CONTINUING PROFESSIONAL DEVELOPMENT

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1 CONTINUING PROFESSIONAL DEVELOPMENT 4 March 2016 With correction 18 May 2017 Planning Institute of Australia Ltd PO Box 5427 Kingston ACT 2604 Tel: Fax: info@planning.org.au

2 CONTENTS 1. Introduction Objective Who does this policy apply to? Requirements for each grade of membership What areas should my CPD focus on? What counts as CPD and how many does it come with?... 5 Conferences, seminars, lectures, study tours... 6 Reading of relevant planning journals/texts... 6 Volunteer on a PIA committee or sub-committee... 7 PIA Board Director... 7 PIA Mentor or Mentee... 7 Workplace Mentoring Co-ordinator... 7 Division Awards Judging Panel... 7 Volunteer on a Visiting Board for University Accreditation... 7 Profession and Community Service... 8 Preparation and Delivery of Presentations, Papers, Publications, Instruction... 8 Preparation and Delivery of Presentations and Instructions for Tertiary Education of a PIA Accredited Course... 8 Formal Education & Training Activities that are longer than one day How do I record my CPD activities? I m a Registered Planner member, how do I complete my additional requirements Auditing and Verification Compliance with policy... 9 ATTACHMENT A EXAMPLE CPD ACTIVITY COMBINATIONS REVISION HISTORY Page 2 of 15

3 1. INTRODUCTION The principal objective of this Continuing Professional Development (CPD) policy (herein CPD policy ) is to outline a framework for the continuing professional development of all PIA members (excluding members in PIA allied grades). This CPD policy outlines the policy aim, requirements for compliance, types of CPD activities and monitoring and administration of the CPD program. 2. OBJECTIVE Continuing Professional Development activities are designed to continually broaden, deepen and update members knowledge and skills and refine their judgement in their area(s) of practice throughout their career. This enables them to: Maintain competence in the skills necessary to be a planning professional Retain and enhance effectiveness in the workplace Be able to help, influence and lead others by example Successfully deal with changes in their career Better serve the community CPD activities should be structured, forward-looking, and based on a clear set of learning objectives with a logical framework tailored to the individual member s professional and career needs. PIA will use the CPD policy as a commitment to raising the standards of professional competence and improving recognition of planning as a profession. The CPD policy aims to help members view CPD as a benefit to their ongoing career and personal professional development, rather than a burden. 3. WHO DOES THIS POLICY APPLY TO? CPD is compulsory for members (excluding non-planner members in allied grades) of all stages of their career. Student member Graduate member As Student members commence learning in planning through completing their studies, they are encouraged to engage with the planning profession however, there are no requirements for CPD beyond course study. CPD is encouraged for Graduate members with the intent of growing active professional planners focused on turning knowledge into professional practice. In recognition of looking for employment and learning on the job, a reduced CPD requirement is in place. Page 3 of 15

4 Affiliate member Full Member Registered Planner The intent of Affiliate members participating in CPD is to encourage active professional planners focused on developing competency in the necessary skills to develop strong career paths. CPD requirements for Full Members are important to assist in keeping current with best practice and updates in the profession. CPD activities should reflect the individual needs of professional planners and support the obtaining and maintaining competency of professional skills. CPD requirements for RP members are important to assist in keeping current with best practice and updates in the profession. CPD activities should assist in maintaining competency of professional skills and include opportunities to provide leadership in the profession. 4. REQUIREMENTS FOR EACH GRADE OF MEMBERSHIP Student member Graduate member Affiliate member Full Member Registered Planner Assumed compliance through participation in educational qualifications 30 over 2 years 30 over 2 years 60 over 2 years (with 20 per year minimum) 60 over 2 years (with 20 per year minimum). CPD should cover at least 3 practice areas as set out in section 4. Must submit a CPD plan in advance for next two years showing self-reflection on areas of specialisation or need for improvement. Complete Code of Conduct quiz once every 2 years Retired & Career Break members Part-time employed members 10 /year Structured reading to keep up with professional changes or other activities to remain engage Pro-Rata requirements for relevant grade depending on hours worked. Page 4 of 15

5 5. WHAT AREAS SHOULD MY CPD FOCUS ON? PIA has defined 6 areas of practice that all great planners are competent in. Entry into PIA s highest grade of membership is based on proven competency in these areas and the CPD policy is aligned to support members to reach and develop competency in these areas: Professionalism and Integrity Understanding, interpreting and using spatial thinking Using a creative and integrative approach, drawing on a range of disciplines and methods Communicating and engaging with stakeholders Understanding and working with planning frameworks Developing and applying technical knowledge All PIA CPD events are coded to one of the above practice areas. PIA encourages members to ensure their CPD activities are across a number of practice areas to help develop all the necessary professional skills. PIA CPD events are also aimed at career levels to allow members to pick events across the practice areas according to their strengths and experience, and where a member may need more focus. Details on what specific skills are acquired under each practice area are detailed in PIA s Benchmark Document. 6. WHAT COUNTS AS CPD AND HOW MANY POINTS DOES IT COME WITH? The table below lists the activities that can count towards achieving the CPD target and how many can be claimed for each activity. Details of what this activity includes and other factors to note are included in the activity descripts following on from the table. Activity Points/hour Maximum /year Conferences, seminars, lectures, study tours 1 point/hour N/A Reading of relevant planning journals/texts 1 point/hour 10 /year Volunteer on a PIA Divisional Committee or sub-committee N/A 10 /year PIA Board Director or Division President N/A 20 /year Page 5 of 15

6 PIA Mentor or Mentee N/A 10 /year Workplace Mentoring Co-ordinator 1 point/hour 10 /year Division and National Awards Judging Panel N/A 10 /year Volunteer on a Visiting Board for University Accreditation N/A 10 /year Profession and Community Service 1 point/hour N/A Preparation and Delivery of Presentations, Papers, Publications, Instruction Preparation and Delivery of Presentations/ Instructions for Tertiary Education of a PIA Accredited Course (guest lecturers & tutors). Formal Education & Training Activities that are longer than one day. 2 /hour 10 /year 2 /hour 10 /year 2 /hour N/A Conferences, seminars, lectures, study tours 1 point/hour This involves attendance at conferences, seminars, lectures and participation in study tours, where the focus is on one of the practice areas defined in section 5. These activities do not involve any assessment. CPD hours can be claimed only for attendance at formal technical sessions; not for social, networking or travel time. Attendance at PIA events will automatically be recorded whilst attendance details at non-pia events will need to be manually recorded. Verification of non-pia event attendance may be required. Reading of relevant planning journals/texts 1 point/hour up to max 10 /year or Graduates/Affiliates up to max 5 /year This involves the structured reading of publications, distance and self-taught courses which do not involve assessment. These activities must be structured and demonstrably related to career/professional development. Online recording of this activity must include record of text title, practice area it relates to and the learning outcome achieved. Examples of PIA communications that count are; State journals, Policy and Advocacy News and Australian Planner. Page 6 of 15

7 Volunteer on a PIA committee or sub-committee 10 /year If you volunteer your time to actively participate in a division committee, board committee (not directors) or sub-committee, this focus on the professions advancement through the Institute will count as 10 towards the practice area of Professionalism and Integrity. You must record this on your online CPD tracker and it will be verified by PIA staff prior to being accepted into the system. PIA Board Director 20 /year In recognition of the hours of time spent by PIA Board Directors focusing on the profession and strategic intent of PIA, 20 will be added to their CPD tracker by PIA staff after PIA s AGM for that year. These 20 will count towards the practice area of Professionalism and Integrity. PIA Mentor or Mentee 10 /year If you actively participate in a PIA state division mentoring program (where offered) as either the mentor or mentee, you can record 10 at the conclusion of the program on your online CPD tracker. This will count towards the practice area of Professionalism and Integrity and will need to be verified by PIA staff once it is in the system. Workplace Mentoring Co-ordinator 1 point/hour up to a maximum of 10 /year If you actively participate as a mentor in a workplace program for students studying at a PIA accredited course, co-ordinating their activities and actively engaged in their learning experience, you can claim 1 pt/hour up to a maximum of 10 /year. Details of the mentoring, student and university involved will need to be recorded on your CPD tracker. Division Awards Judging Panel 10 /year If you actively participate in a PIA state awards program as part of a judging panel (as requested), you can record 10 at the conclusion of the awards on your online CPD tracker. This will count towards the practice area of Professionalism and Integrity and will need to be verified by PIA staff once it is in the system. Volunteer on a Visiting Board for University Accreditation 10 for that year If you participate in a University accreditation process as a member of a visiting board, you can record 10 at the conclusion of the visit on your online CPD tracker. This will count towards the practice area of Professionalism and Integrity and will need to be verified by PIA staff once it is in the system. Page 7 of 15

8 Profession and Community Service 1 point/hour This involves committee and other services aimed at developing the planning profession outside of PIA committees and volunteer roles. This can include peer review activities, professional planning panels, and input to overseas aid projects. Details of the role played, time involved, links to any relevant web pages for the group and link to which practice area the activity develops needs to be recorded on your online CPD tracker. Preparation and Delivery of Presentations, Papers, Publications, Instruction 2 /hour up to maximum of 10 /year This involves preparation of material for publication and presentation. It includes technical papers or research reports for conferences, courses, seminars, conduct of intensive workshops, if these contribute to the advancement of other planners competencies. Articles for PIA state journals, PIA Policy and Advocacy News, policy submissions and Australian Planner are accepted under this activity. Points can only be accrued upon delivery of presentation or publication of book or article. Preparation and Delivery of Presentations and Instructions for Tertiary Education of a PIA Accredited Course 2 /hour up to maximum of 10 /year This involves preparation of material and presentation to students by a guest lecturer or guest tutor for a subject that counts towards an accredited course by PIA. Formal Education & Training Activities that are longer than one day 2 /hour This involves formal face-to-face and distance education, including tertiary courses, short courses and workshops. It must include assessable component/s and be relevant to planning practice and professional skill development as shown by linking to at least one practice area as listed in Section 4. Attachment A lists some examples of combinations of activities Graduates, Affiliate, Full and CPP members could undertake to meet the requirements. 7. HOW DO I RECORD MY CPD ACTIVITIES? An online CPD tracker is on the PIA website. This is set up for your membership grade and will show your CPD goal, current claimed and date when your goal needs to be achieved. PIA events will automatically be added to your CPD tracker, other activities can be entered in by you. Details required are specified in Section 5 and in some instances, the activity will need to be verified by PIA staff prior to the activity appearing on your record. The activities that need verification are shown above in Section 6. Page 8 of 15

9 8. I M A REGISTERED PLANNER MEMBER, HOW DO I COMPLETE MY ADDITIONAL REQUIREMENTS CPD Plan: one of the most useful pieces of Continuing Professional Development you can do is to carefully prepare a CPD Plan. All professions change, requiring all professionals to continue to learn, debate, discuss and keep up-to-date on an ongoing basis. As a Registered Planner you are expected to reflect upon your current level of competency in the 6 practice areas and highlight what your CPD activities will focus on for the coming two years. As part of this plan, you need to show a commitment to development across a range of practice areas. Code of Professional Conduct Quiz: On top of your CPD plan, all Registered Planners must complete a short online quiz about PIA s Code of Professional Conduct once every 2 years. This gives members an opportunity to reflect upon the contents of the Code of Professional Conduct. 9. AUDITING AND VERIFICATION A selection of members will be chosen annually at random to have their CPD records audited and verified. This random selection will take a sample across the grades of membership. The audit will assess that: Adequate have been achieved for the past two year period. All requirements are met (including CPD plan and Code of Professional Conduct quiz completion for Registered Members) The verification will access that: All activities meet the requirements of this policy. All verifications and details have been recorded as required CPD activities cover a number of practice areas to ensure a good spread of skill development 10. COMPLIANCE WITH POLICY If a member is assessed as non-compliant with this policy, they will be contacted by PIA with details of the non-compliance and a timeframe for which to rectify any issues. PIA retains the right through the Code of Professional Conduct to trigger the action of dismissing membership if non-compliance continues. Registered Planner members will be targeted for action in non-compliance due to importance of maintaining the integrity of the grades intent. Page 9 of 15

10 ATTACHMENT A EXAMPLE CPD ACTIVITY COMBINATIONS Graduate Member 30 over two years Below are three examples of how a graduate member may met the requirements as set out in PIA s CPD Policy. These are not the only options and should be used as suggestions only. Example 1 Mentoring program - 10 YP Event x 2 (1.5 hour events) 3 Attend 2 day assessable course as part of workplace training 30 Total 43 requirements met Example 2 Seminar series over a 12 month period aimed at young professionals (8 events over 12 months, 1.5 hours each) 12 Reading and research of text or articles to develop particular areas of knowledge (4 hours across the year) 4 point Attend YP Connect (2 days) 15 Total 31 requirements met Example 3 Volunteer on Division committee or YP sub-committee 10 ½ day workshop (workplace requested or self-selected) 5 Volunteer on Division committee or YP sub-committee 10 Structured reading of State Enews, National Policy and Advocacy News (3 hours) 3 Download previously recorded webinar to watch (1.5 Hours) 2 Total 30 requirements met Page 10 of 15

11 Affiliate Member 30 over two years Below are three examples of how an affiliate member may met the requirements as set out in PIA s CPD Policy. These are not the only options and should be used as suggestions only. Example 1 Mentoring program - 10 YP Event x 2 (1.5 hour events) 3 Structured reading of Australian Planner and Enews (6 editions for an hour each) 6 Attend 2 day non-assessable course as part of workplace training 15 Total 34 requirements met Example 2 PIA Event series throughout year aimed at young professionals (8 events over 12 months, 1.5 hours each) 12 Reading and research of text or articles to develop particular areas of knowledge (4 hours across the year) 4 point Attend YP Connect (2 days) 15 Total 31 requirements met Example 3 Volunteer on Division committee or YP sub-committee 10 ½ day workshop (workplace requested or self-selected) 5 Volunteer on Division committee or YP sub-committee 10 Structured reading of State Enews, National Policy and Advocacy News (3 hours) 3 Download previously recorded webinar to watch (1.5 Hours) 2 Total 30 requirements met Page 11 of 15

12 Full Member 60 over two years (minimum 20 in each year) Below are three examples of how a Full member may met the requirements as set out in PIA s CPD Policy. These are not the only options and should be used as suggestions only. Example 1 Attend 3 seminars (2 hours each) 6 Structured reading & research of text and articles throughout year (10 hours) 10 Download and watch congress keynote presentations (4 keynotes) - 6 Attend 2 day assessable course (leadership development) 30 Total 60 requirements met Example 2 PIA Event series throughout year (10 events over 12 months, 1.5 hours each) 15 Reading and research of text or articles (10 hours across the year) 10 point Attend state conference (2 days) 15 Download online recorded content (4 series, 2 hours each) 8 Work towards achieving CPP by completing assessments (4 hours spent on constructing assessments) 4 Total 60 requirements met Example 3 Volunteer on Division committee or YP sub-committee 10 Attend PIA National Congress (2.5 days) 20 Volunteer on Division committee or YP sub-committee 10 Volunteer in community planning project (15 hours throughout year) 15 Total 63 requirements met Page 12 of 15

13 Registered Planner Member 60 over two years (minimum 20 in each year) Below are three examples of how a Registered Planner member may met the requirements as set out in PIA s CPD Policy. These are not the only options and should be used as suggestions only. Example 1 Code of Conduct quiz 1 point CPD Plan (Develop for next 2 years) 3 Structured reading & research of text and articles throughout year (10 hours) 10 Download and watch congress keynote presentations (4 keynotes) - 6 Attend 2 day assessable course as part of workplace training 30 PIA seminar (2 hours) - 2 Example 2 Total 60 requirements met Workshop aimed at leadership skills or specialist knowledge (1 day) 8 Mentoring program (mentor) 10 CPD Plan (develop for next 2 years) 3 Code of Conduct quiz 1 point Attend state conference (2 days) 15 Write an article for journal or news piece (3 hours) 6 Seminar event (1.5 hours) 2 Example 3 Total 61 requirements met Volunteer on Division committee or YP sub-committee 10 Attend PIA National Congress (2.5 days) 20 Present at PIA National Congress (3 hours prep and presentation) 6 Code of Conduct quiz 1 point Page 13 of 15

14 Volunteer on Division committee or YP sub-committee 10 Volunteer to sit on University Accreditation Visiting Board 15 Total 69 requirements met Page 14 of 15

REVISION HISTORY Date Author Version Revision Notes 2011 PIA Education Committee 1 Original document 21 August 2015 Michelle Riepsamen 2 Administrative review to align with Board approved changes to

15 REVISION HISTORY Date Author Version Revision Notes 2011 PIA Education Committee 1 Original document 21 August 2015 Michelle Riepsamen 2 Administrative review to align with Board approved changes to Code of Membership, removal of Chapters, separation of fee schedule. Approved by Board Resolution / March 2016 Michelle Riepsamen 3 Full review and alignment with Registered Planner framework. 18 May 2017 Brenda Payne 3 with corrections Page 6 where the focus is on one of the practice areas defined in section 4 this now refers to section 5. Page 15 of 15

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