USD 489 Board GOALS Revised 2/18/14

Transcription

1 ASAP BUDGET & FINANCE #4 District purchasing policy By end of November PERSONNEL #7 Workman s Compensation Evaluate in Spring State bid process 1. Assess with consultant and review policy and procedure 2. Look at other Insurance broker who will not bid on insurance; process in future 1. IPI building walk-thru first week in December. Will provide us with recommendations ( ) Completed recommended changes In progress November January BOE mtg. December January BOE mtg. BUDGET & FINANCE #3 monthly presentation of financial report; YTD; 12- month budget Review policy for items below 1. Policy approval process 2. BOE doesn t want to see bills if within budget ; exceptions should be presented 3. Personnel reports; does it need to be on agenda 4. Begin presenting monthly financial reports Business Manager 1. Completed at BOE Meeting ( ) 2. Completed 3. Completed 4. Completed these reports will be shared at the work session and meeting. 5. Building-based budget report will be presented at the December 16 BOARD #7 Work Session as permanent part of process 1. All action items need a report for work sessions 2. Review policy on this; Central office staff & BOE 1. Completed 2. Completed as per policy review with Board Attorney,

2 establish procedures 3. Set room up to accommodate work session; no live taping Completed ( ) 4. Completed By end of December(cont. on next page) BUDGET & FINANCE #5 cost benefit analysis; fiscal impact agenda BOARD #2 Policy Review calendar BOARD #3 Internal Procedure to carry out BOE BOARD #5 Develop a comprehensive yearly BOE calendar 4. Look at board meeting calendar; BOE seems to like work session prior to meeting; once every three weeks Review direct/indirect costs; agenda items Develop a calendar for the policy review process Personnel review procedures aligned with board policy; give suggestions, conflicts 1. Dates for policy review; state report deadlines; negotiations; evaluations; budget development; insurance In progress. Continuous process as we look purchases Central Admin staff Meeting scheduled w/ Jeter to review current policy changes and to plan future policy reviews (1-8-14) Administrative review is a continuous process. Sections are reviewed weekly by administration to bring prudent changes of to the BOE All Administrative staff In progress Weekly and monthly reviews by administrative teams. 1. In progress. Draft to review at meeting. 2. Presented in January and February continually 2

3 BOARD #8 BOE meeting rules deadlines Examine last 12-months of board agendas to determine items Look at policy 1. Adjust Robert s Rules of Order to meet needs/state laws 2. List those exceptions Attorney; Central office; BOE updated. Departmental calendars are being created. 1. In progress a draft policy will be presented at the meeting. 2. In progress 3. In progress 4. COMPLETED 1/27/14 BOE meeting 3. BOE needs copies of rules BOARD #9 Guidelines for reports/presentations at board meetings Review as Part of new board orientation 1. Reconfigure BOE room 2. Deadlines for presentation information; no exceptions 1. Completed 2. In progress will be presented at 1/20/14 work session. 3. In progress 3. Supt. needs to filter all materials By end of December February(cont. from previous page) ORGANIZATION #1 Organizational Analysis classified; certified Overall analysis HR dept. In progress FHSU Management Development Center Custodial/Maintenance completed by , entire study completed by ( ) 3

4 PERSONNEL Create a Grounds/Maintenance Manager By end of JanuaryFEBRUARY ORGANIZATION #1 Organizational Analysis classified; certified Job vacancy; fill position Superintendent 1. In progress. Posted job vacancy Organizational chart 2. Discuss with all employees so they understand structure 1. Continue working on org. charts. Wage study being conducted by FHSU Management Development Center 3. Functional job descriptions; Survey tool 4. Reassign staff/redefine job descriptions 2. In progress - will continue as changes in structure occur 3. In progress - Received job descriptions for classified staff from KASB By end of March ORGANIZATION #3 Work Order system BUDGET & FINANCE #1 5-year budget 4. In progress reassignment of duties is currently occurring. Custodial/Technology; etc. 1. In progress Brian is 1. Finance plan; 5-year trends researching options ; Cheryl 1. In progress - 2. Completed #2 Investment Policy BUDGET & FINANCE #6 Cost Center budgeting By end of May ORGANIZATION #2 Manpower Utilization for each dept.; classified and 2. Develop a spreadsheet of district revenue; completed with #1 Participate in planning and spending of budget general fund and capital outlay 1. Organizational chart 2. Job Cards Custodians Buildings and Grounds Presented in February 1. In progress (Kaiser/Katt) 2. In progress (Kaiser/Katt) 3. In progress (Kaiser/Katt) 4

5 certified 3. Manpower study 4. Safety program (grounds/maintenance dept.) Technology HR Transportation Nutrition 4. In progress (Kaiser/Katt) By June of 2014 to review all By June 2014 BOARD #1 Yearly review of policy BOARD #4 Reformat BOE BOARD #6 Board Orientation ORGANIZATION #4 Relocation of PERSONNEL #5 Paid TIME off plan PERSONNEL #6 Incentive Program Bring to BOE at each work session/board meeting for review as determined by supt. Develop a more simple, better organized layout of Check current policy; develop better process; set of documents for candidates filing including Robert s Rules of Order BOE Staff; BOE Supt. & BOE Research and develop plan HR/Business Manager Negotiated Develop plan/policy HR/Business Manager Negotiated PERSONNEL #8 Safety Program Reassess procedures in dealing with accidents Preventive measures; document trainings HR Report to HR what is being sent out; HR collects documentation Handbook with signature 5

6 BUDGET & FINANCE #7/#8 Bid process Review plans of other organizations Purchasing, bids, RFP procedures; sealed bid process June 2014 BUDGET & FINANCE Activity Funds 1. The auditor recommends that the activity funds being utilized at each attendance center be reviewed yearly. Funds not being utilized need to be closed out or transferred to the Foundation. 2. The district will work to establish a policy that limits the balances of the activity fund accounts at year end. A remaining balance above the set limit would need to have a justification for the remaining funds. Director of Accounting / Business Manager 1. Director of Accounting has meetings scheduled with building principals/secretaries to address the auditors recommendations. 2. The Director of Accounting will work with the Board of Education to draft a policy establishing balance limits and the terms for justifying a carryover larger than the set limit. This will be presented during the March 2014 Board meetings. 6