REQUEST FOR PROPOSALS FOR WIA YOUTH CAREER EXPLORATION & WORK READINESS PROGRAMMING (My Future Programming)

Transcription

1 RFP issued February 14, Intent to Apply Notice is due March 7, Proposals are due by noon, Tuesday, March 26, REQUEST FOR PROPOSALS FOR WIA YOUTH CAREER EXPLORATION & WORK READINESS PROGRAMMING (My Future Programming) Program Years 2013 (7/1/13-6/30/14) Funding for Youth programming will be provided under Title I-B of the Workforce Investment Act (WIA). Boone and Winnebago Counties Workforce Investment Board Education/Youth Council The Workforce Connection 303 North Main Street Rockford, Illinois The entire RFP is located on the Workforce Connection s website, On the Workforce Connection s home page, click on WIB; then click on Reports and RFPs. Bidders Meeting Bidders Meeting Public Opening of Proposal Packages RFP Discussion/Q&A Q&A Session (All Bidders are welcome to attend.) Date: Wed., Feb. 20, 2013 Date: Tues., Feb 26, 2013 Date: Tues., Mar. 26, :30 5:00 p.m. 3:30 5:00 p.m. 1:30 p.m. Workforce Connection, Rockford Workforce Connection, Rockford Workforce Connection, Rockford Rooms , First Floor Rooms , First Floor Room 203, Second Floor Developing the 21 st Century Workforce in Boone and Winnebago Counties

2 TABLE OF CONTENTS Boone and Winnebago Counties Workforce Investment Board Education/Youth Council Request for Proposals WIA YOUTH CAREER EXPLORATION & WORK READINESS SKILLS PROGRAMMING (My Future Programming) I. Services Sought... 1 A. Services/Activities Sought... 1 B. Expected Results... 2 C. Eligible Bidders... 2 D. Notice of Intent to Apply... 2 E. Proposal Due Date... 2 II. Youth Service Model... 2 III. Specifications... 7 A. Location of My Future Programming... 7 B. Expectations Regarding the Capacity of My Future Programming Provider... 7 C. PY 2013 Youth Services--Implementation Timeframe... 7 D. Population to be Served (WIA Eligibility)... 7 E. Performance Expectations... 8 F. Duration of Services/Service Levels... 8 G. Scope of Services Provided by My Future Programming Provider... 9 H. Incentives for Youth I. Participant Policies/Grievance Procedures J. Monitoring of My Future Programming/Required Reports K. Identification with The Workforce Connection IV. Proposal Application Information V. Format and Contents of Proposal A. Cover Sheet for Proposal B. Table of Contents C. My Future Programming Narrative Overview of My Future Programming Bidder s Experience and Qualifications, including Organizational Capacity Classroom Space Service Delivery D. Subcontracted Services E. Other Sources of Funding that Support Proposed My Future Programming F. Budget and Related Information Program Year 2013 Budget Budget Forms 1 and Budget Explanation/Cost Allocation Job Descriptions and Resumes Quarterly Budget Expenditure Plan Subcontractor Budget i

3 TABLE OF CONTENTS Proposal Attachments Proposal Attachment 1. Organizational Chart Proposal Attachment 2. Fiscal Procedures Explanation Proposal Attachment 3. Organization s Board of Directors (or similar body) Proposal Attachment 4. Draft Subcontract (if applicable) Proposal Attachment 5. Other Sources of Funding that Support WIA Youth Services Proposal Attachment 6. Miscellaneous Information A. Audit and any Management Letters B. Not-for-Profit Authorization/Certifications or Accreditations (if applicable) C. Affirmative Action D. Assurances E. Proof of Liability Insurance VI. Proposal Evaluation Process A. Proposal Evaluators B. Proposal Evaluation Review Levels C. Committee and WIB Action on Recommendations of the Evaluation Team D. Timelines E. Proposal Technical Review Checklist F. Proposal Evaluation Tool VII. Proposal Forms RFP Attachment I --- WIA Youth Eligibility Criteria RFP Attachment II --- Performance Measures Goals RFP Attachment III --- Assurances and Certifications ii

4 Boone/Winnebago Counties Workforce Investment Board Education/Youth Council WORKFORCE INVESTMENT ACT (WIA) YOUTH PROGRAMMING REQUEST FOR PROPOSALS (RFP) for WIA YOUTH CAREER EXPLORATION/WORK READINESS SKLLS PROGRAMMING (My Future Programming) Program Years 2013 (7/1/13-6/30/14) The entire RFP is located at Click on WIB; then click on Reports and RFPs. A. Services/Activities Sought: SECTION I. SERVICES SOUGHT The Education/Youth Council of the Boone and Winnebago Counties Workforce Investment Board (WIB) is seeking one organization/school to provide the following activities/services for Boone and Winnebago WIAeligible in-school and out-of-school youth: Career Exploration activities Work Readiness Skills instruction/activities Life Skills/Soft Skills instruction/activities Leadership Development services/activities Mentoring services/activities The Education/Youth Council plans to contract with an organization or organizations that will become a WIA Youth Services Coordinating Entity serving Winnebago County and Boone County beginning July 1, The delivery of the above listed activities and services, grouped together as My Future programming, preferably will be based at the WIA Youth Services Coordinating Entity s facility in Winnebago County, with activities and services also held at other sites. The My Future programming will be closely coordinated with all the activities and services provided by the WIA Youth Services system. Funding for activities/services requested in this RFP will be provided under Title I B of the Workforce Investment Act (WIA); however, the Education/Youth Council expects that bidding organizations will leverage non-wia funding sources in as much as viable to help defray WIA programming costs. In addition to a RFP for the WIA Youth Services Coordinating Entity and this RFP for My Future Programming, the Education/Youth Council will issue a RFP for an Educational Services program component. The successful bidders for all programming sought through these RFPs will closely coordinate their activities, forming a strong team to serve WIA youth in an overall seamless youth program. Staff from the providers of all programming and services that are part of the Youth Services system may deliver some of their services and programming at non-home sites, e.g., WIA intake activities may be conducted at community centers or after-school tutoring and My Future programming for in-school youth may be provided at selected schools. 1

5 The Education/Youth Council envisions serving over 500 youth in Program Year 2013, with youth active at any time in Winnebago County and youth active at any time in Boone County. (See chart in Section III.E.). An estimated two-thirds of the youth served will out-of-school (mainly dropout) youth. Entry into and exits from youth programming will be on-going and programming will be flexible, based upon the needs of the youth in the program. Youth active in WIA programming on July 1, 2013 will be transitioned into the new youth service system. The My Future programming provider must be able to adjust staffing as the need arises and WIA funding permits. An estimated $85,000 may be available for the My Future programming budget. Final budgets will be determined after WIA youth allocations are received and the providers of youth services selected. B. Expected Results: Youth will have earned a GED or high school diploma by the time they leave the program. Youth will go on to further education/training and/or to employment when they leave the program. Dropout youth who are basic-skills deficient will significantly increase their educational skills during their first year in the program. C. Eligible Bidders: Not-for-profit organizations, government organizations, for-profit businesses, public and private college/schools. Eligible bidders may respond to one or more of the Education/Youth Council s Requests for Proposals for WIA youth services (i.e., the Request for Proposals for Youth Services Coordinating Entity; the Request for Proposals for Educational Services for WIA Youth; the Request for Proposals for Career Exploration &Work Readiness Skills Programming (My Future Programming). However, if an entity is awarded funding under this RFP for the WIA Youth Services Coordinating Entity, the entity will not be eligible to be awarded funding under the other Youth programming RFPs (i.e., the RFP for Educational Services or the RFP for My Future Programming). D. Notice of Intent to Apply: By March 7, 2013 potential bidders wishing to submit a proposal must submit a non-binding notification of intent to apply to the WIB at smolyneaux@theworkforceconnection.org. This notification must include the organization/school s name and address, contact staff member with title and address, and estimated funding request amount. E. Proposal Due Date: Proposals are due to the WIB by 12 noon on Tuesday, March 26, SECTION II. YOUTH SERVICE MODEL The text of the Workforce Investment Act (WIA) and the federal regulations governing WIA are available on the Web at Local WIB Policies are available at click on WIB. Focus of WIA Youth Programming: The focus of WIA youth programming is on implementing and delivering services that provide education, skills, work experience, and support that youth need to successfully transition to further education, careers and productive adulthood. The Workforce Investment Act requires ten program elements [WIA Section 129(c)(2)]. The U.S. Department of Labor groups these elements around four major themes: Improving Educational Achievement: tutoring, study skills training, dropout prevention strategies, and alternative secondary school services. Preparing for and Succeeding in Employment: summer employment opportunities, paid and unpaid work experiences, and occupational skills training. 2

6 Providing Adequate Support in Completing Learning and Employment Goals: supportive services, adult mentoring, appropriate follow-up services, and comprehensive guidance and counseling. Developing the Potential of Youth as Citizens and Leaders: leadership development opportunities, which may include community service and peer-centered activities encouraging responsibility and other positive social behaviors during non-school hours. A logic model chart incorporating these program elements and showing WIA Youth programming Inputs, expected Outputs and expected Outcomes is on the next page. The local Youth Service Model (page 5) is designed to improve the overall WIA Youth Program Outcomes. With a strong case management component as the central function of the service delivery system, the Youth Service system will provide services to both WIA eligible in-school and out-of-school youth, and youths enrollment in program services will follow an on-going, open enrollment process. The Youth Service system will offer a strong job placement/work exposure component that connects youth to internships, work experiences, job shadowing, and unsubsidized employment to address their job-seeking and job-keeping skills. As shown in the chart on page 6, the WIA Youth Service system s activities/services will be coordinated with other community services/activities serving youth. 3

7 Program: Purpose: Workforce Investment Act (WIA) Youth To help low income youth, between the ages of 14 and 21, acquire the educational and occupational skills, training, and support needed to achieve academic and employment success and successfully transition to careers and productive adulthood. Inputs Outputs Outcomes Activities Participation Short Medium Long In-School Youth (14 to 21 years old; low income; and meets one or more barriers*) Tutoring, study skills training, and instruction, leading to completion of secondary school, including dropout prevention strategies. Alternative secondary school services. Literacy / Numeracy Gains and Increases in Academic Performance High School Diploma / GED Credentials / Certificates Further Education Self-Sufficiency (reduced reliance on public assistance; selfsupporting) Out-of-School Youth (14 to 21 years old; low income; and meets one or more barriers*) Summer employment, linked to academic and occupational learning. Work experiences, including internships and job shadowing. Occupational skills training Job Search Skills; Job Keeping Skills; Job Exposure/Awareness Employment / Military *Barriers: deficient in basic literacy skills; a school dropout; homeless; a runaway; a foster child; pregnant or a parent; an offender; 1 or more grade levels behind in school; disabled; victim of domestic violence; substance abuse problem; or victim 4 Rev. 03/2012

8 WIA YOUH SERVICES ACTIVITIES AND SERVICES THAT ARE WIA-FUNDED 5

9 WIA YOUTH SERVICES COORDINATION WITH COMMUNITY 6

10 III. SPECIFICATIONS Boone & Winnebago WIB WIA Youth Services programming, of which the My Future programming is a part, must adhere to WIA regulations and local requirements. The My Future programming provider s contract period will be for one year, with the option to be extended for an additional year. A. Location of My Future Programming The Youth Services Coordinating Entity s facilities in Winnebago County and Boone County will be in easily accessible locations. Ideally, there will be a computer lab and classrooms at the Coordinating Entity s facility that may be used by both the Educational Services provider s and the My Future provider, if schedules are coordinated. Agencies responding to RFPs for Educational Services and My Future activities are encouraged to discuss space needs with agencies that plan to submit proposals as Youth Services Coordinating Entities. Agencies responding to RFPs for Educational Services and My Future activities are expected to discuss and budget for locations in addition to the Youth Services Coordinating Entity facility. Ideally, however, space at additional locations, such as schools or community sites, will be donated. B. Expectations Regarding the Capacity of My Future Programming Provider The My Future programming bidder s organizational mission statement will encompass the provision of the overall activities/services sought through this RFP. The bidder will have a proven history of success delivering Career Exploration programming and Work Readiness Skills programming for low-income youth and will have the capacity to integrate the My Future programming into its overall operations. In addition, the bidding organization will have a history of engaging in successful joint efforts with other organizations providing services to low-income youth. C. PY 2013 Youth Services--Implementation Timeframe July 1, 2013 will be the beginning of a day period during which youth programming will transition from the existing individual program structure to the Youth Service Model structure. During this transition period, the Youth Service Model will be set up and staff trained. See the Budget information (Section V. F.) for a discussion of the separate My Future programming budget that will be written for the transition period. The budget presented for transition period in the proposal will be based on a 45 day transition period; the budget will later be adjusted, as needed. How the youth carried into the PY 2013 year from the PY 2012 programming year will receive services during the transition period will be determined once the Coordinating Entity and the providers of the Educational Services and My Future programming are selected. D. Population to be Served (See Attachment I for WIA Youth Eligibility Criteria.) In-School and Out-of-School Youth ages 14-21, with priority given to year-olds. Out- of-school youth must be at least age 17 and will be dropout youth unless they will be enrolled in a bridge program which also accepts dropouts or WIA-approved vocational program. An estimated 65%- 70% of youth enrolled will be out-of-school youth. Low income as defined in Attachment I of this RFP; and Have one or more barriers to employment as defined in Attachment I. Youth will be referred to the My Future Provider by the Youth Services Coordinating Entity s case managers. (However, the My Future Provider will work with the Youth Services Coordinating Entity to recruit youth.) 7

11 Some youth may be from various special populations, such as limited-english speaking youth or special-needs youth. E. Performance Expectations The Youth Services Coordinating Entity will be expected to meet the Boone/Winnebago WIB s Common Measures goals (Performance Goals). See RFP Attachment II for a discussion of the current PY 2012 Common Measures Goals and how Common Measure outcomes are determined. While the Educational Service provider s training outcomes are the key to the WIB s success in meeting the Youth Credential Attainment Goal and the Literacy and Numeracy Gains goal, the My Future programming provider will contribute heavily to the area meeting the Placed in Employment/Education Goal. The WIB expects that in PY 2013 at least 130 youth will earn their GED, representing a success rate of 70% of those enrolled in GED preparation. An estimated 63 youth should complete high school in June YOUTH SERVICES SYSTEM PROJECTIONS FOR WIA PROGRAM YEAR 2013 (Metrics) EXPECTATIONS: July 1, 2013-June 30, 2014 ITEM Winnebago County Boone County Total 1. Estimated # of youth to be newly enrolled in PY 2013 Program enrollment is ongoing and may exceed this number Estimated # of youth to be carried into PY 2013 from PY 2012 programs Total Estimated number of youth served during served in PY 2013 (approximately 2/3 of youth will be out-of-school youth) Goal: # of youth who will earn a GED during PY Goal: # of youth who will earn an industry- recognized credential from vocational training program in WIB-targeted industry during Program Year Goal: # of youth who will earn HIGH SCHOOL DIPLOMA during PY Goal: # of youth who earn a Work Keys National Career Readiness Certificate during PY # of youth who will be in or have been in a WIA-subsidized WORK EXPERIENCE during PY Of the total # of youth to Exit* program during PY 2013, the % who earned a credential 70% 70% 70% 10. Of those youth who Exit* the program, the % of youth who entered further education/training or employment 75% 75% 75% *EXIT The WIB expects that at least 45% of all youth enrolled (line 3 above) in the program will exit the program during the program year. The WIB expects 75% of the youth who exit WIA will exit to education/training or employment. A program exit may occur at any time but must occur when a participant has not received any active services funded by the program or a partner program for 90 consecutive calendar days, has no gap in service and is not scheduled for future services (Reference: Illinois Department of Commerce and Economic Opportunity WIA Policy Letter No. 12-PL-02 Program Exit Requirements). F. Duration of Services/Service Levels My Future programming will be conducted year-round. Programming activities and schedules will be developed in cooperation and coordination with the Educational Services provider and the Youth Services Coordinating Entity. 8

12 The WIB expects that sufficient dropout youth will be enrolled to insure that the attendance in the each GED training session run by the Educational Services provider will average12-15 students on an on-going basis. Since the My Future programming will be coordinated with the GED instruction delivered by the Educational Services provider, the number of Career Readiness/Work Readiness/Soft Skills instructional sessions held at the Coordinating Entity s facility or community location will mainly be determined by the number of youth in GED training. Sufficient in-school youth will be enrolled in after-school tutoring to insure that at least youth will attend each of the Educational Services after- school tutoring sessions with which My Future activities will be coordinated. G. Scope of Services Provided by My Future Programming Provider: Career Exploration activities Work Readiness Skills instruction/activities Soft Skills instruction/activities Leadership Development services/activities Mentoring services/activities My Future programming for both drop-out youth and in-school youth will be coordinated with the activities and services provided by the Educational Services Provider and the Youth Services Coordinating Entity, especially the Youth Services Coordinating Entity s Employment Specialists and the Workforce Connection s Business Services Team as career exploration activities (worksite tours, job shadowing, and internships) are arranged and work experiences (subsidized and unsubsidized) are developed. Formal career exploration and work readiness classroom work usually will be only 3-5 hours/week for out-ofschool youth and 2-3 hours per week for in-school youth. My Future s career exploration programming will focus in several of the WIB s key industry clusters: manufacturing; health care; transportation, distribution, and logistics; information technology; business; or green technology. Youth will learn about occupations in the targeted industries clusters through a variety of experiences, from using the on-line career guidance system Career Cruising ( available through the WIB) to field visits to business/industry to job shadowing to introductory hands-on experience gained either during program hours or through internships/work experiences. My Future staff will work with the Youth Services Coordinating Entity s case managers to encourage youth to pursue postsecondary/occupational training after they complete high school/ged. My Future staff will work closely with the Youth Services Coordinating Entity s Case Mangers, Employment Specialist, and Business Service team to help youth gain internships/work experiences, especially in targeted industry areas. To the extent possible, participants internships and work experiences will help them understand the connection between further training/education and long-term career advancement. Youth need to develop a realistic vision for their future employment. The My Future programming will interweave work readiness/soft skills into its activities. The skills taught will include, but are not limited to, self-awareness; personal health; improvement of self-image; knowledge of personal strengths and values; world-of-work awareness; labor market knowledge; job search techniques; and positive work habits, attitudes, and behavior. Instruction/practice will focus on at least the following areas and have ways to measure the youth s progress in gaining competency in the areas: making career decisions using labor market information (on-line information) preparing resumes (hard copy resume and resume for on-line submittal) filling out applications (on-line and hard copy) use of social media as job search tool interviewing being consistently punctual (school, WIA programming, internships, work experiences, unsubsidized jobs) 9

13 maintaining regular attendance (school, WIA programming, internships. Work experiences, unsubsidized job) demonstrating positive attitudes/behaviors presenting appropriate appearance exhibiting good interpersonal relations completing tasks efficiently The My Future programming will also interweave activities that develop the leadership skills of participants. The activities may include, but not be limited to, exposure to occupational training and post-secondary educational opportunities (career exploration especially in industry-target areas), community and service learning projects, peer-centered activities, organizational and teamwork training, training in decision-making, citizenship training, and life skills training. Throughout youths participation in WIA and for a year after they exit WIA, the My Future providers will help coordinate individualized support to participants through adult mentoring relationships. Mentoring may be provided by staff connected with WIA Youth Services, worksite staff, adults from business and industry, etc. Before they exit WIA programming, all youth will be expected to earn a WorkKeys National Career Readiness Certificate, which indicates their foundational skills ability in the core areas of Reading for Information, Applied Mathematics, and Locating Information. For drop-out and other out-of-school youth, the Educational Services provider, working with the youths case managers, will arrange this testing through the Workforce Connection s WorkKeys exam administrator. In-school youth should earn a WorkKeys National Career Readiness Certificate through testing administered by the schools. However, if WorkKeys testing results cannot be obtained from the schools, the Educational Service Provider may arrange to have the youth retested through the Workforce Connection. Although WorkKeys testing will be arranged by the Educational provider, the services provided by the My Future provider are important in helping youth earn a National Career Readiness Certificate. H. Incentives for Youth Youth attending WIA programs may receive incentives to reward their participation. The Youth Services Coordinating Entity will work with the Educational Services provider and My Future provider to determine the incentive system(s) that will be in place for WIA youth. Incentives awarded at periodic intervals must be based on youth achieving certain benchmarks. If the youth will receive an on-going monetary incentive, the amount a youth receives must be based on an achievement-driven system. The goal of the any incentives given should be to reward those educational and/or world-of-work outcomes that the programming is designed to teach. The Youth Services Coordinating Entity will run the payroll for these incentives; funding for the incentives will be provided in the Coordinating Entity s budget. A total estimated amount for youth incentives will be in the coordinating entity s initial budget. Incentive details will be determined after providers for all youth activities/services are selected; the amount estimated for youth incentives may be adjusted. I. Participant Policies/Grievance Procedures The Participant Policies and Grievance Procedures for the WIA Youth Services system will be developed by the Youth Services Coordinating Entity, in cooperation with the Educational Services provider and My Future provider. These policies will be developed prior to July 1 or during the transition period. WIA Participants may grieve to the WIB if the grievance resolution at the Youth Services Coordinating Entity level is unsatisfactory; or they may bring their grievance directly to the WIB. J. Monitoring of My Future Programming/Required Reports The WIB will monitor the My Future provider s services and activities on an on-going basis, conducting desk 10

14 reviews and on-site visits. Specific My Future reporting requirements will be developed. Fiscal monitoring is conducted by Rock River Training Corporation (RRTC), the fiscal agent for WIA funds in Boone and Winnebago County and a partner in the Workforce Connection. K. Identification with The Workforce Connection All WIA Youth services and activities will be provided under the umbrella of The Workforce Connection. The WIA Youth Services Coordinating Entity, the WIA Educational Services provider, and the WIA My Future programming provider will participate as partners in The Workforce Connection. The use of grant funds to promote an individual agency is not permitted; therefore, any outreach materials or program promotion shall be coordinated with the Public Relations Manager of the Workforce Investment Board as part of the overall communications strategy for The Workforce Connection Youth Program Services. The Workforce Connection logo will be the only logo used on all brochures and correspondence. SECTION IV. PROPOSAL APPLICATION INFORMATION A. The Boone/Winnebago Youth Council/Workforce Investment Board must receive your proposal by 12 noon, Tuesday, March 26, Place the following items in a sealed package: Your entire original proposal and six copies (but only one copy of your Audit), and Your entire proposal (all sections and attachments except your Audit) saved in Microsoft WORD on a labeled thumb drive. (The budget will be in EXCEL.) Then submit the package to: Trudy Jackson, WIB Assistant The Workforce Connection 303 North Main Street Rockford, Illinois Make sure your organization s name and WIA Youth Career Exploration/Work Readiness Proposal is on the exterior of your sealed proposal package. The date and time the WIB received your proposal will be written on the outside of the sealed packet and recorded on the cover page of your original proposal. Use a clamp to hold the proposal. Do not staple the pages or put the proposal in a binder. Incomplete proposals and proposals received after 12 noon, Tuesday, March 26, 2013, will not be evaluated. If you have questions regarding this Request for Proposals or any WIA or local WIB policies or requirements, please contact Sue Molyneaux ( or smolyneaux@theworkforceconnection.org). To receive the Proposal Forms in WORD (EXCEL for Budget), please Sue. B. This RFP does not commit the Boone/Winnebago WIB to award a grant, to pay any costs incurred in the preparation of a proposal, or to procure or contract for services or supplies prior to issuance of a written agreement. The WIB retains the right to: Accept or reject any or all proposals received. (The WIB may negotiate with all qualified sources, or cancel in part, or in entirety, proposals if it is in the WIB s best interest to do so. The WIB may 11

15 request that bidders participate in negotiations and rewrite their applications as agreed upon during the negotiations.) Discuss a proposed program with anyone potentially involved in the program. Tour the bidder's proposed sites for the WIA Youth Services and review the bidders administrative and fiscal procedures relating to the WIA Youth Services as part of the proposal review process. Consider this proposal for funding anytime during PY 2013 (July 1, June 30, 2014). Proprietary rights to all data, materials, and documentation originated and prepared for the WIB pursuant to a subcontract agreement shall belong exclusively to the WIB. C. All proposals submitted will be subject to competitive review. The Proposal Evaluation Process is discussed in Section VI. Proposal funding decisions will be made by the Boone/Winnebago Workforce Investment Board upon recommendation of the Education/Youth Council. D. The WIA My Future programming contract will be awarded for one year. E. There will a public opening of the sealed proposal packages on Tuesday, March 26, 2013, 1:30 p.m., second floor, Workforce Connection, 303 North Main Street, Rockford. At that time staff will determine if the proposals submitted meet the technical review standards. See the Proposal Technical Review Checklist in Section VI. Only proposals meeting the technical review standards will be read. Bidders will be notified of their proposal s status after the Technical Review is completed. F. Bidders right to appeal the decisions regarding the Awarding of Programs. See Section VI.B. of this RFP. SECTION V. FORMAT AND CONTENTS OF THE PROPOSAL Proposals must be submitted in the following format. One-inch margins Not less than 11-point font (i.e., font not less than the size of the font in this RFP) Single spacing, double spacing between paragraphs Sections and subsections labeled 15 pages maximum, excluding the cover page, table of contents, and requested attachments. (Include only requested attachments.) Proposals not in the designated format will be rejected. A. Cover Sheet for Proposal Complete all items on the Cover Sheet (in Section VII). B. Table of Contents After you have written the entire proposal, number the pages and fill in the numbers on the Table of Contents (in Section VII). Please note that the cover sheet is numbered -i-, and the Table of Contents is numbered -ii-. The Overview will be numbered page

16 C. MY FUTURE PROGRAMMING NARRATIVE Your Program Proposal will be a clear and concise narrative. Use bullet points, charts, etc. to enhance your presentation. 1. Overview of My Future Programming (maximum of 1 pages) Prepare an Overview of the My Future programming your organization proposes to conduct. Be sure to emphasize the close coordination you will have with the Youth Services Coordinating Entity (especially the case managers) and the Educational Services provider, the Workforce Connection s Business Services team, as well as other organizations and schools who are also serving Center youth. 2. Bidder s Experience and Qualifications, including Organizational Capacity Explain why your organization is qualified to be the My Future Provider. At a minimum, include the following information: Brief summary of organizations history providing career exploration activities, work readiness skills instruction, soft skills instruction, leadership development activities, and mentoring activities for year old youth. For your relevant programming for the past four program years, give statistics showing the number of youth participating in these activities and your programming outcomes to which the delivery of these services have contributed. Coordination of activities with area school systems. Work with low-income youth, including low-income dropout youth Knowledge of the Workforce Investment Act (WIA) and the regulations guiding WIA activities and services. Your Organizational Capacity to be the My Future programming provider: o o o o o State your organization s mission (mission statement) and demonstrate your capacity to integrate the proposed My Future programming activities into your organization s overall operations. Attach as Proposal Attachment 1 an organizational chart showing where the proposed programming will fall in your organization. Describe how the My Future staff will relate to the overall organization. Describe your organization s financial stability for the past five years, detailing any difficulties regarding financial stability and how those difficulties have been (or are) being addressed. Submit as Proposal Attachment 2 a detailed description of your organization s fiscal procedures. Attach to the end of only your original copy of this proposal a copy of the most recent financial audit of your organization conducted by a certified public accountant, indicating the period covered; or, if no audit has been performed, the most recent financial statement, indicating the period covered and an explanation of why no audited financial statement is available. Financial audits covering a period prior to calendar year 2011 will not be accepted. Describe the relevant experience of your organization s key staff who would be involved in planning the My Future programming for WIA youth. (At the end of your proposal s Budget section, you will include a job description for each position funded in whole or in part in your organization s proposed budget. Job descriptions must specifically indicate, in additions to position duties, the staff skills, knowledge, and training needed for the position.) You will also include resumes for any current personnel who may be assigned to 13

17 3. Classroom Space the My Future component. o Describe the success of your joint efforts with other organizations and agencies to provide activities/services similar to those requested in this RFP. o Describe your organization s internal monitoring system and demonstrate how it is effectively used to assure quality and identify program, personnel, and fiscal issues. Describe your organization s corrective action procedures. o Describe the quality improvement protocol that your organization would implement to ensure continuous improvement of the My Future programming provided and participant outcome achievement. o If applicable, describe how your organization s Board of Directors (or comparable body, as applicable) will be involved in the proposed My Future programming. Attach as Proposal Attachment 3 a list of your organization s Board of Directors that includes at least their 1) board position, 2) business address and phone number, and 3) address. o Attach to the end of only your original copy of this proposal a copy of the most recent financial audit of your organization conducted by a certified public accountant, indicating the period covered; or, if no audit has been performed, the most recent financial statement, indicating the period covered and an explanation of why no audited financial statement is available. Financial audits covering a period prior to calendar year 2011 will not be accepted. o List at least three relevant funding references, including the name of funding organization and the name, title, address and telephone number of a contact person at the funding organization. (If there are no funding sources other than WIA, other relevant references may be listed.) o Assure that all individuals, including volunteers, who will work with program youth will provide services in manner sensitive to the ethnic, racial, and linguistic characteristics and sexual orientation of program youth. o Assure that all My Future staff will have access to computers and the Internet. o Include in your discussion any other relevant information, such as your organization s history developing and maintaining current written procedures for its program activity. Ideally, office space and at least one classroom will be located at the Youth Services Coordinating Entity s facility in Winnebago County and Boone County. However, one or more classrooms may be located at other accessible sites, depending on need. The programming delivered by the My Future provider will be well coordinated with the Educational Service provider s programming. Classroom space may be shared, i.e., when the classroom is not a GED classroom, the My Future provider may use the classroom for some of its activities. Identify the potential location for one additional classroom (coordinated with Educational Services provider) and prove that the building and the classroom space will meet local fire, health, and safety standards and is accessible to the service area. If not all in-school tutoring will be held in the Youth Services Coordinating Entity s classrooms, suggest other sites (including schools) where after-school tutoring/my Future activities may be held for in-school youth and give the reasons these sites were chosen. (Again, site selection will be coordinated with the Educational Services provider.) 4. Service Delivery In the discussion of your service delivery, you will explain how you intend to provide the services described in Section III. G. Scope of Services Provided. Use the information in III.G. and the items on the Evaluation Tool in Section VI to guide your discussion of the following services to be provided by the My Future programming provider: Career Exploration activities (including use of Career Cruising and demonstrations of career pathways ) 14

18 Work Readiness Skills instruction/activities Soft Skills instruction/activities Leadership Development services/activities Mentoring services/activities Be sure to include your organization s teaching methods, emphasizing how instruction may be individualized, based on each youth s needs. Provide a listing of potential Field Trips and the rationale for the field trip. Field trips must be related to WIA youth programming. Once the providers of all activities/services are selected, the providers will meet to begin the process of fully coordinating all Youth services and activities. However, include in your discussion how your organization may coordinate the My Future programming with the activities of the Educational Services programming and the services provided the Youth Services Coordinating Entity s Case Managers and Employment Specialist as well as the Workforce Connection s Business Services team. The Youth Services Coordinating Entity case managers will be responsible for recording youths progress in case notes. Case managers will incorporate My Future staff s notes regarding youths progress into the case notes. Include in your discussion how My Future staff will track youths progress. D. Subcontracted Services (If this section does not apply to your proposal, write Not Applicable.) If your program intends to subcontract with another organization for any part of the My Future programming, submit as Proposal Attachment 4 a draft subcontract/agreement or detailed plan that demonstrates how staff and resources from all the participating organizations will be coordinated. If your organization is awarded the My Future programming contract, any subcontracts/agreements must be approved by WIB staff and attached to the WIA contract. Note that your organization will submit the potential subcontractor s budget as an attachment to your organization s proposed WIA program budget. See the Budget development instructions in F. below. E. Other Sources of Funding that Support Proposed My Future Programming If non-wia sources of funding will be blended with other sources of funding to support the My Future programming provided, include a paragraph that discusses how WIA funds will be blended with other sources of funding to support the Educational Services delivered. Then complete the form for Proposal Attachment 5, Other Sources of Funding that Support Proposed Program (Section VI, Forms). On the chart, list the other sources of funding contributing to the My Future programming s operational costs and estimate the amount of each of the other source s contribution. Identify whether the contributions are Cash contributions, Other Federal Funds contributions, or Stand-in Costs contributions. (Stand-in costs are those costs that could be charged to the WIA program that you will charge elsewhere. These costs must be allowable expenditures from non-federal sources.) Also, if applicable, include your WIA program-related Stand-in Costs contributions of your subcontractor(s). F. Budget and Related Information An estimated $85,000 may be available for the My Future programming total budget (includes transition budget and remainder of year budget). Final budgets will be determined after WIA youth allocations are received and the providers of youth services selected. You will be submitting two budgets, one budget for a July 1, 2013-August 15, 2013 transition period (start-up period) and one budget for the remainder of the program year, August 16, 2013-June 30, Final budgets 15

19 will be negotiated and included in your contract with the WIB. The transition period could be shortened or extended. Your Transition Period Budget will include the following costs for July 1-August 15: Staff Wages and Fringes Staff training costs Materials and Supplies needed for start-up Equipment needed (costing over $100) Facility Costs (if there will be costs for space used outside a Youth Services Coordinating Entity s facilities) The Transition Period Budget requested must be reasonable 1 for the programming delivered and the services it provides. Likewise, the Budget presented for the remainder of the program year (August 16, 2012-June 30, 2013) must be reasonable for the My Future programming provided and the estimated number of youth to be served on an ongoing basis. Reimbursement will be through a line item reimbursement contract. To obtain reimbursement for program costs, you must document costs. If your proposal to provide My Future programming is funded, you will itemize all costs associated with the program on the reimbursement forms that will be included in your contract. Monthly reimbursement requests must be submitted to the WIA fiscal agent, Rock River Training Corporation (RRTC), by the 15 th of the following month. You must maintain accounting records showing WIA-funded programs as a separate fund. Stipends or cash incentives to be paid with WIA funds will be in the Youth Services Coordinating Entity s budget, as will costs for participant supportive services. WIA-funded work experience wages, Individual Training Account costs, and Work Keys testing costs will be lines of credit in the Coordinating Entity s budget. 1. Program Year 2013 Budget Budget Forms 1 & 2 Submit two budgets: 1) budget for the transition period and 2) budget for the remainder of PY Complete Budget Forms 1 and 2 in Section VII. (Your budgets must be placed on the forms provided.) In your budget, round all cents to the nearest dollar. Be sure to place your organization s name and program name on the budget. a. Wages (Budget Form.1) List all staff by job title. After the job title, put any information that explains how you arrived at the amount of dollars in the total column, e.g., $25/hour for 5 hours/week for 48 weeks 1 A cost may be considered reasonable if the nature of the goods or services acquired or applied, and the amount involved, therefore, reflects the action that a prudent person would have taken under the circumstances prevailing at the time the decision to incur the cost was made. Major considerations involved in the determination of the reasonableness of a cost are: (a) whether or not the cost is of a type generally recognized as necessary for the operation of the institution or the performance of the sponsored agreement; (b) the restraints or requirements imposed by such factors as arm s-length bargaining, Federal and State laws and regulations, and sponsored agreement terms and conditions; (c) whether or not the individuals concerned acted with due prudence in the circumstances, considering their responsibilities to the institution, its employees, its students, the federal Government, and the public at large; and (d) the extent to which the actions taken with respect to the incurrence of the cost are consistent with established institutional policies and practices applicable to the work of the institution generally, including sponsored agreements. 16

20 b. Fringe Benefits (Budget Form 1) List all fringe benefits in the same manner. Give all information needed for the evaluators to check the amounts in the training columns, e.g., on positions 5-8. c. Other Costs (Budget Form 2) Fill in all items completely. Request funding only for items that are necessary for the My Future programming s successful operation. If you will subcontract any portion of your program, include a subcontracts line item under Other Costs. See item 4 below. (Be sure that any subcontracts are properly procured.) 2. Budget Explanation/Cost Allocation (Place the Budget Explanation directly after the Budget.) Fully explain how you derived each cost listed on the budget. If an item is a direct cost only to this budget, please state this. If any costs are divided between two or more funding sources, explain how these costs will be allocated, describing in detail the base to be used for each budgeted item. 3. Job Descriptions and Resumes Place the job descriptions after the budget explanation. Submit a description of the job responsibilities of each staff position listed on Budget Form 1. Also state the education/training (qualifications) required for the position. Make sure your organization s name and the date the job description was developed is on each job description. Job descriptions must be in the official format used by your organization. If a current staff member may be moved into a My Future position, please submit the resume of the individual who may be filling that position. Place this resume directly behind the job description. Monitoring will include a review of the qualifications of staff paid in part or in full with WIA funds to insure the staff have the education and experience their position requires. 4. Quarterly Budget Expenditure Plan Present a quarterly budget expenditure plan, projecting the total amount of expenditures for the quarters ending September 30, December 31, March 31, and June 30 for fiscal year July 1, 2013-June 30, Subcontractor Budget If your organization is subcontracting any services, please include your subcontractor s Budget and Budget Explanation as an attachment to your budget. (Subcontractor will also use the budget forms in Section VII and follow the above directions.) Your organization s name and your subcontractor will be identified on the subcontractor s proposed budget. 17

21 PROGRAM PROPOSAL ATTACHMENTS These Proposal Attachments are referenced in the directions for writing the Program Proposal Narrative. Proposal Attachment 1 Organizational Chart Proposal Attachment 2 Fiscal Procedures Explanation Proposal Attachment 3 Organization s Board of Directors (or similar body) Proposal Attachment 4 Draft Subcontract, if applicable Proposal Attachment 5 Other Sources of Funding that Support Proposed My Future programming Proposal Attachment 6 Miscellaneous Information A. Audit and any Management Letters (Submit only one copy of your audit.) Submit a copy of your organization s/school s most recent audit and any management letters. (Submit only one copy of the audit and any management letters. Submit these as a separate attachment to the original copy of your proposal.) B. Certifications/Accreditations/Not-for-Profit Authorization If your organization is a not-for-profit organization, submit a copy of your not-for-profit authorization. If your organization/school is a certified/accredited institution, list the certifications/accreditations held and submit copies of the supporting letters/certificates awarding the certification/accreditation; if your organization is not a certified/accredited institution, provide a statement to that effect. C. Affirmative Action Complete Affirmative Action Forms 1 and 2 (in Section VI, Forms). D. Assurances The person who is authorized to sign the Bidder s agreements must review and sign the Assurances form (in Section VII). E. Proof of Liability Insurance Submit your organization s current proof of liability insurance (Certificate of Liability Insurance). NO OTHER PROPOSAL ATTACHMENTS MAY BE SUBMITTED. 18

22 SECTION VI. PROPOSAL EVALUATION PROCESS The WIB has the following Proposal Evaluation Process: A. Proposal Evaluators Proposals will be evaluated by a team of WIB members and Education/Youth Council members who have no conflict of interest with any bidding organization. B. Proposal Evaluation Review Levels Proposals will have three levels of review: Level 1: Technical Review of Proposals and Bidders Appeals Process of Technical Review Results Staff will perform a technical review of each proposal prior to their being distributed to a review team. The technical review will determine if the proposal is complete and meets all the submission guidelines stated in the Request for Proposals (RFP). (See the Proposal Technical Review Checklist in this section.) Proposals that are incomplete or fail to meet all the submission guidelines stated in the RFP will be rejected. Bidders will be notified regarding the status of their proposals after the technical review. Bidders may appeal the technical review results. (The WIB will accept only appeals relating to the technical review of a proposal.) a. WIB staff will notify bidders via of the results of the technical review of their proposals. Bidders may then request a debriefing of their proposal s technical review. The WIB Executive Director must receive this request via within two working days of the day the Bidder was ed notification of the technical review results of their proposal. b. The debriefing will be held within two working days of the WIB Executive Director s receipt of the bidder s request for a debriefing of their proposal s technical review. c. After the debriefing, the bidder will have three working days to present to the WIB Executive Director a written appeal of any aspect of their proposal s technical review. d. The WIB Chair or designee will review the written appeal and make the final decision regarding any WIB action on the appeal. e. The Bidder will be notified in writing within three working days of the WIB Chair or designee s decision regarding the appeal. f. This will complete the Bidder s appeal process at the local WIB level. Level 2: Evaluation of Proposals by Review Team Using Evaluation Tool a. The proposal review team will receive training regarding the My Future programming 19

23 design/services sought through the Request for Proposals, the proposal review process, and the use of the Evaluation Tool included in the RFP. The team will select a team leader/facilitator who will be responsible for assisting the team reach consensus regarding each proposal s Evaluation Tool scoring and priority for funding. b. All team members will review all proposals using the Evaluation Tool. During this initial review, review team members may suggest a score in response to each item on the Evaluation Tool. c. Team members will meet and discuss each proposal, arriving at a consensus score for each item on the Evaluation Tool. The proposal Evaluation Score will be the total of all the item scores on the Evaluation Tool. Level 3: Evaluation of How Well Proposed Program Meets WIB s Strategic Objectives a. The review team will then discuss how well the proposed program meets one or more strategic objectives laid out in the WIB s Strategic Plan. Included in this discussion will be a consideration of the bidder s ability to deliver the proposed programming, past success in attaining the WIA Performance Measures/Common Measures Goals, service provision in relation to the total Boone and Winnebago County area, connection/collaboration with the One-Stop Center/System, and the proposed program s ability to further the WIB s strategic initiatives. b. Budgets and other aspects of a proposed My Future programming may be negotiated, as necessary. (See budget section for cost/per participant guidelines.) Review teams will consider the reasonableness of bidders proposed budgets in relation to the anticipated number of youth served through the Center. c. The review team will then prepare its funding priority recommendations. Bidders will not necessarily be recommended for funding based on their Evaluation Score in relation to the Evaluation Scores of other bidders. C. Committee and WIB Action on the Recommendations of the Evaluation Teams 1. The funding priority recommendations of the Proposal Review Teams will then go forward to the appropriate WIB Committee, who will then prepare funding recommendations for WIB action. 2. The WIB will take action on the program funding recommendations of the presenting WIB Committee. 3. Bidders will then be notified of the WIB action. 4. Bidders may request a debriefing of their proposal s evaluation. D. PY 2013 Youth Services: Timelines Relating to Application--next page 20

24 TIMELINES RELATING TO APPLICATION PROCESS or mailed notices sent to potential bidders. RFPs posted on website RFP Notice posted in Register Star 2/14/13 (Thursday) 2/14/13 (Thursday) 2/15/13 (Friday) Bidders Meeting to answer initial questions & distribute hard copies 2/20/13 (Wednesday), 3:30- of RFPs 5:00 p.m., Rooms Second Bidders meeting to answer additional questions 2/26/13 (Tuesday), 3:30-5:00 p.m., Rooms Intent to Apply Notice ed to WIB 3/7/13 (Thursday) Proposals due to WIB by 12 noon. 3/26/13 (Tuesday) by 12 noon. Public Opening of Proposals Received 3/26/13 (Tuesday) Proposals reviewed using Proposal Technical Review Checklist. 1:30 p.m., Room 203 Bidders notified via of results of Technical Review of their 3/26/13 (Tuesday late proposals. afternoon) Training of proposal review teams Week of 3/25/13 Proposals delivered to proposal review team s members (if not already distributed at training session for review teams). Proposal team s members individually complete initial reading of all their team s proposals. Teams will meet to discuss proposals and reach consensus on all points recorded on the Evaluation Tool instrument for each proposal they review. They will then prepare their proposal funding recommendations following guidelines outlined in the RFP. (Budgets may be negotiated as part of this process.) Evaluation team s funding recommendations presented to Education/Youth Council. Education/Youth Council acts on the Evaluation Teams recommendations regarding the funding of PY 2013 youth programming providers and prepares funding recommendations for the WIB s action. WIB/CEOs act on Education/Youth Council s recommendations. PY 2013 Youth programming providers receive PY 2013 contract. By Friday, 3/29/13 No later than 4/19/13 (Friday) No later than 4/19/13 (Friday) 4/24/13 (Wednesday) 4/24/13 (Wednesday) 5/7/13 (Tuesday), 7:30 a.m. By end of May PY 2013 Youth programming providers --Transition period begins. 7/1/13 21

25 E. PROPOSAL TECHNICAL REVIEW CHECKLIST WIA My Future Programming (2 pages) At the Public Opening of Proposals, staff will screen the proposals to ensure that the proposals meet the technical review standards listed below. A proposal review team will then evaluate proposals meeting all these technical review standards. Bidder: Staff Reviewer s Initials: Date: Check if the proposal/bidder meets the following standards: Technical Review Standards The original proposal with Proposal Attachment 6, six copies of the proposal without Proposal Attachment 6, and a thumb drive containing the proposal were submitted by the deadline in a sealed package. The proposal contains all the following parts: A. Cover Sheet B. Table of Contents C. Proposal Narrative (single spaced, double spaced between paragraphs; not less than 11 point font, maximum of 15 pages) 1. Overview with Program Process Flow Chart (maximum of 2 pages) 2. Experience and Qualifications, including Organizational Capacity 3. Classroom Space 4. Service Delivery Discussion D. Subcontracted Services information E. Other Sources of funding that Support Proposed Youth Services F. Program Year 2013 Transition Period Budget (July 1, 2013-August 15, 2013) 1. Budget Forms 1and 2 2. Budget Explanation/Cost Allocation 3. Job Descriptions and Resumes (Submit with Remainder of PY 2013 budget.) 4. Quarterly Budget Expenditure Plan 5. Subcontractor s (s ) Budget and Budget Explanation, if applicable F. Remainder of PY 2013 Budget (August 16, 2013-June 30, 2014) 1. Budget Forms 1and 2 2. Budget Explanation/Cost Allocation 3. Job Descriptions and Resumes 4. Quarterly Budget Expenditure Plan 5. Subcontractor s (s ) Budget and Budget Explanation, if applicable Proposal Attachments (labeled) 1. Organizational Chart 2. Fiscal Procedures Explanation 3. Organization s Board of Directors (or similar body) 4. Draft Subcontract/Agreement (if applicable). Otherwise statement: Not Applicable. 5. Other Sources of Funding that Support the Proposed WIA Youth Services Proposal Attachment 6 A. Most Recent Audit and, if applicable, related Management Letter-- submitted as a separate packet (only one copy submitted with original copy of proposal) B. Not-for-Profit Authorization/Certifications/Accreditations (or statement not applicable) C. Affirmative Action D. Assurances E. Proof of Liability Insurance 22

26 Technical Review Standards The proposal contains all necessary signatures. Cover Sheet Proposal Attachment 6.C, Affirmative Action Policy Statement Proposal Attachment 6.D. Assurances The proposing organization is not on a Federal or State Debarment list as verified in Proposal Attachment 6.D. Assurances. The person signing the proposal as the submitting officer has the authority to do so as verified in Proposal Attachment 6.D. Assurances. The proposing organization/school agrees to meet all Federal, State, and local compliance requirements, including those listed in Attachment III of the RFP as indicated in Proposal Attachment 6S. Assurances. Check the appropriate box: The Proposal meets all Technical Review Standards and will be submitted to a Proposal Review Team for evaluation. The Proposal does not meet all Technical Review Standards and will not be submitted to a Proposal Review Team for evaluation. Darcy Bucholz, Boone/Winnebago WIB Executive Director Date 23

27 F. PROPOSAL EVALUATION TOOL PY 2013 WIA Career Exploration/Work Readiness (My Future Programming) Bidder: Review Team: Proposal Number: Date: 1. The proposal contains sufficient information regarding the bidder s financial stability within the past five-years ( ) to indicate that bidder has the financial stability necessary to provide the My Future programming for WIA Youth. IF THE CONSENSUS SCORE FOR THIS ITEM IS LESS THAN 4 POINTS, THE PROPOSAL WILL NOT BE CONSIDERED FOR FUNDING Notes Bidder has unstable financial history within last five years and problems are not well on way to resolution. Bidder had financial problems within the past five years but the problems are now resolved-- or well on the way to resolution. Bidder has stable financial history for past five years. Score: (out of possible 5 points) 2. The proposal s discussion of the bidder s organizational capacity to provide the My Future programming, emphasizing the bidder s qualifications to plan and deliver the My Future programming for Winnebago County and Boone County WIA youth, indicates the bidder has the organizational capacity to be the My Future programming provider Notes Proposal contains no or minimal indication of Bidder s ability/qualifications to plan and deliver the proposed My Future activities. Proposal contains some indication of Bidder s ability/qualifications to plan and deliver the proposed My Future activities. Proposal contains clear and concise identification of Bidder s ability/qualifications to plan and deliver the proposed My Future activities. Score: (out of possible 10 points) 3. The proposal adequately describes the bidder s past success (includes data for at least the past four years) providing the activities that comprise My Future programming, especially career exploration activities and work-readiness/soft skills instruction and activities Notes Proposal contains no or scant indication of bidder s past success delivering activities that comprise My Future programming (includes working with low-income youth). Proposal contains some data/information indicating Bidder s past success delivering activities that comprise My Future programming (includes working with low-income youth). Proposal contains substantial data/information indicating that Bidder has been successful in delivering activities that comprise My Future programming (includes working with lowincome youth). Score: (out of possible 20 points) 24

28 4. The proposal gives a comprehensive description of how the bidder will insure that the proposed programming will assist the WIA area to meet its outcome goal relating to youth s ability to enter further training/education or employment upon program exit Notes Proposal contains little indication of methods bidder will use to insure the WIA area will meet desired outcome goals. Proposal contains some indication of methods bidder will use to insure the WIA area will meet desired outcome goals. Proposal contains a clear, detailed description of viable methods bidder will use to insure the WIA area will meet desired outcome goals. Score: (out of possible 10 points) 5. The proposal adequately describes the Bidder s proposed work readiness/soft skills instruction and activities for both outof-school youth and in-school youth and suggests how activities may be coordinated with the Educational Services provider, the Youth Services Coordinating Entity s Case Managers & Employment Specialists, and the Workforce Connection s Business Services team. The importance of work experience is included in discussion Notes Proposal contains little description of the proposed work readiness/soft skills instruction & activities and coordination with Educational Services Provider, Youth Services Coordinating Entity staff, and Business Services team. Proposal contains some description of the proposed work readiness/soft skills instruction & activities and coordination with Educational Services Provider, Youth Services Coordinating Entity s staff, and Business Services team. Proposal contains clear and detailed description of description of the proposed work readiness/soft skills instruction & activities and coordination with Educational Services Provider, Youth Services Coordinating Entity staff, and Business Services team. Importance of work experience is discussed. Score: (out of possible 20 points) 6. The proposal describes the Bidder s proposed Career Exploration activities for both out-of-school and in-school youth and suggestions how some of these activities may be coordinated with the Educational Services provider, Youth Services Coordinating Entity s case managers and employment specialists, and Workforce Connection s Business Services Team. Proposal indicates how Career Cruising may be used with all youth Notes Proposal contains little description of proposed Career Exploration activities (especially in WIB-targeted industries) & how these may be coordinated with Educational Service Provider, Coordinating Entity staff and Business Services team. Little discussion of use of Career Cruising. Proposal provides some description of Career Exploration activities (especially in WIBtargeted industries) & how these may be coordinated with Educational Service Provider, Coordinating Entity staff and Business Services team. Some discussion of use of Career Cruising. Proposal provides clear and concise description of Career Exploration activities (especially in WIB-targeted industries) & how these may be coordinated with Educational Service Provider, Coordinating Entity staff and Business Services team. Adequate discussion of use of Career Cruising. Score: (out of possible 15 points) 25

29 7. The bidder adequately describes for out-of-school and in-school youth proposed Leadership Development activities and indicates how Mentoring will be provided youth Notes Proposal provides no or little Leadership Development activities and Mentoring. Proposal provides some description of Leadership Development activities and Mentoring. Proposal provides detailed description of Leadership Development activities and Mentoring. Score: (out of possible 10 points) 8. The initial budgets requested in the proposal (transition budget and remainder of PY 2013 budget) are reasonable for the My Future programming proposed. (Final budgets, however, will be negotiated based on the PY 2013 WIA Youth allocation received and the mix of bidders selected to deliver WIA youth programming.) Notes Budget appears unreasonably high (0 for most unreasonable) for Educational Services proposed. Budget is reasonable for Educational Services proposed and budget appears to be cost effective. Score: (out of possible 10 points) Total Evaluation Score: (100 possible points) Date Review Team Reached Consensus on Proposal s Total Evaluation Score: Witnessed by: (Signature of WIB Staff Witnessing Evaluation Team s consensus action regarding the Total Evaluation Score the Bidder Received) 26

30 SECTION VII. PROPOSAL FORMS To obtain the proposal forms in WORD (budget forms in EXCEL), please Sue Molyneaux, and request that the forms for the WIA Youth Career Exploration/Work Readiness Skills Programming (My Future Programming) RFP be ed to you. 27

31 PY 2013 RFP My Future Programming Proposal Forms Proposal Cover Sheet Proposal # [Leave blank.] PROPOSAL FOR WIA CAREER EXPLORATION & WORK READINESS SKILLS PROVIDER (My Future Programming Provider) Program Year 2013 (7/1/13-6/30/14) (Title I-B of the Workforce Investment Act) Proposing Organization: FEIN: Address: City: State: Nine-digit ZIP: Telephone: Fax: Website Address: Contact Person: Title: Telephone: Address: Total Funding Amount Requested for Program Year 2013: Transition Period (7/1/13-8/15/13) Funding Request: Remainder of Program Year (8/16/13-6/30/14) Funding Request: Proposing Organization Authorized Signature: Name: Title: Date Proposal Received by WIB: Time: (Completed by WIB) (Completed by WIB)