Kappa Alpha Psi Fraternity, Inc. Middle Eastern Province Training Program Presenters: Brothers Harold Bass and Damond Nollan

Transcription

1 Kappa Alpha Psi Fraternity, Inc. Middle Eastern Province Training Program Presenters: Brothers Harold Bass and Damond Nollan

2 Fall Semester Topic: Chapter Management Scheduled Dates & Locations: November 13, Greensboro, NC (Western) November 22, Smithfield, NC (Eastern) Training Results: Both training dates were cancelled due to low registration numbers and/or failure to secure facility Lessons Learned: Secure training dates and facilities earlier in year Increase marketing efforts 2008 Training Activity

3 Establish a Training for Leadership Program Committee consisting of a Chair, Vice Chair with 7 9 members A list of all Brothers attending the workshop training meetings will be updated annually and maintained by the Keeper of Records of each Chapter. The Training Committee should make every effort to minimize expenses in arranging the Workshop Training Meetings. Workshop Facilitators should be recommended by the Chair and Vice Chair with approval by the MEP Board of Directors. Proposed members: Joe K. Davis, Melvin Pierce, Harold Bass, Wendell Andrews, Robert Muhammad, Bernard Reeves, Junior Vice Polemarch, an undergraduate member, and Damond Nollan. Send out survey to membership seeking top three issues Analyze survey results Select subject areas for the training with input and direction from the MEP Board of Directors Secure facilitators, training locations, and dates Schedule a minimum of four sessions annually to be held in four geographical locations within the MEP. It is suggested that two training meetings be scheduled in the fall and two scheduled in the spring of each Kappa Calendar year Action Plan

4 Advance Training for Chapter Certification Processing Alumni and Undergraduate Relations Best practices on how to encourage relationship between undergraduate and alumni chapters Brotherhood Commonality and shared experiences Learn about each others chapters Team building Business Writing Chapter Management Building foundation (Bench) Policies Procedures Processes Chapter Grand Chapter Province Certification Process Continuity Planning Documentation How to complete Grand Chapter and Province reports Strategic Plan Writing proposals Event Planning Founder's Day Kappa Beautillian Working with consultants / promoters Working with contracts Fundraising Corporate sponsorship Developing Kappa Investment Group Guide Right Best Practices Training Topics

5 How to set up a 501c3 (Non-profit organization - tax exempt- Foundation) Individual Officer training Intake Procedures Maximizing Committees Officers role and responsibilities Personal obligations and responsibilities Reclamation Best practices Recruitment Attitudes about advertising for new members (recruiting vs. begging) Being selective about membership Best practices to recruit undergraduate members into Alumni chapter Retention Writing a proper business plan for the chapter Coaching Characteristics of effective coaches Coaching to correct substandard performance Conducting performance coaching How to be a mentor Guidelines for gaining productive feedback Keys to great coaching Communications Developing a community plan (managing internal and external relationships) Public Relations Public Speaking Writing / Correspondence

6 Conflict management Constitution and Bylaws Creating team effectiveness Effective communication Causes of communication problems Effective listening How messages become distorted Systematic approach to communication Ways to handle data overload Ways to improve communication Leadership Expectations of leaders Leadership principles Leading vs. Managing Service Leadership What is leadership? What is your leadership style? Why study leadership? Money Management Budget Managing money Software Understanding financial statements Motivating Others Building a motivational climate Herzberg's Two-Factor Theory Maslow's Hierarchy of Needs Reinforcement, rewards, and punishment Why motivation is the key to success Organization Training Topics Cont d

7 Fraternity Resources Province website Grand Chapter website e-star Yahoo Groups ( distribution lists) Manuals Chapter Development Guide Right Protocol and Etiquette Public Relations Parliamentary Procedures (Robert Rules of Order) Running a meeting (Management basics) People Skills Political Education Productive Meetings After the meeting Building the agenda Characteristics of successful meetings Coping with dysfunctional behaviors Facilitating open discussion Keys to follow-up after the meeting Proper actions to chair a meeting Properly prepare for a meeting Types of meetings and when to use them Project Management Public Speaking Setting purpose and direction Objectives & goals Training Topics Cont d

8 Team Building Time Management Eliminating unnecessary paperwork and Identifying and using high-payoff activities Maximizing time use Tips for managing your time more effectively Ways to manage the time of others What is your time really worth? Establishing Goals Goal Setting Clarifying roles and responsibilities Formula for setting goals Linking team and organizational missions Measuring results Providing direction and defining priorities Rewarding success How to effectively conduct a Chapter Business Meeting Individual Training How to be a good Kappa How to dress Life lessons Money management Obligations Point: We attract people like us Responsibilities Intake Intake preparation Accepting responsibility (avoid hazing) Interpersonal Skills Training Topics Cont d