Job Advertisement Statistics Data File: Supporting Documentation

Transcription

1 Job Advertisement Statistics Data File: Supporting Documentation BACKGROUND INFORMATION The Public Service Resourcing System (PSRS) is the national recruitment system behind the federal government's primary job portal ( The PSRS manages selection processes for job opportunities in the public service. Although information about external selection processes (job opportunities open to the general public) have been available since April 1, 2006, internal selection processes (job opportunities open to public servants) were only incorporated in the PSRS application starting on April 1, Before that, internal selection processes were managed by the Publiservice application. Job advertisement statistics dataset The job advertisement data available on the open data portal provides statistics on job advertisements and the job seekers who applied to selection processes published on the job portal starting in April 1, Period covered: This release contains data for two fiscal years ( and ). Update frequency: This dataset will be updated on a quarterly basis. The dataset will be completely overwritten with the most up-to-date information, since the advertisement status may change over time. In fact, the status will change from closed to archived once the process has not been updated or searched for over 1 year. Inventory advertisement statistics Inventory advertisements are designed to create large pools of pre-qualified job seekers. Managers will then conduct searches specific to the job they intend to staff, resulting in a list of candidates meeting the search criteria. The methodology to calculate the number of inventory advertisements and applications has been modified in order to increase reporting accuracy. Usually, regular job and inventory advertisements are reported once the advertisement closes. Since inventories may remain open for many years, inventory advertisements are now reported in each fiscal year where at least one application was received, instead of reporting these counts in the fiscal year when the inventory closed. Reporting for regular job advertisements remains unchanged. It is important to note that any statistics concerning inventories may not reconcile with previously published data by the Public Service Commission due to this change in methodology. Public Service Commission of Canada 1

2 Alternate advertisement statistics Alternate advertisements are selection processes where the advertisement is published on the job portal, but job seekers are redirected to the organization s own online recruitment tool, independent from the PSRS, to submit their application. It is important to note that for these specific advertisements, statistics on applications submitted are not available. GLOSSARY Attribute Name fiscal_year reference_number selection_number adv_name_e adv_name_f open_date close_date open_duration department_code applied_title_e applied_title_f Fiscal year (April 1 to March 31) derived from the closing date of the advertisement Inventories may remain open for several years, therefore, the fiscal year shown for inventories is the fiscal year within which at least one application is made Number assigned to a selection process when an advertisement is created. The reference number is generated by the system Selection process number entered by the human resources advisor Name of the job opportunity that appears on the poster for the selection process, normally the title of the position being advertised (English) Name of the job opportunity that appears on the poster for the selection process, normally the title of the position being advertised (French) Date on which applicants can begin to view an advertisement and submit an application Date beyond which applicants are no longer allowed to submit an application Number of calendar days between the opening and closing dates of an advertisement Acronym of the organization derived based on the first 3 characters of the reference_number Name of the federal organization responsible for the advertisement Some organizations advertise on behalf of other ones (English) Name of the federal organization responsible for the advertisement Public Service Commission of Canada 2

3 psea_e psea_f advertisement_type_e Some organizations advertise on behalf of other ones (French) Indicates that the organization administering the selection process is subject to the Public Service Employment Act (English) Indicates that the organization administering the selection process is subject to the Public Service Employment Act (French) Indicates the type of advertisement used: Inventory selection process Alternate selection process Regular job selection process Notes: Inventory advertisements are designed to create large pools of pre-qualified job seekers. Managers will then conduct searches specific to the job they intend to staff, resulting in a list of candidates corresponding to their search criteria. Alternate advertisements are selection processes where the advertisement is published on the job portal, but job seekers are redirected to the organization s own online recruitment tool to submit their application (English) Indicates the type of advertisement used: Inventory selection process Alternate selection process Regular job selection process advertisement_type_f program_e Notes: Inventory advertisements are designed to create large pools of pre-qualified job seekers. Managers will then conduct searches specific to the job they intend to staff, resulting in a list of candidates corresponding to their search criteria. Alternate advertisements are selection processes where the advertisement is published on the job portal, but job seekers are redirected to the organization s own online recruitment tool to submit their application (French) Targeted audience for the selection processes: Job opportunity open to public servants only Job opportunity open to the public, but not part of a specific program Research Affiliate Program (RAP) Recruitment of Policy Leaders Program(RPL) Post-Secondary Recruitment Program(PSR) Public Service Commission of Canada 3

4 program_f Federal Student Work Experience Program(FSWEP) The following programs are all open to the public: RAP, RPL, PSR and FSWEP (English) Targeted audience for the selection processes: Job opportunity open to public servants only Job opportunity open to the public, but not part of a specific program Research Affiliate Program (RAP) Recruitment of Policy Leaders Program(RPL) Post-Secondary Recruitment Program(PSR) Federal Student Work Experience Program(FSWEP) The following programs are all open to the public: RAP, RPL, PSR and FSWEP (French) This field captures the administrator responses to the question Is this a national job? options are yes, no, or not applicable. The purpose is to capture whether the job has a national area of selection national_e national_f language_requirements_e The establishment of a national area of selection eliminates geographical limits and allows all Canadians, regardless of place of residence, to apply for positions in the federal public service (English) This field captures the administrator responses to the question Is this a national job? options are yes, no, or not applicable. The purpose is to capture whether the job has a national area of selection The establishment of a national area of selection eliminates geographical limits and allows all Canadians, regardless of place of residence, to apply for positions in the federal public service (French) Language requirement for the position: English essential Public Service Commission of Canada 4

5 language_requirements_f group classification province_work_location_e French essential English or French essential Bilingual imperative Bilingual non-imperative Various language requirements and/or profiles un-specified (English) Language requirement for the position: English essential French essential English or French essential Bilingual imperative Bilingual non-imperative Various language requirements and/or profiles un-specified (French) Occupational group and subgroup for the position to be filled, as shown on the advertisement There are cases where multiple occupational groups will be specified, in this case the value Multiple will be shown Classification (group, subgroup and level) for the position to be filled, as shown on the advertisement There are cases where multiple classifications will be specified; in this case, the value Multiple will be shown Province of work location There are cases where multiple provinces will appear in one advertisement; in this case, the value Multiple will be entered (English) Province of work location province_work_location_f There are cases where multiple provinces will appear in one advertisement; in this case, the value Multiple will be entered (French) Name of the city of the work location city_work_location There are cases where multiple cities will appear in one advertisement; in this case, the value Multiple will be shown Public Service Commission of Canada 5

6 position_available total_appl_submitted total_appl_screened_in total_appl_screened_out number_of_screening_tools Value entered by the administrator showing the number of positions to be filled through the selection process Anticipatory processes and inventories will show 0 positions available Total number of applications submitted by the closing date Inventories may remain open for many years; inventory advertisements are now reported in each fiscal year where at least one application was received instead of reporting these counts in the fiscal year when the inventory closed Total number of applications automatically screened in by the system when the application is submitted Total number of applications rejected by the system during the screening process Total number of screening tools programmed into the advertisement by the administrator A value of 1 indicates that the text questions screening tool requirement was set for this advertisement text_questions Applicants must submit a response in text form, such as a cover letter describing all essential experience, a one-page description of significant specific experience, etc. The system will not screen out any applicants based on their response. Applicant responses need to be manually reviewed by the hiring manager Value of 1 indicates that an education screening tool was set for this advertisement education_screening_tool foreign_language_screening This tool is used for Post-Secondary Recruitment (PSR) only. This screening tool captures detailed information on the academic level achieved, the area of study or specializations of an applicant when applying to PSR programs A value of 1 indicates that an essential foreign language requirement was set for this advertisement Public Service Commission of Canada 6

7 certification_screening This screening tool captures detailed information on the ability to communicate in a specific foreign language required for the position A value of 1 indicates that an essential occupational certification requirement was set for this advertisement This screening tool captures detailed information on a specific occupational certification A value of 1 indicates that an essential questionnaire requirement was set for this advertisement experience_questionnaire detail_experience_questionnaire A group of experience statements describing and defining the essential experiences required for the job. For each one identified, the applicant must self-evaluate, based on a predetermined scale of experience level. The questionnaire is used in the screening process to eliminate applicants who do not meet minimum requirements for the position A value of 1 indicates that a detailed experience questionnaire was set for this advertisement When additional clarification is required, this box is added to an experience statement on the questionnaire. The purpose is to obtain more information or clarification about what has been stated by the applicant on a particular experience A value of 1 indicates that a screening tool using Yes/No questions was set for this advertisement screening_question Screening questions require applicants to provide a Yes or No answer to the questions formulated by the human resources administrator. It could be used for screening on submission and post-submission A value of 1 indicates that an unsupervised internet test requirement was set for this advertisement unsupervised_internet_tests An Unsupervised Internet Test is a test administered in an unsupervised environment, accessible at any location Public Service Commission of Canada 7

8 vismin_organizational_need disability_organizational_need aboriginal_organizational_need gender_organizational_need restricted_to_vismin restricted_to_disability restricted_to_aboriginal restricted_by_gender poster_url where the test-taker has access to a computer and an internet connection. Such a test is the first step in a twostep assessment process, whereby an applicant must pass a similar assessment in a supervised setting before being appointed to a position. If the value is 1, the administrator chose to create an organizational requirement that may be used later on during the search process to restrict the selection to persons who have indicated that they are member of the visible minority group If the value is 1, the administrator chose to create an organizational requirement that may be used later on during the search process to restrict the selection to persons who have indicated that they have a disability If the value is 1, the administrator chose to create an organizational requirement that may be used later on during the search process to restrict the selection to persons who have indicated that they are members of an Aboriginal Peoples group If the value is 1, the administrator chose to create an organizational requirement that may be used later on during the search process to restrict the selection to persons who have indicated that they are female If the value is 1, only those applicants who identify as a member of a visible minority group will be able to submit their application If the value is 1,only those applicants who identify as having a disability will be able to submit their application If the value is 1, only those applicants who identify as Aboriginal Peoples will be able to submit their application If the value is 1, only those applicants who identify as female will be able to submit their application The web address for the advertisement Public Service Commission of Canada 8