OWLS TO WORKDAY CROSSWALK JOB AID
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1 TO CROSSWALK JOB AID THIS JOB AID ASSOCIATES THE CONCEPTS FROM THE ONLINE WORK/LEAVE SYSTEM () TO THOSE SAME CONCEPTS IN. NOTE: IT IS RELEVANT ONLY TO SICK AND VACATION ACCRUING STAFF ON CAMPUS. CODE CROSSWALK Code Time Off Type Name WD Time Off Type Name WD Reason Codes (used only as necessary when a time off is for a specific reason or entitlement) A Annual Leave Vacation Time Off Family Care Act AC Annual Leave - Child Care Vacation Time Off AF Annual Leave - FMLA Vacation Time Off + B Beravement Leave Bereavement Time Off C Civil Leave Civil Duty Time Off CA Comp Time Acrued (1.5 rate) No entry needed in Absence CAD Comp Time Acrued (2.0 rate) No entry needed in Absence CAS Comp Time Acrued (1.0 rate) No entry needed in Absence CU Comp Time Used Compensatory Time Off Family Care Act CUE Comp Time Used - Child Care Compensatory Time Off CUF Comp Time Used - FMLA Compensatory Time Off + CYL Cyclic Yearly Leave Cyclic Yearly Time Off D Discretionary Leave Used Discretionary Time Off Family Care Act DF Discretionary Leave Used - FMLA Discretionary Time Off + Official HRPM Program document. Last revised 06/13/2017 Page 1
2 DP (2.0 rate) HA Holiday Credit Accrued (1.0 rate) HP Holiday Time Worked & Paid Out Automatically accrued - no entry needed HU Holiday Credit Used Holiday Credit Time Off Family Care Act HUE Holiday Credit Used - Child Care Holiday Credit Time Off HUF Holiday Credit Used - FMLA Holiday Credit Time Off + (Currently no entry made on the holiday) Holiday Taken Time Off L Leave Without Pay Unpaid Time Off Conscience LF Leave Without Pay - FMLA Unpaid Time Off + M Military Leave with Pay Military Training Paid Time Off MWO Military Leave Without Pay Military Unpaid Time Off OP (1.5 rate) PH Personal Holiday Personal Holiday Time Off Family Care Act PHF Personal Holiday - FMLA Personal Holiday Time Off + S Sick Leave Sick Time Off Family Care Act SC Sick Leave - Child Care Sick Time Off SF Sick Leave - FMLA Sick Time Off + SH Shared Leave Used Shared Leave Time Off SHF Shared Leave Used - FMLA Shared Leave Time Off + Page 2
3 SP (1.0 rate) W Hours Worked SLU Shore Leave Used Shore Time Off SOA SOP Sea Overtime Worked & Accrued (x 1.725) Sea (x 1.725) No entry needed in Absence WS Shore Leave Accrued No entry needed in Absence OSA OSP Sea Overtime Worked & Accrued (x 1.725) Sea (1.725) No entry needed in Absence (calculated from work hours entered through Time Tracking) SBL School Break Leave School Break Time Off SW Sea Worked Release Time Off - Union Bargaining Participant Release Time Off - Personal Holiday Time Off - Shared Leave Donation Personal Holiday Time Off - Organ Donor Donation Sick Time Off - Shared Leave Donation Sick Time Off - Organ Donor Donation Vacation Time Off - Shared Leave Donation Vacation Time Off - Organ Donor Donation Sick Time Off - AAIP Cashout Suspended Operations Time Off Page 3
4 PROFILE CHANGES IN IN Record Begin Date Anniversary Date UW Hire Date Leave Without Pay Adjustments N/A Edit Service Dates: Time Off Service Date Edit Service Dates: Company Service Date Workday will automatically adjusts months of service. In cases where adjustments are necessary, contact the ISC. SCHEDULE/FTE/SVC PERIOD CHANGES IN IN Service Period Work Schedule FTE Change Organization Assignments Assign Work Schedule Time/Absence Initiate Change Job HCM Initiate 2 Page 4
5 BALANCE CHANGES IN IN Annual Attendance Incentive Program (Sick Leave) Audit Note Discretionary Leave (Days Granted/Hours Forfeited) L&I Buyback (Annual Leave/Sick Leave) Overpayment Repayment (Annual Leave) Prior Service Credit Setup Correction (Annual Leave/FMLA/Holiday Credit/Military Leave/Personal Holiday/Shared Leave/Sick Leave) Shared Leave Donation (Annual Leave/Personal Holiday/Sick Leave) Shared Leave Donation Return (Annual Leave/Sick Leave) Shared Leave Recipient (Shared Leave Received/Shared Leave Returned) Employee requests in Workday through Request Absence in the month of January N/A Contact ISC through UW Connect to transact Risk Services coordinates with ISC to transact reinstatement Department will coordinate with ISC Prior Service Credit request form is reviewed by Campus HR Operations, who will transact balance and other adjustments as appropriate Contact ISC through UW Connect if a converted balance needs to be corrected Employee requests in Workday to donate hours using the Request Absence business process using the time off types specific to donations. Campus HR Operations will transact any shared leave balance adjustments as appropriate Campus HR Operations will transact any shared leave balance adjustments as appropriate Page 5
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