UTHealth Human Resources, Karen D. Motsinger, Talent Acquisition Consultant
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1 UTHealth Human Resources, Karen D. Motsinger, Talent Acquisition Consultant
2 Goals are to: Enable you to be successful in both application and post award implementation. Identify important measures and give guidance in partnering with UTHealth s Human Resources
3 Why connect with Human Resources in the Grant Process? Your most critical need is human capital employees! Human Resources, as a Partner can provide critical employee planning information
4 Human Resources Information to consider in the Grant Process Planning and Assessing Needs how do I know positions I will need to hire? Setting Expectations, Manage Performance successful employees = success research! Evaluate and Classify (Define) the Position why is this important? Selection, Onboarding, Training how should I plan for this? Recruitment & Attracting who can help me with this? Screening & Interviewing - attention & timeline involved in this?
5 Questions to ask/things to consider: What talent do you really need? What levels? Why title specific? Flexibility in levels? Use tool for Guidelines for writing a Job Description. Human Resources can refer to other models in place. Why is an organizational chart necessary? Compensation Services Classified Pay Plan (
6 Evaluation through UT Health s Compensation and Employment Services is based upon information you provide Get accurate information Complete all appropriate forms, see: r-forms.htm
7 Electronic job posting and candidate process Attracting the right people for the job--what can you do? Partner with UTHealth Recruiting. Know what you are looking for, communicate this and use key words in job posting for advertising position. The best description appears like an employee s first performance review
8 Match the right skills from the critical information provided. Partner with Human Resources experts to clarify your needs and requirements. Use key words to screen for specifics, articulate examples of knowledge necessary.
9 Interviewing for the position Use the behavioral based interviewing model. Evaluate candidates: do you have a fair and consistent method? What do I need to know to be in compliance -- Fair Labor and Hiring Practices-EEO? How to prepare for the interview. Know what to ask. Tools available for your reference. Behavorial-Based Interviewing Techniques. Learn2Succeed web based
10 Staff Positions New Hire Recruiters provide a salary guidance range to the department for a new hires and promotions based on experience and education for posted positions. Staff Positions Promotion in place and Reclassification Compensation provides a salary guidance range based on experience and education. Employee Transfers International Work Visa Consult with HR for additional measures that need to be taken into account: background, verifications, visa, etc. International work visa requires steps and timeline clearance to work. Human Resources can help coordinate with the Office of International Affairs.
11 Human Resources Responsibility Make the offer Credential, education, work history verification, drug screen, criminal and sanction checks, etc. Schedules Pre-Employment and New Employee Orientation Hiring Managers Responsibility Reference checking Department on-boarding, compliance and training Set performance expectations Prepare on-boarding checklist and timeline
12 Complete department check-list Training Complete all job related training for all current and new employee staff Compliance Training Discuss performance expectations Review forms Review timelines
13 Managing Staff Performance Review Human Resources website for tools: Merit program information HOOP policies Learn2Succeed Perform2Achieve System
14 If HR is involved too late, you may be bound by your submission to funding agency. Have I allowed for deficiency in skills? What happens if I get it wrong? Delays? Non-funding? How much time do I need to train the new employee? What about regulatory measures? Will work be accomplished?
15 Helpful Links Human Resources: Compensation: Manager s Resources: Learning and Development:
16 Human Resources is here to consult and partner with you to make the process easier and more efficient.
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