Appendix 1: HDR Roles and Responsibilities

Transcription

1 Appendix 1: HDR Roles and Responsibilities Milestone Office of USC International Enquiry / Eligibility Assessment applicants Assess overseas qualifications for AQF equivalence and English proficiency. Student Administration applicants to Faculty Administration applicants to the Office of Associate Dean () or nominee Assess eligibility for admission. Candidate Principal Supervisor Co- Supervisor(s)* Submit enquiry to researchtraining@usc.edu.au or prepare Eligibility Assessment Request using the relevant form applicants to (researchtraining@usc.edu.au). Associate Supervisor(s)* Degrees Committee Admission Fees Process applications for admission to HDR Advise Candidates about fee liability in accordance with relevant policies, procedures and guidelines. Advise Student Administration about fee type. Assess overseas qualifications for AQF equivalence and English language proficiency. Process fee payments and follow up overdue fees (international s only). applicants to Process fee payments and follow up overdue fees (domestic s only). faculty processes are Seek faculty consideration for resources required supervision, equipment and on-campus space. Consideration of tuition fee liability status. Assess applications for admission to HDR consideration of resources required for proposed research availability of supervisors, ensuring consideration to their overall workload. Consideration of tuition fee liability status. Submission of complete application certified copies of ing documentation. Payment of all fees by due dates. Investigate and document implications of changes to candidature on tuition fee liability (e.g. extensions beyond scholarship or commonwealth ed period). Consideration of existing overall workload and capacity to take on a new. Consideration of research activity in the applicant s proposed area of Remind investigate tuition fee implications for proposed changes to Plan timeframes. Consideration of existing overall workload and capacity to take on a new. Induction Graduate attributes HDR inductions. each has the opportunity to participate in an Induction. Develop and maintain Induction pack. s regarding opportunities. Provide induction to international s advice about living in Australia. HDR Induction pack content with current faculty information about resources available to s. Present HDR Inductions (for HDR s and Supervisors). the and delivery of relevant oncampus research workshops, modules and seminars. Undertake Induction as soon as possible after commencing candidature (within the first month). Identify and participate in research training workshops and seminars throughout candidature to ensure personal of the Graduate Attributes. Attend a HDR Supervisor s Induction prior to participation on a supervision panel Participate in supervision professional and induction as required by the University. Support of the research graduate attributes as to research degrees, and strongly encourage where the publication of the results of the s the of the research graduate attributes as to research degrees, and strongly encourage where the publication of the results of the s in 1

2 Plan (RP) and Supervision Agreement Remind s Support s and supervisors to prepare the RP. all relevant milestones and individual conditions of candidature are planned for in the RP. Prepare the RP in consultation with supervisors. Include all HDR milestones, planned participation in research activities and individual research project goals. the with regard to HDR milestones and resources available to build research skills and knowledge (e.g. Essentials). of RP and progress towards candidature milestones. the RP identifying the Co-Supervisor s specific contribution to the supervision team. completion of ethics Progress Planning and Review (PPR) Ethics Officers provide to HDR s regarding ethics approvals processes. Remind s completion of compliance with Education Services for Overseas Students legislative framework provision of reports to government bodies as Support the faculty process as Provide guidance to s Assess s PPR reports. is overcome obstacles to progress. Follow up as Report to the RDC as Submit, with assistance from Supervisors, any Ethics Applications required for the research to take place. Follow ethical practices and seek further clarification where Document the progress of the work and present written or other material for comment, feedback, and discussion in a timely manner to allow for continuity of the research program. Update the Plan and self-assess progress against goals set at last review. Identify areas for improvement and consider solutions to obstacles to progress. Complete progress reports as required by the University. Provide with information in relation to responsible research, WH&S, ethics and biosafety. Where required, supervise and endorse an application for clearance to the University and any other ethics committee. that where approval is required that it is sought before the research commences and that the research is conducted in accordance with the terms of the approval of the ethics committee. Monitor performance of relative to the standards required for the degree, and ensure that inadequate progress, or work below the standard expected, is brought to the s attention and documented, and the is given opportunity to improve. Provide, helpful and explanatory feedback to the on any agreed submissions, and return such feedback in reasonable time, and to assist develop solutions as problems are identified. PPR as agreed in Supervision Agreement. in Consider and respond to summary report on HDR candidature progress at a whole of university level. Confirmation of Candidature (Defining and developing the research area) s about requirements for confirmation of candidature as Remind s faculty Guidelines are faculty seminars. Provide guidance to s assurance checks on revisions. Candidates have primary responsibility for the undertaking, active pursuit, and completion of the Complete confirmation of candidature and additional requirements as set by the Degrees Committee at the required time. Supervise and guide the through the process of research and writing the research proposal and through the subsequent confirmation of candidature process. This includes providing advice and instruction, and mentoring, review and criticism to enable the to complete the Provide, helpful and explanatory feedback to the on any agreed submissions, and return such feedback in reasonable time, and assist develop solutions as problems are identified. Oversee the research outcomes of s. A supervisor must be satisfied that the research methods and outcomes of s are and valid. in 2

3 Publication Authorship and intellectual property Developing the thesis completion of s about HDR publication requirements as s and supervisors in accordance with the Academic Policy, Intellectual Property Governing Policy and Authorship - Procedures). s about thesis presentation requirements as Remind s completion of Understand authorship and intellectual property for attribution and credit for work (in accordance with the Academic Policy, Intellectual Property Authorship - Procedures). Provide guidance to s Prepare relevant research publications with supervision panel. Understand authorship and intellectual property for attribution and credit for work (in accordance with the Academic Policy, Intellectual Property Authorship - Procedures). After consultation with supervisors, advise the Office of two months prior to the intended submission date of intent to submit thesis. Prepare final copes of the thesis ( arrangements for its proofreading, printing and binding, and required thesis declarations), and submission of a thesis which meets the University s requirements on presentation and content. Work with supervisors on tables of changes following the examination of the thesis, and provide with all requested materials following the recommendation of award of degree. Arrange as for to make presentation of their research work in faculty seminars and them in their preparations. independent reviewers. Prepare feedback to s. s with regard to high quality publications as for the discipline for the to target for the publication of their s receive attribution and credit for their work (in accordance with the Academic Policy, Intellectual Property Authorship - Procedures). s with regard to high quality publications as for the discipline for the to target for the publication of their Supervise and guide the through the process of research and writing the HDR thesis and through the subsequent theses examination process. This includes providing advice and instruction, and mentoring, review and criticism to enable the to complete the Oversee the research outcomes of s. A supervisor must be satisfied that the research methods and outcomes of s are and valid. Arrange as for to make presentation of their research work in faculty seminars and them in their preparations. s preparation for progression to confirmed candidature as agreed in Supervision Agreement. Encourage research publication. s receive attribution and credit for their work (as per Academic Policy). Provide, helpful and explanatory feedback to the on any agreed submissions, and return such feedback in reasonable time, and assist develop solutions as problems are identified. Oversee the research outcomes of s. A supervisor must be satisfied that the research methods and outcomes of s are and valid. Comment critically and constructively and in reasonable time on the content and the drafts of the thesis and, at the time of submission, certify that the thesis is properly presented, conforms to the policy and course requirements and is worthy of examination. in in in 3

4 developing the thesis (cont) Comment critically and constructively and in reasonable time on the content and the drafts of the thesis and, at the time of submission, certify that the thesis is properly presented, conforms to the policy and course requirements and is worthy of examination. Thesis Submission faculty processes are faculty seminars. assurance checks prior to approval of thesis for submission for examination. Submit the thesis to the Office of by the due date, having arranged approvals and having met all thesis submission requirements. Advise Degrees Committee of the names, contact details and credentials of suitable examiners, who are free from bias, and active and knowledgeable in the field. assurance checks prior to approval of thesis for submission for examination. review of progress as agreed in Supervision Agreement. Thesis Examination Remind s Administer thesis examination in accordance with the Higher Degrees by - Academic Policy and associated Procedures and Guidelines. assurance checks on revisions Principal Supervisors will not initiate contact with any of the examiners, the Chairperson of examiners, without permission of the Degrees Committee. Principal Supervisors s during any required period of revisions to the thesis. Co-Supervisors will not initiate contact with any of the examiners, the Chairperson of examiners, without permission of the Degrees Committee. Co-Supervisors s during any required period of revisions to the thesis. Graduation Culture student administration regarding eligible HDR graduands. of a positive research culture within USC. Support HDR Candidate Advisory Group. Graduation. Provide accurate and timely advice to HDR graduands regarding preparation for Graduation. Support and promote faculty research activities and facilitate HDR participation. Attendance optional. Liaise with Graduations team. Actively promote faculty research culture HDR s. a positive research culture by attendance and participation at relevant faculty research seminars. that the role model they provide to s encourages a research culture of excellence, integrity, professionalism and mutual respect, and to maintain a professional relationship at all times with the. positive research culture 4

5 policy and procedures Contact and Develop, maintain, and promote research-related and stakeholders as Support regular between HDR s and the University by provision of regular reminders about upcoming milestones and opportunities for participation in research activities. Promote and current policy and procedures. Provide advice to s and supervisors as required or refer to Office of As required with regard to tuition fees collection, graduation activities and other matters as Promote and current policy and procedures. s and supervisors as required or refer to Office of Support regular between HDR s and faculty. Promote and current policy and procedures. Provide advice to s and supervisors as required or refer to Office of Be accessible to provide and guidance to HDR s and supervisors as Familiarisation with processes and practices of candidature, University policies and procedures, and the Australian Code for Responsible Conduct of Adopt safe working practices as set out in the Code for Responsible Conduct of Comply with any obligations entered into as part of a scholarship, Intellectual property, Confidentiality or other formal contract or agreement. Establish and maintain an agreement for the frequency of meetings with supervisor (see Supervision Agreement). Discuss with supervisor the procedural and substantive rights and responsibilities at the first meeting or within a month of meeting. Negotiate an agreement of work to be done and schedules to be adhered to with supervisor, and to review this agreement throughout the candidature. Maintain regular contact with supervisor and endure that a reasonable timetable of meetings and submitted work is agreed and maintained. Maintain continuous enrolment, or seek approval for leave of absence or interruptions when necessary. Advise supervisor of any significant factors which may affect progress and, in consultation with supervisors, initiate any variations to candidature as Complete HDR degree within maximum completion times wherever possible. Have a thorough understanding of University policies, procedures and guidelines so that accurate advice and is given to s. Provide with information on the Australian Code for Responsible Conduct of, and University policies. The Principal Supervisor has primary responsibility for coordinating between all supervisors and the. Establish and maintain an agreement for the frequency of meetings with (see Supervision Agreement). Advise of procedural and substantive rights and responsibilities at the first meeting or within a month of meeting. Negotiate an agreement of work to be done and schedules to be adhered to with, and to review this agreement throughout the candidature. Advise the of any expected absences and the alternative arrangements to be implemented for supervision during that absence. Be aware of grievance policy and procedures and refer problems which cannot be resolved as per policy. Promote and current policy and procedures. s required or refer to Office of Participate in candidature meetings as agreed in the Supervision Agreement Advise the of any expected absences and the alternative arrangements to be implemented for supervision during that absence. Be aware of grievance policy and procedures and refer problems which cannot be resolved as per policy. Be aware of grievance policy and procedures and refer problems which cannot be resolved as per policy. 5