail? Planning committee Needs assessment Vision statement Mission statement Communication statement j Goals and objectives Performance measures Timeline Assignment Center for Court Innovation 7 Planning Committee Inclusive, I l i multi-disciplinary l i di i li group At least one person from each office that makes up your drug treatment court team Commitment to the project (time, effort, leadership) Center for Court Innovation 8 4

5 Needs Assessment Purpose: to understand d your system s strengths, resources, needs, and challenges 1. Identify key stakeholders 2. Engage stakeholders via interviews, focus groups, surveys 3. Gather and analyze existing data 4. Catalog existing resources and identify resource gaps Center for Court Innovation 9 Vision Statement A statement describing an ideal future Example: The Stoner, BC Drug Treatment Court envisions a justice system that on focuses on helping offenders to achieve sustained recovery and affords offenders every reasonable opportunity to achieve a healthy and productive life. Center for Court Innovation 10 5

6 Mission Statement A statement explaining why your drug treatment court exists Example: The Stoner, BC Drug Treatment Court seeks to provide eligible offenders with swift access to a comprehensive array of court-supervised treatment and supportive services for the purpose of promoting recovery and rehabilitation. Center for Court Innovation 11 Communication Statement A statement describing how your team will make internal decisions and deal with conflict Example: The Stoner, BC Drug Treatment Court team will meet monthly to review program operations and performance, address challenges and concerns, and engage in team building exercises. Center for Court Innovation 12 6

7 Goals Goal: General description of the desired outcome Example: Target high-risk, high-need offenders to maximize the impact of the drug treatment court program. Example: Expand the supportive services offered to drug treatment court clients. Center for Court Innovation 13 Objectives Objective: Specific, measurable strategy for achieving a goal Example: Drug treatment court staff will screen all offenders prior to arraignment using a validated risk-need screening tool. Example: Provide employment readiness training and/or adult educational services to 30 drug treatment court clients annually. Center for Court Innovation 14 7

8 Tasks Task: Specific, measurable action items for carrying out each objective. Example: Research and compare available risk needs assessment tools. Example: Hold a meeting the director of the employment resources center to discuss partnership. Center for Court Innovation 15 Performance Measures Performance measures: data elements that t will be collect and analyzed to assess the success of the project and the completion of each task and objective. Example: % of defendants screened prior to arraignment; # of high-risk, high-need defendants referred to drug treatment court Example: # and type of new supportive services offered; # of drug treatment court participants referred to supportive services; # of participants who successfully complete supportive services Center for Court Innovation 16 8

9 Goal #1: Objectives Tasks Performance Measures Timeline Assignment Center for Court Innovation 17 Who should lead the strategic planning process? Ultimately, the planning committee leads the process, perhaps with a chairperson or co-chairs. But consider bringing in an independent facilitator to lead the workshop, e.g.: Center for Court Innovation 18 9

10 How often?? Formal strategic plan no less than once every five years Center for Court Innovation 19 What outcomes can your court expect from a strategic planning effort? Training T i i plan Strategies for implementing and strengthening evidence-based practices, for e.g.: Risk need responsivity assessment Drug testing protocols Better adherence to best practice standards New approaches to partnerships and funding Recruitment strategies and success plan Center for Court Innovation 20 10

11 STRATEGIC PLANNING FOR LOCAL DRUG TREATMENT COURTS Center for Court Innovation 21 Recommended Process 1. Assemble planning committee 2. Decide whether to use an outside facilitator 3. Set aside 1-2 days for initial planning meeting Discuss the overall planning process, develop preliminary vision, mission, and communication statements, and prepare for the needs assessment. 4. Conduct needs assessment (assign tasks to individual team members and/or sub-committees) Allocate several weeks for the needs assessment. Create written summaries of stakeholder interviews, organize data, etc. Center for Court Innovation 22 11

12 Sample Agenda 2-day Strategic Planning Workshop Center for Court Innovation 23 Recommended Process (cont.) Circulate needs assessment results Written summaries of interviews, focus groups Tabulated survey results Organized data Catalog of existing resources Reconvene committee for 2-3 day planning meeting to review needs assessment data and generate goals, objectives, etc. Draft formal strategic plan using agreed-upon format Review and finalize plan; obtain needed approvals Monthly accountability meetings during implementation Center for Court Innovation 24 12

13 STRATEGIC PLANNING FOR THE FEDERAL DRUG TREATMENT COURT SYSTEM Center for Court Innovation 25 Case Study The New York State Unified Court System The Future of Drug Courts in New York State: A Strategic Plan (November 2015) Center for Court Innovation 26 13

14 First Things First: Statewide Drug Court Policy Survey 106-question survey Administered to 86 adult criminal drug courts Explores all major areas of drug court policies, procedures, and operations Identified key areas of need across the state Used to guide the strategic planning process Center for Court Innovation 27 Comprised of judges, court administrators, and Center for Court Innovation One judge from each judicial district ADVISORY COMMITTEE Co chaired chairedby two judges, advised by the statewide drug court coordinator Fivesub sub committees, each tasked with examining a different subject area Center for Court Innovation 28 14

15 The Subcommittees Fidelity to the Drug Treatment Court Model Developing a Sustainable Training Strategy Data Collection and Evaluation Strengthening Partnerships Staffing and Resource Management Center for Court Innovation 29 Methodology Each subcommittee met several times in person and by phone. Conducted research, held informal focus groups with practitioners and experts, conducted interviews, and surveyed drug court staff throughout the state The results were a series of findings, each with several related goals and objectives Center for Court Innovation 30 15

16 Sample Finding New N York does not currently use a consistent t fidelity review process to assess how well the state s drug courts are adhering to the Key Components and related evidence-based practices. A clearly-defined fidelity review model is needed to ensure that the state s s drug courts are in the best possible position to reduce recidivism, promote sustained recovery, and operate in a cost-effective manner. Center for Court Innovation 31 Sample goal Adopt t a clearly-defined l d fidelity review model for all drug courts in the state. The Office of Court Administration will lead the development of a consistent fidelity review model to be used by drug courts throughout the state. This model will set clear requirements for the composition of fidelity review teams, the review process to be used, performance standards to be measured, frequency of fidelity reviews, and other key factors. Center for Court Innovation 32 16

17 Sample Objectives Objective 1A: Adopt the Idaho peer review model as the foundation for New York s fidelity review process. Objective 1B: Form a committee to guide the design and implementation of the fidelity review model. The committee will include: Judicial district administrators Multi-disciplinary drug court practitioners Center for Court Innovation Center for Court Innovation 33 More Sample GOALS: Adopt a clearly-defined fidelity review model for all drug courts in the state. Establish guidelines for the ongoing training of drug court teams. Establish a framework for coordinating and funding training opportunities. Improve stakeholder interest in drug treatment courts. Increase collaboration between drug courts and the Division of Veterans Affairs. Create comprehensive statewide protocols for drug testing and enhance drug testing infrastructure. Center for Court Innovation 34 17

18 The Layout Tbl Table of fcontents t Acknowledgements...1 Background...3 The Need for a Strategic Plan...5 Executive Summary...9 I. Fidelity to the Drug Treatment Court Model...13 II. Developing a Sustainable Training Strategy...19 III. Data Collection and Evaluation...26 IV. Strengthening Partnerships...31 V. Staffing and Resource Management...39 Conclusion...46 Center for Court Innovation 35 I d like to poll the audience, Regis Tell us about a strategic plan that your team has implemented. Or, how do you think a strategic plan may benefit your court? Center for Court Innovation 36 18

19 Thank you! Questions, comments, rave reviews? Annie Schachar Associate Director, Treatment Court Programs Center for Court Innovation Center for Court Innovation 37 19